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HomeMy WebLinkAboutTB-10/22/2013 ELIZABETH A. NEVILLE gUFFO(~ Town Hall, 53095 Main Road TOWN CLERK hood oo~=~ PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS g Fax (631) 765-6145 MARRIAGE OFFICER y~of ~ao° Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER FINAL OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING October 22, 2013 7:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, October 22, 2013 at the Meeting Hall, Southold, NY. Call to Order 7:30 PM Meeting called to order on October 22, 2013 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Title Status Arrived James Dinizio Jr Town of Southold Councilman Present William P. Ruland Town of Southold Councilman Present Jill Doherty Town of Southold Councilwoman Present Christopher Talbot Town of Southold Councilman Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell Town of Southold Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk Present Martin D. Finnegan Town of Southold Town Attorney Present 1. Reports 1. Justice Bruer Monthly Report 2. Planning Board Monthly Report 3. Animal Shelter Inspection Report 4. Department of Public Works Monthly Report 5. Zoning Board of Appeals Monthly Report 6. Claim Lag Report 7. Program for the Disabled Monthly Report October 22, 2013 Page 2 Southold Town Board Meeting 8. Town Trustees Monthly Report 9. Justice Evans Monthly Report 10. Justice Price Monthly Report II. Public Notices 1. Special Presentation 2. NYS Liquor Authority - License Renewal 111. Communications IV. Discussion 1. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 9:05AM for the purpose of discussing the following matters: Potential Claims relating to MS4 Permit and Clean Water Act Compliance RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell 2. 9:00 A.M. - EXECUTIVE SESSION - Litigation 3. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 9:54AM. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Roland, Councilman SECONDER: Jill Doherty, Councilwoman AYES: Dinizio Jr, Roland, Doherty, Talbot, Evans, Russell 4. OPEN SESSION 9:30 A.M. - Melissa Spiro, Alyxandra Sabatino and Jamie Richter 5. 9:45 A.M. - Jeff Standish 6. 10:00 A.M. - Mike Verity October 22, 2013 Page 3 Southold Town Board Meeting 7. 10:15 A.M. - John Cushman 8. 10:30 A.M. - Jim Bunchuck 9. Planning Board Recommendations 10. Planning Board Recommendations 11. LL/Second Street, New Suffolk, Parking 12. 10:45 A.M. - Elizabeth Neville, John Sepenoski 13. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 1:12 PM for the purpose of discussing the following matters: Matters Involving Employment of Particular Person/s East End Resource, LLC v. Town of Southold Planning Board, et al. RESULT: ADOPTED 15 TO 11 MOVER: Louisa P. Evans, Justice SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Talbot, Evans, Russell NAYS: Jill Doherty 14. EXECUTIVE SESSION - Labor 15. EXECUTIVE SESSION - Litigation 16. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 2:47PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell 17. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board until the Regular 7:30PM Meeting of the Southold Town Board. October 22, 2013 Page 4 Southold Town Board Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER: Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell 18. Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 7:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Pledge to the Fla¢ Opening Comments SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance to the Flag. Thank you. Before we get to the regular business of the town agenda, we have tonight with us John Wohlham, he is the regional director for the Office of Real Property tax services located in Newburgh, New York. He is the southern regional director. There has been a lot of discussion with regard to the need for people to re-register for the STAR program. Mr. Wohlham is going to come up and more or less explain the process to us. So without further ado. JOHN WOHLHAM: Thank you very much, Supervisor Russell. I want to thank the Town Board for allowing me the time to make this presentation. It should be about 15 minutes. Just a little bit of a review about the STAR exemption. The STAR exemption is the only New York State funded property tax exemption. All of the other property tax exemptions are welfare. There are two forms of STAR. Basic which is available to property owners who own their property, of course, and for whose property is their primary residence. Must be their primary residence. There is also an income requirement. It is only the income of the resident owner and any spouses residing on the property. It can't be more than half a million dollars. That is what we are here to talk about primarily. There is also another version of STAR known as enhanced which is for middle income seniors. They must be 65 years or older, own the property as their primary residence and for 2014 the combined income of any owners and resident spouses can't be more than $81,900. But this program, basic STAR registration does not apply to folks who are getting the enhanced STAR exemption because folks getting the enhanced have always had a requirement to apply each year through the Assessors office. They do that by submitting the application with documentation and if they so choose, this is voluntary, they can fill out an additional form to participate in something known as income verification through the New York State Department of Tax and Finance. So without further ado, I do want to talk about the basic October 22, 2013 Page 5 Southold Town Board Meeting STAR registration program because as Supervisor Russell said, this is something that affects everyone who has received basic STAR for 2013. If you got it on the 2013 assessment role, if you are going to receive the benefit on the school tax bill, the combined tax bill you get in December which includes your school tax, you now have to reapply in order to keep getting this in subsequent years. So this affects statewide about 2.6 to 2.7 million people, in Suffolk County it is over 292,000 and in the Town of Southold I believe there are well over 4,500 folks who get basic STAR. So there are a lot of people who have to reapply and our goal of being here tonight is to make sure people are aware of this requirement because we want to make sure that everyone who is eligible to receive it continues to get it. So again, this is recapping a little bit of what I said, there was new legislation passed this year that authorized this program. Well, STAR in particular has been around since the late 90's. For folks getting the basic STAR, you would have applied through paper application to your Assessors office and so long as you continued to own that property, you didn't move, you were done. You continued to get STAR each year. Essentially what's happened is Assessor's who have been administering this, through no fault of their own, really did not have a comprehensive way of determining if someone applying for STAR was receiving that in another part of the state or if they necessarily had property outside of New York State that was getting a residents based exemption. And as time developed, there is now developing concern that there may be a fair number of people who are getting the STAR exemption inappropriately, hence this reapplication process. The application process can only be performed through the department of tax and finance. There are two specific ways: people can go through the department's website which is www.tax.ny.gov <http://www.tax.ny.gov> and you can apply directly online. I will talk about briefly the process for doing that or you can do it by calling the department's call center which is (518) 457-2036. The department has a large number of people dedicated to this application process. They will be happy to answer questions for you and take your information over the phone to enter in the database. So those are the two basic ways to do it. I have to stress that the Assessor's office cannot process your basic STAR application for 2014 except for one very particular situation which I will talk about a little bit later in a few minutes. So this is again, kind of reviewing something that I said, the rationale for doing this program basically if you received STAR, a basic STAR exemption on the 2013 assessment role, you should have already received at this point a letter from the New York State Department of Tax and Finance. That letter will have information as to how you apply and will also have a seven digit or seven character code known as a STAR code, made up of a combination of letters and numbers. If you have that STAR code, the simplest way to apply is to go, as I mentioned before to www.tax.ny.gov <http://www.tax.ny.gov> Prominently displayed on the department's homepage is a link to the application. The web based application. When you click on that, you first are going to be brought to a screen that will ask you to enter 6 randomly displayed numbers. And for anyone who has done any sort of transaction on line, this is pretty common. This is simply so the software knows it is dealing with a person as opposed to a piece of scanned software that is trying to get into the system. So once you have entered those 6 digits and hit continue, it will ask you to enter your STAR code. When you do that, it will bring up your properties location. You will simply verify that that is your property and then you will be directly into the renewal process, the application process. What you will do is you will enter the name, you will do this individually but you will need to enter the name of each owner of record and the name of any spouse who happens to reside in the property if the spouse is not an owner. For each of those individuals, you are going to be asked to enter a social security October 22, 2013 Page 6 Southold Town Board Meeting number. Additionally , for each of those individuals, you will be asked two questions. First, is this property that individuals primary residence, yes or no? Again, that is there because STAR is based on your use of the property as your primary residence. The second question is, does that individual own property outside of New York State that is receiving a residency based exemption? And the best example I can offer is there are folks who own property in the state of Florida who may receive what is known as a homestead exemption. Now Florida grants the homestead exemption to people who own a piece of property for which that property is their primary residence. So if I am applying for STAR in New York State and I own a property in Florida for which I am getting a homestead exemption, there is a problem because I am claiming both properties as my primary residence. Legally, we can only have one primary residence. So in the event someone answers yes to that question, they will be asked to follow up what is the address from that out of state property that is getting the residency based exemption? Once that information has been entered for each owner of record and each spouse residing in the property who may not be an owner, there is one additional substantive question. For the resident owners (and this only applies to the residence owners and residence spouses) was your total income for 2012, the technical term would be the federal adjusted gross income, was that more than $500,000? And again, that speaks to the income threshold that was added to basic STAR about 3 years ago. It is a yes no question. Once you have done that, you will be asked to enter one owners name, one person's name as the point of contact along with a phone number and an email address. It is unlikely that anyone from the department