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2013
All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Southold County of Suffolk For the Fiscal Year Ended 12/31/2013 ************************************************************************************************************************************* AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. ***Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller*** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report*** State of NEW YORK Office of The State Comptroller Division of Local Government and School Accountability Albany, New York 12236 Page 1 TOWN OF Southold *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2012 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2013: (A)GENERAL (B)GENERAL TOWN-OUTSIDE VG (CD)SPECIAL GRANT (DB) HIGHWAY-PART-TOWN (H)CAPITAL PROJECTS (K)GENERAL FIXED ASSETS (SF) FIRE PROTECTION (SM) MISCELLANEOUS (SP) PARK (SR) REFUSE AND GARBAGE (SS)SEWER (TA)AGENCY (V) DEBT SERVICE (W)GENERAL LONG-TERM DEBT All amounts included in this update document for 2012 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Time Deposits and Investments 3) Bank Reconciliation 4) Local Government Questionnaire 5) Schedule of Employee and Retiree Benefits 6) Schedule of Energy Costs and Consumption 7) Schedule of Other Post Employment Benefits (OPEB) All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Balance Sheet Assets Cash 9,364,667 A200 12,118,325 Cash In Time Deposits 4,601,039 A201 4,100,695 Petty Cash 581 A210 618 TOTAL Cash 13,966,287 16,219,638 Taxes Receivable, Current 8,515 A250 2,614 TOTAL Taxes Receivable(net)' 8,515 2,614 Accounts Receivable 66,616 A380 52,740 TOTAL Other Receivables(het)' 66,616 52,740 State&Federal,Other 436,290 A410 470,783 TOTAL State And Federal Aids Receivables 436,2990' 470;783 Due From Other Funds 558,783 A391 370,255 TOTAL eue From Other Funds 558,783 370,255 Due From Other Governments 1,053,616 A440 1,042,747 TOTAL eue From Other Governments 1,053,616 1„042,747 Inventory 1,766 A445 2,562 TOTAL Inverttbries 1,766 2,562 Prepaid Expenses 717,107 A480 940,805 TOTAL Prepaid Expenses 717,107 940,805 TOTAL Assets and Deterred Outflows of Resources 16,808,981 19,162,143 Page 3 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Balance Sheet w1 Il (((h i Accounts Payable 985,137 A600 1,042,148 TOTAL Accounts Payable 985,137 1,042,148 Due To Other Funds 2,783,892 A630 3,318,512 TOTAL Due To'Other Funds 2,783,892 3,318,512 Due To Other Governments 778 A631 20,644 TOTAL Due b Other dovrernments 778 20,644 TOTAL Liabilities 3,769,808 4,381,306 Deferred Inflows of Resources Deferred Inflow of Resources 4,207,651 A691 5,897,508 TOTAL Deferred Inflows of Resources 4,267,651 5,837,548 TOTAL Deferred Inflows of Resources 4,267,651 5,897,508'. Fund Balance Not in Spendable Form 718,873 A806 940,805 TOTAL Nonspendable Fund Balance 718;873 944,805 Insurance Reserve 976,020 A863 1,327,758 TOTAL Restricted Fund Balance 976,626 1,327,758 Assigned Appropriated Fund Balance 2,780,000 A914 2,492,200 TOTAL Assigned Fund Balance 2,780,066 2,4}2,200 Unassigned Fund Balance 4,356,629 A917 4,062,568 TOTAL Unassigned Fuhd Balance 4,356,629 4,462,568 TOTAL Fund Balance 8,881;52,2 8,823,332 TOTAL Liabilities,6eferred Inflows And Fund Balance 16,808,981 19,102,146 Page 4 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Revenues Real Property Taxes 22,412,761 A1001 22,215,752 TOTAL Real Property faxes 220412,761 22,215,752 Other Payments In Lieu of Taxes 32,526 A1081 32,727 Interest&Penalties On Real Prop Taxes 54,581 A1090 55,945 TOTAL Real Property Tax items 87,106 88,672 Non Prop Tax Dist By County 885,473 A1120 885,473 TOTAL Non Property Tax Items 885,473 685,473 Treasurer Fees 4,050 A1230 825 Clerk Fees 8,248 A1255 6,513 Other General Departmental Income 781 A1289 7,485 Police Fees 7,147 A1520 5,715 Charges For Demolition of Unsafe Buildings 6,206 A1570 Other Public Safety Departmental Income 2,309 A1589 1,773 Charges-Programs For The Aging 193,418 A1972 186,008 Park And Recreational Charges 100,705 A2001 112,874 Special Recreational Facility Charges 2,000 A2025 6,175 Other Home&Community Services Income 40,510 A2189 44,245 TOTAL 0,6partmentalIncome, 365,375 371,612 General Services, Inter Government 194,946 A2210 221,207 Programs For Aging,Other Govts 143,338 A2351 60,672 TOTAL Intergovernmental Charges 338,283 281,879 Interest And Earnings 60,265 A2401 44,738 Rental of Real Property 197,815 A2410 173,324 TOTAL Use of Money And Property 258,080 218,061 Bingo Licenses 653 A2540 705 Dog Licenses 8,776 A2544 8,173 Permits,Other 243,373 A2590 390,175 TOTAL Licenses And Permits 252,802 399,053 Fines And Forfeited Bail 171,188 A2610 206,738 Forfeitures of Deposits 730 A2620 2,275 TOTAL Fine's And Forfeitures 171,918 209,013 Sales of Scrap&Excess Materials 6,134 A2650 8,267 Sales, Other 966 A2655 80 Sales of Real Property A2660 15,555 Insurance Recoveries 345,596 A2680 306,787 TOTAL Sale of Property And compensation For Loss352,695 330,688 Reimbursement of Medicare Part D Exp 80,346 A2700 68,718 Refunds of Prior Year's Expenditures 9,065 A2701 6,396 Gifts And Donations 52,250 A2705 16,235 Employees Contributions 163,533 A2709 143,719 Unclassified(specify) 1,303 A2770 3,370 TOTAL Miscelfiiheoius Local Sources 306,498 238,437 St Aid,Mortgage Tax 989,154 A3005 1,142,523 St Aid-Other(specify) 23,912 A3089 145,775 St Aid,Youth Programs 19,376 A3820 19,467 Page 5 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Revenues St Aid Emergency Disaster Assistance 31,095 A3960 TOTAL State Aid 1,063,537 1,347,765 Fed Aid Other Public Safety 9,985 A4389 9,226 Fed Aid,Transp Cap Proj 3,197 A4597 Fed Aid, Programs For Aging 121,591 A4772 119,000 Fed Aid, Disaster Assistance 223,366 A4785 125,365 Fed Aid,Other Home&Community Cap 7,650 A4997 5,000 TOTAL Federal Aid 365,794 258,591 TOTAL Revenues 26,860,318 26,804,996 Interfund Transfers 3,901,277 A5031 4,262,410 TOTAL Interfund Transfers 3,901,277 4,262,410 TOTAL Other Sources 3,901,277 4,262,410 TOTAL Detail Revenues And Other Sources 34,761,596 31,667,407 Page 6 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Expenditures Legislative Board, Pers Sery 121,411 A10101 130,192 Legislative Board, Contr Expend 137,446 A10104 95,955 TOTAL Legislative Board 258,857 226,147 Municipal Court, Pers Sery 434,379 A11101 443,830 Municipal Court, Equip&Cap Outlay A11102 1,073 Municipal Court,Contr Expend 67,200 A11104 63,084 TOTAL Municipal Court 541,579 507,987' Supervisor,pers Sery 289,354 A12201 221,843 Supervisor,contr Expend 2,675 A12204 3,127 TOTAL Supe icor 292,029 224,970! Dir of Finance, Pers Sery 383,002 A13101 403,803 Dir of Finance, Equip&Cap Outlay 248 A13102 95 Dir of Finance,Contr Expend 21,102 A13104 14,302 TOTAL bir'of Finance 404,352 418,200 Auditor, Contr Expend 89,000 A13204 95,750 TOTAL Auditor 89,000 95,750 Tax Collection,pers Sery 94,957 A13301 98,869 Tax Collection,equip&Cap Outlay A13302 130 Tax Collection,contr Expend 16,160 A13304 22,889 TOTAL Tax Collection 111,117 121,888 Assessment, Pers Sery 337,557 A13551 331,862 Assessment, Equip&Cap Outlay 707 A13552 2,321 Assessment,Contr Expend 13,978 A13554 28,656 TOTAL Assessment 352,242 362,840 Clerk,pers Sery 362,602 A14101 395,109 Clerk,equip&Cap Outlay 90 A14102 Clerk,contr Expend 18,450 A14104 19,645 TOTAL Clerk361,141 414,754 Law, Pers Sery 352,383 A14201 364,251 Law, Equip&Cap Outlay 564 A14202 Law,Contr Expend 91,122 A14204 42,512 TOTAL Law 444,469 406;763 Engineer, Pers Sery 122,648 A14401 159,723 Engineer, Equip&Cap Outlay 542 A14402 537 Engineer, Contr Expend 5,808 A14404 4,418 TOTAL Engineer 12093 164,678 Records Mgmt, PerS.SerV. 79,863 A14601 80,886 Records Mgmt, Equip&Cap Outlay A14602 Records Mgmt,Contr Expend 1,047 A14604 3,711 TOTAL Records Mgmt 80,914 84,598 Public Works Admin, Pers Sery 63,031 A14901 140,000 Public Works Admin,Contr Expend 455 A14904 430 TOTAL Public Works Admin 63,486' 140,430 Buildings, Pers Sery 817,663 A16201 680,954 Buildings, Equip&Cap Outlay 90,714 A16202 29,123 Page 7 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Expenditures Buildings, Contr Expend 502,043 A16204 481,741 TOTAL Buildings 1,414,419 1,191,817 Central Garage, Equip&Cap Outlay 22,004 A16402 Central Garage, Contr Expend 16,457 A16404 16,706 TOTAL Central Garage 38,461 16,706. Central Print&Mail, Equip&Cap Outlay 52,909 A16702 50,930 Central Print&Mail,contr Expend 33,892 A16704 32,528 TOTAL Central Print&Mail ! 86,801 88,458! Central Data Process, Pers Sery 194,275 A16801 195,913 Central Data Process&Cap Outlay 18,188 A16802 6,342 Central Data Process, Contr Expend 296,655 A16804 292,123 TOTAL Central Data Process 509,117 494,378 Unallocated Insurance, Contr Expend 338,460 A19104 359,518 TOTAL Unallocated Insurance 338,460 359,518 Municipal Assn Dues,Contr Expend 1,650 A19204 1,650 TOTAL Municipal Assn Dues 1,654 1,650 Payment of Mta Payroll Tax,contr Expend 45,293 A19804 44,887 TOTAL Payment of Mta Payroll Tax 45,293' 44,887' Other General Government, Pers Sery 97,541 A19891 97,541 Other Gen Govt Support, Equip&Cap Outlay 38,145 A19892 4,315 Other Gen Govt Support,Contr Expend 556 A19894 535 TOTAL Other Gen Govt Support 136,242 102,391. TOTAL General Government Support 5,674,225 5,463,810 Public Safety Comm Sys, Pers Sery 809,802 A30201 828,907 Public Safety Comm Sys, Equip&Cap Outlay 101,728 A30202 93,155 Public Safety Comm Sys, Contr Expend 24,004 A30204 29,915 TOTAL Public Safety Comm Sys 935,534 961,977' Police, Pers Sery 6,854,164 A31201 7,458,907 Police, Equip&Cap Outlay 193,510 A31202 227,761 Police,Contr Expend 504,016 A31204 429,308 TOTAL Police 7,551,694 8,115,976 Traffic Control, Equip&Cap Outlay A33102 Traffic Control, Contr Expen 10,323 A33104 11,545 TOTAL Traffic Control 10,323 11,545 Fire, Contr Expend 77 A34104 77 TOTAL Fire 77 77 Control of Animals,Contr Expend 208,588 A35104 214,845 TOTAL Control of Animals 2,08,688 214,846 Examining Boards, Pers Sery 6,916 A36101 7,668 Examining Boards,Contr Expend 5,950 A36104 6,377 TOTAL Examining Boards 12,866 14,045 Civil Defense, Contr Expend 159 A36404 478 TOTAL Civil Defense 153 478 TOTAL Public Safety 8,719,237 9,348,943'' Page 8 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Expenditures Public Health, Contr Expend 800 A40104 300 TOTAL Public Health $DD 306 Narcotic Guid Council,Contr Expend 33,000 A42104 33,000 TOTAL Narcotic Guild Council 33,000 33,000 TOTAL Health 33,800 33,3041 Street Admin, Pers Sery 298,234 A50101 300,366 TOTAL Street Admin 298,234 306,30 Street Lighting, Pers Sery 57,223 A51821 61,279 Street Lighting, Equip&Cap Outlay A51822 432 Street Lighting, Contr Expend 118,246 A51824 122,188 TOTAL Street Ughtirig 175,469 183,899 Off-Street Parking, Contr Expend 414 A56504 11,447 TOTAL Off-Street Parking 414 11,447 TOTAL Transportation 474,116' 49 ,712' Publicity, Contr Expend 30,000 A64104 30,000 TOTAL Publicity 30,400' 30,000 Programs For Aging, Pers Sery 948,272 A67721 960,879 Programs For Aging, Equip&Cap Outlay 1,889 A67722 2,590 Programs For Aging,Contr Expend 249,099 A67724 237,757 TOTAL Programs For Aging 1,199,253 1,201,227 TOTAL Economic Assistance'An+d Opportunity 1,223,253 1,231,227' Recreation Admini, Pers Sery 