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HomeMy WebLinkAboutManagement of 1993 Recreation Program THIS AGREEMENT, made this /1 ? day of y, 1993, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at Town Hall, Main Road, Southold, New York, (the "Town") and RICHARD C. HILARY, d/b/a BVER, with a principal place of business at Teepee Trail, Southold, New York, 11971, (the "Contractor") WITNESSETH: 1 . The Town does hereby agree to pay the Contractor, and the Contractor does hereby agree to provide administrative and management services to the Town's recreation program as hereinafter described, subject to the terms and conditions hereinafter set forth. 2. The Contractor will be responsible for the administration and management of all recreational programs offered by the Town. The recreational programs shall include, but shall not be limited to, those programs listed on Exhibit "A". It shall be the responsibility of the Contractor to set up all programs with adequate supervision and qualified staff subject to the other terms of this agreement. This responsibility shall include but shall not be limited to the following: that properly trained and certified life-guards, properly trained and certified swimming instructors, beach attendants, aerobic instructors and all other supervisory and staff personnel with appropriate CPR and first aid training are available when required. 3. The Contractor will manage and administer all Town recreation programs and will coordinate all Town programs with the recreation activities of the local schools, youth groups, senior citizen clubs, and other entities. 4. The Contractor will assess the need to enhance existing Town program offerings and, from time to time, will so advise the Town Board in writing of any suggestions or recommendations. 1 5 '- The term= of this contract shall be from January 1, 1993 through December 31-';'-­1993 _ -6. The- :Town agrQes to-, compensate the -Contractor for the aforesaid services in—Ahe?-,total amount of. $18,900.00, to be paid in monthly payments of $1,575:.00- upon the submission by the Contractor of vouchers therefor to the Town. 7. The Town with-:provide to the Contractor with an office, telephone and_dart_-time.-clerical---assistance. 8. -It is understood that, as -part oft its recreation program, Ahe Town will engage instructors to render instructional services. 9. Contractor will confer with the Stype Agency and Bill Mullen at periodic intervals to ascertain the potential liability of projected program offerings. 10. All recreation programs shall be approved by the Town Board prior to the commencement of said programs. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. TOWN OF SOUTH LD By: Sc tt L. r`ri Su isor / Ll� Richard C. Lary, /a BVER STATE OF NEW YORK) ��- ss: COUNTY OF SUFFOLK) this 7" day- ofs-Jantx , 1993, before meersonall came Scott Louis P Y Harris; to me-known, who being by me duly sworn did depose and say that he resides at 37800 Main Road, Orient, New York; that he is the Supervisor of the TOWN _ OSE SOUTH01-13 - the municipal corporation described in, and :which executed:-the- aboveinstrument; that he knows the seal of said corporation; that the seal affixed to ..said. instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation; and that he signed his name thereto by like order. Notary Public MATTHEW G.KIERNAN STATE OF NEW YORK) Notary Public,State of New York ss: No.4948178 COUNTY OF SUFFOLK) Qualified in Suffolk County CommissionExpires March 6. 1995 On this 16 day of 1� a�\y, 1993, before me personally came RICHARD C. HILARY, to me known to be the individual described in and who executed the foregoing instrument, and acknowledged that he executed the same. Notary Public ANN M.SOTTO Notary Public,State of New York No.4926547 Qualified in Suffolk County Commission Expires June 9 CPOPTC ANr-I FPC Pf:rr)! P('F Fr)!I�-^TTON PPOGV, F D YQUIH DIVISION DUCKS UNL IhSITED "GREEN WINGS" Beach * Volley Ball - College age) * League plus plays under the portable (lights) at various Town Beaches. * Youth Skills Development Programs i .e Soccer - Free thow contests. * Softball League Girls -, School Age (Grades 5, 6 - Grades 7 & 8) * Windsurfing Workshop(s) * Home Gardening with adjucated contests - Various categories - Annuals, perennials. * Horseshoe League - Day/Evening - (Prizes) - Dinner for 'two. Local Restaurants. * Jack-O-Latern carving contest - Various school age. * Landscape/Seascape - Painting - Water Color - Acrylic * Whitewater Rafting - Lehigh Valley * Holiday Bake-Off with contest and publish best recipes. (Spring, Summer, Fall) * Salt Water Flyfishing Club with