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HomeMy WebLinkAboutProcessing Storm Debris at Landfill JUDITH T. TERRYsA q +y, Town Hall, 53095 Main Road TOWN CLERK ,` P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 d i Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 17, 1992 Michael H. Lewis, Vice President Lewis Tree Service, Inc. 225 Ballantyne Road Rochester, New York 14623 Dear Mr.. Lewis: - - Superintendent of Highways Jacobs advises me that your contract with the Town of Southold for processing the Hurricane Bob debris has been completed. Therefore, I am returning herewith your original $175,000 Contract Bond. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure r t BOND NO: K04342173 CONTRACT BOND INSURANCE COMPANY OF NORTH AMERICA PHILADELPHIA Know all Men by these Presents, that we, LEWIS TREE SERVICE, INC. (hereinafter called "Principal") , as Principal, and the INSURANCE COMPANY OF NORTH AMERICA, a Corporation organized and existing under the laws of the State of Pennsylvania, and authorized to transact Business in the State of NY (hereinafter called "Surety") , as Surety are held and firmly bound unto, TOWN OF SOUTHOLD PECONIC LANE, PECONIC NEW YORK 11958 (hereinafter called "Obligee") , in the penal sum of ONE HUNDRED SEVENTY FIVE THOUSAND AND 00/100----------------($175,000.00) good and lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. SEALED with our seals and dated this 19TH day JUNE, 1992.- WHEREAS, the above bounden Principal has entered into a certain written contract with the above named Obligee, dated the 22ND day of JUNE, 1992. FOR: PROCESSING STORM DEBRIS (HURRICANE BOB) which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein for the purpose- of explaining but not of varying or enlarging the obligation. Now, therefore, the condition of the above obligation is such, that if the above bounden Principal shall well and truly keep, do and perform, each and every, all and singular, the matters and things in said contract set forth and specified to be by the said Principal kept, done and performed at the time and in the manner in said contract specified, and shall pay over, make good and reimburse to the above named Obligee, all loss and damage which said obligee may sustain by reason of failure or default on the part of said Principal, then this obligation shall be void; otherwise, to be and remain in full force and effect. i PROVIDED, however, this bond is executed by the Surety, upon the express condition that no right of action shall accrue upon or by reason hereof, to or for the use or benefit of any one other than the Obligee named herein; and the obligation of the Surety is and shall be construed strictly as one of suretyship only. IT IS FURTHER PROVIDED, that this bond is written for the term Beginning JUNE 22, 1992 and ending JUNE 22, 1993 . LEWIS SE 'E Nc. ichard Alt , Regio al Vice President INS CE COMP OF NORTH AMERICA By 7; Mar Claire Fick POWER OF `= 4*. Insurance Company of North America 384283 ATTORNEY a CIGNA company ' Know all men by these presents:That INSURANCE COMPANY OF NORTH AMERICA,a corporation of the Commonwealth of Pennsylvania,having its principal office in the City of Philadelphia,Pennsylvania,pursuant to the following Resolution,which was adopted by the Board of Directors of the said Company on December 5, 1983, to wit: "RESOLVED,That pursuant to Articles 3.18 and 5.1 of the By-Laws,the following Rules shall govern the execution for the Company of bonds,undertakings,recognizances,contracts and other writings In the nature thereof:. (1) That the President,any Senior Vice President,any Vice President,any Assistant Vice President,or any Attorney-in-Fact,may execute for and on behalf of the Company any and all bonds undertakings,recognizances,contracts end other writings in the nature thereof,the same to be attested when necessary by the Corporate Secretary,or any Assistant Corporate Secretary,and the - seal of the Company affixed thereto:and that the President,any Senior Vice President,any Vice President or any Assistant Vice President may appoint and authorize any other Officer(elected or appointed)of the Company,and Attorneys-in-Fact to so execute or attest to the execution of all such writings on behalf of the Company and to affix the seal of the Company thereto. - (2) Any such writing executed in accordance with these Rules shall be as binding upon the Company in any case as though signed by the PreaMent and attested to by the Corporate Secretary. (3) The signature of the President,or a Senior Vice President,or a Vice President,or an Assistant Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted pursuant to this Resolution,and the signature of a certifying Officer and the seal of the Company may be affixed by facsimile to any certificate of any such power,and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company:. _ (4) Such other Officers of the Company,and Attorneys-in-Fact shall have authority to certify or verify copies of this Resolution,the By-Laws of the Company,and any affidavit or record of the Company - necessary to the discharge of their duties.. ._ (6) The passage of this Resolution does not revoke any earlier authority granted by Resolutions of the Board of Directors adopted on June 9,1953,May 28.1975 and March 23,1977." does hereby nominate, constitute and appoint MARY CLAIRE FICK'and RICHARD C. 'GOFF, both of the City of Towson, State of Maryland--------------------------------=---------------------------------- O Q N ---------------------------------------- -------------- .0 O each individually if there be more than one Y fD named, its true and lawful attorney-in-fact,to make, execute, seal and deliver on its behalf, and as its act and deed any and all bonds, O Cc$ C undertakings, recognizances, contracts and other writings in the nature thereof in penalties not exceeding FORTY SIX N MILLION-----------------------------------------DOLLARS ($ 46.000,000. ) each, and the execution of such writings in pursuance of these presents,shall be as binding upon said Company,as fully and amply,as if they had been duly executed N and acknowledged by the regularly elected officers of the Company at its principal office. U N O > IN WITNESS WHEREOF, the said R. E. Giveans, Vice-President, has hereunto subscribed his name and affixed the corporate seal of the said INSURANCE COMPANY OF NORTH AMERICA this 26th 4 - 4— � � ..., day of June 1990 C (A INSURANCE COMPANY OF NORTH AMERICA ca N , O Oby �w O - COMMONWEALTH OF PENNSYLVANIA R.E.GIVEANS,Vice President co c COUNTY OF PHILADELPHIA ss. O On this 26th day of June A.D. 1990 before me, a Notary Public of � a) the Commonwealth of Pennsylvania in and for the County of Philadelphia came R. E. Giveans, Vice-President of the INSURANCE O0 r COMPANY OF NORTH AMERICA to me personally known to be the individual and officer who executed the preceding instrument,and he acknowledged that he executed the same,and that the seal affixed to the preceding instrument is the corporate seal of said Company; O that the sr,�`itf)I�,Q��to seal and his signature were duly affixed by the authority and direction of the said corporation,and that Resolution, 0 adoR>a@i�l�`��, � Directors of said Company, referred to in the preceding instrument, is now in force. U `�� �V lNtb _ER OF,I have hereunto set my hand and affixed my official seal at the City of Philadelphia the day and year > st a nttel��;, �� NOTARIAL SEAL ov — JULIA ANNA ROHANA, Notary Publi OF Philadelphia,Philadelphia Cou �3EA1) Notary Public My Commission Expires August 2 , 1990 I,the If � Cry of INSURANCE COMPANY OF NORTH AMERICA,do hereby certify that the original POWER OF ATTORNEY,of which the foregoing is "IMPtIrue and correct copy, is in full force and effect. In witness whereof,19TH have hereunto subscribed my name as Secretary, and affixed the corporate snot of92e Corporation, this day of U � 19 James S.Wyllie Secretary THIS POWER OF ATTORNEY MAY NOT BE USED TO EXECUTE ANY BOND WITH AN INCEPTION DATE AFTER'' March 2, 1994 T BS-33363a Ptd. in U.S.A. ' JUDITH T. TERRY i Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS 1 a Southold, New York 11971 MARRIAGE OFFICER »" Fax (516) 765-1823 �n Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 23, 1992 Michael H. Lewis, Vice President Lewis Tree Service, Inc. 225 Ballantyne Road Rochester, New York 14623 — - --------- - Dear Mr. Lewis: Now that I am in receipt of your contract bond and certificate of insurance, I am returning herewith your bid bond with respect to processing the Hurricane Bob debris. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure s i ' t I �» PROPOSAL OR Insurance Company of North America BID BOND a CIGNA company KNOWN ALL MEN BY THESE PRESENTS, THAT WE LEWIS TREE SERVICE, INC. as principal, and the INSURANCE COMPANY OF NORTH AMERICA, a corporation organized and existing under the Taws of. the Commonwealth of Pennsylvania, having its principal place of business at Philadelphia, Pa. , as surety, are held and firmly bound unto TOWN OF SSOUTHOLD PECONIC LANE, PECONIC NEW YORK 11958 as obligee, in the ;penal sum of EIGHT THOUSAND AND 00/100------- ($8,000. 0o ) DOLLARS, lawful money of the United States of America, for the payment of which, well. and truly to he made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. SIGNED, sealed and _dated this .11TH _day_ of JUNE, A.D. 1.992 . WHEREAS, the said principal is herewith submitting proposal for. - PROCESSING HURRICANE BOB DEBRIS THE CONDITTON OF THE ABOVE OBLIGATION TN SUCH,that if the aforesaid principal shall be awarded the contract, the said principal will within the period specified therefor, or. , if no period be specified, within ten ( 10) days after the notice of such award enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null and void, otherwise the principal and the surety will pay unto the obligee the difference in money between the amount of the bid of the said principal and the amount for which the obl.i.gee may 1.egally contract with another party to perform the work if the latter amount be in excess of the former; in no event shall the liability hereunder exceed the penal sum hereof. PROVIDED AND SUBJECT TO THE CONDT,TION PRECEDENT, that any suits at law or proceedings in equity brought or to be brought against the Surety to recover any claim hereunder musr ;'' 'b """" instituted and service had upon the Surety within ninetyV, 001 days after the acceptance of said bid of the Principal ,by,;, t,he Obligee . a LEWIS REE SERVICE- INC. eRe c an reasure S E COMP F NJORT ER A B lC � MARY CLAIPit FICK, ATTOR EY-IN-FAC.T BOND NO: K04342173 CONTRACT BOND INSURANCE COMPANY OF NORTH AMERICA PHILADELPHIA Know all Men by these Presents, that we, LEWIS TREE SERVICE, INC. (hereinafter ,called "Principal") , as Principal, and the INSURANCE COMPANY OF NORTH AMERICA, a Corporation organized and existing under the laws of the State of Pennsylvania, and authorized to transact Business in the State of NY (hereinafter called "Surety") , as Surety are held and firmly bound unto, TOWN OF SOUTHOLD PECONIC LANE, PECONIC NEW YORK 11958 (hereinafter called "Obligee"), in the penal sum of ONE HUNDRED SEVENTY FIVE THOUSAND AND 00/100----------------($175,000. 