would contact you further but that information is requested simply so the department has a way of clarifying anything that they might need clarified. There again, it is unlikely you would be contacted further. The other way again, as I mentioned, you can call (518) 457-2036 and you can do this process over the phone with a call center representative. And we have covered that, I was doing too much talking, I should have paid attention to the slides. I will simply say that for folks who have not done this yet, the process is very simple. I did this a few weeks ago, it took me less than 5 minutes. So I would encourage everyone who has received a letter to do it at your earliest convenience. My mother always said to delay may mean to forget. There is a time deadline here. The deadline for applying is December 31 and so we want to make sure that everyone who should reapply, who is eligible for 2014 does so because you will receive a denial letter early next year if you don't. In terms of the overall schedule, letters started going out statewide in August. The last batch of letters statewide just went out within the past two weeks to Westchester and Suffolk counties. At this point everyone in Suffolk should have a letter, in the event that you did not receive a letter or the letter gets misplaced, I want you to know that it is not an impediment to registration. On the department's website, the same place where you find the application, you will also find the link to what is known as lookup, lookup is a way that you can determine your STAR code if you don't have the letter handy. It is very simple, you would enter, you would go through the six digits again for the security confirmation. On one screen you would Suffolk for your county, Southold for the town in which your property is located, that will take you to another screen where you will enter the first and last name of one of the owners of record, along with the street number, street name and zip code of the property and that will display at the bottom the associated property and the owners of record. You will just need to verify that that's your property. Hit continue, that will bring up your STAR code. And again, once you have verified that that's your property, that will allow you to then go into the application process that I have described. So again, if you don't have the letter, not a big deal. Just go to the department's October 22, 2013 Page 7 Southold Town Board Meeting website and use that lookup application. In terms of timing, for folks who may not do this within the next month or so, the department will send out a follow up mailing around December 1 that will only be going to people who as of a certain date, have not yet applied. It is going to be a little reminder just to say, look, you need to do this, we haven't heard from you but you need to do it absolutely by December 31. Folks who are denied basic STAR will get a letter will get a letter in the early part of January 2014, also from the tax department. That letter will list the reason for denial and it will describe the two step appeal process that is available to you if you feel you should indeed be getting STAR. Now just as the local assessor's office cannot assist you in reapplying for STAR if you have been getting for 2013, so too, your local Board of Assessment Review cannot hear any complaints about the removal of your STAR exemption. That can only be done in the first instance, by an appeal directly to the Department of Tax and Finance and the letter will have information as to what you need to do there. In the event your first step appeal is denied by the department, you can file a second step appeal with an entity known as the State Board of Real Property Tax Services. So for anyone who is denied, there are two opportunities to get that overruled if you think you really should be getting it. Sometime before a tentative roll, and in Southold, tentative roll is filed May 1, the Assessor's office will receive a list of properties for which basic STAR should be removed for 2014. So okay, this talks about lookup, we have already hit that; communications, that is simply what I am here by the good graces of the Town Board doing tonight. Again, we want to make sure that everyone is aware of this requirement. We want to make sure that everyone who should be receiving basic STAR in 2014 continues to do so. A couple of other real quick points, the Assessor's office can only assist one specific group of property owner for application for basic STAR for 2014 and those are folks who are applying for basic STAR for their property for the very first time. So if you have just bought a home say in the latter half of 2013 or the first quarter of 2014, you would need to submit the traditional paper application for basic STAR to the Assessor's office by taxable status date which is March 1. You need to get it in by March 1, if it comes in after the fact, it won't count for 2014, it will count for 2015. So again, if you are applying for basic STAR for a property for the very first time, that is an instance in which you will want to go through your Assessor's office. The other situation are again recipients of enhanced STAR but they have always reapplied annually through the Assessor's office, so if you are getting enhanced STAR you are not going to do anything different as in past years. You will make your application through the Assessor's office unless you chose to apply for income verification. Now, I am a little behind here but that is what this slide is saying. The other point that I want to make is that one question that almost always comes up is whether this renewal process has to be repeated annually and the good news here, the answer is no. What will happen is that all municipalities that file assessment rolls are required by law to provide those assessment rolls to the Department of Tax and Finance. Next summer, early fall, the department will use the 2014 assessment roll to identify all brand new recipients of STAR for 2014 and probably about a year from now, all new recipients of STAR in 2014 will receive a letter that I suspect will be very, very similar to what we received ourselves this year. That will ask those folks to register with New York State Department of Tax and Finance at that time. That same process will be repeated in subsequent years, 2015, 2016 and so on, so by keeping this up, there should be no need for a statewide registration to ever have to be repeated. With that, I really can't think of anything else to say. Again, the important thing is make sure you apply by December 31 through the Department of Tax and Finance, either directly through the website or by calling the call center October 22, 2013 Page 8 Southold Town Board Meeting at (518) 457-2036 and with that, thank you very much for you time and attention and thank you again to the Town Board for allowing the time this evening for this. SUPERVISOR RUSSELL: Thank you. We appreciate your coming. We thank you for the time it took to come down here and chat with us. Thank you. While he is wrapping up, I am going to invite anybody that would like to comment on any of the agenda items to please feel free to come up at this time? On the agenda? BENJA SCHWARTZ: My name is Benja Schwartz and I am talking about the agenda items right now. I am trying to get that, the problem is one of the agenda items was on for this mornings agenda and it really should be clarified since a potential claims relating to MS 4 permit and clean water act compliance. Now I don't know what you meant by potential claims but there are requirements when you hold an executive session which this was an agenda item for an executive session and there are requirements that certain amounts are, you know, to some extent be disclosed what you were discussing. So this is very mysterious. Does anybody wish to.... TOWN ATTORNEY FINNEGAN: It is not mysterious at all. It is pretty clear... MR. SCHWARTZ: Well, are these specific claims, did somebody file a notice of claim? TOWN ATTORNEY FINNEGAN: There was discussion in executive session about potential litigation by the Town (inaudible)... MR. SCHWARTZ: Oh, by the Town? TOWN ATTORNEY FINNEGAN: Yes. MR. SCHWARTZ: Okay, not against the Town? TOWN ATTORNEY FINNEGAN: No. MR. SCHWARTZ: Okay, well, you know, it is just very nebulous here. It appeared to me to be a description of notices of claims filed against the Town, in which case would be required to disclose the, you know. Okay, so the Town is thinking of suing somebody in regards to the MS 4 permits and clean water act compliance and nobody wants to discuss that with the public? What the content of the lawsuit.... SUPERVISOR RUSSELL: That is something that would be discussed at an appropriate time in the future but not right now. Today was nothing more than a discussion to discuss options that the town may or may not have. MR. SCHWARTZ: Well, MS 4, that's municipal separate storm sewer systems. SUPERVISOR RUSSELL: That's right. MR. SCHWARTZ: Okay, so we know a little bit about what you are thinking of. Agenda item 754 and then skips a little to 757, engages a financial, I don't know, accounting firm I guess. October 22, 2013 Page 9 Southold Town Board Meeting Albrecht, Viggiano and Zurek, I don't know if anybody else bid on this contract but it is a nice little piece of business. I don't know if these prices are good or not but $85,000 for an annual financial audit, 457 plan audit, I am not sure what that is and the 2014 financial audit only for $457? I don't, I am sorry, there is no price there, then it says a plan audit, a 457 plan audit for $13,000. So we have that twice 457 plan audits once it is $12,700 then it is $13,000. Maybe it is different years. I don't know but we are talking over $100,000 and then we go down a couple of agenda items and we have the same firm I think, being awarded another contract for $13,000. Now I am not saying these are not fair and reasonable, I don't, were they bid out to different firms or, that's a lot of money for just going over the books. I think we have a pretty good accounting department in the town. Why does it cost over $100,000 just to review? SUPERVISOR RUSSELL: First of all, these aren't contracts, these are letters of engagement. Secondly.... MR. SCHWARTZ: What's the difference? SUPERVISOR RUSSELL: Their professional services. An engagement letter was for the professional services of an accounting firm. MR. SCHWARTZ: A type of contract? SUPERVISOR RUSSELL: It's, however, the fees that you see there I believe are $80,000 and $82,500. There's contingencies, $5,000 for a single audit should one be required. You might remember just a few years ago, town's were required to go out and audit the CPF funds because of the result of well, poor management of the CPF funds in one town on the east end. So we have to have a pre-understanding of what those costs might be should those needs come up. MR. SCHWARTZ: That is not what I saw there but I will take your word for it. SUPERVISOR RUSSELL: There was a full, open discussion on that issue today at the work session. COUNCILMAN TALBOT: Benja, Councilwoman Doherty asked the same question that you just asked. MR. SCHWARTZ: Okay. I am just looking for my agenda here because there weren't any printed copies left so I am able to pull it up on my little tablet which is pretty top-rate good work there Betty. So I am seeing here on the engineering design and construction support for highway maintenance facilities at a cost not to exceed $230,000 and then I see the building, inaudible, a cost of $74,000. So I don't know, it looks like we are spending $230,000 to plan a $75,000..... COUNCILMAN TALBOT: That is a separate building. A building that was purchased