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Home My WebLink AboutDike Project Amendment RESOLUTION 2014-484 ` ADOPTED DOC ID: 9837 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-484 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NNE 3,2014: RESOLVED that the Town Board of the Town of Southold hereby approves Change Order#2 to the Town of Southold Dike Rehabilitation Project Contract with L.K. McLean Associates, P.C. in the net amount of$9,000.00,pursuant to their letter dated May 27,2014,subject to the approval of the Town Attorney and Town Engineer. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans,Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty,Evans,Russell TOWN OF SOUTHOLD PROCUREMENT POLICY PUBLIC CONTRACT CHANGE ORDER APPROVAL FORM This form must be completed when a Public Contract Change Order increase is: a) $1,000 or more b) It is a minimum of 10% over the original contract award FAX FORM TO TOWN ATTORNEY'S OFFICE * 631/765-6639 DEPARTMENT: �1 'rpt e-(f✓' DATE: TOWN BOARD RESOL. #/DATE.A013-`136 o-13 VENDOR NAME: L K, M( L e an iq Sac;a J I , C ORIGINAL CONTRACT AMOUNT: Oft,00 INCREASE AMOUNT: i q1000.0 0 REASON FORINCREASE:( ev, j' e-✓' DeIciy1 Art V(_ dl ed Co-75]Kvcef. ol� DEPARTMENT HEAD SIGNATURE: Town Attorney Authorization Notes: pproved Date ❑ Denied Date Reason for Denial Res ❑ No wn Attor Authorization Date Comptroller Approval Co roller Signature Date Rec'd by Comptroller Sent to Town Attorney Rec'd Back From TA 5/28/14 LK&A L. K. McLean Associates, P.C. 437 South Country Road • Brookhaven • New York 11719 CONSULTING ENGINEERS (631)286-8668 • FAX(631)286-6314 A AWat@s EUGENE F.QALY.P.E..P.T.O£.'" PRESIDENT and QED CHRISTOPHER F.DWYER RAYMOND G,DiSIASE,PE.,P.T.O.F m,PTP M,EXECUTIVE VICE PRESIDENT ROBERT A OOKONIN%.P.E. DANIEL P.JEDLICKA.P.L.S.,VICE PRESIDENT JAMES L ISOMERG.P..E. STEVEN kY EISENBERG.P»£. ANDREW Q.SPEISER May 27,2014 Town of Southold Engineering Department RECEIVED 53095 Route 25 P.O.Box 1179 MAY 2 Southold,N.Y. 11971 g 214 Town Attorne ATT: James Richter R.A.,Director of sneering Y s Office Re: "Surpey&Mapping Services—Various Farms Damaged by Super Storm Sandy" Supplemental Engineering(Construon Monitoring&Admin.)Services Proposal Dear Mr.Richter: As requested by the Southold Town Engineering Department and based upon the construction schedule provided by Steve M. Maki, Inc. on May 19, 2014, L.K. McLean Associates, P.C. (LKMA) has prepared this proposal for the Town of Southold for additional construction administration and part-time construction monitoring Sam= associated with the rehabilitation of the dips. Our original proposal dated May 21,2013 included 20 hours of inspection and 10 hours of contract administration services for a 6 week time period.(watch all four farms concurrently). LKMA has utilized an inspector with a lower hourly rate in order to stretch the;time period well beyond the initial 6 week construction period. As of May 21,2014 LKMA has 37 hours of construction monitoring services left Oust under two weeks)in the initial budget. Based:upon the construction schedule f idshed by the Contractor it appom that our sery oess will meted to extend at least to the end of June 2014. It is likely that there will be contract closeout responsibilities and a limited amount of contract;administration services that extend into the first couple of weeks in July. Based upon these,above refere coed conditions we estimate performing the fo)lowing additional.tasks; • Provide additional construction inspection and contract administration services through the end of June and intro the first two werlcs of July 2014. We estimate an additional 75 hours of construction ikon services($70/hour)and 30 thirty hours of eos"ot administration services (S1251hour).