79,438 A70201 80,461 Recreation Admini, Equip&Cap Outlay A70202 Recreation Admini,Contr Expend 84,651 A70204 95,744 TOTAL Recreation Admini 164,083 176,206 Special Rec Facility, Pers Sery 90,564 A71801 90,176 Special Rec Facility, Contr Expend 6,141 A71804 5,401 TOTAL Special Rec Facility 96,705 90771 Youth Prog,Contr Expend 576 A73104 1,627 TOTAL Youth Prog 576 1,6271 Historian, Pers Sery 18,387 A75101 18,387 TOTAL Historian 1087 1087 Historical Property, Pers Sery 5,402 A75201 5,558 Historical Property,Contr Expend A75204 267 TOTAL Historical Property 5,402 5,825'; Celebrations, Contr Expend 826 A75504 851 TOTAL CeWbratiohis 826 €361 TOTAL Culture And Recreation 285,986 298,472' Environmental Control, Pers Sery 187,317 A80901 190,418 Environmental Control, Equip&Cap Outlay 284 A80902 Environmental Control, Contr Expend 21,864 A80904 21,740 TOTAL Envirohmerit l Control 209,465 212,158 Shade Tree, Pers Sery 1,334 A85601 1,647 Shade Tree, Contr Expend 5,189 A85604 4,927 TOTAL Shade:Tree 6,623 6,'.573' Page 9 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Results of Operation Expenditures Conservation, Equip&Cap Outlay 689 A87102 Conservation, Contr Expend 1,140 A87104 1,569 TOTAL Conservation 1,829 1,569 Fish And Game,Contr Expend 27,500 A87204 30,000 TOTAL Fish Aird Game 27,540 30,400 Cemetery, Contr Expend 6 A88104 6 TOTAL Cemetery 6' 6, Misc Home&Comm Serv, Pers Sery 176,016 A89891 153,138 Misc Home&Comm Serv, Equip&Cap Outlay A89892 Misc Home&Comm Serv, Contr Expend 322 A89894 289 TOTAL Misc Home&'Comm,5ery 176,338 163,427` TOTAL Home Aird Community Services 421,661 403,734 State Retirement System 1,132,807 A90108 1,417,146 Police&Firemen Retirement, Empl Bnfts 1,236,300 A90158 1,920,931 Social Security, Employer Cont 913,632 A90308 928,985 Worker's Compensation, Empl Bnfts 227,856 A90408 222,968 Unemployment Insurance, Empl Bnfts 24,444 A90508 23,651 Disability Insurance, Empl Bnfts 291,079 A90558 290,267 Hospital&Medical(dental)Ins, Empl Bnft 5,893,906 A90608 5,454,189 Other Employee Benefits(spec) 29,105 A90898 45,881 TOTAL Employee Benefits 9,749,128 14,344,018 Debt Principal,Serial Bonds 651,300 A97106 503,400 Debt Principal,Bond Anticipation Notes 205,000 A97306 152,000 TOTAL Debt Principal 856,309 5 s,400 Debt Interest, Serial Bonds 194,739 A97107 172,018 Debt Interest, Bond Anticipation Notes 3,376 A97307 1,430 TOTAL DI6bt Interest 1981115 173,449 TOTAL Expenditures 27,641,826 28,368,064 Transfers,Other Funds 2,333,593 A99019 2,707,553 TOTAL Operating Transfers 2,333,50' 2,707,553 TOTAL Other Uses 2,333,50' 2,707,553 TOTAL Detail Expenditures And Other Uses 29,975,420 31,475,617; Page 10 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 8,045,346 A8021 8,831,522 Restated Fund Balance-Beg of Year 8,045,346 A8022 8,831,522 ADD-REVENUES AND OTHER SOURCES 30,761,596 31,067,407 DEDUCT-EXPENDITURES AND OTHER USES 29,975,420 31,075,617 Fund Balance-End of Year 8,831,522 A8029 8,823,312 Page 11 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Budget Summary Estimated Revenues Est Rev-Real Property Taxes 22,215,752 A1049N 23,042,527 Est Rev-Real Property Tax Items 87,000 A1099N 88,000 Est Rev-Non Property Tax Items 885,473 A1199N 885,473 Est Rev-Departmental Income 373,200 A1299N 356,600 Est Rev-Intergovernmental Charges 442,637 A2399N 467,569 Est Rev-Use of Money And Property 266,000 A2499N 256,000 Est Rev-Licenses And Permits 298,740 A2599N 318,720 Est Rev-Fines And Forfeitures 185,500 A2649N 185,500 Est Rev-Sale of Prop And Comp For Loss 119,625 A2699N 144,625 Est Rev-Miscellaneous Local Sources 208,923 A2799N 158,665 Est Rev-State Aid 994,376 A3099N 1,112,500 Est Rev-Federal Aid 19,150 A4099N 7,500 TOTAL Estimated Revenues 26rU96,376 27,63,679 Estimated-Interfund Transfer 4,866,636 A5031 4,283,381 Appropriated Fund Balance 2,780,000 A599N 2,775,000 TOTAL Estimated Other Sources 7,646,636 7,658,381 TOTAL Estimated Revenues And Other Sources 33,743,613 34,©82,666 Page 12 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (A)GENERAL Budget Summary Appropriations App-General Government Support 7,113,482 A1999N 7,317,950 App-Public Safety 9,594,860 A3999N 9,925,069 App-Health 34,800 A4999N 34,800 App-Transportation 510,900 A5999N 514,748 App-Economic Assistance And Opportunity 1,346,670 A6999N 1,359,350 App-Culture And Recreation 319,160 A7999N 327,210 App-Home And Community Services 347,786 A8999N 385,841 App-Employee Benefits 10,398,102 A9199N 10,426,324 App-Debt Service 828,300 A9899N 796,400 TOTAL Appropriations 34,494,464 31,487,692 App Interfund Transfer 3,248,952 A9999N 2,994,368 TOTAL Other'Uses 3,748,952 2,994,348 TOTAL Appropriations And Other Uses 33,743,412 34,482,464 Page 13 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Balance Sheet Assets Cash In Time Deposits 537,492 B201 813,901 TOTAL Cash $37,492 813,901 Accounts Receivable 137,949 B380 146,541 TOTAL Other Receivables(net)' 137,949 146,541 State&Federal Receivables 30,997 B410 15,669 TOTAL Mate And Federal Aids Receivables 30,99t 15,569 Due From Other Funds 197,130 B391 237,575 TOTAL©ue From Other Funds 197,130 237,575 Prepaid Expenses 43,094 B480 46,908 TOTAL Prepaid Expenses 43,094 46,908 TOTAL Assets and Deterred Outflows of Resources ' 946,663' 14,260,59 Page 14 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Balance Sheet w1 Iii (((h i Accounts Payable 19,169 B600 9,981 TOTAL Accounts Pay ble 19,169 9,981 Due To Other Funds 8,732 B630 TOTAL Due b Other Funds 8,732 D TOTAL Liabilities 27,900 9,981 Deferred Inflows of Resources Deferred Inflow of Resources 213,413 B691 231,174 TOTAL Deferred Inflows of Resources 213,413 231,174 TOTAL Deferred Inflows of Resources 213,413 231,174 Fund Balance Not in Spendable Form 43,094 B806 46,908 TOTAL Norispendable Fund Balance, 43,04 46,908 Assigned Appropriated Fund Balance 98,500 B914 200,385 Assigned Unappropriated Fund Balance 563,755 B915 772,146 TOTAL Assigned Fund Balance 662;255 972,531 TOTAL Fund Balance 705,349 1,419,439 TOTAL Liabilities,6eferred Inflows And Fund Balance 946,663' 1, 0,593 Page 15 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Results of Operation Revenues Real Property Taxes 587,579 B1001 864,689 TOTAL Real Property Taxes 587,579 864,689 Other Payments In Lieu of Taxes 897 B1081 1,342 Interest&Penalties On Real Prop Taxes 47 B1090 17 TOTAL Real Property Tax Items 844 1,358' Franchises 530,485 B1170 568,005 TOTAL Non Property Tax Items 530,485 568,005 Other General Departmental Income 8,867 B1289 8,460 Safety Inspection Fees 462,193 B1560 530,612 Public Health Fees 13,690 B1601 14,496 Zoning Fees 74,900 B2110 79,750 Planning Board Fees 62,215 B2115 47,700 TOTAL 0,6partmental Income,, 62,1,884 581,019 Interest And Earnings 3,403 B2401 3,496 TOTAL Use of Money Ansi Property 3,403 3;496 Permits,Other 6,000 B2590 10,700 TOTAL Licenses AndPermits 6,400 10,700 Sales, Other B2655 TOTAL Sale of Property Ansi Compensation Far Lossp 0' St Aid,State Revenue Sharing 88,328 B3001 88,328 St Aid, Planning Studies 71,519 B3902 15,669 TOTAL State Aid 159,€347 103,997 TOTAL Revenues 1,910,122 2,233,264 TOTAL Detail Revenues And Other Sources 1,910,122 2,233,264 Page 16 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Results of Operation Expenditures Law,Contr Expend 35,458 B14204 15,299 TOTAL Law 35,458 15,2991 Payment of Mta Payroll Tax, Contr Expend 4,032 B19804 3,886 TOTAL Payment of Mta Payroll Tax 4,032 3,886 TOTAL General Government Support' 39,490 19,185 Safety Inspection, Pers Sery 544,508 B36201 496,112 Safety Inspection, Equip&Cap Outlay B36202 361 Safety Inspection, Contr Expend 12,855 B36204 14,674 TOTAL Safety Inspection 557,384 511,1471 Misc Public Safety, Pers Sery 1,201 B39891 561 TOTAL Mise,Public Safety 1,301 581 TOTAL Public Safety 558,564 611;7081 Zoning, Pers Sery 150,088 B80101 151,131 Zoning, Equip&Cap Outlay B80102 200 Zoning,Contr Expend 15,091 B80104 14,499 TOTAL Zoning 165,180' 160291 Planning, Pers Sery 480,995 B80201 487,218 Planning, Equip&Cap Outlay 1,156 B80202 Planning,Contr Expend 21,294 B80204 37,034 TOTAL Planning 543,445 524,252 TOTAL Home And Community'Services 66$,625 690,081 State Retirement, Empl Bnfts 167,082 B90108 188,799 Social Security, Empl Bnfts 91,010 B90308 87,233 Worker's Compensation, Empl Bnfts 11,548 B90408 11,300 Unemployment Insurance, Empl Bnfts B90508 1,594 Disability Insurance, Empl Bnfts 28,732 B90558 27,917 Other Employee Benefits(spec) 25,225 B90898 18,352 TOTAL Employee Benefits 323,596 335,1961 TOTAL Expenditures 1,590,276 1,556,170 Transfers,Other Funds 308,659 B99019 363,004 TOTAL Operating Transfers 308,653 363,004 TOTAL Other Uses 308,653 363,004 TOTAL Detail Expenditures And Other Uses 1,898,934 1,919,175' Page 17 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 694,162 B8021 705,349 Restated Fund Balance-Beg of Year 694,162 B8022 705,349 ADD-REVENUES AND OTHER SOURCES 1,910,122 2,233,264 DEDUCT-EXPENDITURES AND OTHER USES 1,898,934 1,919,175 Fund Balance-End of Year 705,349 B8029 1,019,439 Page 18 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Budget Summary Estimated Revenues Est Rev-Real Property Taxes 864,689 B1049N 669,307 Est Rev-Real Property Tax Items 1,140 B1099N 1,390 Est Rev-Non Property Tax Items 501,000 B1199N 525,000 Est Rev-Departmental Income 617,650 B1299N 647,150 Est Rev-Use of Money And Property 2,500 B2499N 2,500 Est Rev-Licenses And Permits 11,600 B2599N 11,200 Est Rev-State Aid 115,000 B3099N 115,000 TOTAL Estimated Revenues 2,113,579 1,971,547 Appropriated Fund Balance 98,500 B599N 200,000 TOTAL Estimated Other Sources 98,504 260,000 TOTAL Estima#ed Revenues And Other Sources 2,212,079 21171,547 Page 19 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (B)GENERAL TOWN-OUTSIDE VG Budget Summary Appropriations App-General Government Support 120,300 B1999N 105,300 App-Public Safety 569,550 B3999N 602,370 App-Home And Community Services 774,158 B8999N 801,264 App-Employee Benefits 382,445 B9199N 368,950 TOTAL Appropriation's 1,846,453 1,877,834 App-Interfund Transfer 365,626 B9999N 293,663 TOTAL Other Uses 365,42,6 293,663 TOTAL Appropriation's And Other Uses 2,312,U79 21171,547 Page 20 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (CD)SPECIAL GRANT Balance Sheet Assets Due From Other Funds 44,253 CD391 16,150 TOTAL Due From Other Funds 44,253 16,150 TOTAL Assets and Deterred Outflows of Resources ' 44,253' 16,160 i Page 21 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (CD)SPECIAL GRANT Balance Sheet MOW Accounts Payable 43,601 CD600 16,150 TOTAL Accounts Payable 43;601 16,150 TOTAL Liabilities 43,661 16,150 Fund Balance Other Restricted Fund Balance 652 CD899 TOTAL Restricted Fund balance 652 0 TOTAL Fund Balance 652, 0' TOTAL Liabilities,6eferred Inflows And Fund Balance 44,263' 16,150' Page 22 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (CD)SPECIAL GRANT Results of Operation Revenues Refunds of Prior Year's Expenditures CD2701 TOTAL Miscellaneous Local Sources U 4 Fed Aid,Community Development Act 184,487 CD4910 28,435 TOTAL Federal Aid 184,487 28,436 TOTAL Revenues 184,487 28,436 TOTAL Detail Revenues And Other Sources 184,487 28,436 Page 23 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (CD)SPECIAL GRANT Results of Operation