00) good and lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. SEALED with our seals and dated this 19TH day JUNE, 1992. WHEREAS, the above bounden Principal has entered into a certain written contract with the above named Obligee, dated the 22ND day of JUNE, 1992. FOR: PROCESSING STORM DEBRIS (HURRICANE BOB) which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein for the purpose of explaining but not of varying or enlarging the obligation. Now, therefore, the condition of the above obligation is such, that if the above bounden Principal shall well and truly keep, do and perform, each and every, all and singular, the matters and things in said contract set forth and specified to be by the said Principal kept, done and performed at the time and in the manner in 'said contract specified, and shall pay over, make good and reimburse to the above named Obligee, all loss and damage which said obligee may sustain by reason of failure or default on the part of said Principal, then this obligation shall be void; otherwise, to be and remain in full force and effect. PROVIDED, however, this bond is executed by the Surety, upon the express condition that no right of action shall accrue upon or by reason- hereof, to or for the use or benefit of any one other than the Obligee named herein; and the obligation of the Surety is and shall be construed strictly as one of suretyship only. IT IS FURTHER PROVIDED, that this bond is written forthe term Beginning JUNE 22, 1992 and ending JUNE 22, 1993. LEWIS %SE C s NC. 7 A 01i'cch�ard Alt , Regio al Vice President INS CE COMP OF NORTH AMERICA By Attorney-'n-Fact, Mar Claire Fick POWER OF ti Insurance Company of North America 384283 ATTORNEY a CIGNA company Know all men by these presents: That INSURANCE COMPANY OF NORTH AMERICA, a corporation of the Commonwealth of Pennsylvania, having its principal office in the City of Philadelphia, Pennsylvania, pursuant to the following Resolution,which was adopted by the Board of Directors of the said Company on December 5, 1983, to wit: "RESOLVED.That pursuant to Articles 3.18 and 5.1 of the By-Laws,the following Rules shall govern the execution for the Company of bonds,undertakings,recognizences,contracts and other writings In the nature thereof: - (1) That the President,any Senior Vice President,any Vice President any Assistant Vice President,or any Attorney-in-Fact,may execute for and on behalf of the Company any and all bonds. undertakings,recognizences,contracts and other writings in the nature thereof,the same to be attested when necessary by the Corporate Secretary,or any Assistant Corporate Secretary,and the seal of the Company affixed thereto;and that the President,any Senior Vice President,any Vice President or any Assistant Vice President may appoint and authorize any other Officer(elected or appointed)of the Company,and Attorneys-in-Fact to so execute or attest to the execution of all such writings on behalf of the Company and to affix the seal of the Company thereto. (2) Any such writing executed in accordance with these Rules shall be as binding upon the Company in any case as though signed by the Presisent and attested to by the Corporate Secretary. (3) The signature of the President,or a Senior Vice President,or a Vice President,or an Assistant Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted pursuant to this Resolution,and the signature of a certifying Olficei and the seal of the Company may be affixed by facsimile to any certificate of any such power,and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. - (4) Such other Officers of the Company,and Attorneys-In-Faet shell have authority to certify or verify copies of this Resolution,the By-Laws of the Company,and any affidavit or record of the Company necessary to the discharge of their duties. - ' (6) The passage of this Resolution does not revoke any earlier authority granted by Resolutions of the Board of Directors adopted on June 9,1953,May 28,1975 and March 23,1977." does hereby nominate, constitute and appoint MARY CLAIRE FICK and RICHARD C. GOFF, both of the City of Towson, State, of Maryland---------------- ----------------------------------------------------- N p t0. .a (0 ----------------------------------------------------------each individually if there be more than one Y (D named, its true and lawful attorney-in-fact,to make,execute, seal and deliver on.its behalf, and as its act and deed any and all bonds, Cundertakings, recognizances, contracts and other writings in the nature thereof in penalties not exceeding FORTY SIX MILLION----------------------------------------DOLLARS (s 46,000,000. ) each,and the execution of ICU such writings in pursuance of these presents,shall be as binding upon said Company,as fully and amply,as if they had been duly executed � and acknowledged by the regularly elected officers of the Company at its principal office. U � O IN WITNESS WHEREOF, the said R. E. Giveans, Vice-President, has hereunto subscribed his name and c� affixed the corporate seal of the said INSURANCE COMPANY OF NORTH AMERICA this 26th `• r ., day of June 1990 N INSURANCE COMPANY OF NORTH AMERICA C :. O 0 70 6�, C. by O `�' COMMONWEALTH OF PENNSYLVANIA R. E.GIVEANS,Vice President co C _ COUNTY OF PHILADELPHIA ss. N On this 26th day of June A.D. 1990 before me, a Notary Public of tU Cthe Commonwealth of Pennsylvania in and for the County of Philadelphia came R. E. Giveans, Vice-President of the INSURANCE O 4' COMPANY OF NORTH AMERICA to me personally known to be the individual and officer who executed the preceding instrument,and he E acknowledged that he executed the same, and that the seal affixed to the preceding instrument is the corporate seal of said Company; Gi •� that the s„`�t�i�fa,te seal and his signature were duly affixed by the authority and direction of the said corporation,and that Resolution, ado f; ) c�/ Directors of said Company, referred to in the preceding instrument, is now in force. a U �� 1t 9� 1EREOF,I have hereunto set my hand and affixed my official seal at the City of Philadelphia the day and year CO st a� Ritt�e tF��; NOTARIAL SEAL o y' JULIA ANNA ROHANA, Notary Pu Z v *= Philadelphia, Philadelphia Cou Notary Public SEAL) OF My Commission Expires August 2 , 1990 "so 10" `\Q I,the u�,{b �r tM1, �y of INSURANCE COMPANY OF NORTH AMERICA,do hereby certify that the original POWER OF ATTORNEY,of which the foregoing is YIN,Yrue and correct copy, is in full force and effect. y E 9 In witness whereof I have hereunto subscribed my name as Secre and affixed the corporate, seA of2e Corporation, this J_yN day of iT 19 James S. Wyllie _ _ Secretary THIS POWER OF ATTORNEY MAY NOT BE USED TO EXECUTE ANY BOND WITH AN INCEPTION DATE AFTER N1fa=h 2 1994 BS-33363a Ptd. in U.S.A. e. CERTIFICATE OF INSURANCE: CSR MD 06/22/92 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND MIMS INTERNATIONAL LTD. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE 901 DULANEY VALLEY RD # 610 POLICIES BELOW. TOWSON, MD --------------------------------------------------------------------------- 21204 COMPANIES AFFORDING COVERAGE PHONE 410-296-1500 ------------------------------- --------------------------------------------------------------------------- INSURED COMPANY LETTER A NATIONAL UNION FIRE INS. CO. ---------- ------------------------------- COMPANY LETTER B LEWISTREE SERVICE, INC. --------------------------------------------------------------------------- P.O. BOX 279 COMPANY LETTER C SOUTHLEE MA --------------------------------------------------------------------------- 01260-0279 COMPANY LETTER D ----------------------------------------------------------- --------- COMPANY LETTER E > COVERAGES <___________________________ y JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK r r P.O. Box 1179 REGISTRAR OF VITAL STATISTICS ' + r Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 A ' Telephone (516) 765-1801 o OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Michael H. Lewis, Vice President Lewis Tree Service, Inc. 225 Ballantyne Road Rochester, New York 14623 Dear Mr. Lewis The Southold Town Board, at their regular meeting held' on June 16, 1992, accepted your bid in the amount of $7.62 per cubic yard, of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob all in accordance with the bid specifica- tions. Enclosed is a copy of page 2 of the specifications outlining the required insurance and performance bonds. Please submit them to me as soon as possible. Your Bid Bond will be returned to you upon receipt of those items. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures cc: Comm. of Public Works Jacobs Town of Southold Specifications for Processing Storm Debris (page 2 of 3) , 12.0 INSURANCE: The contractor shall procure and maintain at his own expense, and maintain through the contract period, liability insurance naming the Town of Southold as an additional insured for liability for damages imposed by law of the kinds and in the amounts hereinafter provided in insurance companies authorized to do such business in the State of New York covering all operations under the contract. Atthe contractorsthe hallecution of furnish totthe contract and before commencing work, t s Jacobs, a certificate Southold Town Commissioner of Public Works, Raymond or certificates of insurance in the form satisfactory to the Commissioner showingthat. he has complied with these paragraphs, which certificates shallindicate that the policies shall not be cancelled or changed until ten (10) days written notice has been given to the Commissioner. i The Contractor shall so conduct the work that persons and property are protected at all times. The Contractor shall protect, indemnify, and hold harmless, including payment for all attorney's fees and court costs, the Town, its officers, agents, and employees, from any liability, cost, loss or damage on account of any injury to person, property, or both, arising from the Contractor's performance of this contract. The Contractor shall defend, at its or his own expense, all suits which may be brought to recover damages arising from the Contractor's performance of this contract, _ including any and all suits or actions brought against the persons named above. The kind and amounts of insurance are as follows: a) WORKER"S COMPENSATION INSURANCE: As required by New York law. b) MOTOR VEHICLE LIABILITY INSURANCE: Each policy shall cover the contractor and the Town of Southold with a combined single limit of not less than $1,0009000. c) OWNER AND CONTRACTOR PROTECTIVE LIABILITY POLICY: Naming the Town of Southold as the party being insured, in an amount of $1,000,000. 1 13.0 BID SECURITY: Bid security shall be submitted with the bid in the amount I of five (5%) percent of the bid. Security shall be in the form of a certified check or Bid Bond by a Surety Company authorized to do business in the State of New York. The bid security, except that of the successful bidder, will be returned as soon as practicable after the bid openings. 14.0 PERFORMANCE BOND: The contractor shall furnish Performance and Payment Bonds as security for the faithful performance and payment of all his _ obligations under the contract. These bonds shall be in amounts at least equal to the contract price, and in such form and with such sureties as are licensed to conduct business in,New York State and are named 'in the current list of "Surety Companies Acceptable on Federal Bonds" as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Department. 15.0 NON-COLLUSIVE BID CERTIFICATION: All bidders shall execute and attach to Their bids an affidavit substantially in the form herein provided to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. 16.0 OTHER LAWS: In all operations related to the work, all other State Laws or Federal Laws, local ordinance and laws, controlling or limiting in any way the actions of those engaged in the work (including their wages, hours and.benefits) , shall be strictly complied with by the Contractor and all employees working under his direction. This shall also include Equal Employment Opportunity requirements, Article 89 and Section 220 of the New York State Labor Law. 17.0 BID REQUIREMENTS: The bidder shall provide in response to this solicitation a rate in dollars per cubic yard of finished product. The rate shall include all machine, labor, supplies, insurance, mobilization and demobilization costs, and any other costs associated with the project. The bidder shall also provide the name of the machine to be used, its horsepower, and capacity. _ The bidder shall state a date when the services will be available to the Town. y� - Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY FAX(516)765-1823 = TOWN CLERK TELEPHONE(516)765-1801 REGISTRAR or VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: LEWIS TREE SERVICE, INC. FROM: JUDITH TERRY, TOWN CLERK, TOWN OF SOUTHOLD DATE: JUNE 17, 1992 r . Number of.Pages (including cover) : 2 If total transmittal is not received, please call (516)765-1807. COMMENTS: CONFIRMATION THAT LEWIS TREE SERVICE, INC. WAS AWARDED THE BID FOR PROCESSING STORM DEBRIS AT THE SOUTHOLD TOWN LANDFILL. LETTER OF CONFIRMATION TO FOLLOW. JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JUNE 16, 1992: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Lewis Tree Service, Inc., Rochester, New York, at the price of $7.62 per cubic yard of processed material, for supplying the labor and equipment services needed for the volume reduction by- shredding or chipping all of the brush debris generated within the Town of Southold by Hurricane Bob, and currently accumulated in the borrow pit at the Southold Town Landfill, Cutchogue, including stumps and logs of a diameter greater than 12" (option 1) ; all in accordance with the recommendation of Commissioner of Public Works Jacobs. Judith T. Terry G%� Southold Town Clerk June 17, 1992 JUDITH T. TERRY �, x� _3 Town Hall,53095 Main Road TOWN CLERK r "" P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax,(516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Gilbert F. FredsalF Landtech Inc. P.O. Box 116 Colebrook, Connecticut 06021 Dear Mr. Fredsall: The Southold Town . Board, at their regular meetin-g held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk JUDITH T. TERRY i : " = Town Hall, 53095 Main Road TOWN CLERK w ? P.O. Box 1179 REGISTRAR OF VITAL STATISTICS %j Southold, New York 11971 MARRIAGE OFFICER :P Fax (516) 765-1823 t, fir' Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Chesterfield Associates .Inc. P.O. Box 1229 Westhampton Beach, New York 11978 Gentlemen The Southold Town Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to.process the storm debris at the Southold Town- Landfill generated from Hurricane Bob. Your 50 Bid Bond is returned herewith. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure Tidelity and Deposit Company.p HOME OFFICE OF MARYLAND BALTIMORE,MD.21203 Ban BOND KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned,___-Chesterfield-_Associa.tes,.--Znc---------------------------------------•---------------------------------- 5 Country Rd, Westhampton Beach, NY 1229 as Principal, ------ ----------••------•------•.. .. ........ .._....._.... ..---••---..........-•--••-----------... and FIDELITY AND DEPOSIT COMPANY OF MARYLAND as Surety, are hereby held and firmly bound unto --------------------------------------------------------------------------Tdwn..of___Sauthold'.•Uy�•-----------------.._..•-•--••••---------....------------...--•----- ----------------------------------------------------------------------------•--._---.--•------------------•---------•------••--------------------•..._...--•••-....--•....------------.._.... in the penal sum of__-Five Percet-__ 5% ob ___ -----n _ ----------------------------- _________ ____-------------------------- for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signedthis 11tYi------------------------------day of----------------,1me------------------------------------19--9.2--- THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That, WHEREAS the Principal has submitted to----------------------- --- Town of Southold: NY- a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the r -------Pxocess.i.rag_-of-_s_Wr a_.debris---------------------------------•-----------.-..------_.-..--•----------- ------------------•--------•--------------------------•---••-•----....-------------•-•-.._........_.....-----------------------------------------•----•--------------------------------------- ----------------•--------------------------------------------------------------------------------------,.....---...----...---------=-------•-----------•-------•--------............--------- NOW, THEREFORE, (a) If said Bid shall be rejected, or, in the alternate (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said. Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then, this, obligation shall be void, otherwise toe same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety'and its bond shall be in no way impaired or affected by any extension of the time within which the Obligee may accept such bid; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these present.5 to be signed by their proper officers, the day and year first: set forth above. Chest.-rfield..Ass,aci,atez,...Inc.------. ................... Principal ©�.,�t n-----------------..... FIDELITY AND DEPOSIT COMPANY OF MARYLAND ----•-----'---..................................................---- c2424(NJ)— Robert G. Tynan Attorney-in-fact F JUDITH T. TERRY y a Town Hall, 53095 Main Road TOWN CLERK r � :a P.O. Box 1179 REGISTRAR OF VITAL STATISTICS A �f r,! Southold, New York 11971 MARRIAGE OFFICER " Tm Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Patrick Bistriar , Jr. Patrick Bistrian, Jr., Inc. 175 Springs-Fireplace Road East Hampton, New York 11937 Ddar Mr. Bistrian: _ The Southold Town Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob. Your ,5% Bid Bond is returned herewith. Thank you for submitting your bid on this proposal: Very truly yours, Judith T. Terry Southold Town Clerk Enclosure THE AME AN INSTITUTE OF ARC*ECTS �--- se... AIA Document A310 Bid Bond KNOW ALL MEN -BY THESE PRESENTS, that iove IHere Insert lull name and address or lead tins of Contractor) ; . PATRICK BISTRIAN, JR. INC. as Principal, hereinafter called the Principal, and Wrse Insert lull name and addnu or lead.tide of Iurelrl INTERNATIONAL FIDELITYINSURANCECOMPANY a corporation duly organized under the laws of the State of N.J. as Surety, hereinafter called the Surety, are held and firmly bound unto I TOWN OF SOUTHOLD Olere inscrt'lun name and addicts or Ictal tale at o..ne.l as Obligee,-hereinafter called the Obligee, in the sum Of. FIVE PERCENT OF AMOUNT BID NOT TO EXCEED Dollars (519,000.00 ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for (Mere insert full name,addict and deuripoon of protecil BID ON PROCESSING STORM DEBRIS NOW, THEREFORE, If the Obligee shall accept the bid of the Principal and the Principal shall enter Into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of'such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of_.the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed like penalty hereof between the amount specified in said bid and such larger amount for which the Obliges may in good faith contract with another party to perform the Work coveted by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 11 day of JUNE . 19 92 P IC I IA JR. - INC. , fPrin al) fSeall (Witness) l (Title) INTERNATIO A FIDELIT IS RAN E OMPA ( ret (Witness) ROBERT J FREY AVONE IN FACT AIA OOCUM[NT AM•$10$ONO•AIA 0 a 116RUARY 1970(D•THE AMLRICAN INSTITUTE Of ARCHIT(CTS, 1715 N.Y. AVE., N.W., WASHINGTON, D.C.,20006 1 JUDITH T. TERRY a Town Hall, 53095 Main Road TOWN CLERK r ? P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone(516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Principi Enterprises Inc. P.O. Box 323 Amagansett, New York 11930 Gentlemen The Southold Town Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk JUDITH T. TERRY j Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 s REGISTRAR OF VITAL STATISTICS Southold, New York 11971, MARRIAGE OFFICER = s Fax (516) 765-1823 rl „ ,' Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 1-7, 1992 Robert R. Schroeder, Jr., Vice President Sound Shore Excavating Corp. P.O. Box 159 East Marion, New York 11939 Dear Bob The Southold Town Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob. Your $8,386.00 bid check is returned herewith. Thank you for sub— mitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure ,_ JUDITH T. TERRY '_ - Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS T Southold, New York 11971 � �•�; Fax (516) 765-1823 MARRIAGE OFFICER Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD .dune 17, 1992 Greg Sullivan George's Rolloff Service, Inc. P.O. Box 1529 Quogue, New York 11959 Dear Mr. Sullivan The Southold Tovyn Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm debris at the Southold Town Landfill generated from Hurricane Bob. Your $4,500.00 bid deposit check is returned herewith. Thank you for submitting your bid on this proposal. Very truly yours, 01 r� Judith T. Terry Southold Town Clerk Enclosure ;r �p �"q� JUDITH T. TERRY _. h Town Hall, 53095 Main Road TOWN CLERK r P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS tC; Southold, New York 11971 MARRIAGE OFFICER ' A Fax (516) 765-1823 Telephone (516) 765-.1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 17, 1992 Robert K. Pfluger, President BP Wreckers Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: — The Southold Town Board, at their regular meeting held on June 16, 1992, accepted the bid of Lewis Tree Service, Inc. in the amount of $7.62 per cubic yard of processed material (option 2) to process the storm, debris at the Southold Town Landfill generated from Hurricane Bob. Thank you for submitting your bid on this proposal. Very truly yours, Judith T. Terry Southold Town Clerk JUN 12 '92 c^o:05.LEWIS/MONROE P:1 LEWIS TREE SERVICE. INC. Facsimile Transmission Cover Sheet Fax # 716-235-5864 Date: Total number of pages, including cover sheet: FROM: ECS �- (If you don't receive correct number of pages, please call as soon as possibly: -- (716) 436-3205) .JUA 1 -32 k_r_:05, LEW 1 1-101 IF'C,E P.2 ® ® 225 Ballantyne Road Rochesfer, NY ?4623 (716)436-2900•Fax:(716)2;35-5864 Tree,Source Recovery s 7z" Fa, w U 'T" Ove �JJC *^7 IG Ore d a t /� I_EtJ? 1,C1 F. HSI Ind l ridoor This is the first tub grinder specifi- `a!,%. designed for the purpose. of Wood waste disposal and recycling. Effective both as a primary and ser; ondary�:rinder,the RS I Tub Grinder Provides volume reduction as high as 10 to l and production output in excess of 50 tans per hour. Capable of grinding material up to 12" in diameter. the Industrial Tub Grinder has a heavy-duty hammerrnill and several optional screen sizes which fissures consistent material suitable for composting, erosion control, honer fuel and landscaping ground cover. A tougrh, high production grinder for wood waste , Pallets, brush, small slumps, demolition debris, discarded lumber, bark...many types of good fibrous material can be processed with the Industrial Tub Grinder. Other tub grinders on the market were originaliy intended for agri- ations such as applic 'l 4x ing hay and other farm crops.Whe: faced with the rigors of grinding wood waste,they a e.in most r s �ca,e.s i. t w too 4-ht for the task. At 400Y) pounus, the RSI Industria? Tub Gnnder is the eight. Price: 5173.850.00 For parts information, see Chapter 21. IL 4 .7tJfi l- 03 Gtr LEI.-11TS.,t;,r .�..E P.4 Waste c 74: • �f �.,rr eta. _ � a+#�?. Y ',f,-!� �'� { �e a \ f ;:; µrd `L'',,: M �SM '�• 4 i r i The ultimate in stump and wood waste disposal equipment 4 i Designed, patented and introduced in 1957. the V,rithastandard S'diameterchipper disc eyuipped Waste Recycles has taken the market by storm. We were with 56 carbide-tipped, disposable. cutting knives, the .:stied hack cher, to come u�with a machine to dispose of Waste Recvcler will process large stumps in a smatter of stomps from land clearing and development projects. seconds. From the all-weatheroperaror'scab.theoperator r< r., �4.e did it! And. not only does the Waste Rec}soler excel has an excellent view and complete control of the. chipping stumps up to eight feet in diameter. it has knuckleboom loader while feeding material to the hu ,e r,!so proven to be an excellent disposal tool for ties, 8' X 8' X l�' infeed hopper. pallets, :tangled brush piles, fogs, large timbers, Plenty of power is delivered by the 650HP diesel demolition debris and other organic waste. engine supplied by either Cummins or Caterpillar. This With the Waste Recycler, material which was completely self-contained unit is totally portable and can _ once commonly hauled to a landfill or burned is nova' be set cep on site in about five minutes. Other features hein�a converted touseful ul products such as niulch. Z-10 und include aheavy-duty dual axle suspension, self-cors- co,,er, top soil and erosion control. Frorn Maine to tained air compressor and dust suppression systern. A !"" California, more than 100.Waste Recyclers are now in Waste Recycier is unequaled by any other piece of r use across the country, turning solid waste problen.s to equipment manufactured today. ir cast-effective solutions. Price: $293,80.00 Typical material which can be processed by the Waste Recycier ... •,int Al�N - - Tlt ` .. _..tae. -., .des•, ,=�tM. For parts information, see Chapter 2?. R 2 F J . :3 225 Ballantyne Road Rochester, NY 14623 (716)436-3208•Fax:(716)235-5864 June 5, 1992 Office of the Town Clerk Town of Southold Town Hall Main Road Southold, New York 11971 Dear Sir: Please find listed below our bid price for Processing Storm Debris. Option 1: Price per cubic yard of processed material for shredding/chipping ONLY material in borrow pit of 12" diameter or less. PRICE: $6.55 per cubic yard of processed material. Option 2 : Price per cubic yard of processed material for shredding/chipping ALL material in borrow pit, including stumps and logs of a diameter greater than 12" . PRICE: $7 . 