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HomeMy WebLinkAboutSale of Scrap Newspapers JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK � P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER y Fax (516) 765-1823 j . ✓ Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 1991 Robert K. Pfluger, President B.P. Wreckers Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: Enclosed is a check in the amount of $50.00. This check represents the $25.00 fee you paid to obtain the specifications for the original Scrap Metal bid which was rejected by the Town Board on November 12, 1991, and the $25.00 fee you paid to obtain the specifications for the removal of Scrap Newspapers, which bid was rescinded by the Town Board on November 26, 1991. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure - - - - - - - - - - - 50-546 ^✓ ri 214 TOWN OF SOOT O�a 017313 e �9 53095 MAIN ROAD O. SOUTHOLD. NEW YORE; 111)7!-00i 1) U- C:.UNTY NATIONAL SANK F -. JUF,NY 11935 December 16, 1991 017313 $50.00 } � D d � P SAY TO B. P. Wreckers Ltd. ORDER 510 Yennecott Drive , Southold, NY 11971 ^� -�' ' 11,0173L3,1' 1:02140546 L,I: 63 000004 0118 'Vendor #1789 . 7 A.2620 121091 Bid refunds-Scrap metal removal $50.00 1 i �CUTHOLD SOUTH(— -Y 1971-0959 a JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O.BOX 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON DECEMBER 10, 1991 : RESOLVED that the Town Board of the Town of Southold hereby authorizes the reimbursement of $25.00 to B.P. Wreckers, Ltd. , which sum represents the fee paid to obtain the bid specifications for Scrap Newspapers, which bid award was rescinded by Town Board resolution no. 37 on November 26, 1991 . Judith T. Terry V Southold Town Clerk December 11, 1991 �1 JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK Q&wA P.O. BOX 1179 REGISTRAR OF VITAL STATISTICS f ;r Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 2, 1991 CERTIFIED MAIL RETURN RECEIPT REQUESTED Robert K. Pfluger, President B.P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board, at their regular meeting held on November 26, 1991, rescinded their acceptance of your bid for the removal of Scrap Newspaper from the Landfill for calendar year 1992. A certified copy of the Town Board's resolution is enclosed. Please disregard my letter of November 19, 1991 advising you the agreement is read for your signature once you supply the required insurance. am returning herewith your $200.00 bid deposit check. Shortly after December 31, 1991 your $1,000.00 performance bond for the current scrap newspaper contract will be returned to you. If you have any questions concerning the Board's action rescinding the bid award, please contact the Town Attorney's Office. Thank you. s ' Very truly yours, Judith T. Terry Southold Town Clerk Enclosures (s) cc: Comm. of Public Works Jacobs Town Attorney, 4 Accounting & Finance E .. ' __ `r P 628 588 072 V J.Terry, Town Hall Certified Mail Receipt No Insurance Coverage Provided Do not use for International Mail UNITED STATES VOSTALSERVICE (See Reverse) sentRobert K. Pfluger, Pres B.P. Wreckers, Ltc. Street&No. 510 Yennecott Drive fF P.O.,State&ZIP Code. f' Southold NY 11971 Postage $ .29 �{ Certified Fee t 1 .00 Special Delivery Fee Restricted Delivery Fee Return Re pt Showi 1 .00 to Who Date Delivered ! - Return Wipt Showing tdoA�q, , Date, Tn,T�Tfress of DelivR; ,-ora PbdageCO 'UA&Fee 2.2 9 ® Postma or gate E a , I 4 F 4= F F r q f t is • SENDER: Complete items 1 and 2 when additional services are desired, and complete items 3 and 4. Put your address in the "RETURN TO'' Space on the reverse side. Failure to do this will prevent this card from being returned to you.The return receipt fee will pro vide ou the name of the Person delivered to and the date of delivery. For additional ees the following services are available. onsult postmaster for tees and check box(es)for additional service(s) requested. 1. ❑ Show to whom delivered, date, and addressee's address. 2. ❑ Restricted Delivery (Extra charge) (Extra charge) 3. Article Addressed to: 4. Article Number • P 628 588 072 Robert K. Pfluger, President Type of Service: B. P. Wreckers, Ltd. ❑ Registered ❑ Insured 710 `!ennecott Drive ® Certified ❑ COD Southo4d, l 11971 ❑ Express Mail ❑ Return Receipt for Merchandise Always obtain signature of addressee or agent and DATE DELIVERED. 5. Si aur ressee 8. Addressee's Address (ONLY if X requested and fee paid) 6. Signature — Agent X 7. Date of Delivery PS Form 3811, Apr. 1989 +U.S.G.P.O.1989.238-815 DOMESTIC RETURN RECEIPT JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 26, 1991 : RESOLVED that the Town Board of the Town of Southold hereby rescinds their Resolution No. 13, adopted on November 12; 1991, accepting the bid of B.P. Wreckers, Ltd. for the removal of all Scrap Newspaper deposited at the Southold Town Landfill Site, Cutchogue, for calendar year 1992. Judith T. Terry Southold Town Cler November 27, 1991 JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. BOX 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 26, 1991 : RESOLVED that the Town Board of the Town of Southold hereby rescinds -their Resolution No. 13, adopted on November 12, 1991, accepting the bid of B.P. Wreckers, Ltd. for the removal of all Scrap Newspaper deposited at the Southold Town Landfill Site, Cutchogue, for calendar year 1992. A)-u ithT. Terry Southold Town Clerk November 27, 1991 AGREEMENT THIS AGREEMENT made and entered into this 12th of November , 1991 , between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town" and B.P. WRECKERS, LTD. a domestic corporation of the State of New York having its principal office at 510 Yennecott Drive,. Southold,NY, party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all `the labor to do all the work required for the Removal of Scrap Newspapers from the Southold Landfill Site at Cutchogue, New York for Calendar Year 1992, all as provided in the Specifications and the Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the 4 Town of Southold will pay to the Contractor the sum of $ 18.98 per ton. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a' part of this Agreement as though set forth in full herein. j 2. All the applicable. provisions of the Labor Law of the State of New I York shall be adhered to by the Contractor as to labor under this i Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect' if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly i { furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (SEAL) i B� S ott-Loufs arris, Sup visor CONTRACTOR - B.P. WRECKERS, LTD. (SEAL) By Robert K. Pfluger, President - -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this 15th day of November 1991, before me personally came Scott Louis Harris, to me known, who being by me duly sworn, did depose and. say that he resides at 37800 Main Road, Orient, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Town; that the Seal affixed to said instrument is such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and the signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1991, before me personally came Robert K. Pfluger to me personally known, being by me duly sworn did depose and say that he resides at 510 Yennecott Drive. Southold. NY, that he is the President of B.P. Wreckers. Ltd. the Corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. I Notary Public ii i I -3_ I JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK 3 P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER ' Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 19, 1991 Robert K. Pfluger, President B.P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board, at their regular meeting held on November 12, 1991 , accepted your bid in the amount of $18.98 per ton for the removal of scrap newspaper from the Southold Town Landfill Site for the period from January 1, 1992 through December 31, 1992. The Agreement for this contract is ready for your signature once you submit to mecertificates of insurance naming the Town of Southold as an additional named insured as outlined in Paragraph 8, page 2 of the Specifications, a copy of which is enclosed herewith. Also, we present have on deposit your $1,000.00 performance bond from the 1991 scrap newspaper contract, which I presume for the term of the 1992 agreement. Upon execution of the Agreement your $200.00 bid deposit check will be returned to you. Very truly yours, Judith T. Terr Southold Town Clerk Enclosures cc: Comm. of Public Works Jacobs JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. BOX 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 12, 1991 : RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of B.P. Wreckers, Ltd. in the amount of $18.98 per ton to be paid by the Town for the removal of all Scrap Newspapers deposited at the Southold Town Landfill Site, Cutchogue, for a one (1) year period, effective January 1, 1992 through December 31, 1992, all in accordance with the bid specifications; and be it further RESOLVED that Supervisor Scott L. Harris be and he hereby is authorizes and directed to execute an agreement between the Town and B.P. Wreckers, Ltd. for the removal of the Scrap Newspapers. Judith T. Terry Southold Town Clerk November 13, 1991 PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 18, 1991, inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from January 1 , 1992 to December 31, 1992, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price A. Bid for Calendar Year 1992: $ /9#?9 per ton removed, which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor;, (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnershipor corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies taht he has fully informed himself regarding the accuracy of the statements contained in this certification; and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- ing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion,` to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of "U 1991 Signature Title ezlza/t Firm or Corporation LZ� Address /'/, Cd % /� S i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that �`F V�✓/` l i!:f'5 'L/0 (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap 'Newspaper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccura- cies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by ;9bu,(!FCk,_i6 Obcorporation at a meeting of its Board of Directors held on the day of Am/ 1991 . J Secret ° y f (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of­the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) ,t�,L (if any) Bid on Removal of Scrap Newspaper 1992. $25.00 FEE TO OBTAIN SPECIFICATIONS BID - REMOVAL OF NEWSPAPERS FROM LANDFILL B 1 D OPENING: 11 :00 a.m., Wednesday, November 6, 1991 10/30 1. Northeast Sanitation 8 Roll-Off Service 516-732-2090 P. O. Box D, Farmingville NY 11738 2• B.P. Wreckers, 510 Yennecott Drive, Southold, NY 11971 11 /4/91 3. 4. 5. 6. LEGAL NOTICE STATE OF NEW YOhK) NOTICETO BIDDERS FOR )SS.- REMOVAL SS.-REMOVAL OF NEWSPAPERS FROM SOUI'HGLD TOWN COUNTY OF SUFFOLK) LANDFILL SITE-1992 NOTICE 1S HEREBY GIVEN that _ scaled bids are sought and re- X&Aitd FLIU-1 ff of Mattituek, in quested for the removal of newspa- pers by the Town of Southold, said Court , being duly sworn,says that he/she Is Principal according to the specifications and a . Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, in the Town of Southold, County of contract to be let:by the Town Board Suffolk and State of New York,and that the Notice of which of the Town of Southold. the annexed is a printed copy,has been regularly published in The scaled proposals will be re- ceived by the Town Clerk of the said Newspaper once each week for _� weeks a Town C Southold at the Southold successive) commencin on the da of ')own Clerk's Office, 'Town Hall, s g � y 53095 Main Road,Southold, New 19� York, until 11:00 a.m., Wednesday, November 6, 1991,and will be con- sidered publicly at such time and Place.Specifications,a proposed con- 01 tract for the execution of the work, 1 and forms of proposal can be exam- ined at the Office of the Town Clerk, Town Hall,Main Road, Southold, Principal Clerk New York. Proposals must be made upon and in accordance with the form of pro- posal. which form of proposal will have an accompanying copy of the SWorrt t0 befor@ Mq)this ° specifications for said work and pro- („��// posed agreement and the same may day of 19 � (� be obtained at the Office of the z Southold Town Clerk at the Town ;t Hall, Main Road, Southold, New GW9 of NW VA York,upon payment of$25.00. t� �- 3 yi Proposals must be made and re- E000 AO 4 ccived upon the following conditions: Each proposal must be accompa- nied by the deposit of a certified H. check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties,to be approved by the Town Board,in the penal sum of$200.00, ' conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work,and that he will furnish, within ten (10) days from the date of the acceptance T of the proposal,suitable surety as pro- 't vided in the Specifications for the faithful and prompt performance and ? completion of the work specified. All deposits except that of the suc- cessful bidder will be promptly returned and that of the successful bidder returned upon his providing #i the required surety. Upon acceptance of his bid,if the v successful bidder fails to enter into a contract pursuant to the requirements f of the Town Board,or fails to give the a further security prescribed in the }` Specifications within the time limit til herein,then the check deposited as aforesaid and the moneys standing to the credit of same will be forfeited to the Town as liquidated damages,or if a bond has been presented in lieu of a certified check,then the penalty shall ' be enforced as liquidated damages. I All bids must be marked"Bid for Removal of Newspapers"and must be signed and scaled in envelopes plainly addressed to the Southold Town Clerk,Town I-fall,Main Road, Southold,New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. ' DATED.October 18,1991. - JUDITH T.TERRY SOUTHOLD TOWN CLERK 7184-1 T024 S �il (,OL1N'I•Y OF SUFFOL 55: S•I'A•I.1= 01= NEW YORK Patricia Wood,' Being duly sworn, says that she is the Editor, of THE I-ONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, 1).rs Keen .published in said Long; Island 'I'r;rveler•Walchn�,rn once cacl) week for . . . . . . . . . . . . . . . . . . . . . . . . . . weeps Proposals must be made and received upon the following conditions; successively, commencing; on the . . . . . . . . . . . . . . . . . . . . Each proposal must be ac- companied bythe deposit of a October' 91 certified check payable to the. d a Y 01' • • • • • • • • • • • • • • 19 order of the,Thwn of Southold in the sum of•$200.00 or a bond `�l•� with sufficient sureties,to be ap- . . . . . proved by the Town Board, in the,penal sum.of$200.00,con- ditioned that if_:the proposal is accepted the•successful bidder will enter into a contract;for the Sworn to i before m e this . •. . . . . . . . . . day of work,and that he mill,furnish, within ten (10) days from the October 91 date of the acceptance. of the. • • • • • • • • • • • • • • • • • • • • • • I� LEGAL NOTICE proposal,suitable surety as pro= NOTICE TO DIDDERS vided in the Specifications.for FOR REMOVAL OF the faithful and prompt perfor- NEWSPAPERS , . mance and completion;of.,the FROM SOUTHOLD TOFYN work deposits except that of the cC .� , `J LANDFILL $ITE successful bidder will be.,pro- 1992 Notary Public raptly returned and.that of the NOTICE,IS-HEREBY GIV successful bidder returned.upon BARBARA A. SCHNEIDER EN that sealed bids are sought`2hisprovidingtherequiredsu;ety. NOTARY PUBLIC, St^te of New York and requested for''-the removai.of Upon acceptance of the bid, No. 49,OG846 newspapers by the Town'`of, if the successful bidder falls.t4 Qualified in Suffolk Coynty Southold, :according to the Commission Expires /���j2 enter into a contract pursuant to specifications and a contract to the requirements of the Town be let by the Town Board of the Board,or fails to give the fur Town of Southold: ther security prescribed in the The sealed proposals will`be Specifications within the time received by ti}e Town Clerk of ' limit herein, .then. the..