$9,00000 Thank you for the opportunity to provide this proposal for the above referenced supplemental professional services, should you have any questions "comments regarding this proposal, please do not hesitate in contacting this office. Very truly yours, CFD.efd Christopher F.Dwyer,Associate CC: Michael Collins,Town Engineer LKMA Project Manager Copy Anne White,LKMA Comptroller •Founded in 1950• RESOLUTION 2013-325 F ADOPTED DOC ID: 8739 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-325 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 23,2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Sponsor Concurrence to the Damage Survey Report of the USDA's Natural Resource Conservation Service, Form SF-424 entitled "Application for Federal Assistance", and any and all other related documents, relative to the request for funding from the Emergency Watershed Protection Program for repair of damaged dikes on certain agricultural parcels in the Town, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell MARTIN D. FINNEGAN SCOTT A.RUSSELL DOWN ATTORNEY ITT ORNEY � � � ry Supervisor fi martin. nne an(a@town.southold.ny.us ° Town Hall Annex, 54375 Route 25 JENNIFER ANDALORO P.O. F ASSISTANT TOWN ATTORNEY Yorkk 1111 jennifer.andaloro@town.southold.ny.us Southold, New Yo971-0959 r LORI M.HULSE Telephone (631) 765-1939 ASSISTANT TOWN ATTORNEY "M )y ' Facsimile(631) 765-6639 lori.hulse@town.southold.ny.us OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD April 23, 2014 Via Email and First Class Mail USDA Natural Resources Conservation Service 441 S. Salina Street Suite 354, Room 520 Syracuse, NY 13202-2450 Attention: Ms. Laureen M. Eipp Contracting and Real Property Leasing Officer Re: Amendment No. 2 to Agreement#68-2C31-3-0007 Project DSR-S-TSH-01, Dike Repair Dear Ms. Eipp: Pursuant to your email dated April 16, 2014 in connection with the referenced matter, I am enclosing Amendment No. 2, which has been executed by Supervisor Russell. Kindly have Mr. Pettit countersign and return a fully executed copy of said Amendment to the undersigned. If you have any questions regarding this matter, please do not hesitate to call me. Thank you for your assistance. Very truly yours, , ynne rauza Secretary to the Town Attorney /Ik Enclosure cc: Elizabeth A. Neville, Town Clerk John Cushman, Comptroller Michael Collins, Engineer ORIGINAL U.S.Department of Agriculture NRCS-ADS-093 Natural Resources Conservation Service 7/2012 NOTICE OF GRANT AND AGREEMENT AWARD 1.Award Identifying Number 2.Amendment No. 3.Award/Project Period 4.Type of Award Instrument 68-2C31-3-0007 1 2 5/13/2013 - 7/20/2014 Cooperative Agreement 5.Agency: Natural Resources Conservation Service(NRCS) 6.Recipient Organization: (Name and Address) (Name and Address) Town of Southold New York State Office 53095 Main Road, PO Box 1179 441 S. Salina Street Southold, NY 11971-0959 Suite 354, Room 520 DUNS: EIN: 197736387 11-6001939 7.NRCS Program Contact: 8.NRCS Administrative Contact: 9.Recipient Program 10.Recipient Administrative Liz Camps Laureen Eipp Contact: Contact: ,lames Richter Martin Finnegan,Esq. District Conservationist Contracting Officer Town Engineer Town Attorney 11.CFDA Number 12.Authority 13.Type of Action 14.Project Director 10.923 Emergency Watershed Protection Program, Amendment Peter Wright Section 216, PL 81-516 State Conservation Engineer 15.Project Title/Description: DSR S-TSH-01, Dike Repair 16. Entity Type: Profit _Nonprofit _Higher Education _Federal X State/Local Indian/Native American Other 18.Accounting and Appropriation Data 17. Select Funding Type: F71 Federal W1 Non-Federal Financial Code Amount Fiscal Year Treasury Symbol Original Funds Total: 