62 per cubic yard of processed material. All services will be available immediately upon award of the bid. Thank you for allowing Lewis Tree Service the opportunity to bid on this work. Sncerely, LEWIS TREE SERVICE, INC. d� Michael H. Lewis Vice President ,✓ _ � ! MHL/db f / NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) Michael H. Lewis (Corporate Title) (if any) Vice President Bid on PROCESSING STORM DEBRIS PROPOSAL OR Insurance Company of North America BID BOND a CIGNA company KNOWN ALL MEN BY THESE PRESENTS, THAT WE LEWIS TREE SERVICE, INC. as principal, and the INSURANCE COMPANY OF NORTH AMERICA, a corporation organized and existing under the laws of. the Commonwealth of Pennsylvania, having its principal place of business at Philadelphia, Pa. , as surety, are held and firmly bound unto TOWN OF SOUTHOLD PECONIC LANE, PECONIC NEW YORK 11958 as obligee, in the penal sum of EIGHT THOUSAND AND 00/100------ (S8, 000. 00 ) DOLLARS , lawful money of the United States of America, .for the payment of which, well. and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severa.l.l.y, firmly by these presents. SIGNED, sealed and dated this 11TH day of JUNE, A.D. 1992, WHEREAS, the said principal is herewith submitting proposal for: PROCESSING HURRICANE BOB DEBRIS THE CONDITTON OF THE ABOVE OBLIGATION TN SUCH,that if the aforesaid principal shall be awarded the contract, the said principal will within the period specified therefor, or. , if no period be specified, within ten ( 10 ) days after the notice of such award enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null and void, otherwise the principal and the surety will pay unto the obligee the difference in money between the amount of the bid of the said principal and the amount for which the obligee may Legally contract with another party to perform the work if the latter amount be in excess of the former; in no event shall the liability hereunder exceed the penal sum hereof. - PROVIDED AND SUBJECT TO THE CONDT.TION PRECEDENT, that any suits at law or proceedings in equity brought or to be brought against the Surety to recover any claim hereunder must . )?P,'' ;, instituted and service had upon the Surety within ninety,'' ( 0')� days after the acceptance of said bid of the Principal by the / " Obligee . LEWIS REE SERVICE INC. e Redman reasure S E COMP t�1� F NORT ER A BY MARY CLAIPJE FICK, ATTOROEY-IN-FACT POWER OF3 8 4 4r2 0 Insurance Company of North America ATTORNEY a CIGNA company L41 Know all men by these presents: That INSURANCE COMPANY OF NORTH AMERICA,a corporation of the Commonwealth of Pennsylvania,having its principal office in the City of Philadelphia,Pennsylvania, pursuant to the following Resolution,which was adopted by the Board of Directors of the said Company on December 5, 1983, to wit: "RESOLVED,That pursuant to Articles 3.15 and 5.1 of the By-Laws,the following Rules shelf govern the execution for the Company of bonds,undertakings,recoonizances,contracts and other writings in the nature thereof: (1) That the President,any Senior Vice President,any Vice President,any Assistant vice President,or any Attorney-in-Fact,may execute for and on behalf of the Company any and all bonds, undertakings,recognizances,contracts and other.writings in the nature thereof,the same to be attested when necessary by the.Corporate Secretary,or any Assistant Corporate Secretary,and the seal of the Company affixed thereto;and that the President,any Senior Vice President,any Vice President or.any Assistant Vice President may appoint and authorize any other Officer(elected or appointed)of the Company,and Attorneys-in-Fact to so execute or attest to the execution of all such writings on behalf of the Company and to affix the seal of the Company thereto. (2) Any such writing executed in accordance with these Rules shall be as binding upon the Company in any case as though signed by the President and attested to by the Corporate Secretary. (3) The signature of the President,or a Senior Vice President,or a Vice President,or an Assistant Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted pursuant to this.Resolution;and the signature of a certifying Officer and the seal of the Company may be affixed by facsimile to any certificate of any such power,and any such power or certificate bearing such facsimile signature and seal shallbe valid and binding on the Company. (4) Such other Officers of the Company,and Attorneyedn-Fact shall have authority to certify or verity copies of this Resolution,the By-Laws of the Company,and any affidavit or record of the Company necessary to the discharge of their duties. (5) The passage of this Resolution does not revoke any earlier authority granted by Resolutions of the Board of Directorsadopted on June 9,1953,May 25.1975 and March 23,1977" does hereby nominate, constitute and appoint MARY CLAIRE FICK and RICHARD C. GOFF, both of the City of Towson, State. of Maryland-------------------------------------------------------------------- 4-: O !O. N ----------------------------- O each individually if there be more than one .D Y N named, its true and lawful attorney-in-fact,to make, execute, seal and deliver on_its behalf, and as its act and deed any and all bonds, O co = undertakings, recognizances, contracts and other writings in the nature thereof in penalties not exceeding FORTY SIX ca MILLION----------------------------------------DOLLARS ($ 46,000,000. ) each, and the execution of as such writings in pursuance of these presents,shall be as binding upon said Company,as fully and amply,as if they had been duly executed = N 0) and acknowledged by the regularly elected officers of the Company at its principal office. U N O > IN WITNESS WHEREOF, the said R. E. Giveans, Vice-President, has hereunto subscribed his name and affixed the corporate seal of the said INSURANCE COMPANY OF NORTH AMERICA this 26th N ..., day of June 1990 C INSURA/NCE COMPANY OF NORTH AMERICA co 0 >r >✓ `/\ O �� _ Nby OCOMMONWEALTH OF PENNSYLVANIA R.E.GIVEANS,Vice President co c ~' COUNTY OF PHILADELPHIA as. (D his On this 26th day of Tune O , A.D. 19 90 before me, a Notary Public of the Commonwealth of Pennsylvania in and for the County of Philadelphia came R. E. Giveans, Vice-President of the INSURANCE OCOMPANY OF NORTH AMERICA to me personally known to be the individual and officer who executed the preceding instrument,and he 0 acknowledged that.he executed the same, and that the seal affixed to the preceding instrument is the corporate seal of said Company; .0 ca that the s�jkg1fflfp#j to seal and his signature were duly affixed by the authority and direction of the said corporation,and that Resolution, ado R@��I�``�. �9�69;Directors of said Company, referred to in the preceding instrument, is now in force. -d U §%0Wl�t �'GD�IEREOF,I have hereunto set my hand and affixed my official seal at the City of Philadelphia the day and year O C � �`` IYY�A- Nst a Writ NOTARIAL SEAL Z o �, OF — JULIA ANNA ROHANA, Notary Publi *` Philadelphia, Philadelphia Cou aSEAI) Notary Public My Commission Expires August 2 , 1990 ``` k,,I toter nl,�,(�q'',` I,the u�f(d$�4tl ry of INSURANCE COMPANY OF NORTH AMERICA,do hereby certify that the original POWER OF ATTORNEY,of 10 which the foregoing is V11411, true and correct copy, is in full force and effect. In witness whereof, I have hereunto subscribed my name, as Secretary, and affixed the corporate seal 1f the Corporation, this 11TH day of JUNE • • 1 James S.Wyllie Secretary THIS POWER OF ATTORNEY MAY NOT BE USED TO EXECUTE ANY BOND WITH AN INCEPTION DATE AFTER' March 2, 1994 BS-33363a Ptd. in U.S.A. �_u�'�.:; eas._:'s..m.,e.a_�,.. ( � TECH Inc. F • R/yltt of awl►rs ftfwnm Tl VWWH A VISION 0viae;GX r g Gil Fr ti& Dan Wood # Ae�cfat�®d!�►n�lirnca P.O. Bir 116 - Cobbrook CT 9 T 203-73&9753 June 10 1592 Raymond L. Jacobs Commissioner 'of Public Harks Town of Southold Southold N.Y. 115`98 Dear Mr. Jacobs, As per bid requiremont have is: listed the information on tbo eg4Ipment; Wood proeesser to be used is the C.B. I. K"Amitt it is powered by a 75e horsapower :CAT diesel and cele of producing a finished mulch product. The rate off" production is about 1 yards per hour. Also to be used is a Linkbelt aol 34" excavator with splitter and rale attactent to feed the C.B.I. Roll.` Thw C.B.I . 4eadni11 will dis+cli-ar e, the Mulch not or I at directly into tho awaiting trucks. Here is our, bid for the processin options- 19.0. option' it 011.00 per yard Option 2; 914.8.4 per yard , Starting dates June 22 1952 The bonding issue has been a problem for our new company we've onlbeen in business a little over two years and to date sill,I negotiating with lam ar-1 ors, LTD. of 183 Woodland Street Hartford CT. 0 185 a bonding company. -Here is our references than wi i *wlif'y our ability to ctete the debris processing that is listed in tke bid s��afirtions: Ckampl4n International Corp. M.9'.ltuville and Sons Whitehouse Fla. Norfolk CT Don Johnson Sawmill supervisor' P*-**r Malville owner 1-Sita-7b8-415 1-283-S42-5577 Wo- at LAROMM INC., thank ,you for the oppa tunity to bid on tni s work we to than you would be 'pro than satisfied by being able to process the storm dobrie:into a product that cool°d be sold if need be Sincerely, Gilbert Fredsal l NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed dzeke�\ _ (Corporate Title) O (if any) -� Bid on PROCESSING STORM DEBRIS a1C/11:11® ERTIFICA 4F INSURANCE ISSUE DATE (MM/DDlYY) 6/09/92 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PETER M BAKKER AGENCY INC COMPANIES AFFORDING COVERAGE 111 SIMSBURY RD .......... AVON CT 06001 COMPANY LETTER A GREAT AMERICAN INS CO 1111. 1111. .__... ......... ..I—........................ ....... COMPAN Y _..-.. LETTER B INSURED GREAT AMERICAN INS CO ......... ................._..............................................._.........................I...................... LANDTECH INC COMPANY GIL FREDSALL LETTER C ..... ....... P O BOX 1.16 COMPANY COLEBROOK CT 06021 LETTER D . _.. ............................. COMPANY E LETTER COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR.OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE - POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DD/YY) LIMITS GENERAL LIABILITY GLP 2 9 3 5 108 0 3 2/13/92 2/13/93GENERAL AGGREGATE ;$1/ 0 O Q/;.000 X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $1 O O O O O O /.........../............_ CLAIMS MADE X OCCUR. PERSONAL&ADV.INJURY $1 000/Q 0 0 OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $1, O 0­0., 0 09. FIRE DAMAGE(Any one fir .........$ 0, 000 .............................1111........._. 1111 1111 1111 1111. . MED.EXPENSE(Any one person) $5 0 0 0. AUTOMOBILE uABILIrY CAP 2 6 6 0114 0 0 10/31/91 10/31/92 COMBINED SINGLE X ANY AUTO LIMIT 3 00 O O O ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ _1111_....__...... ........ ........ X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ _.1..1.11..... ......... ......... ......... UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM STATUTORY LIMITS WORKER'S COMPENSATION EACH ACCIDENT $ AND DISEASE--POLICY LIMIT $ EMPLOYERS'LIABILITY 1__11.1...--_ ....1. ......-1111- _........... DISEASE--EACH EMPLOYEE :$ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL.ITEMS INCLUDING INLAND MARINE FLOATER COVERING EQUIPMENT TOTAL VALUE $205, 200 ALL RISK BASIS SUBJECT TO 1% DEDUCTIBLE CERTIFICATE HOLDERC vr y r CANCELLATION S Q 0L 0 f� O �/�}W SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE WOODLAND BROKERS LTD LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR 103 WOODLAND STREET LIABILITY OF ANY KIND UPON T MPANY, ITS AGENTS OR REPRESENTATIVES. HARTFORD CT 06105 AUTHORIZED REPRESENTATIV PETER M B /HNNW /#CORD 25-S (AACORD C . ORPOR}ATION t996 Town of Southold Specifications for Processing Storm Debris (page 3 of 3) 18,0 , OPTIONS: The Town seeks bids for the following processing options. Bidders shall specify a price for each option: Option 1: Price per cubic yard of processed material for shredding/chipping ONLY material in borrow pit of 12" diameter or less. $17.33/per CY Option 2: Price per cubic yard of processed material for shredding/chipping ALL material in borrow pit, including stumps and logs of a diameter greater than 12". $17.33/per CY 19.0 AWARD: Award will be based on low bid price, submission of evidence showing that equipment as specified herein will be used, submission of evidence as to bonds and insurance, and compliance with these specifications. The Town reserves the right to reject all bids should the Commissioner determine that it is in the Town's best interest to do so. MACHINERY 1 . Brush Machine Morbark Industrial Tub Grinder 450 HP Caterpillar Capacity: 1000 CY raw material per day 2. Morback Stump Waste Recycler 650 HP 1000 CY Raw material per day 3. Chip Harvester Model 27 650 HP 1000 CY raw material per day WORK TO PROCEED UPON AWARD. Submitted By: Chesterfield Associates Inc. P.O. Box 1229, South Country Road Westhampton Beach, New York 11978 Date: 6/11/92 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) , i�14 E._bav;es R �r (Corporate Title) (if any) Pre-s°cde u-F Bid on PROCESSING STORM DEBRIS Fidelity and Deposit Company HOME OFFICE OF MARYLAND BALTIMORE,MD,21203 BID BOND KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned,.