a number of years ago, down for use at the landfill. It was never installed and this is going to be installed down there. Separate from the engineering prices that you are seeing. That was put out to bid for the possibility of the new highway barn. That is what the engineering costs are for. The other one is separate from the engineering costs. October 22, 2013 Page 10 Southold Town Board Meeting MR. SCHWARTZ: So this $230,000 is to plan a complete new engineering barn and we are going to spend that much just to consider the idea? SUPERVISOR RUSSELL: It is a maintenance facility for the highway department. I think there is three components for it. one is (inaudible) for highway, one is to completely redo the fueling system and consolidate all resources there and the third I believe is a storage facility for the highway department. This firm will not only design it, they will create biddable documents so we can bid this project out in the future. MR. SCHWARTZ: I just wish you had put all that into the public record so that we knew what.... SUPERVISOR RUSSELL: It actually says that, if you read where it starts with `resolve... TOWN ATTORNEY FINNEGAN: Inaudible. MR. SCHWARTZ: It says highway and maintenance facilities, welding bays, service bays, toilet and administrative spaces. Fueling spaces. Okay, you know, but it doesn't tell you the how this particular resolution fits into whether you have already passed a bond to fund construction of the entire project or... SUPERVISOR RUSSELL: We didn't, what we did was we had to put a money allocation in place in order to go out to bid. The decision to build the structure is going to be based on what kind of bids we receive. There is still a lot of decision making to be made down the road. But we need to know what the cost of these projects are going to be and that is why we have engaged the services of this firm, which is spelled out pretty clearly here. MR. SCHWARTZ: So the $250,000 more or less is a little bit less maybe but it will probably come out to more in the end is just a preliminary, to get an estimate of whether you are going to go forward or not. COUNCILMAN TALBOT: No, it also included oversight of the building, drainage systems, review of the construction as it is taking place from start to finish. JUSTICE EVANS: It says not to exceed here, so it depends on how far along we go when they get paid. MR. SCHWARTZ: Alright. Thank you. SUPERVISOR RUSSELL: Thank you. Would anybody else like to address the Board on any of the agenda items? Mr. Tillman. ART TILLMAN: Art Tillman, Mattituck. This perhaps would be helpful for Benja and answer some of his questions. Friends tell me that in other towns, all meetings in town hall, virtually all of them are televised digitally which I assume then can be broadcast in real time. Channel 22 from what I see is seriously underutilized, all we get are the town board meetings. I would like to know why the work session couldn't be televised, Zoning Board of Appeals, Planning Board October 22, 2013 Page I I Southold Town Board Meeting etc. etc. and from what I understand if this is digitally done, it can be transposed onto websites and other places so that people in town would be better informed as to what is going on. I guess the cameras are in place in various rooms in other town halls like Huntington. From what I understand, this gentleman broadcasts (inaudible) it is on the internet but how are your recording, is it, UNIDENTIFIED: Inaudible. MR. TILLMAN: Yeah, but what is the method you are doing it on, I understand this gentleman has to be paid how much to come in here? SUPERVISOR RUSSELL: Let me explain just a couple of things. First of all, the budget that we are going to propose to the public includes money that would give the town a production capability to do the very things you talk about. Currently the franchise agreement requires Cablevision to reimburse us our costs for the taping of the regular town board meetings. It doesn't reimburse for the costs of the works sessions, the ZBA, the Trustees or the Planning Board etc. We recognize that it is a very costly proposition, we thought the most fiscally effective way of accomplishing that was developing our own production capability, relying on the talents of the students of the three high schools, utilizing members of the public who bring know how to it and being able to get somewhat into the production business to make fuller use of the channel 22. The budget includes an earmark allocation, we are looking for an allocation through the franchise agreement with Cablevision and we also think we can take those funds and then match them to grants that are out there so we can have something up and running in 2014. MR. TILLMAN: And that would include televising of all board meetings? SUPERVISOR RUSSELL: We would very much like to televise as much as we can. The Trustees for years have been asking to have their meetings televised, the ZBA, the Planning Board, possibly the work sessions depending on how much we can get done in the next year and again, we are going to be relying on volunteers and members of the community to help us. MR. TILLMAN: Well, on an important issue like this I, you know, it is very altruistic to rely on volunteers but I think the public's right to know might take precedence over that and if we could get up to speed with other town halls throughout town, do you have a date on this? SUPERVISOR RUSSELL: No, I do not. We haven't adopted the budget yet so I don't even... MR. TILLMAN: Well, I would respectfully ask the town board to consider that and also, all board meetings and even grievance day. That would be a really fun one to watch. Thank you. SUPERVISOR RUSSELL: Anyone else that would like to comment on the agenda items? MR. SCHWARTZ: One quick comment... SUPERVISOR RUSSELL: On the agenda items? MR. SCHWARTZ: Yes, on the agenda items and I apologize, also I would just like to, you October 22, 2013 Page 12 Southold Town Board Meeting know, it sounds like what you are doing is very similar to the suggestion that I made a year ago and I asked you how much it would cost to televise the town board work sessions and you said you didn't want to know about that. SUPERVISOR RUSSELL: I said it was cost prohibitive. We looked into it which is why we are developing our own production capability, we are at least going to try to. MR. SCHWARTZ: And maybe use some volunteers which is great. SUPERVISOR RUSSELL: But the franchise agreement didn't reimburse us. MR. SCHWARTZ: You organize it, that's great. You probably have to use the special projects coordinator, that we have been paying for years, to actually organize the volunteer effort to make it really economically a good deal for the town and the public, so good luck with it and if I can help, as I offered over a year ago, I would be happy to help you with that. It was my idea a year ago. SUPERVISOR RUSSELL: Is there an agenda item? MR. SCHWARTZ: Yes, on the agenda. The agenda, it says on the agenda that the agenda is generally available the Friday before the meeting. Well, today's agenda was only available, I don't know, yesterday. I don't know who is doing the landscaping, the flowers, the gardening out in front of town hall, it's beautiful. But I got here at 4:30 today. it was, you know, my, I was in a hurry this morning, I looked at it and I thought it was a 4:30 meeting. Town Hall was locked like Fort Knox. You couldn't get into town hall. I guess everybody goes home at 4:00. It is a nice job if you can get it. anyway, the planting's very nice but I had an idea for you that maybe you know, you could put a sign up that would say meeting tonight at 7:30 and then I thought about it and I thought about maybe you could get a little computer monitor and have a page from the website displayed, like viewable from the window so you could see all the upcoming events and the schedule of town hall meetings just by walking up to the side of town hall and it could be there 24/7. Anyway, it's an idea. I did make it and I am not going to go into the minutiae here of the details but why is it that the agenda is not generally available until the Friday before the meeting? I am not going to ask you about this week, I know you have got a lot of budget issues and I want you to spend time on that, so you know, a few minutes, you know, a few days late once a year whatever, that's fine but as a general matter, I believe that much of the agenda is already available to you for the next meeting. I am sure you don't just plan meeting by meeting, I am sure you have meetings planned in advance. So it seems to me you could have draft agendas proposed for future meetings. And they could change, they could be, you know, subject to revision but why the public, if we are going to meaningfully participate in town board meetings, we need to know what is going to come up and what's involved in it. And to have the agenda the day before really doesn't give time to prepare. Chris, if I had nothing else to do, you know, I would probably have time. COUNCILMAN TALBOT: Benja, other than the last couple, I think they have been out on every Friday. October 22, 2013 Page 13 Southold Town Board Meeting MR. SCHWARTZ: On the Friday's. But why not two weeks.... COUNCILMAN TALBOT: Inaudible. SUPERVISOR RUSSELL: First of all, don't overestimate our ability to submit things at the last minute for the agenda. That generally happens at 2:30 on a Friday. It also, it was difficult, I couldn't get the agenda out on Friday because I was out of town attending the funeral of a friend who lost his father. It had to wait. The budget, all those other issues, right now we have been meeting every day to get the budget done, so on a rare occasion, the agenda comes out on a Monday. Generally it is out on Friday. Which gives people ample time. MR. SCHWARTZ: I appreciate the need to make changes at the last minute and I want you to retain that right and to keep doing that but if you know what might be on the agenda two weeks from now, it would be nice if you could let us know. COUNCILWOMAN DOHERTY: Benja, we meet every two weeks as you know and there is a process. The clerk's office works very hard to form the agenda for us and then after the meeting, they have to process each resolution. And they start working on the next agenda and all that time for the few weeks, the weeks in between, we are working on stuff and we don't know what is going on the agenda at that moment. Somethings need resolutions, somethings are just discussions. So we are constantly working everyday on the issues. So it's not like we canget an agenda out the next day after a meeting, it takes time. We do meetings every two weeks. MR. SCHWARTZ: I also advise and I prepare agendas, and you know, I do all of this. And in my experience everything is not done at the last minute. There are things that are available a week before. SUPERVISOR RUSSELL: Friday is not the last minute by far. Friday, Saturday, Sunday, Monday. It is not the last minute. MR. SCHWARTZ: I made my point. I hope you heard what I had to say. You don't agree with me, fine but you can at least acknowledge.... SUPERVISOR RUSSELL: Does anybody else have any comment on the agenda? (No response) Hearing none, let's get some work done. V. Resolutions 2013-746 CATEGORY: Audit DEPARTMENT.• Town Clerk Approve Audi[ RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated October 22, 2013. October 22, 2013 Page 14 Southold Town Board Meeting V Vote Record - Resolution RES-2013-746 El Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter ~ ? ? ' ? ? Supervisor's Appt William P. Roland Voter ? ? 0 ? Jill Doherty Voter ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot Seconder 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-747 CATEGORY.' Set Meeting DEPARTMENT.