Expenditures Prov of Public Service,Contr Expen 193,818 CD86764 29,087 TOTAL Prov of Public Service 193,818 29,087 TOTAL Home Aird Community Services 193,818 29,087 TOTAL Expenditures 193,818 29,0871 TOTAL Lletail Expenditures And Other Uses 193,818 29,087 Page 24 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (CD)SPECIAL GRANT Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 9,983 CD8021 652 Restated Fund Balance-Beg of Year 9,983 CD8022 652 ADD-REVENUES AND OTHER SOURCES 184,487 28,435 DEDUCT-EXPENDITURES AND OTHER USES 193,818 29,087 Fund Balance-End of Year 652 CD8029 Page 25 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Balance Sheet Assets Cash In Time Deposits 609,927 DB201 1,261,004 TOTAL Cash 609,927 14,261,044 State&Federal Receivables 659,222 DB410 29,766 TOTAL State And Federal Aid Receivables 659,222 29,766 Due From Other Funds 935,560 DB391 1,298,810 TOTAL bue From Other Funds 935, 650 14,298,814 Prepaid Expenses 96,863 DB480 104,291 TOTAL Prepaid Expenses 96,463 104,291 TOTAL Assets and Deterred Outflows of Resources ' 2,301,572 2,693,871 Page 26 OSC Municipality Code 470379000000 TOWN OFSouthold Annual Update Document For the Fiscal Year Ending 2O13 (DB)HIGHWAY-PART-TOWN Balance Sheet Accounts Payable 202.714 oosuu 15e.468 TOTAL Accounts Payable' 2,02,714 1.59,468 Due ToOther Funds 4.547 oosau 34.427 TOTAL due,to'Othet Funds 4,rmt 34,427 Due ToOther Governments oo631 62.256 TOTAL Due tb Other dovernments 0 62,256 TOTAL Liabi'lities 2,07,262 256,11 Deferred Inflows o,Resources Deferred Inflow ofResources e30.871 oo6e1 1.213.781 TOTAL Deferred Inflows of Resources 930',871 1,213,781 Fund Balance Not mSpendable Form 96,863 000us 104.2e1 TOTAL NonspefidabI6 Fund Balance, 96,863 1104,2911 Assigned Appropriated Fund Balance 336.150 ooe14 360.818 Assigned Unappropriated Fund Balance 730.427 ooe15 758.801 TOTAL Assigned Fund Balance, 1,066,577 1,119,619 TOTAL Fund Balance 1,163*0 1,21�,909 TOTAL Liabilities,6eferred Inflows And Fund Ba'l�nc6, 2,301,572 2,693,841 Page 27 O8CMunicipality Code 47O37QOOOOOO TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Results of Operation Revenues Real Property Taxes 4,762,749 DB1001 4,935,817 TOTAL Real Property Taxes 4,762,749 4,935,817 Other Payments In Lieu of Taxes 7,264 DB1081 7,653 Interest&Penalties On Real Prop Taxes 305 DB1090 96 TOTAL Real Property Tax Items 715,69, 7,749 Misc Revenue From Other Govt DB2389 20,240 TOTAL Intergovernmental Charges 0 20,240 Interest And Earnings 11,971 DB2401 9,778 TOTAL Use cif MoneyAnd Property 11,971 9,778! Permits,Other 12,322 DB2590 17,808 TOTAL Licenses And Permits 12,323 17,8118 Sales of Scrap&Excess Materials DB2650 5,621 TOTAL Sale cif Property And Compensation For Loss 4 5,621 Refunds of Prior Year's Expenditures 3,399 DB2701 -5 TOTAL Miscellaneous Local Sources 3,399 -5'. St Aid,Consolidated Highway Aid 326,609 DB3501 422,755 St Aid Emergency Disaster Assistance 80,364 DB3960 123 TOTAL State Aid 406,973 422,878 Fed Aid, Emergency Disaster Assistance 366,643 DB4960 176,046 TOTAL Federal Aid 366,643 176,046 TOTAL Revenues 5,571,627 5,595,932 Interfund Transfers DB5031 95,000 TOTAL InWrfund Transfers 0 95,404+ TOTAL Other Sources 4 9000 TOTAL detail Revenues And Other Sources 5,571,627 5, 90,932 Page 28 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Results of Operation Expenditures Administration-Contractual 34 DB17104 30 TOTAL Administrations-Contractual 34 30 Payment of Mta Payroll Tax, Contr Expend 6,576 DB19804 6,800 TOTAL Payment of Mta Payroll Tax 6,576 6,800' TOTAL General Government Support' 6,614 6,831 Maint of Streets, Pers Sery 1,534,556 DB51101 1,462,753 Maint of Streets,Contr Expend 689,788 DB51104 485,870 TOTAL Maint of Streets 2,224,344 1,348,622' Perm Improve Highway, Equip&Cap Outlay 326,609 DB51122 422,755 TOTAL Perm Improve Highway, 326,609 422,755 Maint of Bridges, Contr Expend DB51204 8,500 TOTAL Maint of Bridges 0 8,500 Machinery, Pers Sery 278,384 DB51301 283,607 Machinery, Equip&Cap Outlay 39,706 DB51302 Machinery,Contr Expend 129,258 DB51304 167,705 TOTAL Machinery 447,349 451,312; Brush And Weeds, Pers Sery 112,615 DB51401 118,180 Brush And Weeds, Equip&Cap Outlay 1,283 DB51402 200 Brush And Weeds, Contr Expend 50,567 DB51404 106,191 TOTAL Brush And Weeds 164,465 224,570 Snow Removal, Pers Sery 49,859 DB51421 174,349 Snow Removal, Equip&Cap Outlay 28,548 DB51422 Snow Removal, Contr Expend 70,391 DB51424 169,382 TOTAL Snow Removal 148,798 343,731 TOTAL Transportation 3,311,666 3,399,491 State Retirement, Empl Bnfts 369,541 DB90108 470,126 Social Security, Empl Bnfts 149,075 DB90308 153,805 Worker's Compensation, Empl Bnfts 152,953 DB90408 149,672 Disability Insurance, Empl Bnfts 58,681 DB90558 59,060 TOTAL Employee Benefits 7301251 832,662 Debt Principal,Serial Bonds 155,000 DB97106 70,000 Debt Principal,Bond Anticipation Notes 120,977 DB97306 74,000 TOTAL Debt Principal 275,977 144,000 Debt Interest, Serial Bonds 30,357 DB97107 24,976 Debt Interest, Bond Anticipation Notes 2,539 DB97307 1,305 TOTAL Debt Interest 32,896' 26,281 TOTAL Expenditures 4,357;296 4,409,265 Page 29 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Results of Operation Other Uses Transfers,Other Funds 976,717 DB99019 1,221,202 TOTAL Operating Transfers 976,717 1,221,202 TOTAL Other Uses 976,717 1,221,262 TOTAL Detail Exp6fiditures And Other Uses 5,334,017 5,60,40 Page 30 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 925,830 DB8021 1,163,445 Restated Fund Balance-Beg of Year 925,830 DB8022 1,163,445 ADD-REVENUES AND OTHER SOURCES 5,571,627 5,690,932 DEDUCT-EXPENDITURES AND OTHER USES 5,334,017 5,630,467 Fund Balance-End of Year 1,163,445 DB8029 1,223,909 Page 31 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Budget Summary Estimated Revenues Est Rev-Real Property Taxes 4,935,817 DB1049N 4,719,206 Est Rev-Real Property Tax Items 7,450 DB1099N 7,700 Est Rev-Use of Money And Property 9,500 DB2499N 9,500 Est Rev-Licenses And Permits 10,000 DB2599N 10,000 Est Rev-Sale of Prop And Comp For Loss DB2699N 2,000 Est Rev-State Aid 326,819 DB3099N 421,100 TOTAL Estimated Revenues 5,289,58'6 5,169,506 Appropriated Fund Balance 336,150 DB599N 500,650 TOTAL Estimated Other Sources 336,156 600,650' TOTAL Estima#ed Revenues And Other Sources 5,425,736 5,67(1,156 Page 32 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (DB)HIGHWAY-PART-TOWN Budget Summary Appropriations App-Transportation 3,399,439 DB5999N 3,565,650 App-Employee Benefits 828,500 DB9199N 889,500 App-Debt Service 213,050 DB9899N 148,020 TOTAL Appropriations 4,446,989 4,663,174 Interfund Transfers 1,184,747 DB9999N 1,066,986 TOTAL Other`Uses 1,184,747 1,466,386 TOTAL Appropriations And Other Uses 5,425,736 5,674,156 Page 33 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (H)CAPITAL PROJECTS Balance Sheet Assets Cash In Time Deposits 10,063,464 H2O1 10,144,144 TOTAL Cash 10,063,464 1 U,144,144 Accounts Receivable 47,546 H380 37,473 TOTAL Other Receivables(net)' 47,546 37,473' State&Federal Receivables 593,093 H410 295,362 TOTAL state And Federal Aids Receivables 693,093 295,362 Due From Other Funds 161,525 H391 331,147 TOTAL©ue From Other Funds 161,525 331,147 Due From Other Governments 265,306 H440 758,601 TOTAL©ue From Other Governments 265,366 758,601 TOTAL Assets and Deterred Outflows of Resources 11,130"033' 11,566,727 Page 34 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (H)CAPITAL PROJECTS Balance Sheet w1 Iii (((h i Accounts Payable 42,822 H600 275,379 TOTAL Accounts Payable 42,822 275,379 Retained Percentages, Cont Pay 10,475 H605 TOTAL Retained Percentages 10,475 0 Bond Anticipation Notes Payable 1,515,000 H626 1,523,000 TOTAL Notes Payable 1,616,400 1,513,000 Due To Other Funds 97,058 H630 161,590 TOTAL Due tb Other Funds 97,058 161,590 TOTAL Liabilities 1,665,355 1,959,969' Deferred Inflows of Resources Deferred Inflow of Resources H691 TOTAL Deferred Inflows of Resources o 0 TOTAL Deferred Inflows of Resources 0 0' Fund Balance Assigned Appropriated Fund Balance 3,653,404 H914 1,810,832 Assigned Unappropriated Fund Balance 5,812,174 H915 7,795,927 TOTAL Assigned Fund Balance 9,465,576 9,606,758 TOTAL Fund Balance 9,465,578 9,606,758'. TOTAL Liabilities,6eferred Inflows And Fund Balance 11,130"033' 11,686,727 Page 35 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (H)CAPITAL PROJECTS Results of Operation Revenues Misc Revenue, Other Govts 3,895,187 H2389 5,062,511 TOTAL Intergovernmental Charges ' 3,895,187 5,062,511 Interest And Earnings 17,969 H2401 18,037 TOTAL Use cif MoneyAnd Property 17,968 18,037 Refunds of Prior Year's Expenditures H2701 55 Gifts And Donations H2705 Premium&Accrued Interest On Obligations H2710 Unclassified(specify) 999,350 H2770 TOTAL Miscellaneous Local Sources 999,350' 55' St Aid,Other Home And Comm Sery 599,915 H3989 678,225 TOTAL State Aid 593,915 678,225' Fed Aid-Cap Projects 43,473 H4097 953,591 TOTAL Federal Aid 43,473 953,591 TOTAL Revenues 51555,894 6,712,419, Interfund Transfers 19,372 H5031 610,694 TOTAL Interfund Transfers 19,373 610,694 Serial Bonds H5710 Bans Redeemed From Appropriations 685,977 H5731 451,000 TOTAL Proceeds of Obligations 685,977 451,000 TOTAL Others Sources 705,349 1,061,694 TOTAL Detah Revenues And Other Sources 6,261,243 7,774,113 Page 36 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (H)CAPITAL PROJECTS Results of Operation Expenditures General Govt, Equip&Cap Outlay 92,768 H19972 158,605 TOTAL General Govt, 92,768 158,605 TOTAL General Government Support' 92,768 168,605 Public Safety Cap Proj H30972 185,753 TOTAL Public Safety Cap Proj 0 185,763'' TOTAL Public Safety 4 185,753 Perm Improve Highway, Equip&Cap Outlay 175,716 H51122 827,712 TOTAL Perm Improve Highway 175,716 827,712 TOTAL Transportation 175,716 827,712' Economic Dev, Equip&Cap Outlay 21,888 H64972 26,227 TOTAL Economic aev 21,888 26,2271 TOTAL Economic Assistance!And Opportunity 21,888 26,227', Sanitation, Equip&Cap Outlay H87972 TOTAL Sanitation 0 0 Misc Home&Comm Serv, Equip&Cap Outlay 2,582,806 H89892 3,986,448 TOTAL Misc Home&Comm Sery 2,582,806 3,386;448 TOTAL Home And Community'Services 2,582,806 3,386,448 Debt Principal,Serial Bonds 1,177,700 H97106 1,282,300 TOTAL Debt Principal 1,177,709 1,282,300 Debt Interest, Serial Bonds 1,179,648 H97107 1,095,689 Debt Interest, Bond Anticipation Notes 7,279 H97307 198 TOTAL Debt Interest 1,186,927 1,495,887 TOTAL Expenditures 5,237,805 7,562,932' Transfers,Other Funds H99019 70,000 TOTAL Operating Transfers 4 70,000 TOTAL Other Uses 4 76,000�I TOTAL Detail Expenditures And Other Uses 5,237,805 7,632,932', Page 37 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (H)CAPITAL PROJECTS Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 8,442,140 H8021 9,465,578 Restated Fund Balance-Beg of Year 8,442,140 H8022 9,465,578 ADD-REVENUES AND OTHER SOURCES 6,261,243 7,774,112 DEDUCT-EXPENDITURES AND OTHER USES 5,237,805 7,632,932 Fund Balance-End of Year 9,465,578 H8029 9,606,758 Page 38 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (K)GENERAL FIXED ASSETS Balance Sheet Assets Land 118,001,010 K101 121,779,907 Buildings 27,371,606 K102 27,379,556 Improvements Other Than Buildings 18,292,529 K103 18,301,529 Machinery