—Chesterfield._Associates,._-Znc......................................................................... 5 Country Rd, Westhampton Beach, NY 1229 as Principal ------ ---- ------ - -•-•- ------- , and FIDELITY AND DEPOSIT COMPANY OF MARYLAND as Surety, are hereby held and firmly bound unto -------------------------------------------------------------------------Tawn.__of_-•Southold,--NY-.................................................................... --------•---------------------------------------------------------------------------•--------•-------....-•--------........_....----------------..._....----------------•------------•------- in the penal sum of_--Five-Percent---(5%--- ..................................................................... for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signed this....................11th..............................day of----------------Tuue...................................19__9.2--- THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That, WHEREAS the Principal has submitted to-------------------------------------------------Town of Southold, NY -------------------------------- a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the ------------------------------------------------------Psocessi ng-of..s tor-n--dabris-------------------...._......-----------------------------..._..--------- ----._-------------•----------------------•--------------------...-------------•--------.._..------------------------------•----------....._.__._...------------------------------•-•--•••--- ---------•-•-------•-•----•-•----------•..................•-------------•----•-----••-----•---•-•-----•------...--•--•--•---•-•----•--._....--••---•---......_.....-----•---•-•---..._..__._. ------------•----------------------------------------------------•----------------•--------•-----•------.....__...._._.._....---...._...----•-------------.:.---------•••........_........... NOW, THEREFORE, (a) If said Bid shall be rejected,or, in the alternate (b) if said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of'Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then, this obligation shall be void, otherwise toe same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Suretyand its bond shall be in no way impaired or affected by any extension of the time within which the Obligee may accept such bid;and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presentg to be signed by their proper officers, the day and year first set forth above. > _Chesterfield_.Assnciates,--_Ino........... -_. Principal C � ....................................................... FIDELITY AND DEPOSIT COMPANY OF MARYLAND By.. ..... ---------- -----•-- -- czaza(hJ)— Robert G. Tynan, Attorney-in-fact Power of Attorney FIDELITY AND DEPOSIT COMPANY n1: AAA 0%/I A L STATE OF .... .................I......... SS: COUNTY OF----- ...................... pl4g .....................................19.11n_before me personally of---_----------- Onthis .........0.................................................................day ------------------------------------------------------------------------------------------------- appeared ---------- duly sworn,did depose and say: with whom I am personally acquainted,who,being by me d that he is the...... ------------------------- That he resides at ...... ............... 5_0-----).&J.r-------------------------------------------------------------------------------------------------------- ofthe----_---------- IICN� going instrument; that he knows the corporate seal o ` corporation; the corporation described hi"and which executed the fore signed that the seat thereto affixed is such corporate seal; that it is so affixed b rder of the Board rectors, and that he his name thereto by like order. GIBERT W.�W-NERS, JR. ... --------- ._----------------- . . .. .. ..................... NOTARY PUBLIC,State of New York Notary Public No.478 1200,Suffolk County County Commission Expires March 30, 'CJZ' BR(113)23— . ........ By................. Vice-Presidentl - Aaeiixnt See—t—y - LA STATE OF MARYLAND CITY OF BALTIMORE On this 8th day of June A.D. 19 87 before the subscriber, a Notary Public of the State of Maryland,in and for the City of Baltimore,duly commissioned and qualified,came the above-named Vice-President and Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company,and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal, at the Citv of id year first above written. STATE OF NEW YORK Nassau COUNTY OF ......................... CITY OF................................................t L in the year before me per- +L .... ...t".i.1.24en.................................. On this ........................vk.....................................I.....•.day of----------- ...T duly sworn,did RobertG- j nan....................................................................................to me known,who,being by me sonally came ------------------•--•-•-•---•-... ------------------------*......... Garden CitY, NY ...................;that he was the Attorney-in-Fact of the ..................................... within instrument; that he new the depose and say,that he resided in the City of..................................... and which executed the w s so affixed by order of the Fidelity and Deposit Company of Maryland, the corporation named in corporate seal; that it wa he seal affixed to said instrument was such coi like order. And that the liabilities of said Company seal of said corportion; that t e Law, constituting Chapter 339 of Board of Directors of said corporation, and that he signed his name thereto by he Insurance ascertained in the manner provided in Section 183 of t do not exceed its assets as the Consolidated Laws of the State of New York. ............... . ------o------ .... r. my Notary Public York EP - BR(93)94— EXTRACT FROM BY-LAWS OF FIDELITY AND,DEPOSIT COMPANY OF MARYLAND "Article VI,Section 2.The Chairman of the Board,or the President,or any Executive Vice-President,or anv of the Senior Vice- Presidents or Vice-Presidents specially authorized so to,do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice-Presidents, Assistant Vice-Presidents and Attorneys-in-Fact as the business of the Company may require,or to authorize any person or persons to execute on behalf of the Company any bonds, undertakings, recognizances,stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages, and to affix the seal of the Company thereto." LIM128A L1458g(ws)-21M,2-92 235495 FIDELITY AND DEPOSIT COMPANY OF MARYLAND HOME OFFICE: BALTIMORE, MD. 21203 Statement of Financial Condition AS OF DECEMBER 31, 1991 The D 4 Companies ASSETS Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . $ 244,044,947 Stocks . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . 241,625,039 Real Estate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 7,060,665 Cash in Banks and Offices and Short Term Investments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,417,416 Premiums in Course of Collection (less than 90 days old). . . . . . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . 35,896,351 Reinsurance and Other Accounts Receivable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,273,363 TOTAL ADMITTED ASSETS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 547,317,771 LIABILITIES, SURPLUS AND OTHER FUNDS Reserve for Unearned Premiums . . . . . . . . . . . . . . . . . . , . . . . ,$ 135,538,951 Reserve for Claims and Claim Expenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 142,608,130 Reserve for Taxes and Expenses. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . 10,124,374 Miscellaneous. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . 12,627,605 TOTAL LIABILITIES...................................................................................$ 300,899,060 Capital Stock, Paid Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5,000,000 Surplus . . . . . . . . . . . . . . . . . . . . . .. . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . 241,418,711 Surplus as regards Policyholders. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. . . 246,418,711 TOTAL . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. . . $ 547,317,771 Securities carried at $4,220,087 in the above statement are deposited as required by law. Securities carried on the basis prescribed by the National Association of Insurance Commissioners. On the basis of December 31, 1991 market quotations for all bonds and stocks owned, the Company's total admitted assets would be $566,959,210 and surplus as regards policyholders $266,060,150. I,JOSEPH J. GALLAGHER, Treasurer of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing statement is a correct exhibit of the assets and liabilities of the said Company,on the 31 st day of December, 1991, according to the best of my information, knowledge and belief. a � easurer STATE OF MARYLAND CITY OF BALTIMORE } SS: Subscribed and sworn to, before me, a Notary Public of the State of Maryland, in the City of Baltimore,this 31st day of December, 1991. NOTARY PUBLIC g ' ------------- -� fNotary Public My commission expires November 1, 1993. PATRICK BISTRIAN, )R., INC. 175 SPRINGS-FIREPLACE ROAD EAST HAMPTON, NEW YORK 11937 PH. 516-324-7950 June 10, 1992 Judith T. Terry, Town Clerk Southold Town Hall Main Rd. Southold, NY 11971 BID PROCESSING STORM DEBRIS Option 1 : Price per cubic yard of processed material for shredding/chipping ONLY material in borrow pit Of 12" diameter or less . $ 19.75/cubic yard Option 2 : Price per cubic yard of processed material of shredding/chipping ALL material in borrow pit, including stumps and logs of a diameter greater than 12". $ 17 . 45/cubic yard Equipment : 1- Malin 500 x 2500 Shredder 1- Caterpillar 225B Excavator with LaBounty grapple 1 80 ' stacking conveyoer (Equipment can be seen at East Hampton Town Landfill ) Patrick Bistrian Jr. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) 6, a,, Patrick Bistrian , `Jr. (Corporate Title) (if any) President JUN 11 1%2 Bid on PROCESSING STORM DEBRIS THE AMERPAN INSTITUTE OF ARCHCTS )•lit. r . ' AIA Document X1310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we eq losers lull name and addrew or legal title of Contractor) PATRICK BISTRIAN, JR INC. as Principal, hereinaftPe called the Principal, and Mere Insert full name and address or legal title e1 Suretet INTERNATIONAL FIDELITY INSURANCE COMPANY a corporation duly organized under the laws of the State of N.J. as Surety, hereinafter called the Surety, are held and firmly boundunto lltereinsers lull name and address or legal 14119 Of O+nal _ TOWN OF SOUTHOLD as Obligee,-hereinafter called the Obligee,in the sum of FIVE PERCENT OF AMOUNT BID NOT TO EXCEED Dollars (519,000.00 ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for (Here insert lull name,address and description of prolenl BID ON PROCESSING STORM DEBRIS NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid,and give such bond or bonds as may be specified in the bidding or Contract Oncuments with good and sufficient surety for the faithful performance ol'such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event ol.the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good laith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void,otherwise to remain in cull force and effect. Signed and sealed this 11 day of JUNE 19 92 P IC JR.