• Town Clerk Set Next Regular Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Wednesday, November 6, 2013 at the Southold Town Hall, Southold, New York at 7:00 P.M.. V Vote Record - Resolution RES-2013-747 El Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter El ? ? ? ? Supervisors Appt William P. Ruland Voter 8 ? ? ? ? Tax Receiver's Appi Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Seconder El ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-745 Tabled 101812013 4:30 PM CATEGORY: Local Law Public Hearing DEPARTMENT: Town Clerk Enact LL/Second St. Parking/New Suffolk October 22, 2013 Page 15 Southold Town Board Meeting WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 10th day of September, 2013, a Local Law entitled "A Local Law in relation to Parkins on Second Street in the Hamlet of New Suffolk" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in relation to Parkins on Second Street in the Hamlet of New Suffolk" reads as follows: LOCAL LAW NO. 2013 A Local Law entitled, "A Local Law in relation to Parkins on Second Street in the Hamlet of New Suffolk". BE IT ENACTED by the Town Board of the Town of Southold as follows: 1. Purpose. Parking on Second Street in the hamlet of New Suffolk has resulted in conditions that impact the public health, safety and welfare in the surrounding community. These conditions consist of undue congestion, restrictions on access and maneuverability as well as dangerous traffic impacts. Accordingly, it is necessary to prohibit parking in this area to protect the public and restrict the public's ability to block the ordinary flow of traffic. Accordingly, an Amendment to Chapter 260 is warranted. II. Chapter 260 of the Code of the Town of Southold is hereby amended as follows: 4260-10. Parkins prohibited durins certain months. During Months of Name of Street Side (both inclusive) Location Second Street Both June to September At New Suffolk from the southerly intersection of Main Street to the northerly Intersection of Jackson Street III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. V Vote Record - Resolution RES-2013-745 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr Voter 0 ? ? ? ? Defeated William P. Roland Seconder 0 ? ? ? El Tabled Jill Doherty Mover 10 ? ? ? ? Withdrawn Christopher Talbot Voter El ? ? ? October 22, 2013 Page 16 Southold Town Board Meeting ? Supervisor's Appt Louisa P. Evans Voter D ? ? ? ? Tax Receiver's Appt Scott A. Russell Voter to ? ? ? ? Rescinded ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost Nezt: 11/6/13 700 PM Comments regarding resolution 745 COUNCILWOMAN DOHERTY: It's a small section of New Suffolk but it's part of a bigger problem, so I would like to review it further. I asked the Town Engineers to come up with some more parking on the town parking area and it might end up one has nothing to do with the other but I think we should hold off on making a decision and explore other options. 2013-748 CATEGORY.- Grants DEPARTMENT.- Public Works Hurricane Sandy Disaster Relief Grant Financial Impact: Apply for funding for Hurricane Sandy Disaster Grant for Historic Properties - Downs Farm Preserve, funded by the National Park Service, through the NYS Historic Preservation Office. This grant does not require matchingfunds by the Town of Southold. Amount offunding requested for site restoration: $30,000. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs, Scott A. Russell, as Supervisor of the Town of Southold to file an application for funds from the New York State Historic Preservation Office in accordance with the provisions of Public Law 113-2 Hurricane Sandy Disaster Relief Assistance Grant Program for Historic Properties, in an amount not to exceed $30,000, and upon approval of said request to enter into and execute a project agreement with the Natural Heritage Trust for such financial assistance to the Town of Southold for the Downs Farm/Fort Corchaug Site Restoration Project and if appropriate, a conservation easement/preservation covenant to the deed of the assisted property. ? Vote Record - Resolution RES-2013-748 0 Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated James Dinizio Jr Mover 0 ? ? ? ? Tabled William P. Roland Voter 0 ? ? ? ? Withdrawn Jill Doherty Voter 0 ? ? ? ? Supervisor's Appt Christopher Talbot Voter 0 ? ? ? ? Tax Receiver's Appt Louisa P. Evans Seconder 0 ? ? ? ? Rescinded Scott A. Russell Voter 0 ? ? ? ? Town Clerk's Appt ? Supt Hgwys Appt October 22, 2013 Page 17 Southold Town Board Meeting ? No Action ? Lost 2013-749 CATEGORY' Employment - FIFD DEPARTMENT. Accounting Appoint Krystal Murray Part Time Cashier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that appoints Krystal Murray as a Part Time Cashier. ? Vote Record - Resolution RES-2013-749 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Ruland Mover 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? - ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-750 CATEGORY. Employment - FIFE) DEPARTMENT. Accounting Appoint Diane Richmond Part Time Cachier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that appoints Diane Richmond as a Part Time Cashier. ? Vote Record - Resolution RES-2013-750 0 Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr Voter 0 ? ? ? ? Defeated William P. Ruland Voter 0 ? ? ? ? Tabled Jill Doherty Voter 0 ? ? ? ? Withdrawn Christopher Talbot Seconder 123 ? ? ? October 22, 2013 Page 18 Southold Town Board Meeting ? Supervisor's Appt Louisa P. Evans Mover 0 ? ? ? ? Tax Receiver's Appt Scott A. Russell Voter 0 ? ? ? ? Rescinded ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-751 CATEGORY.• Employment - FIFD DEPARTMENT.• Accounting Appoint Mary Ellen Marcotte Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 7, 2013 that appoints Mary Ellen Marcotte as a Part Time Deckhand. V Vote Record - Resolution RES-2013-751 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? - ? ? ? Rescinded Christopher Talbot Mover 0 ? ? ? ? Town Clerk's App[ Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-752 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting Appoint Mark Boehm Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 7, 2013 that appoints Mark Boehm as a Part Time Deckhand. October 22, 2013 Page 19 Southold Town Board Meeting ? Vote Record - Resolution RES-2013-752 D Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled - ? Withdrawn James Dinizio Jr Mover 0 ? ? ? ? Supervisor's App[ William P. Ruland Seconder 0 ? ? ? Jill Doherty Voter ? ? ? ? Tax Receivers App[ ? Rescinded Christopher Talbot Voter Rl ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-753 CATEGORY: Budget Modification DEPARTMENT.• Fishers Island Ferry District 2013Budget Modification - FIFD Financial Impact: Additional funds need for ferry repairs RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 7, 2013, which amended the 2013 Fishers Island Ferry District budget. ? Vote Record - Resolution RES-2013-753 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Seconder 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Mover 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-754 CATEGORY: Contracts, Lease & Agreements DEPARTMENT. Accounting October 22, 2013 Page 20 Southold Town Board Meeting Engage Albrecht, Viggiano Zureck-2013 2014 Audits Financial Impact: Engagement letter for the 2013 financial audit ($85,000), 457 Plan Audit ($12,750), 2014 financial audit 457 Plan Audit ($13, 000). RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott Russell and Town Comptroller John Cushman to execute an engagement letter with Albrecht, Viggiano, Zureck and Company, P.C. in connection with the fiscal years' 2013 and 2014 annual audits, including one Federal Single Audit, the NYS DOT Audit, and the Justice Court audit of the Town, at a fee not to exceed $80,000 for 2013, plus $5,000 for any additional Federal Single Audits that may be required, and $82,500 for 2014, plus $5,000 for any additional Federal Single Audits that may be required, that said fees shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting budget (A. 1320.4.500.300), or, for any additional Federal Single Audits required for Community Preservation Fund purposes, the Community Preservation Fund budget (H3.1320.4.500.300), and that said engagement letter is subject to review and approval by the Town Attorney. ? Vote Record - Resolution RES-2013-754 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter El ? ? ? ? Supervisor's Appt William P. Roland Mover 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost Comment regarding resolution 754 COUNCILWOMAN DOHERTY: Can I make a comment? SUPERVISOR RUSSELL: Yes. COUNCILWOMAN DOHERTY: We talked about this in work session today and what we decided since this is for 2013 and 2014 and it is something that has to be done, we don't have a choice. We are going to move ahead with this but we will look into other companies and look into the fees for the next two years, 2014-15 to make sure that these numbers are right on and not paying too much for the town. 2013-755 CATEGOR K Close/Use Town Roads DEPARTMENT. Town Clerk October 22, 2013 Page 21 Southold Town Board Meeting Grant Permission to the Southold Elementary School to Hold Its Halloween Parade in Southold, on Saturday, October 26, 2013 at 11: 00 AM RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold PTA to use the following route for its Halloween Parade in Southold, on Saturday, October 26, 2013 at 11:00 A.M.: beginning at the Southold Firehouse, proceed west on Route 25 to Oaklawn Avenue to the elementary school, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ,1 Vote Record - Resolution RES-2013-755 0 Adopted ? Adopted as Amended ? Defeated Ves/Aye No/Noy Abstain Absent ? Tabled - ? Withdrawn James Dinizio Jr Voter El ? ? - ? ? Supervisor's Appt William P. Roland - Voter 0 - ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Seconder D ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover D ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter (a ? ? ? ? No Action ? Lost 2013-756 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Oysterponds Halloween Parade Financial Impact Police Department cost for the event = $118.54 RESOLVED that the Town Board of the Town of Southold hereby grants a police escort and permission to Oysterponds U.F.S.D to use the following route: Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road and back to Oysterponds School, for its Annual Halloween Parade in Orient on Thursday, October 31, 2013 beginning at 2:00 PM, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ? Vote Record - Resolution RES-2013-756 21 Adopted Ves/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr Voter El ? ? ? ? Defeated William P. Roland Seconder El ? ? ? October 22, 2013 Page 22 Southold Town Board Meeting ? Tabled Jill Doherty Voter 13 ? ? ? ? Withdrawn Christopher Talbot Move==l ? ? ? ? Supervisor's Appt Louisa P. Evans Voter D ? ? ? ? Tax Receiver's Appt Scott A. Russell Voter 0 ? ? ? ? Rescinded ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-757 CATEGORY: Contracts, Lease & Agreements DEPARTMENT.