And Equipment 15,604,416 K104 16,114,398 Construction Work In Progress 60,410 K105 53,345 Infrastructure 78,958,531 K106 80,822,620 TOTAL Fixed Assets(net) 258,288,601 264,461,355 TOTAL Assets and Deterred Outflows of Resources ' 258,288,501 264,451,365 Page 39 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (K)GENERAL FIXED ASSETS Balance Sheet Liabilities,Deferred Inflows And Fund Balance Total Non-Current Govt Assets 258,288,501 K159 264,451,355 TOTAL Investments in Non-Current Government Assets 258, 88 501 264,451,355 TOTAL Fund Balance 258,288,501 264,461,356 TOTAL 268,288,501 264,451,355 Page 40 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SF)FIRE PROTECTION Balance Sheet Assets Cash In Time Deposits 29,015 SF201 27,942 TOTAL Cash 29,015 27,942 Due From Other Funds 138,024 SF391 196,924 TOTAL©ue From Other Funds 138,424 196,924 TOTAL Assets and Deterred Outflows of Resources ' 167,035 224,866 Page 41 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SF)FIRE PROTECTION Balance Sheet fir Iii (((h i Accounts Payable 13,136 SF600 13,136 TOTAL Accounts Payable 13,136 13,136 TOTAL Liabilities 13,134+ 13,136' Deferred Inflows of Resources Deferred Inflow of Resources 138,024 SF691 196,924 TOTAL Deferred Inflows of Resources 138,024 196,924 TOTAL Deferred Inflows of Resources 138,024 196,924 Fund Balance Assigned Appropriated Fund Balance 7,000 SF914 6,800 Assigned Unappropriated Fund Balance 8,879 SF915 8,005 TOTAL Assigned Fund Balance 15,879 14,805 TOTAL Fund Balance 15,879 14,805 TOTAL Liabilities,6eferred inflows And Fund Balance 167,1139 224,866 Page 42 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SF)FIRE PROTECTION Results of Operation Revenues Real Property Taxes 743,389 SF1001 731,853 TOTAL Real Property Taxes 743,389 731,853 Interest&Penalties On Real Prop Taxes 15 SF1090 14 TOTAL Real Property Tax Items 15 14 Interest And Earnings 773 SF2401 589 TOTAL Use of Money And Property 773 589 TOTAL Revenues 744,177 732,456 TOTAL detail Revenues And Other Sources 744,177 732,458 Page 43 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SF)FIRE PROTECTION Results of Operation Expenditures Fire Protection,Contr Expend 738,960 SF34104 733,526 TOTAL Fire Protection 738,960 733,5261 TOTAL Public Safety 738,960 733,526 Interfund Loans SF97957 4 TOTAL Debt Interest 4 4 TOTAL Expenditures 738,960 733,529 TOTAL Detail Expenditures And Other Uses 738,960 733,529 j Page 44 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SF)FIRE PROTECTION Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 10,662 SF8021 15,879 Restated Fund Balance-Beg of Year 10,662 SF8022 15,879 ADD-REVENUES AND OTHER SOURCES 744,177 732,456 DEDUCT-EXPENDITURES AND OTHER USES 738,960 733,529 Fund Balance-End of Year 15,879 SF8029 14,805 Page 45 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SM)MISCELLANEOUS Balance Sheet Assets Cash 813,468 SM200 741,348 Cash In Time Deposits 20,992 SM201 157,977 Petty Cash 1,450 SM210 1,535 TOTAL Cash $35,911 900"860 Accounts Receivable 32,917 SM380 40,707 Allowance For Receivables -4,600 SM389 -4,600 TOTAL Other Receivables(net)' 28,317 36,107 State&Federal Receivables 2,866 SM410 34,294 TOTAL Mate And Federal Aids Receivables 2,666 34,294 Due From Other Funds 160,306 SM391 219,004 TOTAL©ue From Other Funds 160,346 219,404 Prepaid Expenses 37,917 SM480 46,891 TOTAL Prepaid Expenses 37,917 46,891 TOTAL Assets and Deterred Outflows of Resources 1,065,316 1,237,155 Page 46 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SM)MISCELLANEOUS Balance Sheet fir Iii (((h i Accounts Payable 210,146 SM600 217,619 TOTAL Accounts Payable 210,146 217,619 Other Liabilities 16,429 SM688 9,416 TOTAL OtherLiabilities 16,429 9,416 Due To Other Funds SM630 585 TOTAL Due 1'4 Other Funds 0 585 TOTAL Liabilities 226,574 227,620 Deferred Inflows of Resources Deferred Inflow of Resources 160,306 SM691 219,003 TOTAL Deferred Inflows of Resources 166,806 219,003 TOTAL Deferred Inflows of Resources 164,306 219,003' Fund Balance Not in Spendable Form 37,917 SM806 46,891 TOTAL Nonspendable Fuad Balance 37,917 46,891 Assigned Appropriated Fund Balance 281,669 SM914 Assigned Unappropriated Fund Balance 358,850 SM915 743,640 TOTAL Assigned Fund Balance 640,519 743,644 TOTAL Fund Balance 678,436 790,631 TOTAL Liabilities,6eferred Inflows And Fund Balance 1,055,316 11,237,1166 Page 47 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SM)MISCELLANEOUS Results of Operation Revenues Real Property Taxes 830,000 SM1001 850,000 TOTAL Real Property Taxes 830,404 850,464 Interest&Penalties On Real Prop Taxes 17 SM1090 17 TOTAL Real Property Tax Items 17 17 Other General Departmental Income 2,616,397 SM1289 2,881,257 TOTAL 0,6partmental Income 2,616,397 2,881,257 Misc Revenue, Other Govts 27,516 SM2389 28,000 TOTAL Intergovernmental Charges 27,516 28,000+ Interest And Earnings 863 SM2401 464 Commissions SM2450 TOTAL Use of Money And Property 863 464 Refunds of Prior Year's Expenditures 2,235 SM2701 16,930 Unclassified(specify) 2,020 SM2770 137 TOTAL Miscell4heous Local Sources 4,255 17,067 St Aid,Other Aid(specify) SM3089 972 Additional Description NYSDOT Airport TOTAL State Aid 4 972 Federal Aid-Other 1,350 SM4089 32,944 TOTAL Federal Aid 1,354 32,944 TOTAL Revenues 3,480,398 3,810,721 TOTAL detail Revenues And Other Sources 3,480,398 3,810,721 Page 48 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SM)MISCELLANEOUS Results of Operation Expenditures Other Gen Govt Support,Contr Expend 259,408 SM19894 228,014 TOTAL Other Gen Govt Support 259,408 228,014' TOTAL General Government Support' 259,408 228,014 Insect Control, Pers Sery 40,793 SM40681 45,806 Insect Control,Contr Expend 31,955 SM40684 17,883 Insect Control, Empl Bnfts 9,555 SM40688 8,581 TOTAL Insect Control 82,303 72,270 TOTAL Health 82,303' 72,270 Other Transportation, Pers Sery 1,249,168 SM56801 1,241,400 Other Transportation, Ewuip&Cap Outlay 365,815 SM56802 386,862 Other Transportation, Contr Expend 681,976 SM56804 661,074 Other Transportation, Empl Bnfts 493,138 SM56808 481,557 TOTAL Other Transportation 2,790,097 2,770,892 TOTAL Transportation 2,790,097 2,770,892' Misc Home&Comm Serv, Contr Expend 10,465 SM89894 10,827 TOTAL Mise,Home 9,Comm 3ery 10,465 10,827 i TOTAL Home And Community'Services 10,465 10,827 Debt Principal,Serial Bonds 175,000 SM97106 175,000 Debt Principal,Bond Anticipation Notes 100,000 SM97306 100,000 TOTAL Debt Principal 275,009 275,400 Debt Interest, Serial Bonds 71,950 SM97107 65,388 Debt Interest, Bond Anticipation Notes 4,742 SM97307 2,194 TOTAL DI6bt Interest 76,692 57,581 TOTAL Expenditures 3,493,965 3,424,5851 Transfers,Capital Projects Fund SM99509 274,041 TOTAL Operating Transfers 4 274,041 TOTAL Other Uses 4 274,041 TOTAL Detail Expenditures And Other Uses 3,493,965 3,698,62,6 Page 49 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SM)MISCELLANEOUS Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 712,650 SM8021 678,436 Prior Period Adj-Decrease In Fund Balance 20,647 SM8015 Restated Fund Balance-Beg of Year 692,003 SM8022 678,436 ADD-REVENUES AND OTHER SOURCES 3,480,398 3,810,721 DEDUCT-EXPENDITURES AND OTHER USES 3,493,965 3,698,626 Fund Balance-End of Year 678,436 SM8029 790,531 Page 50 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SP)PARK Balance Sheet Assets Cash In Time Deposits 770,357 SP201 571,560 Petty Cash 50 SP210 50 TOTAL Cash 770,407 571,614 Due From Other Funds 169,282 SP391 231,391 TOTAL©ue From Other Funds 169,282 231,391 TOTAL Assets and Deterred Outflows of Resources ' 939,689 803,001 Page 51 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SP)PARK Balance Sheet w1 Iii (((h i Accounts Payable 21,411 SP600 4,866 TOTAL Accounts Payable 21,411 4,866 Other Liabilities SP688 2 TOTAL Other Liabilities 0 2 TOTAL Liabilities 21„411 4,867 Deferred Inflows of Resources Deferred Inflow of Resources 169,282 SP691 231,391 TOTAL Deferred Inflows of Resources 169,282 231,391 TOTAL Deferred Inflows of Resources 169,2$2 231,391 Fund Balance Assigned Appropriated Fund Balance 157,300 SP914 80,930 Assigned Unappropriated Fund Balance 591,696 SP915 485,812 TOTAL Assigned Fund Balance 748,996 566,742 TOTAL Fund Balance 748,996 666,742 TOTAL Liabilities,Deferred Inflows And Fund Balance 939,689 $03,001 Page 52 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SP)PARK Results of Operation Revenues Real Property Taxes 889,060 SP1001 897,594 TOTAL Real Property Taxes 889,060 897,594, Interest&Penalties On Real Prop Taxes 18 SP1090 12 TOTAL Real PrapertyTax Items 18 12 Interest And Earnings 3,163 SP2401 50,754 TOTAL Use of Money Ansi Property 3,163 5©,754 Other Compensation For Loss 500 SP2690 TOTAL Sale of Property Ansi Compensation For Loss Soo 4+ Refunds of Prior Year's Expenditures 1,496 SP2701 Unclassified(specify) 96,150 SP2770 37,729 TOTAL Miseellarieods Local Sources 97,646 37,729 Fed Aid, Emergency Disaster Assistance SP4960 98,286 TOTAL Federal Aid 4 98,186 TOTAL Revenues 990,387 1,(184,374 TOTAL Detail Revenues And Other Sources 990,387 1,084,374 Page 53 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SP)PARK Results of Operation Expenditures Parks, Pers Sery 375,258 SP71101 397,383 Parks, Equip&Cap Outlay 103,772 SP71102 419,913 Parks, Contr Expend 291,471 SP71104 322,074 Parks, Empl Bnfts 101,205 SP71108 127,259 TOTAL Parte 871,7(1'7 1,266;628; TOTAL Culture And Recreation 871,7(1'7 1,266,628 TOTAL Expenditures 871,707 1,266,628; TOTAL Detail Expenditures And Other Uses 871,70'7 1,266,628 Page 54 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SP)PARK Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 630,316 SP8021 748,996 Restated Fund Balance-Beg of Year 630,316 SP8022 748,996 ADD-REVENUES AND OTHER SOURCES 990,387 1,084,374 DEDUCT-EXPENDITURES AND OTHER USES 871,707 1,266,628 Fund Balance-End of Year 748,996 SP8029 566,741 Page 55 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SR)REFUSE AND GARBAGE Balance Sheet Assets Cash 62,411 SR200 215,257 Cash In Time Deposits 1,493,633 SR201 1,398,397 Petty Cash 400 SR210 391 TOTAL Cash 1,556,4944 1,614,444 Accounts Receivable 128,831 SR380 92,716 TOTAL Other Receivables(h6t)' 128,831 92,716 State&Federal Receivables 42,275 SR410 119,362 TOTAL Mate And Federal Aids Receivables 42,2,75 119,362 Due From Other Funds 502,594 SR391 723,713 TOTAL©ue From Other Funds 502,594 723,713 Prepaid Expenses 71,211 SR480 117,092 TOTAL Prepaid Expenses 71,211 117,092 TOTAL Assets and Deterred Outflows of Resources 2,301,355 2,"6,929 Page 56 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SR)REFUSE AND GARBAGE Balance Sheet fir Iii (((h i Accounts Payable 384,809 SR600 228,904 TOTAL Accounts Payable 384,809 228,904 Due To Other Funds 1,617 SR630 TOTAL Due To'Other Funds 1,617 0 Due To Other Governments 1,518 SR631 4,181 TOTAL Due tb Other dovrernments 1,518 4,181 TOTAL Liabilities 387,944 233,086 Deferred Inflows of Resources Deferred Inflow of Resources 618,058 SR691 679,260 TOTAL Deferred Inflows of Resources 618,058 679,260 TOTAL Deferred Inflows of Resources 618,058 679,260 Fund Balance Not in Spendable Form 71,211 SR806 117,092 TOTAL Nonspendable Fund Balance 71,,211 117,092 Assigned Appropriated Fund Balance 300,500 SR914 456,901 Assigned