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HomeMy WebLinkAboutHousehold Hazardous Waste - Removal & Disposal JUDITH T. TERRY ; Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 4., Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 19, 1991 Kenneth Mitchko, Secretary/Treasurer Chemical Pollution Control, Inc. 120 South Fourth Street Bay Shore, New York 11706 Dear Mr. Mitchko: The Southold Town Board, at their regular meeting held on November 12, 1991, accepted your bid for the removal and disposal of Household Hazardous Waste from the Southold Town Collection Center, for a period of one (1) year, effective January 1, 1992 through December 31, 1992. Thank you for submitting your bid for this proposal. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure cc: Comm. of Public Works Jacobs JUDITH T. TERRY Town Hall, 53095 Main Road P.O. Box 1179 TOWN CLERK REGISTRAR OF VITAL STATISTICS Southold, New York 11971 Fax (516) 765-1823 MARRIAGE OFFICER Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 12, 1991 : RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Chemical Pollution Control Inc. , at the following prices, for the removal and disposal of Household Hazardous Waste from the Southold Town Collection Center, for a period of one (1) year, effective January 1 , 1992 through December 31, 1992: Household Hazardous Waste Training No Charge Safety Equipment, per specifications $154.00 per man Removal of Drums 55 gallon drums of collected.pesticide waste $540.00 per drum 55 gallon drums of collected aerosol containers $540.00 per drum 55 gallon drum of other collected household wastes $190.00 per drum Judith T. Terry Southold Town Clerk November 13, 1991 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1992, from the Southold Town Collection Center, Route 48, Cutchogue, New York, in accordance with all Federal, State and local regulations. Specifications may be obtained at the Office of the Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold- reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All 'bids must be signed and sealed in envelopes plainly marked "Bid - Hazardous Wastes 199211, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which. the Town of Southold is exempt. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT. OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board I. k� BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1992 Chemical Pollution Control Inc. BIDDER'S NAME 120 South Fourth Street ADDRESS Bay Shore NY 11706 CITY STATE ZIP (516)586-0333 TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 11 :00 a.m., Wednesday, November 6, 1991, and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM DESCRIPTION PRICE A. HHW Training - Eight (8) hour update course in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections) . Per man/day of trainers time: $ No Charge B. Equipment Inventory (see III(D) in Statement Not needed of Intent and Specifications.) $ up to date C. Safety. Equipment (see Attachment "A" for itemized list) . $ 154.00 per man D. Removal of Drums itemized as follows: a) price per fifty-five gallon drum of collected pesticide waste: $ 540.00 b) price per fifty-five gallon drum of collected aerosol containers: $ 540.00 c) price per fifty-five gallon drum of other collected household wastes $ 190.00 Page 2 - Hazardous Wastes Proposal This is a one (1 ) year contract, January 1 , 1992 through December 31, 1992. This bid proposal, as presented, shall be returned in tact. SUBMITTED BY Signature —Secretary/Treasurer 11-4-91 Name Title Page 3 - Hazardous Wastes Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or,. its surety on any bond furnished herewith prior to the official opening of the bid. (Sinned) (Corporate Title) (if any) Secretary/Treasurer Bid on DISPOSAL OF HAZARDOUS WASTES CHEMICAL WASTE HAULER, 90-059 ATTACHMENT "A" The following Personal Safety Equipment MAY need to be replenished from time to time during the contract period. Please indicate the per person cost for these items in Item C on Page I . Personal Safety Equipment/man (10 men) -safety glasses safety shoes -Tyvek clothes full face respirators -rubber & cloth work gloves -coveralls helmets -face shields STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN' OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY 1. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of Southold. 11. DEFINITIONS A. Contractor The chemical waste hauler who is providing the services for the Permanent Household` .Hazardous Waste Storage Facility (PHHWSF) . B. HHW The acronym for Household Hazardous Waste and is the term which shall include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential homes ,as defined in 6 NYCRR Part 366. Such HHW items shall only ' be accepted from the residents, not from commercial establishments. C. PHHWSF - The acronym for Permanent Household Hazardous Waste Storage Facility, which is where the HHW will be stored, is located at the Landfill Site, CR 48, Cutchogue, New York. D. RCRA - The acronym for the Resource Conservation and Recovery Act of 1976 of the Federal Regulations. 