1,756,340.85 532,224.50 EWP FA 63F 5054 $37,498.13 2013 13X1072 Additional Funds Total: 41,247.95 12,499.37 EWP TA 63T 5054 $3,749.82 2013 13X1072 Grand Total: $1,797,588.80 $544,723.87 19. APPROVED BUDGET Personnel $ Fringe Benefits $ Travel $ Equipment $ Supplies $ Contractual $ Construction $ 2,178,895.50 Other $163,417.16 Total Direct Cost\ ' 2,342,312.66 Total Indirect Cost $ Total Non-Federal Funds $ 544,723.87 Total Federal Funds Awarded $ 1,797,588.80 Total Approved Budget $2,342,312.66 This agreement is subject to applicable USDA NRCS statutory provisions and Financial Assistance Regulations. In accepting this award or amendment and any payments made pursuant thereto,the undersigned represents that he or she is duly authorized to act on behalf of the awardee organization,agrees that the award is subject to the applicable provisions of this agreement(and all attachments),and agrees that acceptance of any payments constitutes an agreement by the payee that the amounts,if any found by NRCS to have been overpaid,will be refunded or credited in full to NRCS. Page 1 U.S.Department of Agriculture NRCS-ADS-093 Natural Resources Conservation Service 7/2012 (Continuation) NOTICE OF GRANT AND AGREEMENT AWARD Award Identifying Number Amendment No. Award/Project Period Type of Award Instrument 68-2C31-3-007 2 5/13/2013 - 7/20/2014 Cooperative Agreement Name and Title of Authorized Government Representative Signature Date Donald J. Pettit 'Dn4 _ / / State Conservationist /17 �G�t/ � J/ / Name and Title of Authorized Recipient Representative Signature Date Scott A. Russell Town Supervisor NONDISCRIMINATION STATEMENT The U.S.Department of Agriculture(USDA)prohibits discrimination in all its programs and activities on the basis of race,color, national origin,age,disability,and where applicable,sex,marital status,familial status,parental status,religion,sexual orientation, genetic information,political beliefs,reprisal,or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information(Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at(202)720-2600(voice and TDD). To file a complaint of discrimination write to USDA,Director,Office of Civil Rights, 1400 Independence Avenue,SW.,Washington, DC 20250-9410 or call(800)795-3272(voice)or(202)720-6382(TDD). USDA is an equal opportunity provider and employer. PRIVACY ACT STATEMENT The above statements are made in accordance with the Privacy Act of 1974(5 U.S.C.Section 522a). Page 2 INSTRUCTIONS FOR NOTICE OF GRANT/AGREEMENT AWARD 1. Award Identifying Number: Agreement number 2. Amendment No.: Amendment number(if applicable) 3. Award/Project Period: Start and end date of project 4. Type of Award Instrument: Cooperative, Grant,or Contribution 5. Agency: Name,Address,City,State,ZIP Code 6. Recipient Organization: Name,Address,City,State,ZIP Code,DUNS(Data Universal Numbering System),and EIN(employee identification number) 7. NRCS Program Contact: Name and contact information of person to be contact on matters involving the programmatic aspects of the agreement 8. NRCS Administrative Contact: Name and contact information of person to be contact on matters involving the administrative aspects of the agreement 9. Recipient Contact: Name and contact information of person to be contact on matters involving the technical aspects of the agreement 10. Recipient Administrative Contact: Name and contact information of person to be contact on matters involving the administrative aspects of the agreement 11. CFDA Number: The Catalog of Federal Domestic Assistance number under which assistance is requested 12. Authority: Authority under which the agreement is entered into 13. Type of Action: Select one type of action: i. New Agreement.—Agreement awarded for the first time ii. Amendment/Revision.