Unappropriated Fund Balance 923,643 SR915 1,180,590 TOTAL Assigned Fund Balance 1,224,143' 1,637,491 TOTAL Fund Balance 1,295,363 1,754,583' TOTAL Liabilities,6eferred Inflows And Fund Balance 2,301;865 2,566,928' Page 57 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SR)REFUSE AND GARBAGE Results of Operation Revenues Real Property Taxes 2,333,714 SR1001 2,644,226 TOTAL Real Property Taxes 2,333,714 2,644,226 Interest&Penalties On Real Prop Taxes 48 SR1090 52 TOTAL Real Property Tax items 48 62 Refuse&Garbage Charges 1,978,347 SR2130 2,094,556 TOTAL 0,6partmental Income 1,976,347 2,094,556 Interest And Earnings 6,551 SR2401 9,293 TOTAL Use of Money And Property 6,551 9,293 Permits,Other 170,377 SR2590 172,813 TOTAL Licenses And Permits 174,377 172,813 Sales of Scrap&Excess Materials 319,377 SR2650 332,456 Insurance Recoveries 2,108 SR2680 7,875 TOTAL Sale of Property And Compensation For Loss 321,485 344,331 Refunds of Prior Year's Expenditures 657 SR2701 6,909 TOTAL Miscellaneous Local Sources 657 6,900 St Aid,Other Aid(specify) SR3089 158,541 Additional Description NYSDEC STOP-$64,115.96,Screening Plant$94,425 State Aid Emergency Disaster 28,502 SR3960 97 TOTAL State Aid 26,542 168,638' Federal Aid-Other 42,537 SR4089 36,904 TOTAL Federal Aid 42,,537 36,944 TOTAL Revenues 4,882,217 5,4631721 TOTAL Detail Revenues And Other Sources 4,882,217 5,463,721 Page 58 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SR)REFUSE AND GARBAGE Results of Operation Expenditures Payment of Mta Payroll Tax,contr Expend 3,482 SR19804 3,452 TOTAL Payment of Mta Payroll Tax 3,482 3,452 TOTAL General Government Support 3,482 3,452' Refuse&Garbage, Pers Sery 1,208,221 SR81601 1,128,596 Refuse&Garbage, Equip&Cap Outlay 340 SR81602 1,006 Refuse&Garbage, Contr Expend 2,137,399 SR81604 2,388,542 TOTAL Refuse'&Garbage 3,345,964 3,618,144 TOTAL Home And Community Services 3,345,960 3,618,144 State Retirement, Empl Bnfts 179,255 SR90108 212,771 Social Security, Empl Bnfts 91,724 SR90308 85,169 Worker's Compensation, Empl Bnfts 81,093 SR90408 77,504 Life Insurance, Empl Bnfts 118 SR90458 118 Disability Insurance, Empl Bnfts 28,579 SR90558 28,409 Hospital&Medical(dental)Ins, Empl Bnft 65,176 SR90608 56,030 Other Employee Benefits(spec) 1,356 SR90898 TOTAL Employee Benefits 447,341 460,401 Debt Principal,Serial Bonds 487,900 SR97106 508,300 Debt Principal,Bond Anticipation Notes 150,000 SR97306 15,000 TOTAL Debt Principal 637,900 523,300 Debt Interest, Serial Bonds 180,709 SR97107 167,216 Debt Interest, Bond Anticipation Notes 1,218 SR97307 75 TOTAL DI6bt Interest 181,026' 167,291 TOTAL Expenditures 4,616,568 4,672,188; Transfers,Other Funds 301,680 SR99019 332,303 TOTAL Operating Transfers 301,680 332,303 TOTAL Other Uses 301,680 332,303'. TOTAL Detail Expenditures And Other Uses 4,918,249 5,004,491 Page 59 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SR)REFUSE AND GARBAGE Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 1,331,385 SR8021 1,295,353 Restated Fund Balance-Beg of Year 1,331,385 SR8022 1,295,353 ADD-REVENUES AND OTHER SOURCES 4,882,217 5,463,721 DEDUCT-EXPENDITURES AND OTHER USES 4,918,249 5,004,491 Fund Balance-End of Year 1,295,353 SR8029 1,754,583 Page 60 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Balance Sheet Assets Cash In Time Deposits 100,958 SS201 67,733 TOTAL Cash 160,958 67,733 Sewer Rents Receivable 3,930 SS360 TOTAL Other Receivables(h6t)' 3,630 0 Due From Other Funds 27,836 SS391 26,943 TOTAL©ue From Other Funds 27,836 26,943 TOTAL Assets and Deterred Outflows of Resources ' 132,724 94,676 Page 61 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Balance Sheet w1 Iii (((h i Accounts Payable 3,825 SS600 110 TOTAL Accounts Payable 3,825 114 TOTAL Liabilities 3,825 114' Deferred Inflows of Resources Deferred Inflow of Resources 20,048 SS691 26,863 TOTAL Deferred Inflows of Resources 24,448 26,863 TOTAL Deferred Inflows of Resources 26,448 26,863' Fund Balance Assigned Appropriated Fund Balance 22,129 SS914 32,250 Assigned Unappropriated Fund Balance 86,722 SS915 35,452 TOTAL Assigned Fund Balance 148,851 67,742 TOTAL Fund Balance 148,851 67,742 TOTAL Liabilities,6eferred inflows And Fund Balance 13 ,724 94,676 Page 62 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Results of Operation Revenues Real Property Taxes 101,350 SS1001 106,300 TOTAL Real Property faxes 141,350 108,300 Interest&Penalties On Real Prop Taxes 2 SS1090 2 Interest&Penalties On Spec Assessments SS1091 0 TOTAL Real Property Tax Items 2 2 Sewer Rents 40,127 SS2120 27,149 Sewer Charges 965 SS2122 930 TOTAL 06partmental Income 41,092 28,079 Interest And Earnings 683 SS2401 543 TOTAL Use of Money And Property 683 543' TOTAL Revenues 143,128 134,925' TOTAL Detail Revenues And Other Sources 143;128 134,925' Page 63 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Results of Operation Expenditures Sanitary Sewers, Contr Expend 18,909 SS81204 15,227 TOTAL Sanitary Sewers 18,909 15,227 Sewage Treat Disp,Contr Expend 747 SS81304 39,351 TOTAL Sewage Treat'Oisp 747 39,351 TOTAL Home Aird Community Services 19,655 54,579 Debt Principal,Serial Bonds 8,100 SS97106 6,000 Debt Principal,Bond Anticipation Notes 110,000 SS97306 110,000 TOTAL Debt Principal 118,100 11000 Debt Interest, Serial Bonds 4,046 SS97107 3,845 Debt Interest, Bond Anticipation Notes 3,247 SS97307 1,650 TOTAL DI6bt Interest 7,293� 5,495; TOTAL Expenditures 145,048 176,074 TOTAL Detail Expenditures And Other uses 145,048 176,074+ Page 64 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year 110,772 SS8021 108,851 Restated Fund Balance-Beg of Year 110,772 SS8022 108,851 ADD-REVENUES AND OTHER SOURCES 143,128 134,925 DEDUCT-EXPENDITURES AND OTHER USES 145,048 176,074 Fund Balance-End of Year 108,851 SS8029 67,701 Page 65 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Budget Summary Estimated Revenues Est Rev-Real Property Taxes 106,300 SS1049N 105,200 Est Rev-Departmental Income 32,421 SS1299N 33,750 Est Rev-Use of Money And Property 50 SS2499N TOTAL Estimated Revenues 138,771 138,950 Appropriated Fund Balance 22,129 SS599N 32,250 TOTAL Estimated Other Sources 2 ,129 32,250 TOTAL Estima#ed Revenues And Other S646es 160,900 171,200 Page 66 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (SS)SEWER Budget Summary Appropriations App-Home And Community Services 37,500 SS8999N 49,000 App-Debt Service 123,400 SS9899N 122,200 TOTAL Appropriations 160,904 171,200 TOTAL Appropriations And Other Uses 160,904 171,244 Page 67 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (TA)AGENCY Balance Sheet Assets Cash 16,661,258 TA200 23,175,039 Cash In Time Deposits 232,351 TA201 226,909 TOTAL Cash 18,893,610 23,401,948 Due From Other Funds 555 TA391 592 TOTAL©ue From Other Funds 655 592 TOTAL Assets and Deterred Outflows of Resources ' 18,894,185 23,402,540 i Page 68 OSC Municipality Code 470379000000 TOWN OFSouthold Annual Update Document For the Fiscal Year Ending 2O13 (TA)AGENCY Balance Sheet MOW Due /oOther Funds a TAsau 13/.3e0 TOTAL E)ue,tb,Other Funds 3 137,390 Due ToOther Governments 16.42e.213 TA631 22.836.4e7 Guaranty uBid Deposits 464.e4e TAau 428.653 TOTAL Agency,Liabilities 464,949 428,65� TOTAL Liabilities 16,894,165 23,402,1540 TOTAL Liabilities,6eferred Inilows And Fund Ba'l�nc6, 16,894,165 23,402,1540 Page 69 O8CMunicipality Code 47O37QOOOOOO TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 Balance Sheet Page 70 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 Balance Sheet Page 71 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 Results of Operation Page 72 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 Results of Operation Page 73 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (V)DEBT SERVICE Analysis of Changes in Fund Balance Analysis of Changes in Fund Balance Fund Balance-Beginning of Year V8021 Fund Balance-End of Year V8029 Page 74 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (W)GENERAL LONG-TERM DEBT Balance Sheet Assets Total Non-Current Govt Liabilities 50,057,395 W129 47,422,997 TOTAL Provision T4 Be Made Irr Future Budgets 541,057,395 47,422,997 TOTAL Assets and Deterred Outflows of Resources ' 60,057,395 47,422,997; Page 75 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2013 (W)GENERAL LONG-TERM DEBT Balance Sheet MOW Judgments And Claims Payable W686 Compensated Absences 8,327,395 W687 8,237,997 TOTAL OtherLiabilities 8,327,395 8,237,997 Bonds Payable 41,730,000 W628 39,185,000 TOTAL BondAnd Long term,Liabilities 41;736;400 39,185,000 TOTAL Liabilities 50,457,395 47,422,997 TOTAL Liabilities 50,457,395 47,422,997 Page 76 OSC Municipality Code 470379000000 "a Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 Q 0 0 � 6 6 0; 6 Cd cli cli 6 6 6 "i 6 6 6 "i 4 O co >^ W) c4 m ol Q O c1l W) cv) W) -T eq f, N (4 41O q cl) O 4) cl) u Q 0 Q 0 Q 0 Q 0 Q 0 OQ 0 Q 0 Q 0 Q 0 Q .2 4) U Q 0 Q 0 0 Q 0 Q 0 cl Q 0 Q 0 Q 0 Q 0 Q E2 ul. ul. ul. ul. ul. ul. 4) 4)D- 'a 70 c 4) 0 Q a R R R ct 6 6 0 'o N 'o 0 m5 CM Na Na Q a Q W) Q n M o. U> (n N co r, co a co h Cl) ::: a m o N cli 4) a Q Q Q Q Q Q Q Q Q a Q O Q a Q a Q a Q a Q co 4) Q a Q a vl, a Q a Q a Q O Q a Q a Q a Q a Q R R R R R R R R R R c R R R R R R R R R c c� Vi Q a o. a �2 col �2 w� Q w� w) Q a Q a w� 0 to rl ;z eq 'o m w) N " -1 Vi 0 w� CV) ul. Iq csl w� CV) vl, t6- vl, t6- ul. Cl) Q Q a Q a Q a Q a Q a O a Q a Q a Q a OD a a o. a o 0 4) nwi 6 a Q a Q a Q a Q a a m a No Nw o. q 0 f, Q w) c2 o o o' aD O M O H O O N w n f, w w E M 9 vi N6. "41 1 vi I "I ma q ct R "I QI' P,� cq o w� m m co to 4L 4, O 4) P LL "M 0 °'C L-- Om cOn M !D Om 4) 75 s eq N a N N wi N wi r, co N �2 �2 �2 �2 w E in !::� m— o— — o o !::� — — — 7- !::� U- >1 P ol OD co o. o' o. o. Q a Q a Q S ol a a m o. w g w wi 7E Q Q 0 -6 mQ wQ wQ ra" wQ r, P N P Na co O Q G Q c, c, 2 04 04 04 c, 04 N 04 04 N eq cli cli cli cli cli cli E E - — — — — — E w� w� f, cD M �2 �2 w '0 �2 P ol o. oo o. o' o. o. ol a a S a m m w 'o m f, w� U" E r r r r z r E 0 u n cc m CD U) o US 0. cc 0 0 CD 4) -0 0 > 0 -0 E E -a 0 'a c 0 1 c 0 4) a 2 0 E 0 z lo 00. ox a E 1 0 D m u c 0 0 4) 0) 0 c 0 4) u CD c cL 0) -0 in 0 E E 0 E rl = c 0 cl) AL 0 0 0 "0 E 0 U) > 4) 0, o U) Q - rl 0 0 E 0 :E E 4)-�2 3� :) z cL 0 >�= u 1=0 a Q r r- co u ° t° 3�A z rl u .2 u 0 9 0 U i u 0 E c, z 80 E 0, 0 < Z Z o E u > z 0,K cL w 0 eq > I= cK ca N— K x o !: z 4) z z z z z z z z z z z !:Y z z z z z z z z z Y 'a43) 43) 4) 0 CL 0 in U z z z z z z z z z z z T z z z z z z z z z 0 0 < < < < < < < < < < < 0 0 0 0 0 0 0 0 0 en cc en cc en cc en cc en cc en L en co Do co Do co Do co en f, w r, ol W) ol W) 4) cli N cli N cli N cli N cq N cli cli N cli N cli N cli N cli TOWN OF Southold Schedule of Time Deposits and Investments For the Fiscal Year Ending 2013 EDP Code Amount CASH: On Hand 9Z2001 $2,508.97 Demand Deposits 9Z2011 $36,250,053.34 Time Deposits 9Z2021 $18,770,261.08 Total $55,022,823.39 COLLATERAL: - FDIC Insurance 9Z2014 $4,000,000.00 Collateralized with securities held in possession of municipality or its agent 9Z2014A $53,196,206.00 Total $57,196,206.00 INVESTMENTS: - Securities (450) Book Value (cost) 9Z4501 Market Value at Balance Sheet Date 9Z4502 Collateralized with securities held in 9Z4504A possession of municipality