111. SCOPE A. HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but no limited to, supervision, labor, equipment and materials necessary to: 1 . Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of. 2. Inspect and remove the drums of HHW at intervals_dependent on the rate of collection. 3. Transport and dispose of said rums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS- DEC and US Department of Transportation standards, rules and regulations. 4. Guarantee that all containers supplied to the PHHWSF and used for packaging and 'transporting of HHW received are fully in accordance with any and all laws. 5. Guarantee to come and pick up all of the filled rums within five (5) working days of being notified by the Town. 6. Guarantee the presence of qualified employees trained in the proper handling at the time of removal of the HHW at the Town's designated site. 7. Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant to the handling, transportation disposal of HHW. Intenfand p Page 2 - Specifications 8. The Contractor shall: a) Indemnify, save and hold harmless the Town of Southold and any and all individuals present at the PHHWSF from any and all liability for bodily injury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to the handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. B. TRAINING Train the Town's operators of the facility in an eight (8) hour update training course which will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State and. Federal regulations. It shall include the technical proceduees for handling all waste that is accepted as well as the proper use of the safety -equipment in a manner that is protective of the public health and welfare and the environment. C. SAFETY EQUIPMENT Provide the additional safety equipment required, as well, as instruction on how to use it. this shall include all items noted in "Schedule A". D. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. Inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed to meet applicable requirements. E. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1991 . The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary and meet revised permit requirements enacted since the Town received its cureent S.T.O.P. operating permit. F Page 3 - Intent and Specifications F. While the contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extent required of contractors handling HHW from under NYS DEC as if such waste was classified as hazardous or acutely hazardous waste. Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1 .1 (d) (1) (xvii) . All HHW collected shall be manifested as "exempt" wastes on Hazardous Materials Shipping Order Form #8-BLS-C4 ("red manifests") pursuant to Title 40 CFR Section 261 .5. The Contractor shall enter the words "Exempt per 40 CFR 261 .5" in the space for "shipper's no.". Duties include the following: 1 . Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon rums; b. "Standard Operating Procedures" Manual that will give details regarding the proper. procedures the operators shall follow in handling all acceptable material; and C. proper forms for compliance with State and Federal regulations. 2. RCA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties a. inspecting contents of drums to assure proper packaging labeling of the drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. C. replacing filled drums with empty ones. d. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum. BID - REMOVAL OF HAZARDOUS WASTES FOR 1992 BID OPENING: 11 :00 a.m., Wednesday, November 6, 1991. 10/28 1. Planet Waste Management, 45 B Seacliff Ave, Glen Cove, NY 11542 Attn: Terry 10/28 2. American Medical Waste Systems,344 Duffy Ave., Hicksville, NY 11801 Att: Liberty 3. 4. 5. 6. L LEGAL NOTICE STATE OF NEW YOkr.) NOTICETO BIDDERS )SS; NOTICE IS HEREBY GIVEN in COUNTY OF SUFFOLK) accordance with the provisions of SecBon 103 of the General Municipal Law that scaled bids arc sought and 4 of Mattituck, In requested for the Removal and Dis- /,J��4"��4, posal of Household Hazardous said County, being duly sworn,says that he/she is Principal Waste for Calendar Year 1992,from the Southold Town Collection Center. Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, z Route 48,Cutchogue, New York,in published at Mattituck, in the Town of Southold, County of accordance with all redcnd,State and local regulations.Specifications may Suffolk and State of New York,and that the Notice of which be obtained at the office of the Town the annexed is a printed copy,has been regularly blished in Clerk,Southold Town hall,Main Road,Southold,Newyork 11971, said Newspaper once each week for �7 weeks The scaled bids, together Non-Collusive Bid Certificatetc will be with a successively co meneing on the �-K day of received by the Town Clerk,at the h1r9 Southold Town Hall,Main Road, Southold, New York, until 11:00 a.m., Wednesday, November 6, t 1991, at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to reject any and all Principal Clerk bids and waive any and all informali- ty in any bid should it be deemed in the best interest of