- INC. (Prfn al) fSeal) (Witness) ': (Title) INTERNATIONA FIDELLT _ I S E RAN OMPA ( rely ea:J U (witness) ROBERT. J FREY AMMNE IN FACT AIA DOCUMENT A710•$to BONO•AIA d a rEgRUARY 1970 ED•TILE APALRICAN ' INSTITUTE Of ARCHITECTS,17)5 N.Y. AVE., N.W., WAWINCTON, O.C.'20006 INTERNATIWAL FIDELITY INSURANC*OMPANY 24 COMMERCE ST., NEWARK, NEW JERSEY 07102 STATEMENT OF ASSETS, LIABILITIES, SURPLUS AND OTHER FUNDS AT JUNE 30, 1991 ASSETS Bonds(Amortized Value) ...................................... $58,274,860 Preferred Stock............................................... 990,000 Common Stocks(Market Value) ................................ 1,394,969 Mortgage Loans on Real Estate................................. 82,131 Real Estate . .................................. ......... 54,260 Cash&Bank Deposits......................................... 4,692,508 Short Term Investments ....................................... 3,702,209 Unpaid Premiums&Assumed Balances.......................... 1,658,801 Reinsurance Recoverable on Loss Payments ...................... 2,143,777 Federal Income Tax Recoverable .............................. 176,000 Electronic Data Processing Equipment........................... 242,792 Interest&Dividends Due and Accrued........................... 1,304,788 Funds Held in Escrow Accounts ................................ 14,594,285 Collateral Funds Held Under Contract........................... (14,594,285) Contract Balances Due and Unpaid.............................. 1,014,368 TOTAL ASSETS ................................. $75,731,463 LIABILITIES, SURPLUS&OTHER FUNDS Losses(Reported losses net as to reinsurance ceded and incurred but not reported losses) .............................. $28,409,661 Loss Adjustments Expenses .................................... 11,198,450 Contingent Commissions&Other Similar Charges ................ 26,252 Other Expenses(Excluding taxes,licenses and fees) ................ 91,982 Taxes,Licenses&Fees(Excluding Federal Income Tax)............ 88,322 Unearned Premiums........................................... 15,689,505 Funds Held by Company Under Reinsurance Treaties.............. 52,831 Accounts Withheld by Company for Account of Others ............ 13,029 Liability for Unauthorized Reinsurance .......................... 62,489 Liability for Uncashed Checks ................................. 57 TOTAL LIABILITIES............................. $55,632,578 Common Capital Stock........................................ 1,330,000 Preferred Capital Stock........................................ 1,200,000 Gross Paid-in&Contributed Surplus ............................ 544,600 Unassigned Funds(Surplus).................................... 17,024,285 Surplus as Regards Policyholders .................... 20,098,885 TOTAL LIABILITIES,SURPLUS&OTHER FUNDS $75,731,463 I, Francis L. Mitterhoff, President of INTERNATIONAL FIDELITY INSURANCE COMPANY, certify that the foregoing is a fair statement of Assets, Liabilities,Surplus and Other Funds of this Company,at the close of business,June 30, 1991,as reflected by its books and records and as reported in its statement on file with the Insurance Department of the State of New Jersey. uTy IN TESTIMONY WHEREOF, I have set my hand and affixed the seal of the Company,this September 3, 1991. 7 SEAL r INTERNATIONAL FIDELITY INSURANCE COMPANY 191Ud c President 1 , �rnc . vi' .Arpr/' iV1�Y� et h++a'C061i1'y Or ....... :; On `t � k ahis....... ........... ..dof. ........................................ ..0....�....l.o....m..e...R..l.. 19 ........ rc Ilia prtxunally roma .......... . know , wito builly by me duty sworn.' depose and say t t�esides-iinn........,rc:�(.. ... /`� ...... .....,•:•.... ........................ CIO- that he is thc.l.!'.. ... ...�......... .of the..'.1../.Sl. ./.!ji ..,�:0�.�� ...... :rt; .... ..j� the corporation described and which executed Lite within Instrument; that he {:tows ilia seal of said corpor- ation: that Ilse seal affixed to said instrument is such corporate seal: that it was so affixed by the order of ilia Board of Directors of said corporation. and that he si ed his name thereto b like der. Notar?'Public: only THERESA A. f' Notary Public,State ew Ycwk No.34-49559 Qualified in Nassau Couft�y(�� Ce-,arsrnission Expires Sept. 11,1g� (:0111r011A'rION ACKNONLEDCM1'M' t State of.. ew Yark " .....N................................................... ss.. County Of. .:..S.u.f..f. S?l k. ..................... Onthe....................l.. .tt2............................clay of......... .........................J.V NFr............ .......... . .. Ir�..92. , hcfncc �ante..........P 1 t X�.c:k R t Y RR r JY lri tic known, who b+ing oil,,c rlufv me periwnall. Fworn, did depose and sty: tli,t he resides in................ 1ltna1aRset. thni he is lite...................? re�i.cl�nt l'residcnt of the•FRtrick }l.LG::.t .1 -tit , Jr lite Corporatiorrdcscril+cd in anr.l tvhicfs credited the above instrunscnt, that lie knows the teal of snit cnrfinration; that the ecol affixed Irl colli instrument is sttrh corporate rral: that it was r•n aflixed by nrrl,•r of Clic Lunr,l r•f dirrovirs of said eorlxmitioii, and that lie sil;ned his name thrreto by like r+cdrr. C (L Ilotat}• 1'ulil lc llarbaro C. Field Notary Public, ;tate of New irork Suffolk Courtty No. 4732242 Co' + mission E,pires June 30 Iq mr-' - E R P R i 8 E S INCORPORATED LAND IMPROVEMENT CONTRACTOR 136 Main Street P.O. Box 323 Arnagansett, New York 11930 516-267-7525 Fax:516-267-7583 June 11 , 1992 Southold Town Clerk Town of Southold Main Road Southold, NY 11959 Bid on Processing Storm Debris our firm estimates the total amount of finished product produced from this chipping process to be approximately 15 , 000 cubic yards. We propose to process this material for the amount of $19.94 per cubic yard of finished product. Bid Amount: $ 299,100.00 If there are any inquiries, please feel free to contact our office. LANDSCAPE DESIGN CONSTRUCTION • MASONARY DETAILS• IRRIGATION SYSTEMS Backhoe Service-Light Duty Bulldozing-Trucking Natural Stone Driveways-Expert Grading•Screened Materials-Topsoil-Marl-Sand Snow Plowing-Water Line Installation•Tree&Shrub Planting/Transplanting A finance charge will be computed at the rate of 1.6%per month.All bills are due upon receipt and finance charges will accrue after 30 days. 01111r- NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) `^✓` �— (Corporate Title) (if any) Bid on PROCESSING STORM DEBRIS SOUND SHORE EXCAVATING CORP. 477-1870 Located at SOUND SHORE SERVICE STATION Main Road, P.O. Box 159 East Marion, New York 11939 June 11 1992 Bid: Processing Storm Debris Town of Southold Sound Shore Excavating Corp. agrees to the following bid price: Option 1 . - Bid price - $23 . 96 per cubic yard Option 2 . - Bid price - $23 . 96 per cubic yard Type of machine: One Morbark Waste Recycler and Stump Grinder Type of power CAS' 65.0 H. P. Capacity of hopper: 8 ' x 16 ' Start up of operation to begin immediately upon award. 5/ of bid: $8 , 386 . 00 - Bid security enclosed r w f r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder <certifies that this bid has been arrived at by the bidder independently and has been submitted- without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the -bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on PROCESSING STORM DEBRIS �� ,� ', i ° • . �. ��-. i f GEORGE'S ROLLOFF SERVICE, INC. BID ON PROCESSING STORM DEBRIS JUNE 11 , 1902 THE FOLLOWING BID IS FOR OPTION 2. ALL MATERIAL THE MACHINE TO USED IS A WASTE RECYCLER MANUFACTURED BY MORBARK INDUSTRIES POWERED BY A 650 HORSEPOWER CATTERPILLAR DIESEL ENGINE. THE PRODUCT OUTPUT IS APPROXIMATELY 100 CUBIC YARDS PER EIGHT HOUR DAY_ THE PER YARD CHARGE TO THE TOWN IS AS FOLOWS. $27 .00 PER YARD OF FINISHED PRODUCT WITH TOWN MOVING MATERIAL TO MACHINE. O.R 25.00 PER YARD OF FINISHED PRODUCT AND $500.00 PER DAY FOR LOADER WITH TEETH. THE LOADER SUPPLIED BY US WILL FREE UP THE TOWNS LOADER TO LOAD FINISHED PRODUCT. ALSO WE CAN OFFER A LOWER COST PER YARD FOR CHIPPING DUE TO OUR ABILITY TO PRE CLEAN MATERIAL BEFORE CHIPPING. THIS PRE CLEAN WILL ALSO RESULT IN LESS MATERIAL GOING INTO THE CHIPPER FOR AN OVERALL COST SAVINGS TO THE TOWN. THE ESTIMATED TIME TO COMPLETE THE PROJECT IS 30 WORKING DAYS. ENCLOSED PLEASE FIND CHECK FOR 5% OF ESTIMATED COST CHECK AMOUNT $4,500. THANK YOU FOR THE OPPORTUNITY TO BID THIS PROJECT. RESPECTFULLY, GREG SULLIVAN P.O. BOX 1 529 QUOGUE, NY 1 1959 (516) 653-6666 FAX (51 6) 653-8676 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on PROCESSING STORM DEBRIS BP WRECKERS LTD ROLL-OFF SERVICE 510 YENNECOTT DRIVE SOUTHOLD, NY 11971 (516) 765-2083 June 11, 1992 Southold Town Board Main Road Southold, NY 11971 To The Southold Town Board, I would likd' to make a proposal on the removal of the storm debris from Hurricane Bob. Although this is not in accordance with your bid specifications, I would like to make you an alternate proposal. As the specifications are stated in this contra(tt, Option 1: Copttaeatbur will only take brush and logs up to 12" in diameter. Option 2: To Take everything including stumps and logs greater than 12" in diameter. My proposal is that I will take everything as long as it is tree stumps, logs, branches, twigs and leaves. I will truck ALL of this material OUT of the landfill for processing elsewhere on the island. All I ask the town to do is load my containers. As time is of the essence in the bid, I''can start removing the debris immediattd,dry, However, I would like to beable to work 7 days a week from 7 a.m. to 5 p.m. I believe that by removing the debris as it comes out of the pile and put directly into my containers, I can save the town alot of unnecessary labor. As the bid reads, the town will bring the brush and stumps to the contractors machine, then the town will reload the processed material into another truck so it can be determined how much material was processed. Then that truck will have to dump the material at another location, and eventually will have to be reloaded again. I feel the town will be doing alot of unnecessary handling of this material. You will also have a large amount of material left in the landfill for disposal. I believe, doing it my way, you load it once and it's gone forever, leaving the < landfill with an empty pit. . { 4. -2- My bid is $10.00 per cubic yard for removal of the storm debris. If awarded the bid, I will meet all insurance requirements. If the town would like to try this on a trial basis for a 5000 or 10,000 yd. removal contract, please take this into consideration also. Thank you for looking into this proposal. Sincerely, Robert K. Pfl ger BP Wreckers Ltd. Pres. BID - GRIND HURRICANE DEBRIS BID OPENING: 11 :00 A.M., Thursday, June 11, 1992. 1. LAndtech, Inc., P.O. Box 116, Colebrook, CT 06021 203 738-9753 2. Robert Brown, Sidney Bowne 6 Son, 45 Manor Road, Smithtown, NY 11787 !8/92 3. Lewis Tree, 9 Clairmont Ave., Holbrook, NY /28/924. Sound Shore Excavating, P. O. Box 159, East Marion, NY 11939 28/925. Wainscott Sand 6 Gravel, P.O. Box 1259, Wanscott, NY 11975 ailed 1/92 6. Statewide Recycling Inc., 1345 New York Avenue, Huntington Station, NY 11746 Attn: Dan Rotondo /2/92 7. Metski Enterprises, Inc., 188 Frowein Road, East Moriches, NY 11940, 878-2678 Attn: Edward Metski 3/2/928. B.P. Wreckers, 510 Yennecott Drive, Southold, NY 11971 765-2083 :/3/92 9. Gun Hill Trucking, 1159 Randall Ave., Bronx, NY 10474, 212-842-2842 /5/9210. Hampton Materials, Alex Danylik, P.O. Box 1416, Bridgehampton, N.Y. 11932 /8/92 11 . Malvese ' GeorV1-& Co. , Inc. 530 Old Country Rd.,Hicksville,N.Y. 11802 681-7600 /8/92 12. Paper Recycling Co. , Inc. , P.O. Box 128, Medina, N.Y. 14103 716 798-0526 (requested by Waste Stream-Mgmt., lnc.,v(Linda Bage),Potsdam, N.Y. 3If 15 265-4344 Tele. 6/10/ 13. Chesterfield Assocs. , South Country Rd. , P.O. Box 1229, Westhampton Bch, NY 11978 (288-5100) RY / JUDITH T. TERRY w Town Hall, 53095 Main Road TOWN CLERK P.O. BOX 1179 REGISTRAR OF VITAL STATISTICS C=2 : Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Vin° fey Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: LINDA BADE c/o Waste. Stream-Management, Inc. FROM: S-11hold '103Xn r1prk1% Office DATE: 6/8/92 Number of Pages (including cover) : 6 If total transmittal is not received, please call (516)765-1801. COMMENTS: C:OUN'I'Y 01= SUFFOLK S'I'A'1'1= 01: NLW YORK • t Patricia Wood,' being duly sworn, says that she is the LEGAL NOTICE Editor, of TFIE LONG ISLAND TRAVELER•WATCNMAN, NOTICE W BIDDERS a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, NOTICE IS,HEREBY CIV: 1),Is 1)eC1) plll)11SI1C(I in said Long Island 'I'ravcler•W itchn),in EN,in accordance with the pro- visions of Section 103 of the once each week for . . . . . . . . . . . . . . . . . . . . . .