or its agent - Repurchase Agreements (451) Book Value (cost) 9Z4511 Market Value at Balance Sheet Date 9Z4512 Collateralized with securities held in 9Z4514A possession of municipality or its agent Page 78 OSC Municipality Code 470379000000 TOWN OF Southold Bank Reconciliation For the Fiscal Year Ending 2013 Include All Checking, Savings and C.D.Accounts Bank Add: Less: Adjusted Account Bank Deposit Outstanding Bank Number Balance In Transit Checks Balance *****-0320 $24,682 $0 $0 $24,682 *****-9677 $1,929,452 $0 $0 $1,929,452 *****-1052 ($311) $3,528 $3,214 $2 *****-0040 $1,306,122 $140 $105,982 $1,200,279 *****-5725 $782,039 $0 $0 $782,039 *****-89-1 $48,584 $0 $0 $48,584 *****-5647 $3,992 $0 $0 $3,992 *****-5466 $28,275 $0 $500 $27,775 *****-5704 $105,556 $1,637 $6,994 $100,199 *****-5362 $23,811 $0 $0 $23,811 *****-2300 $585 $0 $0 $585 *****-4440 $22,662 $157 $0 $22,819 *****-5688 $28 $0 $0 $28 *****-9669 $2,100,000 $0 $0 $2,100,000 *****-9685 $808,719 $0 $0 $808,719 *****-89-2 $5,181 $0 $0 $5,181 *****-9707 $1,259,279 $0 $0 $1,259,279 *****-9774 $1,725 $0 $0 $1,725 *****-9790 $15 $0 $0 $15 *****-9812 $79,508 $0 $0 $79,508 *****-9820 $119,601 $0 $0 $119,601 *****-9863 $4 $0 $0 $4 *****-9871 $5,100 $0 $0 $5,100 *****-3119 $4,796,974 $0 $0 $4,796,974 *****-0303 $4,967,157 $0 $0 $4,967,157 *****-9804 $175,668 $0 $0 $175,668 *****-9693 $119 $0 $0 $119 *****-6352 $105,921 $0 $105,898 $23 *****-9847 $1,340,620 $0 $0 $1,340,620 *****-9715 $27,942 $0 $0 $27,942 Page 79 OSC Municipality Code 470379000000 TOWN OF Southold Bank Reconciliation For the Fiscal Year Ending 2013 Include All Checking, Savings and C.D.Accounts Bank Add: Less: Adjusted Account Bank Deposit Outstanding Bank Number Balance In Transit Checks Balance *****-8067 $692,241 $0 $0 $692,241 *****-7759 $130,607 $17,173 $0 $147,780 *****-5021 $44,004 $0 $1,715 $42,289 *****-0217 $374 $0 $374 $0 *****-3841 $2 $0 $0 $2 *****-OMD1 $6,816 $0 $0 $6,816 *****-OMD2 $10,197 $0 $0 $10,197 *****-NPD1 $2,191 $0 $636 $1,555 *****-NPD2 $96,768 $0 $0 $96,768 *****-MPD1 $16,193 $0 $8,247 $7,946 *****-MPD2 $11,023 $0 $0 $11,023 *****-SPD1 $6,140 $0 $2,587 $3,553 *****-SPD2 $20,912 $0 $0 $20,912 *****-MPD1 $55,996 $0 $517 $55,480 *****-MPD2 $374,323 $0 $0 $374,323 *****-9967 $191,535 $1,959 $0 $193,494 *****-IW M1 $29,211 $4,450 $13,096 $20,565 *****-IW M2 $969,267 $0 $0 $969,267 *****-IW M3 $1,198 $0 $0 $1,198 *****-9723 $429,130 $0 $0 $429,130 *****-9731 $24,372 $0 $0 $24,372 *****-9758 $43,361 $0 $0 $43,361 *****-0099 $169,771 $0 $0 $169,771 *****-9766 $218,401 $0 $0 $218,401 *****-0404 $8,508 $0 $0 $8,508 *****-5354 $25,609 $0 $0 $25,609 *****-2319 $205 $0 $0 $205 *****-4432 $148,489 $0 $5,461 $143,028 *****-5628 $8,963 $0 $9,767 ($804) *****-230' $602,101 $0 $0 $602,101 Page 80 OSC Municipality Code 470379000000 TOWN OF Southold Bank Reconciliation For the Fiscal Year Ending 2013 Include All Checking, Savings and C.D.Accounts Bank Add: Less: Adjusted Account Bank Deposit Outstanding Bank Number Balance In Transit Checks Balance *****-0536 $1,384,234 $0 $0 $1,384,234 *****-9680 $1,188,771 $0 $15,170 $1,173,601 *****-4430 $28,291,425 $0 $0 $28,291,425 *****-0081 $0 $0 $0 $0 *****-0024 $0 $0 $0 $0 Total Adjusted Bank Balance $55,020,229 Petty Cash $2,593.97 Adjustments $.00 Total Cash 9ZCASH * $55,022,823 Total Cash Balance All Funds 9ZCASHB * $55,022,823 * Must be equal Page 81 OSC Municipality Code 470379000000 TOWN OF Southold Local Government Questionnaire For the Fiscal Year Ending 2013 Response 1) Does your municipality have a written procurement policy? Yes 2) Have the financial statements for your municipality been independently audited? Yes If not, are you planning on having an audit conducted? 3) Does your local government participate in an insurance pool with other local Yes governments? 4) Does your local government participate in an investment pool with other local Yes governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) No for volunteer firefighters? 6) Does your municipality have a Capital Plan? Yes 7) Has your municipality prepared and documented a risk assessment plan? No If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last No year? 9) Has your Local Government adopted an investment policy as required by Yes General Municipal Law, Section 39? Page 82 TOWN OF Southold Employee and Retiree Benefits For the Fiscal Year Ending 2013 Total Full Time Employees: 231 Total Part Time Employees: 285 Account Description Total #of Full #of Part #of Retirees Code Expenditures Time Time (All Funds) Employees Employees 9010 State Retirement System $2,491,174.5 182 79 3 9015 Police and Fire Retirement $1,920,930.5 45 4 1 9025 Local Pension Fund $0.0 90308 Social Security $1,380,596.71 231 285 4 90408 Worker's Compensation $511,590.02 231 285 4 Insurance 9045 Life Insurance $118.0 1 2 9050 Unemployment Insurance $28,190.3 1 43 9055 Disability Insurance $6,785.4 162 171 2 9060 Hospital and Medical $5,745,803.5 209 9 120 (Dental)Insurance 9070 Union Welfare Benefits $385,618.4 207 3 2 90851 Supplemental Benefit Payment to $0.0 Disabled Fire Fighters 9189 Other Employee Benefits $78,466.1 207 133 3 Total $12,549,273.7 Computed Total From Financial $12,549,273.7 Section(comparative purposes only) Page 83 OSC Municipality 470379000000 TOWN OF Southold Energy Costs and Consumption For the Fiscal Year Ending 2013 Energy Type Total Total Volume Units Of Alternative Expenditures Measure Units Of Measure Gasoline $331,96911 108,931 gallons Diesel Fuel $574,232 161,704 gallons Fuel Oil $48,519 12,923 gallons Natural Gas $26,699 22,677 cubic feet Therms Electricity $356,832 1,913,881 kilowatt-hours Coal tons Page 84 OSC Municipality 470379000000 TOWN OF Southold Schedule of Other Post Employment Benefits (OPEB) For the Fiscal Year Ending 2013 Annual OPEB Cost and Net OPEB Obligation 1.Type of Other Post Employment Benefits Plan Agent Multiple-Employer Defined Benefits 2.Annual Required Contribution(ARC) $7,806,331.00 3. Interest on Net OPEB Obligation $742,695.00 4.Adjustment to Annual Required Contribution ($1,110,827.00) 5.Annual OPEB Expense $7,438,199.00 6. Less:Actual Contribution Made $1,178,894.00 7. Increase in Net OPEB Obligation $6,259,305.00 8. Net OPEB Obligation-beginning of year $19,805,212.00 9. Net OPEB Obligation-end of year $26,064,517.00 10.Total Other Post Employment Benefits as reported in Accounts 683 in Financial Section, Current Fiscal Year 11. Percentage of Annual OPEB Cost Contributed(Actual Contribution 15.85% Made/Annual OPEB Cost) Funded Status and Funding Process 12.Actuarial Accrued Liability(AAL) $82,121,232.00 13. Less:Actuarial Value of Plan Assets $0.00 14. Unfunded Actuarial Accrued Liability(UAAL) $82,121,232.00 15. Funded Ratio(Actuarial Value of Plan Assets/AAL) 0.0000 16.Annual Covered Payroll(of active employees covered by the plan) $14,316,488.00 17. UAAL as Percentage of Annual Covered Payroll 573.61% Other OPEB Information 18. Date of most recent actuarial valuation 01/01/2012 19.Actuarial method used Entry Age 20.Assumed rate of return on investments discount rate 3.75% 21.Amortization period of UAAL(in years) 30.00 Page 85 OSC Municipality 470379000000 CERTIFICATION OF CHIEF FISCAL OFFICER I, Scott Russell , hereby certify that I am the Chief Fiscal Officer of the Supervisor of the Town of Southold , and that the information provided in the annual financial report of the Supervisor of the Town of Southold for the fiscal year ended 12/31/2013 , is TRUE and correct to the best of my knowledge and belief. By entering the personal indentification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the Supervisor of the Town of Southold , and adopted by me as my signature for use in conjunction with the filing of the Supervisor of the Town of Southold 's annual financial report, I am evidencing my express intent to authenticate my certification of the Supervisor of the Town of Southold's annual financial report for the fiscal year ended 12/31/2013 and filed by means of electronic data transmission. John Cushman Scott Russell Name of Report Preparer if different Name than Chief Fiscal Officer (631) 765-4333 Supervisor Telephone Number Title PO Box 1179, Southold, NY 11971 Official Address 04/30/2014 (631) 765-1889 Date of Certification Official Telephone Number Page 86 Municipality Code 470379000000 TOWN OF Southold Financial Comments For the Fiscal Year Ending 2013 Page 87 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies The financial statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. 1. Financial Reporting Entity The Town of Southold, which was established in 1640, is governed by its Charter, the Local Municipal Law and other general laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided include public safety, health, transportation, economic assistance and opportunity, culture and recreation, and home and community services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold, (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Town of Southold's reporting entity. Certain special districts of the Town of Southold provide sanitation, ferry, and park services to residents and businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and other financial matters result in a fiscal interdependency with the Town. Accordingly, these special districts have been determined to be component units of the Town of Southold and are presented discretely in a separate column in the combined financial statements to emphasize that they are legally separate from the primary government. These districts include the following: TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies (continued) 1. Financial Reporting Entity (continued) The Fishers Island Ferry District, established in 1947 Orient Mosquito District, established in 1916 Fishers Island Waste Management District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 Complete financial statements of these component units can be obtained from their respective administrative offices: Orient Mosquito District Fishers Island Waste Main Road Management District Orient, NY 11957 Fishers Island, NY 06390 Cutchogue-New Suffolk Orient-East Marion Park District Park District P.O. Box 311 Route 25 Cutchogue, NY 11935 Orient, NY 11957 Southold Park District Mattituck Park District P.O. Box 959 P.O. Box 1413 Southold, NY 11971 Mattituck, NY 11952 Fishers Island Ferry District Main Street Southold, NY 11971 2. Fund Accounting The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, however, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below: TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies (continued) 2. Fund Accounting (continued) Fund Categories Governmental Funds - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Town's governmental fund types. General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Special District Funds - To provide special services to areas that encompass less than the whole town. Capital Projects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by special assessment funds and trust funds). Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Agency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non- expendable trusts, and agency funds. Account Groups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies (continued) Account Groups (continued) The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Lonq-Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. 3. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. Principal and interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave, which vests or accumulates, are charged as an expenditure when paid Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies (continued) 4. Fund Balances In fiscal 2011, the Town implemented Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions (GASB 54). GASB 54 changed the classification of fund balance to focus on the constraints imposed on resources in governmental funds, instead of the previous focus on availability for appropriation. Fund balance is now broken down into five different classifications: nonspendable, restricted, committed, assigned, and unassigned. Nonspendable consists of assets that are inherently nonspendable in the current period either because of their form or because they must be maintained intact, including prepaid items, inventories, long-term portions of loans receivable, financial assets held for resale, and principal of endowments. Restricted consists of amounts that are subject to externally enforceable legal purpose restrictions imposed by creditors, grantors, contributors, or laws and regulations of other governments; or through constitutional provisions or enabling legislation. Committed consists of amounts that are subject to a purpose constraint imposed by a formal action of the government's highest level of decision-making authority before the end of the fiscal year, and that require the same level of formal action to remove the constraint. The Town Board is the decision-making authority that can, by Local Law, commit fund balance. Assigned consists of amounts that are subject to a purpose constraint that represents an intended use established by the government's highest level of decision-making authority, or by their designated body or official. The purpose of the assignment must be narrower than the purpose of the general fund, and in funds other than the general fund, assigned fund balance represents the residual amount of fund balance. The Town Board has sole authority to assign fund balance. Unassigned represents the residual classification for the government's general fund, and could report a surplus or deficit. In funds other than the general fund, the unassigned classification should be used only to report a deficit balance resulting from overspending for specific purposes for which amounts had been restricted, committed, or assigned. When resources are available from multiple classifications, the Town spends funds in the following order: restricted, committed, assigned, unassigned. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 A. Summary of Significant Accounting Policies (continued) 4. Fund Balances (continued) The Town has, by resolution, adopted a fund balance policy that states the Town must maintain a minimum unrestricted (the total of committed, assigned, and unassigned) fund balance of at least 10% percent of the general fund operating budget. Unrestricted fund balance below the minimum should be replenished within the succeeding fiscal year. 5. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. Encumbrances totaling $2,513,205 were included in the reporting of fund balance as follows: General Fund Whole Town $90,099 General Fund Part Town 385 Highway Fund Part Town 7,442 Capital Fund 2,408,989 Solid Waste District 6,290 6. Assets, Liabilities and Fund Equity Receivables Receivables include amounts due from Federal, State, and other governments and individuals for services provided by the Town. Receivables revenues are recorded as earned or as specific program expenditures are incurred. Inventory - Materials and Supplies Inventory in the General Fund is valued at cost, using weighted average cost method. Inventory in these funds is accounted for under the consumption method. Property, Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost (or estimated historical cost for assets purchased prior to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 6. Assets, Liabilities and Fund Equity (continued) Property, Plant and Equipment - General (continued) Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. Deferred Revenue Deferred revenues are those where asset recognition criteria have been met, but which revenue recognition criteria have not been met. Such amounts have been deemed to be "measurable" but not "available" pursuant to GAAP. Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Fund Equity — Reservations and Designations Portions of fund equity are segregated for future use and therefore not available for future appropriation or expenditure. Amounts reserved for encumbrances, inventory, and insurance claims, represent portions of fund equity which are required to be segregated in accordance with State law or GAAP. Designations of fund balances in governmental funds indicate the utilization of these resources in the subsequent year's budget or tentative plans for future use. 7. Revenue and Expenditures Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 7. Revenue and Expenditures (continued) Property Taxes (continued) Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year-end are relieved as county taxes in the subsequent year. Interfund Revenues Interfund revenues are quasi-external transactions in the operating funds that represent amounts charged for services or facilities provided by that operating fund. The amounts paid by the fund receiving the benefits of the service or facilities are reflected as an expenditure of that fund. Operating Transfers Operating transfers represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate share of the risk retention and capital projects. Insurance The Town assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated Absences Vested or accumulated vacation or sick leave of governmental funds that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of governmental funds that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. No expenditure is reported for these amounts. In accordance with the provisions of Statement No. 16 of the Governmental Accounting Standards Board, Accounting for Compensated Absences, no liability is recorded for non-vesting accumulating rights to receive sick pay benefits. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 7. Revenue and Expenditures (continued) Total Columns on the General Purpose Financial Statements Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of the data. B. Stewardship, Compliance, Accountability Budgetary Data 1. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable grant agreement, which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements during the Town's fiscal year. 2. Budget Policies - The budget policies are as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. The Town Board must approve all modifications of the budget. However, the Supervisor is authorized to transfer certain budgeted amounts within departments. 3. Material Violations of Finance Related Activities There are no material violations of finance-related provisions. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 B. Stewardship, Compliance, Accountability (continued) 4. Fund Balances 1. Certain funds of the Town apply to areas less than the entire Town. The fund equity at December 31, 2013 is allocated as follows: General Fund (Town wide) $ 8,816,500 Special Revenue Funds General Fund Part Town 1,019,439 Highway Fund -- Part Town 1,222,184 Special District Funds Orient by the Sea Road Improvement District 1,725 East-West Fire Protection 14,805 Southold Wastewater Disposal 24,452 Fishers Island Sewer 43,251 Solid Waste Management 745,526 Discretely Presented Component Units Fishers Island Waste Management 1,009,057 Fishers Island Ferry 762,300 Cutchogue-New Suffolk Park 98,323 Southold Park 24,465 Orient-East Marion Park 18,969 Mattituck Park 424,985 Orient Mosquito 17,098 Total $14,243,079 Deficit Fund Balances There were no deficit fund balances at December 31, 2012. C. Detail Notes on all Funds and Account Groups 1. Assets Cash and Investments Cash consists of funds deposited in demand accounts, time deposit accounts and certificates of deposit with maturities of less than three months. State statutes govern Town investment policies. In addition, the Town has its own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, obligations of New York State or its localities, and investments made by the Cooperative Liquid Asset Security System (CLASS). CLASS is a cooperative investment plan consisting of U.S. Treasury obligations and repurchase agreements relating to treasury obligations. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 1. Assets (continued) The written investment policy requires that repurchase agreements be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repurchase agreement. Collateral is required for demand deposits and certificates of deposit at 102 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. Deposits - All deposits, including certificates of deposits, are carried at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 2012 the cash in banks was $55,020,234 and collateral held against cash in banks was $57,196,206 consisting of FDIC insurance and/or securities held in the name of the Town of Southold. Restricted Cash Restricted Cash consists of assessments collected by the Receiver of Taxes not yet remitted to the appropriate governmental entity. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 2. Fixed Assets A summary of changes within the General Fixed Assets Account Group for the Town of Southold for the year ended December 31, 2013 is as follows: Balance Balance 01/01/2013 Additions Deletions 12/31/2013 Primary Government: Land $115,807,661 $3,781,687 $ 2,789 $119,586,559 Buildings & Improvements 13,226,237 7,950 13,234,187 Other Improvements 15,756,291 15,756,291 Construction in Progress 19,619 33,726 53,345 Infrastructure 76,059,090 725,888 76,784,978 Machinery & Equipment 12,038,912 592,704 142,762 12,488,854 Total $232,907,810 $ 5,141,955 145,551 237.904.214 Balance Balance 01/01/2013 Additions Deletions 12/31/2013 Component Units: Land $2,193,349 $2,193,349 Buildings & Improvements 14,145,369 14,145,369 Other Improvements 2,536,238 $ 9,000 2,545,238 Construction in Progress 40,791 $ 40,791 0 Infrastructure 2,899,440 1,138,202 4,037,642 Machinery & Equipment 3,565,504 60,040 3,625,544 Total $25,380,691 $ 1,207,242 $ 40,791 $25,547,142 3. Interfund Receivables and Payables Interfund receivables and payables for the primary government at December 31, 2013 were as follows: Interfund Interfund Fund Receivables Payables General Fund Whole Town $ 370,256 $ 2,728,264 General Fund Part Town 237,575 Special Grant Fund 16,150 Highway Fund Part Town 1,298,810 34,427 East-West Fire Protection District 196,924 Solid Waste Management District 583,859 Wastewater Disposal District 26,943 Capital Projects 330,562 161,590 Trust & Agency 592 137,390 Total Interfund $ 3,061,671 $ 3,061,671 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 4. Due To/From Primary Government and Component Units Amount Amount Receivable Payable Component Units: Fishers Island Waste Management District $ 139,854 Fishers Island Ferry District 197,298 $ 585 Orient Mosquito District 21,705 Cutchogue-New Suffolk Park District 35,749 Southold Park District 82,045 Orient-East Marion Park District 10,214 Mattituck Park District 103,382 Capital Projects 585 Primary Government General Fund 590,247 Totals $ 590,832 $ 590.832 5. Indebtedness Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. To Be Redeemed 2014 Interest Budget Description Amount Rate Appropriations Bonds Various Purposes $ 1,058,000 .47% $ 136,000 $ 922,000 Various Purposes 465,000 .57% 189,000 276,000 Total 1.523.000 $ 325,000 1.198.000 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Long-Term Debt a) At December 31, 2013 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $39,185,000. Of this amount, $37,808,000 was subject to the constitutional debt limit and, combined with the short-term debt listed above, represented 5.6% of its debt limit. b) Serial Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long-term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. c) Other Long-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: • Judgments & Claims Payable — Represents the value of the outstanding liability due the United States Department of Justice for an action brought against the Fishers Island Ferry District. • Compensated Absences - Represents the value of earned and unused portion of the liability for compensated absences. d) Summary Long-Term Debt - The following is a summary of long-term liabilities outstanding at December 31, 2012 by fund type and account group: General Discretely Long Term Debt Presented Liability Account Group Component Unit Total Serial Bonds $ 37,635,000 $ 1,550,000 $ 39,185,000 Compensated Absences 8,237,997 8,237,997 Total Long-Term Debt Account Group 45.872.997 1.550.000 47.422.997 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Long-Term Debt (continued) e) The following is a summary of changes in the long-term liabilities for the period ended December 31, 2013: Bonds and Compensated Notes Absences Payable at beginning of Year $ 41,730,000 $ 8,327,395 Additions Deletions 2,545,000 89,398 Payable at end of Year 39.785.000 8.237.997 Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. f) The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 2013: Year Ending Principal Interest 2014 2,575,000 1,452,990 2015 2,600,000 1,369,587 2016 2,560,000 1,284,704 2017 2,640,000 1,194,353 2018 2,705,000 1,095,440 2019-2023 10,965,000 4,182,950 2024-2028 10,740,000 2,077,969 2029-2030 4,400,000 217,353 Totals $39,185,000 $12,875,346 6. Retirement System Plan Description The Town participates in the New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employee's Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as well as death and disability benefits. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) The Town of Southold participates in the New York State and Local Employees' Retirement System (ERS), the New York State and Local Police and Fire Retirement System (PFRS) and the Public Employees' Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the New York State and Local Retirement Systems, 110 State Street, Albany, NY 12244. Fundinq Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976, who contribute 3% of their salary for the first ten years of membership and employees who joined on or after January 1, 2010 (ERS) or January 9, 2010 (PFRS) who generally contribute 3% of their salary for the entire length of service. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates used in computing the employers' contributions based on salaries paid during the Systems' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100% of the contributions required, and were as follows ERS PFRS 2013 $2,554,814 $ 2,073,878 2012 $2,066,738 $ 1,209,715 2011 $1,827,936 $ 1,308,331 Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years in accordance with the following schedule: • For State fiscal year (SFY) 2004-05, the amount in excess of 7 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the bonding/amortization was instituted. • For SFY 2005-06, the amount in excess of 9.5 percent of employees' covered pensionable salaries. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) • For SFY 2007-08, the amount in excess of 10.5 percent of employees' covered pensionable salaries. This law requires participating employers to make payments on a current basis, while bonding or amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 2005 through 2008. The Town elected to make all payments on a current basis. Chapter 57 of the Laws of 2010 of the State of New York was enacted that allows local employers to amortize a portion of their retirement bill for 10 years in accordance with the following stipulations: • For State fiscal year 2010-11, the amount in excess of the graded rate of 9.5 percent of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the amortization was instituted. • For subsequent State fiscal years, the graded rate will increase or decrease by up to one percent depending on the gap between the increase or decrease in the System's average rate and the previous graded rate. • For subsequent State fiscal years in which the System's average rates are lower than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. This law requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years when the local employer opts to participate in the program. The Town has elected to make its payments on a current basis. 7. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or a self-funded plan whose premiums are based on the benefits paid during the year. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 C. Detail Notes on all Funds and Account Groups (continued) 7. Post Retirement Benefits (continued) The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the General Fund as expenditure in the year paid. During the year, $5,494,189 was paid on behalf of 115 retirees and 193 active employees and is recorded as expenditures in the General Fund. The cost of providing benefits for retirees is not separable from the cost of providing benefits for active employees. 8. Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of termination or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general long-term obligations account group. Accumulated vacation and sick leave are recorded as a long-term liability in the general long-term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. D. Commitments and Contingencies The Town is self-insured for medical insurance and general liability insurance. The amount of medical claims outstanding at December 31, 2013 is $200,998. The amount of general liability claims outstanding at December 31, 2012 is $14,843. These amounts have been reserved against fund balance in the General Fund. The Town also has established an insurance reserve in the General Fund for medical and liability claims the outcome of which are presently unknown. 1. Landfill Closure and Post Closure Care Costs The Town ceased accepting waste at its Cutchogue landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $650,000 over seven years. Construction of the final cover commenced in the summer of 2001 and was completed in the fall of 2003. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 D. Commitments and Contingencies (continued) 1. Landfill Closure and Post Closure Care Costs (continued) In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to perform certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover totaled $7,681,719. Financing for closure activities was provided through a $2,000,000 grant from the New York State Department of Environmental Conservation with the balance provided with a state subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with post closure care will be covered by charges to future landfill users and future tax revenue. 2. Lease Commitments and Leased Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31, 2013 were approximately $463,175. Future obligations over the primary terms of the Town's leases as of December 31, 2013 are as follows: 2014 $ 448,067 2015 325,662 2016 139,288 2017 & thereafter 286,910 Total1.199.927 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2013 E. Condensed Financial Statements for the Discretely Presented Component Units The following represents condensed financial statements for the discretely presented component units as of and for the year ended December 31, 2013 Condensed Balance Sheet Assets and Other Debits Liabilities Amounts to be Due From Property Provided for Other Bonds and Current Primary Building& Long-Term Current Long-Term Assets Government Equipment Debt Liabilities Liabilities Fishers Island Ferry District $ 1,187,219 $ 197,299 $ 18,647,992 $ 1,550,000 $ 428,918 $ 1,550,000 Fishers Island Waste Mgt District 1,160,458 139,854 3,659,130 151,401 Cutchogue-New Suffolk Park Dist. 134,073 35,750 145,705 98,323 Southold Park District 106,510 82,045 1,155,726 82,045 Orient-East Marion Park District 10,214 10,214 432,985 10,214 Mattituck Park District 103,382 103,382 2,474,713 103,382 Orient Mosquito District 38,803 13,804 30,891 21,705 2.680.659 582,348 26.547.1421.550.000 895 988 1.550.000 Condensed Statement of Revenues, Expenditures and Changes in Fund Balances Excess (Deficiency) Expenditures of Revenues Capital Debt and Revenues Current Outlay Service Expenditures Fishers Island Ferry District $ 3,714,567 $ 2,896,913 $ 386,862 $ 342,581 $ 88,211 Fishers Island Waste Mgt District 595,336 496,164 99,172 Cutchogue-New Suffolk Park Dist. 150,475 86,059 74,450 (10,034) Southold Park District 369,912 374,850 20,600 (25,538) Orient-East Marion Park District 39,992 28,997 843 10,152 Mattituck Park District 523,995 365,810 324,020 (165,835) Orient Mosquito District 85,021 72,270 12,751 $ 5,479,298 1 4,321,063 $ 806,775 $ 342,581 $ 8,879 Norklun, Stacey From: Neville, Elizabeth Sent: Thursday, June 26, 2014 12:36 PM To: Norklun, Stacey Cc: Cushman, John Subject: RE: Town of Southold - EMMA Receipt & SEC For filing in LF. From: Cushman, John Sent: Thursday, June 26, 2014 8:11 AM To: Neville, Elizabeth Subject: FW: Town of Southold - EMMA Receipt&SEC Betty, Attached for your files. John From: Michelle Mehling [mailto:mmehlinaCa)munistat.com] Sent: Wednesday, June 25, 2014 4:12 PM To: 'johncushman@town.southold.ny.us' Cc: Noah Nadelson; Tom Cartwright Subject: Town of Southold - EMMA Receipt&SEC Please be advised that the Town's 2013 Annual Financial Report Update Document and 2014 Statement of Annual Financial &Operating Information was filed with EMMA(Electronic Municipal Market Access)to comply with SEC rule 15c2-12 and the Undertaking to Provide Continuing Disclosure. Please retain the attached receipt for your records. Also attached is the final copy of the SEC. Should you require additional information, please give us a call. Thank You, Michelle Mehling Munistat Services, Inc. 631-331-8888 1