the Town of Southold W do so. Sworn to before me this All bids must be signed and scaled in envelopes plainly marked"Itld— day of Hazardous Wastes 1992", and sub- � C mittcd to the Office of the Town 7 ` Clerk.The bid price shall not includesub Of*OVA any tax,federal,state or local,from q which the Town of Southold is exempt. DATED:October 18,1991. JUDITH T.TERRY SOUTHOLD TOWN CLERK 7182-1T024 t 4 COt1N'I'Y OF SLIFFOL SS: S'I'A'H: 01= NEW YORK LEGAL NOTICE Patricia Wood,' being duly sworn, says that she is the NOTICE TO BIDDERS Editor, of I'FiE LONG ISLAND TRAVELER•WA'rCHMAN, NOTICE IS HEREBY GIV it public newspaper printed at Southold, in Suffolk County; EN in accordance with the Rro- and that the notice of which the annexed is a printed copy, visions of Section 103 of the h.cs been ,published in said Long Island °I'l-aveler•Walchman General'Municipal Law that Olice each c h week (o r . . . . . . . . . sealed bids are sought and re- _ weeks quested for the Removal and Disposal of Household Hazar- successively, commencing On the . r dons Waste for Calendar-Year 1992, from the Southold Town Collection Center, Route 48, ` Clay nC t ob e r' 19 91 Cutchogue,New York in accor- dance with all Federal,State and Local regulations.Specifications .. maybe obtained at the Office of the Town;Clerk,Southold Tbwn Hall, Main Road, Southold, New York 11971. l The sealed bids,together with Sworn l o before tile this . . . . . . y a Non-Collusive Bid Certificate da 1' °f will.,be received by the Town Clerk, at the Southold Town October 19 91 Hall, Main Road, Southold, New York, until 11:00 a.m., r Wednesday,November 6,1991, ` G at which time they will be.open- ed and read aloud in public.The Town Board of the Town of �.Q. ec-n ..Qct k` Southold reserves the right to re- ' ' ' ° ° ' ject any and all bids and to Notary Public BARBIDER waive an and all informality in NOTARY PUBLIC, A. SCHNENow y y NOTARY PUEILIC, State of New York an bid should it be deemed in R q 6 1` y tJo. ��OG8 the best interest of the Town of Qualified in Suffolk Coynty Southold todo so. Commission Expires F/3/�j2 ,All bids must be signed and sealed in envelopes plainly. marked ".Bid — Haaardous Wastes 1992;and submitted to the-Office of the Town Clerk: The bid price shall not include i any tax, federal, state ror local, from which the 'Town of .Southold is exempt;, DATED: October 18, 1990.: JUDITH T. TERRY SOUTHOLD TOWN CLERK 1X-10/24/91(73) F 5 L. E C t STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 18th day of October 19.91 she affixed a notice of which the annexed printed notice is 'a true copy, in a proper and substantial' manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Removal and Disposal of Household Hazardous Wastes from Southold Town Collection Center for calendar year 1992. Bid opening: 11 :00 a.m., I!Wednesday, November 6, 1991, Southold Town Clerk's Office. Judith T. Terry Southold Town Clerk Sworn to before me this 18th day of October 1991 Notary Public oaf"new V im 'Ilinm� LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law that sealed bids are sought and requestedfor the Removal and Disposal of Household Hazardous Waste for Calendar Year 1992, from the Southold Town Collection Center, Route 48, Cutchogue, New York, in accordance with all Federal, State and local regulations. Specifications may be obtained at the Office of the Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 a.m., ` Wednesday, November 6, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid -. Hazardous Wastes 1992", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT' OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1992, from the Southold Town Collection Center, Route 48, Cutchogue, New York, in accordance with all Federal, State and local regulations. Specifications may be obtained at the Office of the Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid - Hazardous Wastes 1992", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times -The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board � a LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law that sealed bids are sought and requested for the Removal and Disposal of Household Hazardous Waste for Calendar Year 1992, from the Southold Town Collection Center, Route 48, Cutchogue, New York, in accordance with all Federal, State and local regulations. Specifications may be obtained at the Office of the Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid - Hazardous Wastes 1992", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLsD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board • 0 BID PROPOSAL REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES FROM THE SOUTHOLD TOWN COLLECTION CENTER FOR CALENDAR YEAR 1992 BIDDER'S NAME ADDRESS CITY STATE ZIP TELEPHONE (COLLECT) TO THE TOWN OF SOUTHOLD: In compliance with your advertisement for bids to be opened at 11 :00 a.m., Wednesday, November 6, 1991, and subject to all conditions thereof, the undersigned hereby proposes to furnish and deliver the supplies and/or services itemized in this proposal in accordance with the Notice to Bidders, General