� General Municipal Law, that sealed bids are sought and re- quested forlhe likbor and equip- equestedforthelaborandequip- SucceSSively, commencing on the . . . . . . . . . . r! meat services needed for the volume reduction by shredding or chipping of .brush-debris d a y o 1' . , . . . . . . . 19 g� generated within the Town-of Southold by Hurricane Bob. ` Specifications may be obtained • • • • • • ` at the Office-of the Tbwn Clerk, Town of Southold, Town Hall, Main Road, Southold, New t York 11971. Sworn to before me this . •. . . . . . . . . . . . . . . . . . . . day of The sealed bids,together with a Non-Collusive Bid Certificate and bank draft,'certified check, , . , , , , , , eta j 19 %�-- or bid bond in an amount equal / to five(507e)percent of the bid, F will be received by the Town Clerk,.,at the Southold Town Hall, Main Road, Southold, New York, until. 11:001 A.M., , _ • , , , , , , . , f . Thursday, June 11, 1992, at Notary t a r Public which time they will be opened y and read aloud in,public. The BARBARA A. SCHNEIDER Town Board of,the Tbwn of NOTARY PUBLIC, St^te o1 New York E Southold reserves the right to No. 46OG846 ject any and all bids,and waive Qualiliod in Sullol Co my any and all informality in any. Commission Expires 9 31� bid should it;be deemed in the best interest,of ' the, Town of. Southold to=do so. All bids must be signed and sealed in envelopes; plainly marked "Bid on Processing Storm Debris:',and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal,state or local, from, which the-.Town of Southold is exempt. DATED: May 21, 1992. JUDITH T, TERRY SOUTHOLD TOWN.CLERK IX-5%28/92(74) `i- i t ) t ?' LEGAL NOTICE STATE OF NEW YORK) NOTICE TO BIDDERS ) SS: NOTICE IS HEREBY GIVEN in accordance with the provisions of COUNTY OF SUFFOLK) Section 103 of the General Municipal _� L., iV of Mattituck, in Law,that sealed bids are sought 7� and requested for the labor and said County, being duly sworn, says that he/she w equipment services needed for the volume reduction by shredding or is Principal Clerk of THE SUFFOLK TIMES, a chipping of brush debris generated within the Town of Southold by Weekly ews Newspaper,, published at Mattituck, in p Per Hurricane Bob.Specifications may the Town of Southold, County of Suffolk and be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, State of New York, and that the Notice of which Main Road, Southold, New York the annexed is a printed copy, has been regular- 11971. The sealed bids,together with a ly published in said Newspaper once each week Non-Collusive Bid Certificate and bank draft, certified check, or bid for weeks successively, commencing on bond in an amount equal to five(53'0) v the day of 1 yVA19_�� percent of the bid,will be received by t ii the Town Clerk, at the Southold NotggSlats 0�Now York Town Hall, Main Road, Southold, 9 t New York, until 11:00 A.M., �O�IOd�R 4 9087$742 Thursday,June 11,1992,at which 1(Cwnty time they will be opened and read ommis By�Xp9f@S 49,49 aloud in public.The Town Board of ®� Principal Clerk the Town of Southold reserves the a right to reject any and all bids and ' waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to Sworn to before me this do so. �o All bids must be signed and sealed day of 19 v in envelopes plainly marked`Bid on t Processing Storm Debris", and submitted to the Office of the Town Clerk.The bid price shall not include r,k any tax,federal,state or local,from which the Town of Southold is ex— a� zt; DATED:May 21,1992. s; JUDITH T.TERRY SOUTHOLD TOWN CLERK 7395-1TMy28 Y, j t 4 a �I STATE OF NEW YORK) 'SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 21st day of May 1992 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971 . Legal Notice, Notice to Bidders, Processing Storm Debris at Landfill. Bid opening: 11 :00 A.M. , Thursday, June 11, 1992, Southold Town Hall. Judith T. Terry' Southold Town Clerk Sworn to before me this 21st day of May 1992. �— N6tary Public LINDA i coopER Notary Public State of New York No.4322563®Suffolk County Perm Expires December 31,1 Y LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealedbids are sought and requested for the labor and equipment services needed for the volume reduction by shredding or chipping of brush debris generated within the Town of Southold by Hurricane Bob. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate and bank draft, certified check, or bid bond in an amount equal to five (5%) percent of the bid, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, June 11, 1992, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Processing Storm Debris", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: May 21, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 28, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Commissioner of Public Works Jacobs Assistant Superintendent of Public Works Bunchuck Dodge Reports Brown's Letters Town Clerk's Bulletin Board ORT014N OF SOUTHOLD ID SPECIFICATIONS FOR THE PROCESSING OF STORM DEBRIS 1.0 INTENT: It is the intent of these specifications to describe the labor and equipment services needed for the volume reduction by shredding or chipping of brush debris generated within the Town of Southold by Hurricane Bob. 2.0 SITE: The debris is stockpiled in the sand borrow pit at the Southold Town Landfill, County Road 48, Cutchogue, Suffolk County, Long Island, New York. All contract shredding work under this project will be performed at this site. 3.0 MATERIAL: The Town makes no guarantee or representation regarding the size, quantity, or consistency of debris to be processed. There is approximately 50,000 cubic yards of material consisting mostly of small brush, limbs, leaves, and logs of varying lengths. The material has been pushed together tightly by payloader and bulldozer. There are occasional tree stumps and logs of larger diameter (greater than 12") mixed with the material. THE TOWN MAY CHOOSE TO HAVE ONLY MATERIAL OF 12" DIAMETER OR LESS PROCESSED BY THE CONTRACTOR (see Section 18.0 "OPTIONS" below) . For this reason, the material should be inspected at the site by interested bidders prior to the bid. 4.0 CONTRACTOR REQUIREMENTS: The Contractor shall provide one mobile, high capacity chipping or shredding machine to accept the material specified. The contractor shall provide the personnel to. operate, maintain, and repair the equipment. The contractor shall provide all necessary fuel and supplies. The contractor will provide specified services five days per week (Monday through Friday) between the hours of 8:00 AM and 4:00 PM. 5.0 TOWN ASSISTANCE: The Town will move debris to the shredder and will remove the shredded material. Removal will be accomplished through the use of a Town-owned truck which will be either loaded directly from the shredder's conveyor belt or by a Town-operated payloader. 'The Town will prepare the working location to meet the contractor's needs. If the Town chooses to have the contractor process only material of 12" or less in diameter, the Town will assist the contractor in separating out the larger material. The Town will be responsible for disposing of any material which, under the terms of this contract, cannot be processed. The Town will not load the chipper/shredder. 6.0 FINISHED PRODUCT: The contractor may produce a shred of varying length but that is in any case not greater than 2" in diameter. 7.0 TERM: The term of the contract will be from the date of execution through July 31, 1992, by which time the work must be completed. If work is not completed by that date, the Town reserves the right to extend the contract at the agreed upon rate until the processing of said material is completed. The Town requests the services as soon as possible. 'Time is of the essence, and will be a factor in the award of the contract. 8.0 RECORD:' It is anticipated that the Town will provide a 10-cubic yard capacity Mack dump truck for removing processed material from the shredding area. As each truckload of processed material is removed, the contractor and the Town truck operator will fix their initials to a chit verifying such removal. In the event that not all processed material is , removed by truck by the end of each day, the contractor and the site supervisor will measure and agree upon the amount of such material remaining on the groundnext to the shredder, still to be moved. A chit indicating tha amount of material processed each day will be signed by the contractor and the site supervisor. 9.0 SITE SUPERVISOR: The Site Supervisor is: James Bunchuck 516-734-7685 10.0 DETERMINATION OF PAYMENT: Payment will be based on a price per cubic yard of finished product. The amount of finished product will be determined as described in 8.0 above. 11.0 TERMINATION: The work specified must be completed by July 31, 1992. Consistent machine downtime, slow processing, or other factors for which the contractor is responsible which demostrate in all liklihood that work will not be completed by that date, may be cause for termination of the contract and restitution to the Town of expenses incurred in completing the work. Town of Southold Storm Debris (page 2 of 3) Specifications for Processing E: The contractor shall procure and maintain at his own expense, 12.0 INS eriod, liability insurance naming the osed and maintain through the contract p for damages imp as an provided in insurance Town w Southold ds andainithenamountsred hereinafterfor ipro by law of the kin cverin companies authorized to do such busiA sthentime State ctor shall furnish to ofthe execut onkofothe g all operations under the contract. contract and before commencing work, the contra Southold Town Commissioner of Public Works, Raymond L. Jacobs, a certificate these aragraphs, which certificates shall indicate or certificates of insurance in the form satisfactory to the Commissioner showingthat he has complied with 1p days that the policies shall not be canhelCommissioneled or r. ged until ten ( ) y written notice has been given to t The Contractor shall so conduct the work that persons and property are protect, indemnify, and protected at all times. The tfortor allshall attorney's fees and court hold harmless, including payment liability, costs, the Town, its officers, agents,any indurPtoperson,oproperty, or both, cost, loss or damage on account e�formance,of this contract. The Contractor arising from the Contractor's p shall defend, at its or his own expense, all suits which may be brought to recover damages arising from the Contractor's performance of this contract, including any and all suits or actions brought against the persons named above. The kind and amounts of insurance are as follows: a) WORKER"S COMPENSATION INSURANCE: As required by New York law. MOTOR VEHICLE LIABILITY INSURANCE: Each policy shall cover the contractor b) le limit of not less than and the Town of SouthoU with a combined sing $1,000,000. c) OWNER AND CONTRACTOR PROTECTIVE LIABILITY POLICY: Naming the Town of Southold as the party being insured, in an amount of $1,000,000. 