Field Trips. * Salt Water Fly Tying Seminar - Late Fall - Winter * Angling Workshops * Rod Building/Repair Classes * Shopping Trips - Reading, PA - Flea Market - Garden City, Roosevelt Raceway * Museums, Planetarium * Ski Trips * Harvest Festival - Costume Judging — Halloween * Winery, Exchange * Long Island Philharmonic - Riverhead '•H.S. * Inter-School Sports Night - like gladiators -2- * Town Wide Orchestra * Crafts Fair * Indoor Water Polo - School Age * Water Volleyball - Summer. League Water Polo - Summer League * Golf Fundamental Instruction * Organized Beach Clean Up with Picnic/Barbeque to follow. Youngsters & Senior Citizens * Holiday ;Pagent (Christmas) * Strip Bass Fishing Contest - Southold Town * Christmas decorations * Sand Castle Contests - * Christmas Carolling (Hay rides) * Old Time Harvest Festival - Barn Square Dance Apple Dunkin Bobbing - Cidar Home Made 10onuts * Water tug-o-war - League - (Over 50) - With team age categories * Bicycle Race * Tri-Athelon - Age Levels - Sexes, etc. * Canoe/Kayak Races * Cruise(s) site seeing. * Canoe - Peconic River * Karoke contest - lip sync * Fishing Derby - Handicapped - Fresh Water * Ice Fishing Contest * Kite making & flying contest * Hot Air Balloons * Bicycling * Ethnic Festival * Special Olympics * Street Fair * Walking Contest(s) - Physical Fitness * Scavenger Hunts - School Age * Largest Pumpkin Contest * Largest Squash Contest * Largest Tomato Contest * Live Tank(s) - Specimens from Bay, etc. - * Water Skiing Contest * Photo Contest - Capitalizing on area (age categories) * Golf Tournament to benefit worthy community cause. * Clam Bake(s) - New England Style - After Town Tour * Retriever Training * Marine Biology Club * Bird Watching - (School groups) * Local Artist - Jur. ied - exhibit * Sailing Competition - Cat boats and other categories * Weight training and conditioning - Year round * Ice Skating - weather permitting * Tennis Lessons * Baseball (cards) - Sports/memorabilia show - trading * Handicap events (outdoors) - wheel chair - hike - outdoor ed * Indoor Soccer tournaments !` -4- X Env. Awareness Seminar/Recycling Water Quality/Air Quality Energy Conservation * Mountain Climbing Seminar s:- -,,qf g1,tr JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK _ P.O. Box 1 179 '• �'f REGISTRAR OF VITAL STATISTICS � � Southold, New York 11971 MARRIAGE OFFICER t�, t��' Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 7, 1993 Thomas J. McCaffery 640 Village Lane Mattituck, New York 11952 Dear Thomas: As I am sure you are aware by now, the Southold Town Board, at their January 4, 1993 organizational meeting, accepted the low bid of Richard C. Hilary ($18,900.00) for the 1993 administration and management services of the Southold. Town Recreation Department. Thank you very much for submitting your bid for this proposal and meeting with the Town Board to discuss same. Very truly yours, Judith T. Terry Southold Town Clerk JUDITH T. TERRYTown Hall, 53095 Main Road TOWN CLERK ' P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER y Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THE JANUARY 4, 1993 ORGANIZATIONAL MEETING: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Richard C. Hilary for the 1993 administration and management services of the Southold Town Recreation Department, at a bid amount of $18,900.00, all in accordance with the bid specifications; and be it FURTHER RESOLVED that Supervisor Scott L. Harris be and he hereby is authorized and directed to execute a contract between' the Town and Richard C. Hilary for the aforesaid services. Judith T. Terry Southold Town Clerk January 5, 1993 ! y �s LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the administration and management services of the Southold Town Recreation Program. Successful bidder will be responsible for the management of complete recreational prog(rams. An annual 1993 contract will be awarded. Complete specifications may be obtained at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York 11971-. The sealed bids, together with a Ndn-Collusive Bid Certificate, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, December 17, 1992, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in. envelopes plainly marked "Bid on Recreation Program Contract", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: December 1 , 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 3, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY', TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Town Clerk's Bulletin Board Brown's Letters Dodge Reports ADMINISTRATION & MANAGEMENT SERVICES SOUTHOLD TOWN RECREATION PROGRAM Contractor will be responsible for the administration and management of all recreational programs offered by the Town of Southold. Contractor is expected to coordinate, manage, and administer all Town recreation programs with the recreation activities of the local schools, youth groups, senior citizen clubs, and other' entities. In addition, contractor will assess the need to enhance existing Town program offerings and will so advise the Town Board. The contractor will be responsible for a schedule that includes daytime, late afternoon, evening, and weekend hours. The Town of Southold will provide an office, telephone, and part-time clerical assistance. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. r (Signed (Corporate Title) (if any) Bid on RECREATION PROGRAM CONTRACT I am submitting a sealed bid in the amount of eighteen thousand nine hundred ninety dollars (518,990) for the 1993 administration and management services for the Southold Town Recreation Program. I possess over thirty years of public service experience in seeking meaningful, creative and innovative programs in recreation and leisure-time activities serving schools, youth groups, senior citizen organizations, as well as other entities. I fully understand and appreciate your desire to provide a comprehensive program wh'le maintaining and demonstrating fiscal responsibility. Please find enclose two samples of programs recently designed and administered in my current ro as Director of Continuing Education for Southold.Schools� 1t1 I Decejuber ',10, ` J 992: Ir ' T J. �No�affery, hereby submi t' this bid for the ldzu �xi7strstion tsnd Ph a Services. of the �outhold Town lZieare�t . in ,Program- 4s advertised on Nedember, 3,� 1992, in the I,egrsl .Nat,iee .,bY �`bOh. Crerk., .. .Ttxdith. T.. Terry. My bid for this pos -tion, zs in the t��stc unt zrf nineteen Thaussnai' snd Nino;,`Hundred- Ubl bars ' ( 19,90�}. 'Egdiosed' pleswe, find a natsri;zed non-collusive bid;, . cex'tifietste, slang w ;th my ierso�nl, resume. Thinking ryou in advance for b`ei`ng-Co' idered fdr this ` position':, Sincerey I�o�ri�s, T13e�utaS ..�. McCsfferg NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed)_ ;t6 (Corporate Title) y (if any)_ -- December 10 , 199 %> Bid on RECREATION PROGRAM CONTRACT "*NY %Of NOWr 4448216 0"lled in Suf &C CftAk ioD&pk m Mar.6a, 1' r` t 'T A, .�_pJ.., -Nor+GA�'P R�Y kATT-TI LTUK,..,1�fiR1� �'t31� 11��2 (516} 298.9118" P (3MSTOKAL OBJECTIVE " A challerlgisa poition .in Recrea"ti"on & Fh3'eic1 .Educatz,crn bffeing apportuni ties "for growth and advancement. EDUCATION tl%gh Pb:j t:%11 et v �sit, , High' Poirit . North Carol ina 1�egr :" ac p, or of 'Scl ence ' Ata car Phys cal ."EducAtion ,,, Health & R`ecreation Re„1etrs6t COU]V$&Br. , Adapt,ive Heal th Education, History- & Prlrlcip"les zf,Physi"cal- Ed'ucz""rii" `Admstrstioir & (fir." rti tY o of Physical EducAti an," P�ab I i e Sp"eal�iri, R,BLEVANT 1 tbRk 1�'.X P.9V 1SNCR South ald Tarin ;Recreat'ion .l7epa �tinent, Southold) Nero '"Fork, Ars t. �Rc�er ti : T��r+�ot�c�z�. June 1992-,�ep em iex 1992 �r``Cl ^garx z Zed.,pygro;utfd ,.scti vi ti es, " utdoor games ';and arts & '.`. pervi'se vari©,us -activitie"s at ' communitY gym night p .rt' ciparits ;ages 5- . zq-rd iria ted "f3 'cxeek �bow1 ng program'" for chi 1reri Agea, $", Supevled round" robin to"am" tourirnent and individual 'na1 :ee ma" ch es � A4811 ted' in l i fe.-guard ,,,scheda l ing, weekly ,payroll and tegistration for :comr�zun"ity "eyen tsk S I Respons.i'bl e fo:r f1 ye.:r dea gp. and di s.tri bu"tion to local pb1 c "regarding eomrrxuni ty programs YNMCA, High Feint. North' Carol ina Asst. -Sports, l�!rectox- September 1991- lay 1992 A=ssurrre"d ftil "t resptins.ibili ty for midget .1cague bpsketball, Jr,,a & Sr': 'High "basketbal: and men's �asketbal1 league. 'Val 'a .atletc perforranc"e to. determi.red skill ; level , for team placement. Mon'i'tored gyan tic t i.vi t es,' 4 organized weekly "practices: 4rr Xa e*d chedia. - far '1 gue games, a.nd oft'i.c a,lt ng'. trattTvrwl?.ft' W6R.K R"PRIJ�MCE <Adapt i've; Pv`E. Asst. ,. High` Pazn t, North, Caro I,in �- Worked" ,wi th mentally & h"ysi"ally hazrcizcaibped turlents involV2.go "s i mi �g ilitretion 'anal raater,,gairtes. Co-coordinated FIa1l,oween ',and Eas er "progr S for l.acal'' ca munity c-hildren ' daring course of 3 years. ElCTI VI TEES 4 Years Varsity Baseball, . 5pec al Olympics V91upteer, Ilatraxural Baskett alI ` Football't " S'dccer< Programs" References Furnished Upon Requet," 0 BID - RECREATION PROGRAM BID OPENING: 11 :00 A.M., Thursday, December 17, 1992. 12/3 1. Thomas McCaffery, 640 Village Lane, Mattituck, New York 11952 12/14 2. Maryanne Fleishmann 3. 