• Accounting Engage Albrecht, Viggiano Zureck for the 2013 Town of Southold Deferred Compensation Plan Audits Financial Impact: Engagement letter for the 2013 Deferred Comp Plan audits RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott Russell to execute an engagement letter with Albrecht. Viggiano. Zureck and Company. P.C. in connection with the Town of Southold's Deferred Compensation Plan 2013 annual reporting obligation as required by the New York State Deferred Compensation Board, at a fee not to exceed $12,750, that said fees shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting budget (A. 1320.4.500.300), and that said engagement letter is subject to review and approval by the Town Attorney. Vote Record - Resolution RES-2013-757 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Mover D ? ? ? ? Supervisor's Appt William P. Roland Voter El ? ? ? ? Tax Receiver's Appt Jill Doherty Voter D ? ? ? ? Rescinded Christopher Talbot Voter D ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder El ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter El ? ? ? ? No Action ? Lost 2013-758 CATEGORY: Budget Modification October 22, 2013 Page 23 Southold Town Board Meeting DEPARTMENT.• Public Works PW6 Repairs Financial Impact: To cover expenses for transmission work and other repairs for Garbage Truck PW6 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A.1620.4.400.200 Building & Grounds $2000.00 Property Maint/Repairs To: A.1620.4.100.650 Building & Grounds $2000.00 Vehicle Maint & Repairs ? Vote Record - Resolution RES-2013-758 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Seconder 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Mover 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-759 CATEGORY: Consulting DEPARTMENT.• Engineering Engineering Design and Construction Support for the Highway Maintenance Facilities Financial Impact: Engineering design, permitting and inspection services for improvements to Town highway facilities, including a pre-engineered metal building containing a welding bay, service bays, toilets and administrative spaces; a pre-engineered pole barn; and a consolidated fueling station. RESOLVED that the Town Board of the Town of Southold hereby authorizes Scott A. Russell to enter into a professional services contract with L.K. McLean Associates, P.C., for the engineering design, permitting and inspection of the construction of the new Highway Maintenance Facilities, at a cost not to exceed $228,570 as outlined in their proposal dated June October 22, 2013 Page 24 Southold Town Board Meeting 24, 2013, all in accordance with the Town Attorney. ? Vote Record - Resolution RES-2013-759 ® Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr - Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Mover lZ ? ? ? ? Tax Receiver's Appt Jill Doherty Seconder 0 11 ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-760 CATEGORY: Budget Modification DEPARTMENT: Accounting Budget Modification for DPW Storage Building Financial Impact: Increase budgetfor Metal Storage Buildingfor DPW WHEREAS in 2011 the Town Board appropriated $50,000 in the Capital Fund for the construction of a metal Storage Building for the Department of Public Works which had previously been purchased but not constructed at the Solid Waste District, and WHEREAS the maximum estimated cost of the project, including purchase of the metal Building Kit from the Solid Waste District and construction is $73,600, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby increases the 2013 Capital Fund budget as follows: Revenues: H.5031.37 Interfund Transfers $23,600 Appropriations: H. 1620.2.500.900 DPW Storage Building $23,600 and be it further RESOLVED that the Town Board of the Town of Southold hereby modifies General Fund 2013 Budget as follows: October 22, 2013 Page 25 Southold Town Board Meeting To: A.9901.9.000.100 Transfer to Capital Fund $23,600 From: A. 1990.4. 100. 100 Programs for the Aging, Food $23,600 I Vote Record - Resolution RES-2013-760 ® Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 8 ? ? ? ? Supervisor's Appt William P. Roland Voter ® ? ? ? ? Tax Receiver's Appt Jill Doherty Voter ® ? ? ? ? Rescinded Christopher Talbot Seconder ® ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover El ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-761 CATEGORY.• Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: To transfer funds for current and future reimbursement for travel expenses to and from police officer trainings. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Whole Town budget as follows: From: A.3120.4.600.200 Police, C.E. Police Officer Training $2,000 TOTAL $2,000 To: October 22, 2013 Page 26 Southold Town Board Meeting A.3120.4.600.300 Police, C.E. Travel Reimbursement $2,000 TOTAL $2,000 ? Vote Record - Resolution RES-2013-761 0 Adopted ? Adopted m Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled - James Dinizio Jr Voter 0 ? ? ? ? Withdrawn ? Supervisor's Appt William P. Roland Voter Rl ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Mover ! 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-762 CATEGORY. Contracts, Lease & Agreements DEPARTMENT. Accounting Authorizes and Directs Supervisor Scott A. Russell to Execute an Agreement Between the Town of Southold and National EAP, Inc. in Connection with an Employee Assistance Program RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and National EAP, Inc. in connection with an Employee Assistance Program in the amount of $4.37 per month per employee for basic services including up to 10 hours of special training, critical stress management services up to 3 per year, and dispute mediation services of less than 6 hours, for the period November 1, 2013 through October 31, 2016, subject to the approval of the Town Attorney. ? Vote Record - Resolution RES-2013-762 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain : Absent ? Tabled James Dinizio Jr Mover ! 0 ? ? : ? ? Withdrawn William P. Roland !Seconder 0 ? ? ? ? Supervisor's Apin Jill Doherty Voter 0 ? ? ? ? Tax Receiver's Appt Christopher Talbot ! Voter 0 ? ? ? ? Rescinded Louisa P. Evans Voter 0 ? ? ? ? Town Clerk's Appi Scott A. Russell Voter 0 ? ? ? ? Supt Hgwys Appt ? No Action ? Lost October 22, 2013 Page 27 Southold Town Board Meeting 2013-763 CATEGORY.• Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: To cover expenses for Marine Uniform invoices RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budeet as follows: From: A.3120.4.100.600 Police, C.E. Uniforms & Accessories $762 TOTAL $762 To A.3130.4.100.600 Bay Constable Uniforms & Accessories $762 TOTAL $762 ? Vote Record - Resolution RES-2013-763 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter D ? ? ? ? Supervisor's Appt William P. Roland Seconder Rl ? ? ? ? Tax Receiver's Appt Jill Doherty Mover 0 ? ? ? ? Rescinded Christopher Talbot Voter El ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 8 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 10 ? ? ? ? No Action ? Lost October 22, 2013 Page 28 Southold Town Board Meeting 2013-764 CATEGORY: Budget Modification DEPARTMENT.- Trustees Budget Modification Financial Impact: To cover an overexpended budget line due to Super Storm Sandy. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Whole Town, General Fund budget as follows: From: A.8090.1.300.100 Seasonal Employees-Regular Earnings $3,693.00 To: A.8090.1.100.200 Full Time Employees- Overtime Earnings $3,693.00 ? Vote Record - Resolution RES-2013-764 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter El ? ? ? Supervisor's Appt William P. Roland Mover El ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Seconder 0 ? ? ? ? Town Clerk's Appi Louisa P. Evans Voter 0 ? ? - ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-765 CATEGORK Budget Modification DEPARTMENT Trustees Trustees Budget Modification for Site Inspections Financial Impact: Budget Modification for mileage reimbursement for Board of Trustees site inspections. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A.8090.2.200.400 Equipment - Pump-Out Boat Equipment $150.00 October 22, 2013 Page 29 Southold Town Board Meeting To: A.8090.4.600.350 Contractual Expense - Travel (Mileage) $150.00 ? Vote Record - Resolution RES-2013-765 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Mover 0 ? ? ? ? Supervisor's Appt William P. Roland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ! ? ? ? Rescinded Christopher Talbot Voter 0 - ? ? ? ? Town Clerk's Appt Louisa P. Evans - Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-766 CATEGORY: Authorize Payment DEPARTMENT: Solid Waste Management District Amend 2Nd Grinder "Hog Box" Repair Modification Financial Impact: Additional $2,143.42 due to inability to re-use certain parts as had been intended in rebuilding of rotor assembly. RESOLVED the Town Board of the Town of Southold hereby amends resolution 2013-580 adopted at the July 30, 2013 meeting to change the" not to exceed cost" from $59,862 to $62,005.42 to cover parts that could not be re-used to rebuild the rotor assembly. ? Vote Record - Resolution RES-2013-766 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled 11 Withdrawn James Dinizio Jr 'Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Voter El ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Seconder El ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover Rl ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter Rl ? ? ? ? No Action ? Lost October 22, 2013 Page 30 Southold Town Board Meeting 2013-767 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT.• Solid Waste Management District HHW Contract Application 2013-2014 WHEREAS, the State of New York provides financial aid for household hazardous waste programs; and WHEREAS the Town of Southold, herein called the Municipality, has examined and duly considered the applicable laws of the State of New York and the Municipality deems it to be in the public interest and benefit to file an application under these laws; and WHEREAS, it is necessary that a Contract between the People of the State of New York, herin called the State, and the Municipality be executed for such State aid; NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Southold: 1. That the filing of an application in the form required by the State of New York in conformity with applicable laws of the State of New York including all understanding and assurances contained in said application is hereby authorized; 2. That Supervisor Scott A. Russell or his designee is directed and authorized as the official representative of the Municipality to act in connection with the application and to provide such additional information as may be required and to sign the resulting contract if said application is approved by the State; 3. That the Municipality agrees that it will fund the entire cost of said Household Hazardous Waste Program and will be reimbursed by the State for the State share of such costs; 4. That five (5) certified copies of this Resolution be prepared and sent to the NYS Department of Environmental Conservation together with a complete application. 5. That this resolution shall take effect immediately. ? Vote Record - Resolution RES-2013-767 10 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Ruland Voter 10 ? ? ? ? Tax Receiver's Apia Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Mover D ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appi Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost October 22, 2013 Page 31 Southold Town Board Meeting 2013-768 CATEGORY' Refund DEPARTMENT.• Solid Waste Management District Refund for Recycled Plastic RESOLVED by the Town Board of The Town of Southold that Universal Commodity Services (UCS), Inc. shall be issued a refund in the amount of $840 for an overpayment to the Solid Waste Management District for scrap plastic, specifically for agricultural netting which had no positive value. V Vote Record - Resolution RES-2013-768 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Mover 0 ? ? ? ? Supervisor's Appt William P. Ruland Seconder 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Voter El ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 61 ? ? ? ? No Action ? Lost Comment regarding resolution 768 COUNCILMAN TALBOT: Before we go any further, I just want to make a note, I think resolution 768 where we are issuing a refund of $840 because they picked it up as recyclables. Just have got to make sure with Jim Bunchuck that that wasn't dumped free of charge by somebody as a recyclable. 