-check the Town of Southold at the. deposited as aforesaidand the Southold'gown Clerk's Office, moneys,standing to the credit of Town Hall, 53095 Maln Road, same, shall be forfeited to the Southold,New York, 11971,un-. Thwn as liquidated damages,or til 11:00-A.M., Wednesday, if.a bond has been presented in November G 1991, and will be lieu of a certified check„then the- considered.pub licly at such time penalty shall be enforced as li- and place.Specifications,a pro- quidated damages. posed contract for the execution AA bids must be marked"Bid of the work,•and forms of pro- for Removal of Newspapers” posal can be examined at the and must be signed and seated Office of the Town Clerk,Town in envelopes plainly addressed to Hall, Main Road, Southold, the Southold Thwn Clerk, New York. Southold .Tbwn Hall, Main. Proposals: must be made Road, Southold, New York upon and in accordance with the 11971: form of proposal,which form The Tbwn Board reserves the of proposal will have anaccom- right to reject any and all bids panying copy of,the specifica- or parts thereof. tions for said work and propos- . DATED: October 18, 1991. ed agreement and the same may JUDITH T.TERRY be obtained at the Office of the SOUTHOLD TOWN CLERK Southold Town Clerk at the 1X-10/24/91(74)` Town , Hall, N41-in Road, Southold,New cork,upon pay ment of$25.00. STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 18th day of October 1991 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Maine Road, Southold, New York 11971. Legal Notice, Notice to Bidders for the Removal of Scrap Newspapers from the Southold Town Landfill Site, Calendar Year 1992. Bid opening: 11 :00 a.m. , Wednesday,~ November 6, 1991, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 18th day of October 19 91 Notary Public JOYCE M.WILKINS Notary Public,State of New York No.4952246,Suffolk County Term Expires June 12,19-'L3 y LEGAL NOTICE NOTICE TO BIDDERS. FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE - 1992 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the removal of newspapers by the Town of Southold, according to the specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals" will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, and will be considered publicly at such time and place. Specifications, a proposed contract -for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by a deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of the bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same will be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Newpapers", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Town Hall, Main Road, 'Southold, New York11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK Page 2 - Bid 06moval of ersNews agNewspapers PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board Q a i LEGAL NOTICE NOTICE TO BIDDERS FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE - 1992 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the removal of newspapers by the Town of Southold, according to the specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained-'at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by a deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. • Upon acceptance of the bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same will be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Newpapers", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Town Hall, Main Road, Southold, New York 11971 The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK i Y Page 2 - Bid - Removal of Newspapers PLEASE PUBLISH ON OCTOBER 24, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH 'TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 Copies to the following The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board E LEGAL NOTICE NOTICE TO BIDDERS FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE 1992 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the removal of newspapers by the Town of Southold, according to the specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 a.m., Wednesday, November 6, 1991, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town- Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained--St the Office of the Southold Town 'Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by a deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. w Upon acceptance of the bid, if the successful 'bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same will be forfeited to the Town as Liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Removal of Newpapers", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 18, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK a 0 Page 2 Bid - Removal of Newspapers Z PLEASE PUBLISH ON OCTOBER, 24, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 1197.1 . Copies to the following The Suffolk Times The Traveler-Watchman Town Board (Members Town Attorneys Commissioner of Public Works Jacobs Dodge Reports Brown's Letters Town Clerk's Bulletin Board 1 TOWN Of SOUTHOLD SPECIFICATIONS FOR THE REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE, CUTCHOGUE, NEW YORK CALENDAR YEAR 1992 The following are the specifications for the removal of newspapers from the Southold Town Landfill Site at Cutchogue, New York, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the removal of newspapers deposited by the public at its Land- fill Site located north of County Route 48 at Cutchogue, New York, during the period commencing on January 1 , 1992 and ending on December 31, 1992, to effectuate such removal, it is intended that the successful bidder (herein- after refel-red to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap newspapers. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. 2. The price set forth in the proposal shall be the amount that the Town of Southold will be required to pay to the Contractor for all scrap newspapers removed from the Town Landfill Site during the period from January 1 , 1992 through December 31 , 1992. Accordingly, proposals are to be submitted on the basis of volume, or on the basis of actual containers of newspapers removed from the Landfill. 3. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap newspapers deposited at the site. The Contractor shall also be required to maintain a telephone in which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap newspapers cannot be deposited in containers, the Contractor shall be required to remove all scrap newspaper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have super- vision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders-of the Town of Southold, and its officers and employees in the manner in which the contractor performs his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1 ,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. the successful bidders, hereinafter called the Contractor, shall commence the work on January 1 , 1992 and shall continue the work until December 31, 1992. 8. the Contractor shall indemnity the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agree- ment. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries of any one person, $500,000.00 with respect to death or bodily injury in any one accident, and.$25,000.00 -2 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 9 The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time ,provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a wrIitten- notice to be served upon the Contractor, either personally or by leaving saidnotice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract 'or other- wise, to complete the work herein described. 1n the event of the termina- tion of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equip- ment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. 11 . The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap newspapers or caused by falling from vehicles during transpor- tation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. Dated at Southold, New York, October 18, 1991. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -3- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 18, 1991 , inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from January 1, 1992 to December 31 , 1992, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools„ equipment and conveyances for the said work and to fully and 'completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price A. Bid for Calendar Year 1992: $ per ton removed, which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies taht he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- i ing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1991 . Signature Title Firm or Corporation Address _Z_ i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Newspaper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccura- cies or -misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1991 Secretary (Seal of the Corporation) I ' I NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Removal of Scrap Newspaper - 1992. AGREEMENT THIS AGREEMENT made and entered into this of , 1991 , between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk -County, New York, hereinafter called the "Town" and a domestic corporation of the State of having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Copy tactor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the Removal of Scrap Newspapers from the Southold Landfill Site at Cutchogue, New York for Calendar Year 1992, all as provided in the Specifications and the Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Town of Southold will pay to the Contractor the sum of $ per ton. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shah be adhered to by the Contractor as to labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the I work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract• 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (SEAL) By Scott Louis Harris, Supervisor CONTRACTOR (SEAL) By -2- . . ._.......__ _ STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1991, before me personally came Scott Louis Harris, to me known, who being by me duly sworn, did depose and say that he resides at 37800 Main Road, Orient, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Town; that the Seal affixed to said instrument is such Town Sear; that it was so affixed by order of the Town Board of the Town of Southold, and the signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1991, before me personally came to me personally known, being by me duly sworn did depose and say that he resides at that he is the of the Corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public I -3 JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 10, 1991 : RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the following items for 1992: Milk for the Nutrition Center Police Department Uniform Clothing Cleaning of Uniforms- of Members of Police Department Sale and Removal of Scrap Paper from Landfill Sale and Removal of Scrap Metal from Landfill Sale and Removal of Scrap Tires from Landfill Gasoline for Town Vehicles Heating Fuel Oil for Town 'Buildings Diesel Fuel for Highway Department and Landfill Site Removal and Disposal of Household Hazardous Wastes from Collection Center. Judith T Terry Southold Town Clerk September 11, 1991 t TOWN OF SOUTHOLD SPECIFICATIONS FOR THE REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE, CUTCHOGUE, NEW YORK CALENDAR YEAR 1992' The following are the specifications for the removal of newspapers from the Southold Town Landfill Site at Cutchogue, New York, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the removal of newspapers deposited by the public at its Land- fill Site located north of County Route 48 at Cutchogue, New York, during the period commencing on January 1, 1992 and ending on December 31, '1992, to effectuate such -removal, it is intended that the successful bidder (herein- after referred to as the Contractor) will, at all times during the: period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap newspapers. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. 2. The price set forth in the proposal shall be the amount that the Town of Southold will be required to pay to the Contractor for all scrap newspapers removed from the Town Landfill Site during the periodfrom January 1, 1992 through December 31 , 1992. Accordingly, proposals are to be submitted on the basis of volume, or on the basis of actual containers of newspapers removed from the Landfill. 3. It shall be the duty of the Contractor, at all times during the term of the contract, to provide a sufficient number of containers at the site available to receive all scrap newspapers deposited at the site. The Contractor shall also be required to maintain a_telephone in which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. . In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap newspapers cannot be deposited in containers, the Contractor shall be required to remove all scrap newspaper deposited within an area of 100 feet from the filled containers. ua 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have super- vision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the contractor performs his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In Lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1 ,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and a.11 proposals, or parts thereof. 7. the successful bidders, hereinafter called the Contractor, shall commence the work on January 1, 1992 and shall continue the work until December 31, 1992. 8. the Contractor shall indemnity the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agree- ment. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries of any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 -2- property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained ,in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shad determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time providedin these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either-personally or by leaving saidnotice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termina- tion of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equip- ment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. 11. The Contractor shall exercise due care;in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap newspapers or caused by falling from vehicles during transpor- tation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. Dated at Southold, New York, October 18, 1991. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -3- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 18, 1991, inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from January 1, 1992; to December 31, 1992, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price A. Bid for Calendar Year 1992: $ per ;ton removed, which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other" security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies taht he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- ing in its behalf; (e) That attached hereto (if"a corporate bidder) is a certified copy of resolution authorizingthe execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1991 . Signature Title Firm or Corporation Address -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Newspaper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccura-- cies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1991 . Secretary (Seal of the Corporation) S'4t NON-COLLUSIVE BID CERTIFICATE _ �u The undersigned bidder certifies that this bid has been arrived at r' by the bidder independently and has been submitted without collusion with �r- any other vendor of materials, supplies or equipment of the type described �t s in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. l C F (Signed) (Corporate Title) (if any) k� k Bid on Removal of Scrap Newspaper - 1992. � t x W AGREEMENT THIS AGREEMENT made and entered into this of , 1991 , between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town" and a domestic corporation of the State of "having its principal office at , party of the second part, hereinafter called the "Contractor". WITNESSETH In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the Removal of Scrap Newspapers from the Southold Landfill Site at Cutchogue, New York for Calendar Year 1992, all as provided in the Specifications and the Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Town of Southold will pay to the Contractor the sum of $ per ton. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to Tabor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed -by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (SEAL) By Scott Louis Harris, Supervisor CONTRACTOR (SEAL) By -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of . 1991, before me personally came Scott Louis Harris, to me known, who being by me duly sworn, did depose and say that he resides at 37800 Main Road, Orient, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Town; that the Seal affixed to said instrument is ,such Town Seal; that it was so affixed by order of the Town Board of the Town of Southold, and the signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1991, before me personally came to me personally known, being by me duly sworn did depose and say that he resides at , that he is the of the Corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3-