4. 5. 6. COUNTY OF SUFFOLK _ ss: LEGAL NOTICE STATE O F NEW YORK NOTICE TO BIDDERS NOTICE IS HEREBY GIV.-: EN,in accordance with the pro- Patricia Wood, being duly sworn, says that she is the visions of Section, 103 of the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, General Municipal Law, that a public newspaper printed at Southold, in Suffolk County; sealed bids are sggght and re- quested for;tlle adminI tratifm and that the noticesof which the annexed is a printed copy, and management services of the h.rti been .puhlishccl in s.rid I_onl Island `I'r;rvcler-W,itclini,rn Southold Towo RecreatiomPro- ,fwc gram.Successful bidder will be - ✓ once Tach week for . . . . . . . . . . . . . . . . . . . . . . . . ks responsible for the management of complete recreational pro- successively, commencing on the . . . . . . . . . . . . . . . . . . . grams.An annual 1993 contract will; be awarded. Complete � '.. specifications may,be obtained day 01 . . . 19 71­�-; at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York 11971. . . . . . 1 The sealed.bids,together with a Non-Collusive Bid Certificate, will be received, by the Town Clerk at the Southold Town Hall, Main Road, Southold, Sworn to before me this . . . . . . . . New York; until 11:00 A,.M., �. . . . . . . . . . . da} o f Thursday, December 17, 1992, Y at which time'they will be open- ` ,e ms 19 . 7. . ed and read aloud in public.The Town,,Board' of the Town of -�gvubl>:old-reserveswthftrightlrrfie- ject any and all,.bi4 and waive t any and all informality in-any "t bid should it be deemed the , , , . c .- . ; . . 't best interest of the Town of Notary P u b l i c i Southold to dorso.:. All bids must be signed and BARBARA A. SCHNEIDER .i sealed in envelopes plainly NOTARY PUBLIC,State of New York ll marked "Bid on, Recreation No, 4806-346 Program Contract," and sub- mitted to the Office of the Town Qualified in Suffolk County CIerk.The bid"price shall not in- Oommission Expires 8 3/ qy I` elude any tax, federal, stare or local, from which the'Town of Southold is-exempt. DATED: December 1, 1992 r JUDITH T. TERRY I SOUTHOLD TOWN CLERK 1 1X-12/3/92(3)' t LEGAL NOTICE STATE OF NEV �ORK) NOTICE TO BIDDERS ) SS: NOTICE IS HEREBY GIVEN in accordance with the provisions of COUNTY OF SUFFOLK) Section 103 of the General Municipal -4- 7 'DA_)�G f� Law,that scaled bids are sought and _ of Mattituck, in requested for the administration said County, being duly sworn, says that he/she and management services of the Southold Town Recreation is Principal Clerk of THE SUFFOLK TIMES, a Program. Successful bidder will be responsible for the management of Weekly Newspaper, published at MattituCk, in complete recreational programs. An the Town of Southold, County of Suffolk and annual 1993 contract will be awarded. Complete specifications may be State of New York, and that the Notice of which obtained at the Office of the Town the annexed is a printed copy, has been regular- Clerk, Town Hall, Main Road, Southold,New York 11971. ly published in said Newspaper once each week The scaled bids, together with a a Non-Collusive Bid Certificate,will be for 4 weeks successively, commencing on received by the Town Clerk,at the thC3�day of e ► 9�Z= Southold Town Hall, Main Road, Southold, New York, until 11:00 A.M., Thursday, December 17, .. 0^istew�` Yp�q opened at which time they will be 'av'1�f � �'' It opened and read aloud in public.The (4U..�7 Town Board of the Town of SoutholdCA 1lt�atl reserves the right to reject any and all E*86 NAY•23,13 Principal Clerk bids and waive any and all informality in any bid should it be deemed in the i best interest of the Town of Southold to do so. All bids must be signed and scaled Sworn to before me this d- p' in envelopes plainly marked"Bid on day of 60_MLXA9 Recreation Program Contract",and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exempt. DATED:December 1,1992 JUDITH T.TERRY SOUTIIOLD TOWN CLERK 7579-1TD3 fl ; -P1 �1 1 it �1 i M STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 1st day of December 1992 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971 . i Legal Notice, Notice to Bidders, Administration and Management Services of the Southold Town Recreation Program. Bid opening: 11 :00 A.M. , Thursday, December 17, 1992, Southold Town Clerk's Office. Judith T. Terry Southold Town Clerk Sworn to before me this 1st day of December 1992. NoAary Publi LINDA J.COOPER Notary Public,State of New York No.4822563,Suffolk County Term Expires December 31,1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY. GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the -administration and management services of the Southold Town Recreation Program Successful bidder will be responsible for the management of complete recreational programs. An annual 1993 contract will be awarded. Complete specifications may be ,:obtained at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York 11971 The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11:00 A.M.,, Thursday) December 17, ; 1992, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in. envelopes plainly marked "Bid on Recreation Program Contract", and submitted to' the Office of the Town Clerk. The bid price shall not include any tax, !federal, state, or local, from which the Town of Southold is exempt. DATED: December 1 , 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 3, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971: Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Town Clerk's Bulletin Board Brown's Letters Dodge Reports ADMINISTRATION & MANAGEMENT SERVICES SOUTHOLD TOWN RECREATION PROGRAM Contractor will be responsible for the administration and management of all recreational programs offered by the Town of Southold. Contractor is expected, to coordinate, manage, and administer all Town recreation programs with the recreation activities of the local schools, youth groups, senior citizen clubs, and other entities. In addition, contractor will assess the need to enhance existing Town program offerings and will so advise the Town Board. The contractor will be responsible for a schedule that includes daytime, late afternoon, evening, and weekend hours. The Town of Southold will provide an office,. telephone, and part-time clerical assistance. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RECREATION PROGRAM CONTRACT JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold. New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: CARA, The Suffolk Times FROM: Judith Terry, Town Clerk DATE: December 1, 1992 Number of Pages (including cover) : 2 If total transmittal is not received, please call (516)765-1801. COMMENTS: PLEASE CALL 765-1801 TO CONFIRM RECEIPT. THANK YOU. JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: THE TRAVELER-WATCHMAN FROM: Judith Terry, Town Clerk DATE: December 1, 1992 Number of Pages (including cover) : 2 If total transmittal is not received, please call (516)765-1801 . COMMENTS: PLEASE CALL 765-1801 TO CONFIRM RECEIPT. THANK YOU. i ',3 A JUDITH T. TERRY 1 '2 Town Hall, 53095 Main Road TOWN CLERK P.O. BOX 1179 REGISTRAR OF VITAL STATISTICS I r� Southold,New York 11971 MARRIAGE OFFICER " 4 Fax (516) 765-1823 iTelephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON DECEMBER 8, 1992: RESOLVED that IIthe Town Board of the Town of Southold hereby confirms their action of (December 1 , 1992 in authorizing and directing the town Clerk to advertise for bids for the 1993 administration and management services for the (Southold Town Recreation Program. Judith T. Terry Southold Town Clerk December 9, 1992 r ' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section. 103 of the General Municipal Law, that sealed bids are sought and requested for the administration and management services of the Southold Town Recreation Program. Successful bidder will be responsible for the management of complete recreational programs. An annual 1993 contract will be awarded. Complete specifications may be obtained at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, December 17, 1992, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in. envelopes plainly marked "Bid on Recreation Program Contract", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: December 1 , 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON DECEMBER 3, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Town Clerk's Bulletin Board Brown's Letters Dodge Reports ADMINISTRATION & MANAGEMENT SERVICES SOUTHOLD TOWN RECREATION PROGRAM Contractor will be responsible for the administration and management of all recreational programs offered by the Town of Southold. Contractor is expected to coordinate, manage, and administer all Town recreation programs with the recreation activities of the local schools, youth groups, senior citizen clubs, and other entities. In addition, contractor will assess the need to enhance existing Town program offerings and will so advise the Town Board. The contractor will be responsible for a schedule that includes daytime, late afternoon, evening, and weekend hours. The Town of Southold will provide an office, telephone, and part-time clerical assistance. a A NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RECREATION PROGRAM CONTRACT