2013-769 CATEGORY: Landfill Misc. DEPARTMENT: Solid Waste Management District Fall Cleanup Brush Disposal RESOLVED by the Town Board of the Town of Southold that the normal tip fees for brush disposal at the Cutchogue Compost Facility shall be waived for residential vehicles for the period November 1, 2013 through December 1, 2013; and that tip fees for brush shall be reduced for October 22, 2013 Page 32 Southold Town Board Meeting commercial vehicles to $30/ton during the period November 1, 2013 through December 1, 2013; and be it further RESOLVED that for the purposes of this resolution, residential vehicles shall be defined as any vehicle with a resident disposal permit issued by the Town Clerk of the Town of Southold carrying less than one ton of debris (including trailers), or for vehicles without a permit, any vehicle with a less than one-ton carrying capacity (including trailers); and that commercial vehicles shall be defined as any vehicle with a commercial disposal permit issued by the Town Clerk of the Town of Southold, or for vehicles without a permit, any vehicle with a carrying capacity of one-ton or greater; and be it further RESOLVED that this tip fee waiver shall not apply to stumps of any type; and that it applies to the charge for the weight of the debris ONLY, and not to single entry fees for vehicles without permits, which will still be charged as appropriate. ? Vote Record - Resolution RE3-2013-769 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ' ? ~ ? ? Supervisor's Appt William P. Ruland Seconder 0 ? ? El ? Tax Receiver's Appt Jill Doherty Mover El ? ? ? ? Rescinded Christopher Talbot Voter El ? ? ? Town Clerk's Appt Louisa P. Evans Voter EI ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-770 CATEGORY. Contracts, Lease & Agreements DEPARTMENT. Town Attorney JAM W/SC DPW Re. Dredging O/T Costs RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Intermunicipal Agreement between the Town of Southold and the Suffolk County Department of Public Works relating to reimbursement of overtime costs incurred for dredging work done prior to expiration of dredge windows and any extension thereof for dredging of particular creeks within the Town of Southold, in an amount not to exceed $24,000.00, subject to the approval of the Town Attorney. October 22, 2013 Page 33 Southold Town Board Meeting V Vote Record - Resolution RES-2013-770 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Mover 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Seconder 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter - 0 ? ? ? ? No Action ? Lost 2013-771 CATEGORY. Contracts, Lease & Agreements DEPARTMENT. Town Attorney Mattituck Section 111 Dredging Easements RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Easement Agreements and all other necessary documents required by the U.S. Army Corps. of Engineers to complete the Mattituck Harbor Federal Navigation Channel CAP Section 111 Dredging Project, subject to the approval of the Town Attorney. ? Vote Record - Resolution RES-2013-771 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 0 ? ? ? ? Rescinded Christopher Talbot Seconder 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover El ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-772 CATEGORY: Authorize to Bid October 22, 2013 Page 34 Southold Town Board Meeting DEPARTMENT.• Human Resource Center Declare HRC Mini Bus Surplus and Advertise for Bids. Financial Impact: Retiring 2000 Ford E450 Phoenix 16 passenger bus from HRC vehicle fleet (Asset # 2670) due to excess wear and tear. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the HRC fleet vehicle N2 (Asset # 2670) 2000 Ford E450 Phoenix 16 Passenger Bus with a minimum bid of $1,000.00. This vehicle is located at Southold Town Waste and Recycling Transfer Station, 6155 Cox Lane, Cutchogue. ? Vote Record - Resolution RES-2013-772 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's App[ William P. Ruland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter El ? ? ? Rescinded Christopher Talbot Mover El ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost Comment regarding resolution 772 SUPERVISOR RUSSELL: That is available for viewing at the Transfer Station, which might be a very good place for it. Although I don't want to discourage the bidding on this. 2013-773 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Part Time Principal Clerk RESOLVED that the Town Board of the Town of Southold hereby appoints Judith McCleerv to the position of part-time Principal Clerk for the Recreation Department effective October 23, 2013. Position not to exceed 17.5 hours per week at a rate of $16.56 per hour. ? Vote Record - Resolution RES-2013-773 0 Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr Voter 0 ? ? ? ? Tabled William P. Roland Voter 0 ? ? ? ? Withdrawn Jill Doherty Mover 121 ? ? ? October 22, 2013 Page 35 Southold Town Board Meeting ? Supervisor's Appt Christopher Talbot Seconder R] ? ? ? ? Tax Receiver's Appt Louisa P. Evans Voter 0 ? ? ? ? Rescinded Scott A. Russell Mover 0 ? ? ? ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-774 CATEGORY.• Misc. Public Hearing DEPARTMENT.• Town Clerk Set PHfor 2014 Budget RESOLVED that this Town board shall meet at 4:00 PM, Wednesday, on the 61h of November, 2013, at the Southold Town Hall for the purpose of holding a public hearing on the Preliminary Budget, and after all persons attending said hearing shall have had an opportunity to be heard in favor or against the Preliminary Budget as compiled, or for or against any item and items therein contained, that said hearing be then recessed and thereafter convened at 7:00 PM on said day for the same purpose; and be it FURTHER RESOLVED that the Preliminary Budget will be available for viewing on the Southold Town official website: www.southoldtownny.gov, and be it FURTHER RESOLVED that the Town Clerk shall give notice of such hearings in the manner provided for in Section 108 of the Town Law and that such notice be published in substantially the following form: NOTICE OF PUBLIC HEARING ON THE 2014 PRELIMINARY BUDGET AND 2014 PRELIMINARY CAPITAL BUDGET NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget of the Town of Southold, Suffolk County, New York for the fiscal year beginning on January 1, 2014 has been prepared and approved by the Southold Town Board and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, where they are available for inspection and where copies may be obtained by any interested person during business hours. FURTHER NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Southold will meet and review said Preliminary Budget and Preliminary Capital Budget and hold a public hearing thereon at the Southold Town Hall, 53095 Main Road, Southold, New York, in said Town at 4:00 p.m. and at 7:00 p.m., on Wednesday, November 6, 2013, and at such hearing October 22, 2013 Page 36 Southold Town Board Meeting any persons may be heard in favor of or against the 2014 Preliminary Budget and 2014 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES OF ELECTED OFFICIALS (ARTICLE 8 OF TOWN LAW) Officer Supervisor $ 100,857 Members of the Town Board (4) @ $ 33,218 Town Justice and Member of the Town Board, Fishers Island $ 50,655 Town Justices (2) @ $ 67,950 Town Clerk $ 97,181 Superintendent of Highways $ 100,857 Tax Receiver $ 37,917 Assessors (3) @ $ 72,638 Trustees (5) @ $ 18,344 October 22, 2013 Page 37 Southold Town Board Meeting SUMMARY OF TOWN BUDGET 2014 PRELIMINARY Appropriations Less: Less: and Provisions Estimated Unexpended Arraunt to be Code Fund for Other Uses Revenues Balance Raised by Tax A General $ 29,120,456 $ 3,670,037 $ 2,400,000 $ 23,050,419 B General-Outside Village 2,171,884 1,302,240 200,000 669,644 DB Highway Fund 5,599,800 450,300 500,000 4,649,500 CD Community Development 89,850 89,850 - - CS Risk Retention Fund 521,000 521,000 - Fi3 Community Reservation Fund 5,395,500 3,945,500 1,450,000 MS Employees Health Ran 600,000 - 600,000 Total-Town $ 43,498,490 $ 9,978,927 $ 5,150,000 $ 28,369,563 DB1 Orient Road In-provement District $ 3,370 $ - $ 650 $ 2,720 SF East-West Fire Protection District 778,484 500 6,800 771,184 SM Fishers Island Ferry District 3,526,940 2,754,290 - 772,650 SR Solid Waste Management District 4,528,975 2,336,840 78,365 2,113,770 SS1 Southold Wastewater District 125,200 - 20,000 105,200 SS2 Fishers Island Sewer District 46,000 38,700 7,300 - F.I. Waste Management District 965,935 46,000 372,246 547,689 Orient Mosquito District - - - Subtotal-Special Districts $ 9,974,904 $ 5,176,330 $ 485,361 $ 4,313,213 Orient-Fast Marion Park District $ 140,000 $ - $ - $ 140,000 Southold Park District 321,300 321,300 Cutchogue-New Suffolk Park Dist. 140,000 - 140,000 Mattftuck Park District 520,225 34,435 80,930 404,860 Subtotal-Park Districts $ 1,121,525 $ 34,435 $ 80,930 $ 1,006,160 Fishers Island Fire District $ - $ - $ - $ - Orient Fire District 657,545 49,250 - 608,295 East Marion Fire District 609,996 85,900 15,000 509,096 Southold Fire District 1,861,001 22,800 - 1,838,201 Cutchogue Fire District 1,322,100 1,000 1,321,100 Mattkuck Fire District 1,854,805 - - 1,854,805 Subtotal-Fire Districts $ 6,305,447 $ 158,950 $ 15,000 $ 6,131,497 Total-All Districts $ 17,401,876 $ 5,369,715 $ 581,291 $ 11,450,870 Grand Totals This Page 60,900,366.28 15,348,642.00 5,731,291.00 39,820,433.28 October 22, 2013 Page 38 Southold Town Board Meeting TOWN OF SOUTHOLD Page 1 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 GENERAL FUND WHOLE TOWN ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPORT TOWN BOARD PERSONAL SERVICES A1010.1 121,411 131,150 133,900 338,525 CONTRACTUAL EXPENSE A1010.4 137,446 263,903 133,900 338,525 TOTALS: 258,857 395,053 472,425 472,425 JUSTICES PERSONAL SERVICES A1110.1 434,379 459,075 471,900 471,900 EQUIPMENT A1110.2 2,700 1,500 1,500 CONTRACTUAL EXPENSE A1110.4 67,200 90,200 90,800 90,800 TOTALS: 501,579 551,975 564,200 564,200 SUPERVISOR PERSONAL SERVICES A1220.1 289,354 221,900 226,900 233,900 CONTRACTUAL EXPENSE A1220.4 2,675 3,350 3,350 3,350 TOTALS: 292,029 225,250 230,250 237,250 ACCOUNTING & FINANCE PERSONAL SERVICES A1310.1 383,002 405,000 415,400 415,400 EQUIPMENT A1310.2 248 100 100 100 CONTRACTUAL EXPENSE A1310.4 21,102 20,345 35,945 35,945 TOTALS: 404,352 425,445 451,445 451,445 IND. AUDITING & ACCOUNTING CONTRACTUAL EXPENSE A1320.4 89,000 95,750 93,000 93,000 TOTALS: 89,000 95,750 93,000 93,000 TAX COLLECTION PERSONAL SERVICES A1330.1 94,957 101,700 102,200 102,200 EQUIPMENT A1330.2 130 CONTRACTUAL EXPENSE A1330.4 16,160 18,670 18,550 18,550 TOTALS: 111,117 120,500 120,750 120,750 TOWN OF SOUTHOLD Page 2 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED October 22, 2013 Page 39 Southold Town Board Meeting ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ASSESSORS PERSONAL SERVICES A1355.1 337,557 357,850 386,140 382,140 EQUIPMENT A1355.2 707 2,350 800 800 CONTRACTUAL EXPENSE A1355.4 13,978 37,275 28,950 28,950 TOTALS: 352,242 397,475 415,890 411,890 TOWN CLERK PERSONAL SERVICES A1410.1 362,602 380,000 388,225 388,225 EQUIPMENT A1410.2 90 CONTRACTUAL EXPENSE A1410.4 18,450 22,240 22,240 22,240 - TOTALS: 381,141 402,240 410,465 410,465 TOWN ATTORNEY PERSONAL SERVICES A1420.1 352,383 364,000 370,700 370,700 EQUIPMENT A1420.2 564 CONTRACTUAL EXPENSE A1420.4 91,122 73,500 68,050 68,050 TOTALS: 444,069 437,500 438,750 438,750 ENGINEER PERSONAL SERVICES A1440.1 122,648 163,040 160,789 160,789 EQUIPMENT A1440.2 542 750 2,750 2,750 CONTRACTUAL EXPENSE A1440.4 5,808 6,624 