—Any change in financial obligation or deliverables iii. Extension.—Extend performance period 14. Project Director: Name and contact information of project director or principal investigator(if applicable) 15. Project Title/Description: Brief description of the purpose of the agreement 16. Entity type: Type of recipient 17. Funding: Federal amount of the award and the non-Federal to be contributed to the project 18. Accounting/Appropriation Date: Provide the following: i. Financial Code.—Accounting classification code ii. Amount.—Self explanatory iii. Fiscal Year.—Self explanatory iv. Treasury symbol.—Self explanatory 19. Approved Budget: Totals for each budget category Page 3 Amendment No. 2 to Project Agreement No. 68-2C31-3-0007 Between the USDA-Natural Resources Conservation Service and Town of Southhold Suffolk County, New York PURPOSE: To amend the original agreement to increase the estimated total construction cost due a differing site condition, not previousely identified, requiring an additional cost to remove unsuitable material and rebuilding this newly discovered area. Estimated total cost of construction for DSR S-TSH-01 [paragraph Il and III(2)(b)],NRCS Technical Assistance [paragraph III(2)(a.) (v.)],NRCS Financial Assistance [paragraph III.(2)(b)(i)], and Sponsor cost-share [paragraph III.(2)(b)(ii.)] are herey revised as follows: Total Estimated Cost of Construction for S-TSH-01: $2,178,895.50 Sponsor Share FA: $544,723.87 (increase of$12,499.37) NRCS Share FA: $1,634,171.63 (increase of$37,498.13) NRCS Share TA: $163,417.16 (increase of$3,749.81) All other terms and conditions of the original agreement remain unchanged and in full force and effect. MARTIN D.FINNEGAN SCOTT A.RUSSELL TOWN ATTORNEY Supervisor martin.finnegan@town.southold.ny.us *0 SO(/ry STEPHEN F.KIELY ,`O� alp Town Hall Annex,54375 Route 25 ASSISTANT TOWN ATTORNEY P.O. Box 1179 stephen.kiely@town.southold.ny.us y Southold, New York 11971-0959 LORI M.HULSE � aiQ Telephone(631) 765-1939 ASSISTANT TOWN ATTORNEY l��'oU Facsimile(631) 765-6639 lori.hulse@town.southold.ny.us ' OFFICE OF THE TOWN ATTORNEY RECEIVED TOWN OF SOUTHOLD June 18, 2014 Ms. Laureen M. Eipp, Contracting Officer JUN 1 8 2014 USDA-Natural Resources Conservation Service 441 S. Salina Street, Suite 354 Southold Town Clerk Syracuse, NY 13202-2450 RE: Cooperative Agreement#68-2C31-3-0007 w/Town of Southold Project: DSR-S-TSH-01, Dike Repair Dear Ms. Eipp: In accordance with Section III(1) of the above-referenced Agreement, the Town of Southold hereby requests an extension of the Project Period for the pending Emergency Watershed Protection Project for an additional 220 days beyond the current completion date of July 20, 2014. As you may be aware, the heavy snowfall and rainfall experienced on the North Fork of Long Island this previous Winter and Spring have hindered the repair of the dikes. Furthermore, these delays have pushed repair activities into the hot and dry .summer months which lie outside of the established planting windows for this Project. Therefore, while construction activities will be completed this summer, the dikes will not be planted until September. This extension is requested so that the Town can remain compliant with its responsibilities and obligations under the Agreement. Kindly contact my office upon receipt of this correspondence to confirm NRCS's consent to amend the Cooperative Agreement accordingly. Thank you for your assistance. V truly you Martin D ' negan Town Attorney MDF/Ik cc: Ron Young, Civil Engineer, USDA-NRCS NY Christopher Dwyer, L.K. McLean Associates Hon. Scott A. Russell, Supervisor Elizabeth A. Neville, Town Clerk John Cushman, Comptroller Michael Collins, Engineer