Information, Conditions and Specifications contained herein for the following prices: CHEMICAL WASTE HAULER ITEM DESCRIPTION PRICE A. HHW Training Eight (8) hour update course in methods for identifying, handling, separating, and storing the various types of household hazardous wastes that are brought in by the residents. Must also include instruction on how to handle emergency situations and the use of the appropriate equipment to resolve any threatening condition. (Must meet state and federal guidelines; equivalent to OSHA 29 CFR 19.10 and selected sections) . Per man/day of trainers time: $ B. Equipment Inventory (see III(D) in Statement of Intent and Specifications.) $ C. Safety Equipment (see Attachment "A" for itemized list) . $ D. Removal of Drums - itemized as follows: a) price per fifty-five gallon drum of collected pesticide waste: $ b) price per fifty-five gallon drum of collected aerosol containers: $ c) price per fifty-five gallon drum of other collected household wastes: $ Page 2 - Hazardous Wastes - Proposal This is a one (1) year contract, January 1 , 1992 through December 31 , 1992. This bid proposal, as presented, shall be returned in tact. SUBMITTED BY: Signature Name Title t •i Page 3 - Hazardous Wastes Proposal NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, :supplies or equipment of the type described in the invitation for bids, and the contents of; this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or, its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on DISPOSAL OF HAZARDOUS WASTES CHEMICAL WASTE HAULER, 90-059 ATTACHMENT "A" The following Personal Safety Equipment MAY need to be replenished from time to time during the contract period. Please indicate the per person cost for these items in Item C on Page 1 Personal Safety Equipment/man (10 men) -safety glasses -safety shoes -Tyvek clothes =full face respirators -rubber & cloth work gloves -coveralls -helmets m -face shields STATEMENT OF INTENT AND SPECIFICATIONS CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY 1. INTENT The intent of this bid proposal is to secure one (1) chemical waste hauler contractor to provide services in conjunction with the Permanent Household Hazardous Waste Storage Facility and the corresponding program for the Town of Southold. 11. DEFINITIONS A. Contractor - The chemical waste hauler who is providing the services for the Permanent Household Hazardous Waste Storage Facility (PHHWSF) . B. HHW - The acronym for Household Hazardous Waste and is the term which shall include all pesticides and other chemicals or otherwise harmful or potentially harmful wastes originating only from residential ` homes as defined in 6 NYCRR Part 366. Such HHW 'items shall only , be accepted from the residents, not from commercial establishments. C. PHHWSF The acronym for Permanent Household Hazardous Waste Storage Facility, which is where the HHW will be stored, is located at the Landfill Site, CR 48, Cutchogue, New York. D. RCRA The acronym for the Resource Conservation and Recovery Act of 1976 of the Federal Regulations. Ill. SCOPE A. HANDLING PROCEDURES AND ASSURANCES. The Contractor shall guarantee to provide all the professional services, including, but no limited to, supervision, labor, equipment and materials necessary to: 1 . Revise the existing manual of "Standard Operating Procedures" which will include emergency procedures so that any potential problem regarding a chemical hazard can be quickly and efficiently taken care of. 2. Inspect and remove the drums of HHW at intervals dependent on the rate of collection. 3. Transport and dispose of said rums of HHW to the appropriate hazardous waste treatment, storage, or disposal facility (TSDF) in accordance with all Town, County, NYS- DEC and US :Department of Transportation standards, rules and regulations. 4. Guarantee that all containers supplied to the PHHWSF and used for packaging and transporting of HHW received are fully in accordance with any and all laws. 5. Guarantee to come and pick up all of the filled rums within five (5) working days of being notified by the Town. 6. Guarantee the presence of qualified employees trained in the proper handling at the time of removal of the HHW at the Town's designated site. 7. Provide on or before two (2) weeks prior to the execution of contract, proof of all necessary local, state and federal permits and identification numbers pursuant to the handling, transportation disposal of HHW. t Page 2 - Intent and Specifications 8. The Contractor shall: a) Indemnify, save and hold harmless the Town of Southold and any and all individuals present at the PHHWSF from any and all liability for bodily- injury, property damage, and pollution contamination arising directly from the Contractor's activities. b) Provide the Town of Southold with a Certificate of Insurance on or before two (2) weeks prior to execution of contract, which indicates Contractor's insurance coverage for its employees, equipment and all incidents related to the handling, transport and disposal of household hazardous wastes in an amount satisfactory to the Town of