17,450 17,450 TOTALS: 128,999 170,414 180,989 180,989 RECORDS MANAGEMENT PERSONAL SERVICES A1460.1 79,863 92,900 94,400 94,400 EQUIPMENT A1460.2 14,000 17,200 CONTRACTUAL EXPENSE A1460.4 1,047 11,674 11,674 11,674 - TOTALS: 80,910 104,574 120,074 123,274 PUBLIC WORKS ADMINISTRATION PERSONAL SERVICES A1490.1 63,031 147,100 173,700 173,700 CONTRACTUAL EXPENSE A1490.4 455 500 500 500 TOTALS: 63,486 147,600 174,200 174,200 TOWN OF SOUTHOLD Page 3 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 BUILDINGS AND GROUNDS PERSONAL SERVICES A1620.1 817,663 779,250 797,800 797,800 EQUIPMENT A1620.2 90,714 85,511 36,550 36,550 October 22, 2013 Page 40 Southold Town Board Meeting CONTRACTUAL EXPENSE A1620.4 502,043 574,483 569,500 569,500 TOTALS: 1,410,419 1,439,244 1,403,850 1,403,850 CENTRAL GARAGE EQUIPMENT A1640.2 22,004 CONTRACTUAL EXPENSE A1640.4 16,457 19,800 20,500 20,500 TOTALS: 38,461 19,800 20,500 20,500 CENTRAL COPYING & MAILING EQUIPMENT A1670.2 52,909 58,400 60,000 60,000 CONTRACTUAL EXPENSE A1670.4 33,892 44,640 46,150 46,150 TOTALS: 86,801 103,040 106,150 106,150 CENTRAL DATA PROCESSING PERSONAL SERVICES A1680.1 194,275 197,800 205,000 202,500 EQUIPMENT A1680.2 18,188 7,940 8,000 8,000 CONTRACTUAL EXPENSE A1680.4 296,655 323,891 293,500 293,500 TOTALS: 509,117 529,631 506,500 504,000 LAND MANAGEMENT COORDINATION PERSONAL SERVICES A1989.1 97,541 100,000 102,000 102,000 EQUIPMENT A1989.2 38,145 4,400 6,000 12,200 CONTRACTUAL EXPENSE A1989.4 556 1,690 1,390 1,390 TOTALS: 136,242 106,090 109,390 115,590 SPECIAL ITEMS MUNICIPAL ASSC DUES A1920.4 1,650 1,650 1,650 1,650 MTA PAYROLL TAX A1980.4 45,293 80,500 90,000 90,000 CONTINGENT A1990.4 99,267 356,500 363,000 TOTAL: 46,943 181,417 448,150 454,650 TOTAL GENERAL GOVT SUPPORT 5,335,765 5,852,998 6,266,978 6,283,378 TOWN OF SOUTHOLD Page 4 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 PUBLIC SAFETY PUBLIC SAFETY COMMUNS SYS PERSONAL SERVICES A3020.1 809,802 833,200 871,000 871,000 EQUIPMENT A3020.2 62,940 112,935 70,000 70,000 CONTRACTUAL EXPENSE A3020.4 24,004 49,126 50,500 50,500 TOTALS: 896,746 995,261 991,500 991,500 October 22, 2013 Page 41 Southold Town Board Meeting POLICE PERSONAL SERVICES A3120.1 6,563,264 7,563,000 7,627,800 7,627,800 EQUIPMENT A3120.2 159,446 298,771 266,575 266,575 CONTRACTUAL EXPENSE A3120.4 419,973 433,456 433,635 433,635 TOTALS: 7,142,683 8,295,226 8,328,010 8,328,010 BAY CONSTABLE PERSONAL SERVICES A3130.1 290,900 230,600 248,000 248,000 EQUIPMENT A3130.2 34,065 43,755 47,200 47,200 CONTRACTUAL EXPENSE A3130.4 81,322 83,795 77,650 77,650 TOTALS: 406,288 358,150 372,850 372,850 JUVENILE AID BUREAU CONTRACTUAL EXPENSE A3157.4 2,720 6,570 5,750 5,750 TOTALS: 2,720 6,570 5,750 5,750 TRAFFIC CONTROL EQUIPMENT A3310.2 CONTRACTUAL EXPENSE A3310.4 10,323 16,350 16,350 16,350 TOTALS: 10,323 16,350 16,350 16,350 FIRE FIGHTING CONTRACTUAL EXPENSE A3410.4 77 150 150 150 TOTALS: 77 150 150 150 TOWN OF SOUTHOLD Page 5 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 CONTROL OF DOGS CONTRACTUAL EXPENSE A3510.4 208,588 214,845 217,484 217,484 TOTALS: 208,588 214,845 217,484 217,484 EXAMINING BOARDS PERSONAL SERVICES A3610.1 6,916 9,300 9,300 9,300 CONTRACTUAL EXPENSE A3610.4 5,950 8,175 9,075 9,075 - TOTALS: 12,866 17,475 18,375 18,375 EMERGENCY PREPAREDNESS PERSONAL SERVICES A3640.1 October 22, 2013 Page 42 Southold Town Board Meeting EQUIPMENT A3640.2 CONTRACTUAL EXPENSE A3640.4 159 1,900 1,600 1,600 TOTALS: 159 1,900 1,600 1,600 TOTAL PUBLIC SAFETY 8,680,449 9,905,927 9,952,069 9,952,069 TOWN OF SOUTHOLD Page 6 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 PUBLIC HEALTH CONTRACTUAL EXPENSE A4010.4 800 1,800 1,800 1,800 TOTALS: 800 1,800 1,800 1,800 FAMILY COUNSELING CONTRACTUAL EXPENSE A4210.4 33,000 33,000 33,000 33,000 TOTALS: 33,000 33,000 33,000 33,000 TOTAL PUBLIC HEALTH 33,800 34,800 34,800 34,800 TRANSPORTATION SUPERINTENDENT OF HIGHWAYS PERSONAL SERVICES A5010.1 298,234 312,300 318,700 316,700 TOTALS: 298,234 312,300 318,700 316,700 STREET LIGHTING PERSONAL SERVICES A5182.1 57,223 66,300 67,600 67,600 EQUIPMENT A5182.2 3,000 2,500 2,500 CONTRACTUAL EXPENSE A5182.4 118,246 128,800 130,800 130,800 TOTALS: 175,469 198,100 200,900 200,900 OFF STREET PARKING CONTRACTUAL EXPENSE A5650.4 414 11,500 448 448 - TOTALS: 414 11,500 448 448 TOTAL TRANSPORTATION 474,116 521,900 520,048 518,048 TOWN OF SOUTHOLD Page 7 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ECONOMIC ASSISTANCE & OPPORTUNITY October 22, 2013 Page 43 Southold Town Board Meeting PUBLICITY CONTRACTUAL EXPENSE A6410.4 30,000 30,000 40,000 40,000 TOTALS: 30,000 30,000 40,000 40,000 PROGRAMS FOR THE AGING PERSONAL SERVICES A6772.1 948,272 1,010,300 1,027,600 1,027,600 EQUIPMENT A6772.2 1,889 3,715 1,950 1,950 CONTRACTUAL EXPENSE A6772.4 249,099 297,855 306,900 306,900 TOTALS: 1,199,259 1,311,870 1,336,450 1,336,450 TOTAL ECONOMIC ASSIST/OPPORT 1,229,259 1,341,870 1,376,450 1,376,450 TOWN OF SOUTHOLD Page 8 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 CULTURE 6 RECREATION RECREATION PERSONAL SERVICES A7020.1 79,438 84,000 86,700 86,700 EQUIPMENT A7020.2 CONTRACTUAL EXPENSE A7020.4 84,651 94,660 99,710 100,010 TOTALS: 164,089 178,660 186,410 186,710 BEACHES (RECREATION) PERSONAL SERVICES A7180.1 90,564 98,150 99,650 99,650 CONTRACTUAL EXPENSE A7180.4 6,141 7,900 7,900 7,900 TOTALS: 96,705 106,050 107,550 107,550 YOUTH PROGRAM CONTRACTUAL EXPENSE A7310.4 576 6,000 6,000 6,000 TOTALS 576 6,000 6,000 6,000 HISTORIAN PERSONAL SERVICES A7510.1 18,387 18,800 18,800 18,800 CONTRACTUAL EXPENSE A7510.4 1,400 1,400 1,400 TOTALS: 18,387 20,200 20,200 20,200 LANDMARK PRESERVATION COMMISSION PERSONAL SERVICES A7520.1 5,402 5,500 6,500 6,500 CONTRACTUAL EXPENSE A7520.4 1,750 1,750 1,750 TOTALS: 5,402 7,250 8,250 8,250 October 22, 2013 Page 44 Southold Town Board Meeting CELEBRATIONS CONTRACTUAL EXPENSE A7550.4 826 1,000 1,000 1,000 TOTALS: 826 1,000 1,000 1,000 TOTAL CULTURE & RECREATION 285,986 319,160 329,410 329,710 TOWN OF SOUTHOLD Page 9 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 TRUSTEES PERSONAL SERVICES A8090.1 187,317 194,520 200,600 200,600 EQUIPMENT A8090.2 284 1,000 2,000 2,000 CONTRACTUAL EXPENSE A8090.4 21,864 36,000 62,150 62,150 TOTALS: 209,465 231,370 264,750 264,750 TREE COMMITTEE PERSONAL SERVICES A8560.1 1,334 2,000 2,000 2,000 CONTRACTUAL EXPENSE A8560.4 5,189 5,925 5,925 5,925 TOTALS: 6,523 7,925 7,925 7,925 COMMUNITY DEVELOPMENT PERSONAL SERVICES A8660.1 176,016 160,825 80,300 80,300 EQUIPMENT A8660.2 CONTRACTUAL EXPENSE A8660.4 322 1,600 TOTALS: 176,338 162,425 80,300 80,300 LAND PRESERVATION EQUIPMENT A8710.2 689 CONTRACTUAL EXPENSE A8710.4 1,140 6,360 6,360 6,360 TOTALS: 1,829 6,360 6,360 6,360 FISH & GAME CONTRACTUAL EXPENSE A8720.4 7,500 10,000 10,000 10,000 TOTALS: 7,500 10,000 10,000 10,000 CEMETERIES CONTRACTUAL EXPENSE A8810.4 6 6 6 6 TOTALS: 6 6 6 6 TOWN OF SOUTHOLD Page 10 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 October 22, 2013 Page 45 Southold Town Board Meeting SHELLFISH CONTRACTUAL EXPENSE A8830.4 20,000 20,000 20,000 20,000 TOTALS: 20,000 20,000 20,000 20,000 TOTAL HOME &COMMUNITY SERVICES 421,661 438,086 389,341 389,341 TOWN OF SOUTHOLD Page 11 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 EMPLOYEE BENEFITS NYS RETIREMENT A9010.8 1,132,807 1,314,000 1,410,000 1,410,000 POLICE RETIREMENT A9015.8 1,236,300 1,580,000 1,750,000 1,750,000 SOCIAL SECURITY A9030.8 913,632 1,068,875 1,100,000 1,100,000 WORKER'S COMPENSON A9040.8 227,856 250,800 275,000 275,000 UNEMPLOYMENT INSUR A9050.8 24,444 31,000 35,000 35,000 CSEA BENEFIT FUND A9055.8 291,079 307,900 322,000 322,000 HOSPITAL & MED INS. A9060.8 1,360,257 1,642,100 3,648,000 3,648,000 MEDICAL PLAN BUYOUT A9089.8 29,105 47,915 50,000 50,000 TOTAL EMPLOYEE BENEFITS: 5,215,480 6,242,590 8,590,000 8,590,000 DEBT SERVICE DEBT SERVICE - PRINCIPAL SERIAL BONDS A9710.6 651,300 503,400 513,400 513,400 BOND ANTICPTION NTS A9730.6 205,000 152,000 122,900 122,900 TOTAL DEBT SERVICE PRINCIPAL 856,300 655,400 636,300 636,300 DEBT SERVICE - INTEREST SERIAL BONDS A9710.7 194,739 172,200 158,600 158,600 BOND ANTICPTION NTS A9730.7 3,376 1,450 1,500 1,500 TOTAL DEBT SERVICE INTEREST 198,115 173,650 160,100 160,100 OTHER USES TRANSFERS OTHR FNDS A9901.9 2,333,593 3,273,302 850,260 850,260 TOTAL OTHER USES 2,333,593 3,273,302 850,260 850,260 TOTAL APPROPRIATIONS: 25,064,523 28,736,083 29,105,756 29,120,456 TOWN OF SOUTHOLD Page 12 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED October 22, 2013 Page 46 Southold Town Board Meeting ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 GENERAL FUND WHOLE TOWN ***REVENUES*** OTHER TAX ITEMS PMTS IN LIEU OF RE TXS A1081 32,526 32,000 33,000 33,000 INT & PENALTIES RE TXS A1090 54,581 55,000 55,000 55,000 SALES TAX A1110 885,473 885,473 885,473 885,473 TOTALS: 972,579 972,473 973,473 973,473 DEPARTMENTAL INCOME DATA PROCESS FEES A1230 4,050 4,700 4,500 4,500 CLERK FEES A1255 8,248 5,800 5,100 5,100 HISTORICAL RESEARCH A1289 781 800 2,800 2,800 AGING PARTCPNT INC A1840 193,418 218,400 205,200 205,200 POLICE DEPT FEES A1520 7,147 5,500 6,500 6,500 DEMO OF UNSAFE BLDG A1570 6,206 OTHR PUB SAFETY INC A1589 2,309 RECREATION FEES A2001 100,705 98,000 100,000 100,000 SPECL RECREAT FAC. A2025 2,000 31,750 5,500 5,500 ALARM FEES A2116 40,510 30,000 27,000 27,000 TOTALS: 365,375 394,950 356,600 356,600 SRVCS OTHR GOVT'S A2210 194,946 168,511 190,827 190,827 MEDICR PT D REIMB A2700 16,513 12,000 12,000 12,000 CNTY AGING GRANTS A2750 70,568 274,126 276,742 276,742 TOTALS: 282,027 454,637 479,569 479,569 USE OF MONEY & PROPERTY INTEREST & EARNINGS A2401 54,720 65,000 55,000 55,000 PROPERTY RENTAL A2410 197,815 195,000 195,000 195,000 TOTALS: 252,534 260,000 250,000 250,000 TOWN OF SOUTHOLD Page 13 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 LICENSES & PERMITS BINGO LICENSES A2540 653 230 210 210 DOG LICENSES A2544 8,776 7,750 7,750 7,750 PERMITS A2590 243,373 290,760 310,760 310,760 October 22, 2013 Page 47 Southold Town Board Meeting TOTALS: 252,802 298,740 318,720 318,720 FINES & FRFTURES FINES & FRFTS BAIL A2610 171,188 185,000 185,000 185,000 FRFTRE OF DEPOSITS A2620 730 500 500 500 DIST ATTY FRFTRES A2626 TOTALS: 171,918 185,500 185,500 185,500 SALES OF PROPERTY, LOSS COMPENSAT. SALE OF SCRAP A2650 6,134 2,500 2,500 2,500 MINOR SALES, OTHER A2655 966 125 125 125 INSRANCE RECOVERIES A2680 128,517 50,000 75,000 75,000 TOTALS: 135,617 52,625 77,625 77,625 MISCELLANEOUS RFND PRR YR EXPEND. A2701 4,942 1,000 1,000 1,000 GIFTS AND DONATIONS A2705 52,250 18,275 7,300 7,300 OTHER UNCLASSIFIED A2770 1,303 250 250 250 TOTALS: 58,496 19,525 8,550 8,550 STATE AID MORTGAGE TAX A3005 989,154 975,000 1,000,000 1,000,000 MISCELLANEOUS A3089 23,912 MARCHISELLI FUNDING A3597 PROGRAMS FOR AGING A3772 72,769 YOUTH PROJECTS A3820 19,376 19,376 12,500 12,500 SEMO AID A3960 2,989 TOTALS: 1,108,200 994,376 1,012,500 1,012,500 TOWN OF SOUTHOLD Page 14 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 FEDERAL AID DCJS COPS GRANT A4389 9,985 9,150 2,500 2,500 TEA-21 TRNSPRT AID A4597 3,197 99,200 PRGRMS FOR AGING A4772 121,591 FEMA AID A4960 101,271 PMP OUT BOAT GRNTS A4997 7,650 10,000 5,000 5,000 TOTALS: 243,694 118,350 7,500 7,500 TOTAL ESTIMATED REVENUES 3,843,242 3,751,176 3,670,037 3,670,037 APPROPRIATED FUND BALANCE 2,769,155 2,400,000 2,400,000 October 22, 2013 Page 48 Southold Town Board Meeting TOWN OF SOUTHOLD Page 15 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 GENERAL FUND PART TOWN ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPORT TOWN ATTORNEY, C.E. B1420.4 35,458 60,000 50,000 50,000 TOTALS: 35,458 60,000 50,000 50,000 MTA PAYROLL TAX B1980.4 4,032 5,300 5,300 5,300 CONTINGENT B1990.4 55,000 50,000 50,000 TOTALS: 4,032 60,300 55,300 55,300 TOTAL GENERAL GOVERNMENT