13.0 BID SECURITY: Bid security shall be submitshalled with be inthe the formthe of a amount of five (5%) percent of the bid. Security certified check or Bid Bond by a Surety Company authorized to do business in the State of New York. The bid security, except practicable t bidof the successful bidder, will be returned as soon as 14.0 PERFORMANCE BOND: The contractor shall furnish andPerforpaymance of P ahment Bonds as security for the faithful performance be obligations under the contract. These inesuch formsandlwithlsuch suretiesamounts at lassare equal to the contract pric , licensed to conduct business in.New York State and are named in s published current list of "Surety Companies es Accit eptable aff on Fede ofral Accounts', U.S. Treasury in the Federal Register y theDepartment. te and 15.0 NON-COLLUSIVE BID CER TIFICATION antialll indthesformlhereinuprovidedttoctheo their bids an affidavit subst y other person, firm, or corporation effect that he has not colluded with any in regard to any bid submitted. Laws 16.0 OTHER LAWS: In all operations related to the work, all of limiting Staten any or Federal Laws, local ordinance and laws, controlling their wages, hours way the actions of those engaged in the work (including and benefits) , ictly complied with by the Contractor and all shall be str shallhis ainclude employees working under his direction. T le 8, andSection220 oftheNew Employment Opportunity req York State Labor Law. de in response to this solicitation 17.0 BID REQUIREMENTS: The bidder shall provi a rate in dollars per cubic yard of finished product. The rate shall include all machine, labor, supplies, insurance, mobilization and demobilization costs, and any other costs associated toith the be usedpritschorsepowert. The �,dandscapacity. also provide the name of the machin The bidder shall state a date when the services will be available to the Town. Town of Southold Specifications for Processing Storm Debris (page 3o 3) 18.0 OPTIONS: The Town seeks bids for the following processing options. Bidders shall specify a price for each option: Option 1: Price per cubic yard of processed material for shredding/chipping ONLY material in borrow pit of 12" diameter or less. Option 2: Price per cubic yard of processed material for shredding/chipping ALL material in borrow pit, including stumps and logs of a diameter greater than 12". 19.0 AWARD: Award will be based on low bid price, submission of evidence showing that equipment as specified herein will be used, submission of evidence as to bonds and insurance, and compliance with these specifications. The Town reserves the right to reject all bids should the Commissioner determine that it is in the Town's best interest to do so. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on PROCESSING STORM DEBRIS �. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the labor and equipment services needed for the volume reduction by shredding or chipping of brush debris generated within the Town of Southold by Hurricane Bob. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate and bank draft, certified check, or bid bond in an amount equal to five (50) percent of the bid, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, June 11, 1992, at which time they will be opened and read aloud in public.. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Processing Storm Debris", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: May 21, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 28, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Commissioner of Public Works Jacobs Assistant Superintendent of Public Works Bunchuck Dodge Reports Brown's Letters Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the labor and ,equipment services needed for the volume reduction by shredding- or chipping of brush debris generated within the Town of Southold by Hurricane Bob. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The - ?,-iled bids, together with a Non-Collusive Bid Certificate and bank, draf�, certified check, or bid bond in an amount equal to five (50) percent of the bid, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, June 11, 1992, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Processing Storm Debris", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: May 21, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Commissioner of Public Works Jacobs Assistant Superintendent of Public Works Bunchuck Dodge Reports Brown's Letters Town Clerk's Bulletin Board From the desk of JIM BUNCHUCK 4 To' Date: ® Subject: �F fs F, i c l 44- j� r f 1 r E s` JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 5, 1992: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for a contract to grind the Hrricane Bob debris at the Southold Town Landfill. Judith T. Terr Southold Town Clerk May 6, 1992 TOWN OF SOUTHOLD ^ h BID SPECIFICATIONS F4R THE PROCESSING OF STORM DEBRIS 1.0 INTENT: It is the intent of these specifications to describe the labor and equipment services needed for the volume reduction by shredding or chipping of brush debris generated within the Town of Southold by Hurricane Bob. 2.0 SITE: The debris is stockpiled in the sand borrow pit at the Southold Town Landfill, County Road 48, Cutchogue, Suffolk County, Long Island, New York. All contract shredding work under this project will be performed at this site. 3.0 MATERIAL: The Town makes no guarantee or representation regarding the size, quantity, or consistency of debris to be processed. There is approximately 50,000 cubic yards of material consisting mostly of small brush, limbs, leaves, and logs of varying lengths. The material has been pushed together tightly by payloader and bulldozer. There are occasional tree stumps and logs of larger diameter (greater than 12") mixed with the material. THE TOWN MAY CHOOSE TO HAVE ONLY MATERIAL OF 12" DIAMETER OR LESS PROCESSED BY THE CONTRACTOR (see Section 18.0 "OPTIONS" below) . For this reason, the material should be inspected at the site by interested bidders prior to the bid. 4.0 CONTRACTOR REQUIREMENTS: The Contractor shall provide one mobile, high capacity chipping or shredding machine to accept the material specified. The contractor shall provide the personnel to operate, maintain, and repair the equipment. The contractor shall provide all necessary fuel and supplies. The contractor will provide specified services five days per week (Monday through Friday) between the hours of 8:00 AM and 4:00 PM. 5.0 TOWN ASSISTANCE: The Town will move debris to the shredder and will remove the shredded material. Removal will be accomplished through the use of a Town-owned truck which will be either loaded directly from the shredder's conveyor belt or by a Town-operated payloader. .The Town will prepare the working location to meet the contractor's needs. If the Town chooses to have the contractor process only material of 12" or less in diameter, the Town will assist the contractor in separating out the larger material. The Town will be responsible for disposing of any material which, under the terms of this contract, cannot be processed. The Town will not load the chipper/shredder. 6.0 FINISHED PRODUCT: The contractor may produce a shred of varying length but that is in any case not greater than 2" in diameter. 7.0 TERM: The term of the contract will be from the date of execution through July 31, 1992, by which time the work must be completed. If work is not completed by that date, the Town reserves the right to extend the contract at the agreed upon rate until the processing of said material is completed. The Town requests the services as soon as possible. Time is of the essence, and will be a factor in the award of the contract. 8.0 RECORD: Lt is anticipated that the Town will provide a 10-cubic yard capacity Mack dump truck for removing processed material from the shredding area. As each truckload of processed material is removed, the contractor and the Town truck operator will fix their initials to a chit verifying such removal. In the event that not all processed material is removed by truck by the end of each day, the contractor and the site supervisor will measure and agree upon the amount of such material remaining on the ground next to the shredder, still to be moved. A chit indicating tha amount of material processed each day will be signed by the contractor and the site supervisor. 9.0 SITE SUPERVISOR: The Site Supervisor is: James Bunchuck 516-734-7685 10.0 DETERMINATION OF PAYMENT: Payment will be based on a price per cubic yard of finished product. . The amount of finished product will be determined as described in 8.0 above. 11.0 TERMINATION: The work specified must be completed by July 31, 1992. Consistent machine downtime, slow processing, or other factors for which the contractor is responsible which demostrate in all liklihood that work will not be completed by that date, may be cause for termination of the contract and restitution to the Town of expenses incurred in completing the work. Town of Southold Storm Debris (page e 2 of 3) Specifications for Processingshall n at his own 12.0 INSURANCE: The contractor contractpperiod,rocure aliability nd iinsurance naming the and maintain through the d for liability for damages imposed Town of Southold as an additional insure by law of the kinds and amounts businesseinitheter StateoofdNewiYorkscovering companies authorized to do such he all operations under the Icing work, At contractore time of tshall efurnish to the contract and before commencing w L. Jacobs, a certificate Southold Town Commissioner of Public Works, Raymond or certificates of insurance in the form aratrafhs,°ry to the which certificatesoshallindicate showingthat he has complied with these p g P t cat heCommissione lled or ged until ten (10) days that the policies shall not be written notice has been given r. The Contractor shall so conduct the work that persons and property are I protected at all times. The Contractor shall protect, indemnify, and payment for all attorney's fees and court hold harmless, including liability, costs, the Town, its officers, agents, and employees, from any cost, loss or damage on'account of any injury to person, property, or both, arising from the Contractor's performance of this contract. The Contractor to shall defend, at its or his own expense, all suof thists which may be rcontract, recover damages arising from the Contractor's performance including any and all suits or actions brought against the persons named above. The kind and amounts of insurance are as follows: a) WORKER"S COMPENSATION INSURANCE: As required by New York law. b) MOTOR VEHICLE LIABILITY INSURANCE: Each policy shall cover the contractor and the Town of Southold with a combined single limit of not less than $1,000,000. c) OWNER AND CONTRACTOR PROTECTIVE LIABILITY POLICY: Naming the Town of Southold as the party being insured, in an amount of $1,000,000- 13.0 BID SECURITY: Bid security shall be submitted with e the the bid finthe m of amount of five (5%) percent of the bid. Security shall certified check or Bid Bond by a Surety Company authorized to do business in the State of New York. The biasSeracticablecafterhthe bid' topeningssuccessful bidder, will be returned as soon P 14.0 PERFORMANCE BOND: The contractor shall furnish Performance of PaymentBonds as security for the faithful performance and payment obligations under the contract. These bonds shall be in amounts at least equal to the contract price, and in such form and with such sureties as are licensed to conduct business in,N6w York State and are named in the ublished es e on al Bonds" R current list of RegiiAuditcStafflBureaueofrAccounts, Us Sl. Treasury in the Federal gster by the Department. te and 15.0 NON-COLLUSIVE BID CERTIFICATION: All indthesformlhereinuprovidedttoctheo their bids an affidavit substantially effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Laws 16.0, OTHER LAWS In all operations related to the work, allother State ng any. or Federal Laws, local ordinance and laws, controlling their wages, hours way the actions of those engaged in the work (including thei actor and all and benefits) , shall be strictly complied with by the employees. working under his direction. This shall also include Equal nts, Article 8, and Section 220 of the New Employment Opportunity requireme York State Labor Law. to this tation 17.0 BID REQUIREMENTS: The bidder shall providediproduct. The rate shallinclude a rate in dollars per cubic yard of finismobilization r all machine, labor, supplies, insurance, mobilization and demobilization costs, and any other costs associated with the project. The bidder shalacit also provide the name °a the date whenntheobe services,will beravailableato the capy• The bidder shall state Town. r ' Town of Southold Specifications for Processing Storm Debris (page 3 of 3) 18.0 ; OPTIONS: The Town seeks bids for the following processing options. Bidders shall specify a price for each option: Option 1: Price per cubic yard of processed material for ._ shredding/chipping ONLY material in borrow pit of 12" diameter or less. Option 2: Price per cubic yard of processed material for shredding/chipping ALL material in borrow pit, including stumps and logs of a diameter greater than 12". 19,0 AWARD: Award will be based on low bid price, submission of evidence showing that equipment as specified herein will be used, submission of evidence as to bonds and insurance, and compliance with these specifications. The Town reserves the right to reject all bids should the Commissioner determine that it is in the Town's best interest to do so.