Southold. c) Be in compliance with the insurance requirements of the Motor Carrier Act of 1980 for the transportation of hazardous wastes (if applicable) and provide the Town with a Certificate of Insurance naming the Town as an additional insured on any policy required by the Act. B. _ TRAINING Train the Town's operators of the facility in an eight (8) hour update training course which will include the proper procedures for: a) identifying and segregating the in-coming HHW; b) labeling and preparing the drums of HHW for inspection by chemical waste hauler prior to shipment; and c) completing the forms for the corresponding waste collected within the fifty-five gallon storage drums. Training for the Town's personnel shall be provided pursuant to State and Federal regulations. It shall include the technical procedures for handling all waste that is accepted as well as the proper use of the safety equipment in a manner that is protective of the public health and welfare and the environment. C. SAFETY EQUIPMENT Provide the additional safety equipment required, as well. as instruction on how to use it. this shall include all items noted in "Schedule A". D. EQUIPMENT INVENTORY The Contractor shall take an inventory of all items and equipment associated with the town's existing household hazardous waste (S.T.O.P.) program and shall determine if such equipment is adequate to meet current applicable permit and regulatory requirements. Inventory shall be taken of items including, but not limited to, all safety and protective equipment, spill control material, necessary signs and notices, hazardous substance lists, and record-keeping forms. The Contractor shall provide additional inventory as needed to meet applicable requirements. E. ADDITIONAL SPECIFICATIONS The Contractor shall review all operating plans and procedures associated with the Town's existing S.T.O.P. program for compliance with all applicable permit and regulatory requirements, including those requirements that may have been enacted since the Town received its current S.T.O.P. operating permit in June of 1991 . The Contractor will inform the Town of any and all revisions to current operating procedures that may be necessary and meet revised permit requirements enacted since the Town received its cureent S.T.O.P. operating permit. Page 3 - Intent and Specifications F. While the contractor and the Town agree that the Federal Resource Conservation and Recovery Act (RCRA) specifically exempts household waste from classification as a hazardous waste, both parties agree that all HHW accepted by the Contractor pursuant to this program will be handled, transported and disposed of to the extent required of contractors handling HHW from under NYS DEC as if such waste was classified as hazardous or acutely hazardous waste. Since the PHHWSF is only for collection of household hazardous waste received from the residents of the Town of-Southold and will not be the recipient of any commercial wastes, the facility is exempt from the requirements of the NYS Solid and Hazardous Waste Facility permits pursuant to 6 NYCRR 373-1 .1 (d) (1) (xvii) . All HHW collected shall be manifested as "exempt" wastes on Hazardous Materials Shipping Order Form #8-BLS-C4 ("red manifests") pursuant to Title 40 CFR Section 261 .5. The Contractor shall enter the words "Exempt per 40 CFR 261 .5" in the space for "shipper's no.". Duties include the following: 1 . Initial preparation of the facility includes supplying: a. twenty empty fifty-five gallon rums; b. "Standard Operating Procedures" Manual that will give details regarding the proper procedures the operators shall follow in handling all acceptable material; and C. proper forms for compliance with State and Federal regulations. 2. RCA Duties: a. to complete necessary RCRA paperwork for the disposal of the drums. 3. Disposal Duties: a. inspecting contents of drums to assure proper packaging labeling of the drums as well as to properly seal the drums for transport. b. loading drums on truck for removal. C. replacing filled drums with empty ones. d. providing the Town with the appropriate shipping forms as well as the final method of disposal and the designated disposal site for each drum. g Town Hall, 53095 Main Road JUDITH T. TERRY P.O. Box 1179 TOWN CLERK Southold, New York 11971 REGISTRAR OF VITAL STATISTICS Fax (516) 765-1823 MARRIAGE OFFICER Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING REGULAR MEETINGLHELDNWAS ADOPTED BY THE ON SEPTEMBER 10, 1991 : SOUTHOLD TOWN BOARD AT A RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the fallowing items for 1992: Milk for the Nutrition Center ` Police Department Uniform Clothing Cleaning of Uniforms of Members of Police Department Sale and Removal of Scrap Paper from Landfill Sale and Removal of Scrap Metal from Landfill Sale and Removal of Scrap Tires from Landfill Gasoline for Town Vehicles Heating Fuel Oil for Town `Buildings Diesel Fuel for Highway Department and Landfill Site Removal and Disposal of Household Hazardous Wastes from Collection Center. Judith T. Terr� Southold Town Clerk September 11, 1991