SUPPORT 39,490 120,300 105,300 105,300 PUBLIC SAFETY SAFETY INSPECTION PERSONAL SERVICES B3620.1 544,508 548,500 588,600 588,600 EQUIPMENT B3620.2 362 CONTRACTUAL EXPENSE 83620.4 12,855 20,151 21,720 21,720 TOTALS: 557,364 569,013 610,320 610,320 ARCHITECURAL REVIEW BOARD PERSONAL SERVICES B3989.1 1,201 1,300 1,300 1,300 CONTRACTUAL EXPENSE B3989.4 50 50 50 TOTALS: 1,201 1,350 1,350 1,350 TOTAL PUBLIC SAFETY 558,564 570,363 611,670 611,670 TOWN OF SOUTHOLD Page 16 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 PLANNING & ZONING ZONING PERSONAL SERVICES B8010.1 150,088 156,400 158,700 159,900 EQUIPMENT B8010.2 600 400 400 October 22, 2013 Page 49 Southold Town Board Meeting CONTRACTUAL EXPENSE B8010.4 15,091 23,550 21,550 21,550 TOTALS: 165,180 180,550 180,650 181,850 PLANNING PERSONAL SERVICES B8020.1 480,995 497,900 511,400 512,700 EQUIPMENT B8020.2 1,156 CONTRACTUAL EXPENSE B8020.4 21,294 112,708 112,714 114,614 TOTALS: 503,445 610,608 624,114 627,314 TOTAL PLANNING & ZONING 668,625 791,158 804,764 809,164 EMPLOYEE BENEFITS NYS RETIREMENT B9010.8 167,082 194,000 190,000 190,000 SOCIAL SECURITY B9030.8 91,010 93,000 100,000 100,000 WORKERS COMPNSTION B9040.8 11,548 12,800 15,000 15,000 UNEMPLOYMENT BNFTS B9050.8 21,000 CSEA BENEFIT FUND B9055.8 28,732 30,500 33,500 33,500 MEDICAL INSURANCE B9060.8 272,000 272,000 MEDICAL PLAN BUYOUT B9089.8 25,225 31,145 20,250 20,250 TOTAL EMPLOYEE BENEFITS 323,596 382,445 630,750 630,750 OTHER USES INTERFUND TRANSFERS B9901.9 308,659 365,626 15,000 15,000 TOTAL OTHER USES 308,659 365,626 15,000 15,000 TOTAL APPROPRIATIONS 1,898,934 2,229,892 2,167,484 2,171,884 TOWN OF SOUTHOLD Page 17 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 GENERAL FUND PART TOWN ***REVENUES*** OTHER TAX ITEMS PMTS IN LIEU RE TXS B1081 897 1,100 1,350 1,350 INT & PNLTS RE TXS B1090 47 40 40 40 FRANCHISES B1170 530,485 501,000 525,000 525,000 TOTALS: 531,429 502,140 526,390 526,390 DEPARTMENTAL INCOME CLERK FEES B1255 8,867 8,000 8,000 8,000 BUILD INSPCTR FEES B1560 462,193 450,000 475,000 475,000 HEALTH FEES B1601 13,690 13,150 13,150 13,150 October 22, 2013 Page 50 Southold Town Board Meeting ZONING FEES B2110 74,900 61,500 61,500 61,500 PLANNING BOARD FEES B2115 62,215 102,000 89,500 89,500 TOTALS: 621,864 634,650 647,150 647,150 USE OF MONEY & PROPERTY INTEREST & EARNINGS B2401 3,403 2,500 2,500 2,500 TOTALS: 3,403 2,500 2,500 2,500 LICENSES & PERMITS PERMITS B2590 6,000 11,600 11,200 11,200 TOTALS: 6,000 11,600 11,200 11,200 TOWN OF SOUTHOLD Page 18 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 SALES OF PROPERTY, LOSS COMPENSAT. MINOR SALES, OTHER B2655 TOTALS: STATE AID STATE REV SHARING B3001 88,328 85,000 85,000 85,000 DEPT OF STATE GRNT B3089 71,519 30,000 30,000 30,000 TOTALS: 159,847 115,000 115,000 115,000 TOTAL REVENUES 1,322,543 1,265,890 1,302,240 1,302,240 APPROPRIATED FUND BALANCE 99,313 200,000 200,000 TOTALS: 99,313 200,000 200,000 TOWN OF SOUTHOLD Page 19 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 HIGHWAY FUND PART TOWN ***APPROPRIATIONS*** SPECIAL ITEMS October 22, 2013 Page 51 Southold Town Board Meeting MTA PAYROLL TAX DB1980.4 6,576 8,200 8,200 8,200 TOTALS: 6,576 8,200 8,200 8,200 GENERAL REPAIRS PERSONAL SERVICES DB5110.1 1,534,556 1,499,934 1,517,300 1,517,300 CONTRACTUAL EXP DB5110.4 689,788 559,263 434,300 434,300 TOTALS: 2,224,344 2,059,197 1,951,600 1,951,600 CONSOLIDATED HIGHWAY PROGRAM CAPITAL OUTLAY DB5112.2 326,609 422,950 421,100 421,100 TOTALS: 326,609 422,950 421,100 421,100 MACHINERY PERSONAL SERVICES DB5130.1 278,384 299,000 363,900 363,900 EQUIPMENT DB5130.2 15,440 56,266 88,500 118,500 CONTRACTUAL EXPENSE DB5130.4 129,258 143,500 168,000 168,000 TOTALS: 423,083 498,766 620,400 650,400 BRUSH & WEEDS/MISCELLANEOUS PERSONAL SERVICES DB5140.1 112,615 118,180 114,000 114,000 EQUIPMENT DB5140.2 1,283 250 250 250 CONTRACTUAL EXPENSE DB5140.4 50,567 68,670 68,150 68,150 TOTALS: 164,465 187,100 182,400 182,400 SNOW REMOVAL PERSONAL SERVICES DB5142.1 49,859 213,895 209,000 209,000 EQUIPMENT DB5142.2 48,548 20,000 20,000 CONTRACTUAL EXPENSE DB5142.4 70,391 168,750 162,500 162,500 TOTALS: 120,250 431,193 391,500 391,500 TOWN OF SOUTHOLD Page 20 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 EMPLOYEE BENEFITS NYS RETIREMENT DB9010.8 369,541 430,000 448,000 448,000 SOCIAL SECURITY DB9030.8 149,075 168,000 169,000 169,000 WORKER'S COMP DB9040.8 152,953 168,300 168,300 168,300 CSEA BENEFIT FUND DB9055.8 58,681 62,200 73,400 73,400 MEDICAL INSURANCE DB9060.8 991,000 991,000 TOTALS: 730,251 828,500 1,849,700 1,849,700 October 22, 2013 Page 52 Southold Town Board Meeting DEBT SERVICE PRINCIPAL BOND ANTCPTN NOTES DB9730.6 117,977 72,000 50,000 50,000 SERIAL BONDS DB9710.6 155,000 85,000 70,000 70,000 TOTALS: 272,977 157,000 120,000 120,000 DEBT SERVICE INTEREST BOND ANTCPTN NOTES DB9730.7 2,406 2,400 800 800 SERIAL BONDS DB9710.7 30,357 25,500 24,100 24,100 TOTALS: 32,764 27,900 24,900 24,900 OTHER USES TRANS TO OTHR FUND DB9901.9 976,717 1,239,747 TOTALS: 976,717 1,239,747 TOTAL APPROPRIATIONS 5,278,035 5,860,553 5,569,800 5,599,800 TOWN OF SOUTHOLD Page 21 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 HIGHWAY FUND PART TOWN ***REVENUES*** OTHER TAX ITEMS PMTS LIEU OF RE TXS DB1081 7,264 7,200 7,600 7,600 INT & PENLTS RE TAX DB1090 305 250 100 100 TOTALS: 7,568 7,450 7,700 7,700 USE OF MONEY & PROPERTY INTRST & EARNINGS DB2401 11,959 9,500 9,500 9,500 TOTALS: 11,959 9,500 9,500 9,500 MISCELLANEOUS PERMITS DB2590 12,322 10,000 10,000 10,000 SALE OF SCRAP DB2650 2,000 2,000 INSRNCE RECOVERIES DB2680 REFNDS PRIOR YR EXP DB2701 3,399 MISCELLANEOUS DB2770 TOTALS: 15,721 10,000 12,000 12,000 STATE AID CONSOLDTD HGHWY AID DB3501 326,609 422,950 421,100 421,100 EMERG MANAGE AID DB3960 11,669 October 22, 2013 Page 53 Southold Town Board Meeting TOTALS: 338,278 422,950 421,100 421,100 FEDERAL AID EMERG MANAGE AID DB4960 463,710 7,472 TOTALS: 463,710 7,472 OTHER SOURCES INTERFUND TRANSFERS 70,000 TOTALS: 70,000 TOTAL REVENUES 837,236 527,372 450,300 450,300 TOWN OF SOUTHOLD Page 22 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 APPROPRIATED FUND BALANCE 400,364 500,000 500,000 TOTALS: 400,364 500,000 500,000 TOWN OF SOUTHOLD Page 23 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 COMMUNITY DEVELOPMENT FUND ***APPROPRIATIONS*** ADMINISTRATION 9,472 9,285 9,285 9,285 CAPITAL IMPROVMENT PROJECTS 46,567 53,322 53,322 HUMAN SERVICE ALLOCATIONS 15,000 15,000 22,243 22,243 OTHER HOUSING ACTIVITIES 10,000 5,000 5,000 TOTALS: 24,472 80,852 89,850 89,850 ***REVENUES*** COMM DEVEL GRANT CD2743 24,472 80,852 89,850 89,850 October 22, 2013 Page 54 Southold Town Board Meeting TOTAL REVENUES: 24,472 80,852 89,850 89,850 APPROPRIATED FUND BALANCE 652 TOTALS: 652 TOWN OF SOUTHOLD Page 24 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 RISK RETENTION FUND ***APPROPRIATIONS*** INSURANCE CS1910 338,460 521,000 521,000 521,000 TOTAL APPROPRIATIONS: 338,460 521,000 521,000 521,000 ***REVENUES*** INTERFUND TRANSFRS CS5031 250,279 521,000 521,000 521,000 TOTAL ESTIMATED REVENUES 252,936 521,000 521,000 521,000 TOWN OF SOUTHOLD Page 25 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 COMMUNITY PRESERVATION FUND ***APPROPRIATIONS*** INDEPENDANT AUDIT & ACCT 10,000 7,000 7,000 7,000 SITE DEVELOPMENT 17,899 89,902 79,342 79,342 MIA PAYROLL TAX 698 875 875 875 LEGAL COUNSEL 9,421 50,000 50,000 50,000 APPRAISALS 7,900 20,000 20,000 20,000 LAND ACQUISTIONS 12,799 3,350,271 2,471,948 2,355,948 LAND PRESERVATION, P.S. 187,290 191,900 195,935 195,935 STEWARDSHIP, CAPITAL OUTLAY 100,629 192,350 202,000 318,000 SOCIAL SECURITY BENEFITS 15,528 18,400 19,200 19,200 SERIAL BOND PRINCIPAL 1,177,700 1,282,300 1,297,300 1,297,300 SERIAL BOND INTEREST 1,149,814 1,095,141 1,051,900 1,051,900 October 22, 2013 Page 55 Southold Town Board Meeting TOTALS: 2,689,679 6,298,139 5,395,500 5,395,500 ***REVENUES*** 2% LAND TRANSFER TAXES 3,842,768 3,600,000 3,888,000 3,888,000 INTEREST & EARNINGS 7,890 5,000 7,500 7,500 GIFTS & DONATIONS STATE AID 466,060 311,000 50,000 50,000 FEDERAL AID 43,473 TOTALS: 4,360,190 3,916,000 3,945,500 3,945,500 APPROPRIATED FUND BALANCE 2,382,139 1,450,000 1,450,000 TOWN OF SOUTHOLD Page 26 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 EMPLOYEES HEALTH PLAN ***APPROPRIATIONS*** INSURANCE MS1910 425,587 495,272 MEDICARE RMBRSMNT MS1989 92,042 100,000 ADMINISTRATION MS8686 71,289 75,512 25,000 25,000 HOSPL & MED CLAIMS MS9060 3,944,732 4,080,000 575,000 575,000 TOTAL APPROPRIATIONS: 4,533,649 4,750,784 600,000 600,000 ***REVENUES*** INT & EARNINGS MS2401 5,546 6,000 INS RECOVERIES MS2680 217,078 MEDICARE PT D REIMB MS2700 63,833 55,000 RENDS PR YR EXP MS2701 1,466 RETIREE COBRA CONTR MS2709 163,533 194,148 FEDERAL AID MS4489 INTRFND TRNSFRS MS5031 3,650,998 4,345,636 TOTAL ESTIMATED REVENUES 4,102,454 4,600,784 October 22, 2013 Page 56 Southold Town Board Meeting APPROPRIATED FUND BALANCE 150,000 600,000 600,000 TOWN OF SOUTHOLD Page 27 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 E-W FIRE PROTECTION DISTRICT ***APPROPRIATIONS*** FIRE FIGHTING CONTRACTUAL EXP SF3410.4 738,960 739,253 778,384 778,384 TOTALS: 738,960 739,253 778,384 778,384 OTHER USES INTERFUND LN INTER SF9795.7 100 100 100 TOTALS: 100 100 100 TOTAL APPROPRIATIONS 738,960 739,353 778,484 778,484 ***REVENUES*** OTHER TAX ITEMS INT & PENTS RE TAX SF1090 15 TOTALS: 15 USE OF MONEY & PROPERTY INTRST & EARNINGS SF2401 773 500 500 500 TOTALS: 773 500 500 500 TOTAL REVENUES 788 500 500 500 APPROPRIATED FUND BALANCE 7,000 6,800 6,800 TOTALS: 7,000 6,800 6,800 TOWN OF SOUTHOLD Page 28 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET October 22, 2013 Page 57 Southold Town Board Meeting 2012 2013 2014 2014 2014 FISHERS ISLAND FERRY DISTRICT ***APPROPRIATIONS*** GENERAL GOVERNMENT SUPPPORT ACCOUNTING, C.E. SM1310.4 90,863 25,000 30,000 30,000 LEGAL FEES, C.E. SM1420.4 62,248 60,000 50,000 50,000 INSURANCE, C.E. SM1910.4 97,556 75,629 77,969 77,969 INSRE CLAIMS, C.E. SM1930.4 3,468 5,000 4,000 4,000 PROPERTY TXS, C.E. SM1950.4 48,799 49,820 50,000 50,000 MTA PAYROLL TAX SM1980.4 1,777 4,291 4,300 4,300 TOTALS: 304,711 219,740 216,269 216,269 TRANSPORTATION ELIZABETH APRT, CE SM5610.4 20,169 30,000 30,000 30,000 DOCK REPAIRS, CPTL SM5909.2 89,838 74,000 98,000 98,000 FERRY OPRTNS, P.S. SM5710.1 1,249,168 1,262,119 1,262,119 1,262,119 FERRY OPRTNS, EQUIP SM5710.2 223,939 258,300 325,000 325,000 FERRY OPRTNS, C.E. SM5710.4 673,969 654,550 697,000 697,000 OFFICE EXPENSE,C.E. SM5711.4 13,008 12,000 14,000 14,000 COMMISSIONER FEES SM5712.4 7,750 7,500 7,500 7,500 US MAIL, C.E. SM5713.4 9,100 9,000 9,000 9,000 TOTALS 2,286,941 2,307,469 2,442,619 2,442,619 MISCELLANEOUS THEATER, C.E. SM7155.4 10,465 10,000 9,000 9,000 TOTALS 10,465 10,000 9,000 9,000 EMPLOYEE BENEFITS NYS RETIREMENT SM9010.8 158,354 206,000 206,000 206,000 SOCIAL SECURITY SM9030.8 93,738 96,552 96,552 96,552 UNEMPLOYMENT INS SM9050.8 10,956 6,630 5,000 5,000 MEDICAL INSURANCE SM9060.8 184,787 200,000 200,000 200,000 TOTALS: 447,835 509,182 507,552 507,552 TOWN OF SOUTHOLD Page 29 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 DEBT SERVICE SERIAL BOND PRINC SM9710.6 175,000 175,000 175,000 175,000 SERIAL BOND INTRST SM9710.7 71,950 71,060 71,000 71,000 BAN PRINCIPAL SM9730.6 100,000 100,000 100,000 100,000 BAN INTEREST SM9730.7 4,742 5,500 5,500 5,500 October 22, 2013 Page 58 Southold Town Board Meeting TOTALS: 351,692 351,560 351,500 351,500 TOTAL APPROPRIATIONS 3,401,643 3,759,137 3,526,940 3,526,940 TOWN OF SOUTHOLD Page 30 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ***REVENUES*** TNT & PENTS RE TXS SM1090 15 FERRY OPERATIONS SM1760 2,495,999 2,567,391 2,635,481 2,635,481 CHARTERS SM1765 40,283 18,421 10,000 10,000 US MAIL SM1789 27,516 28,000 28,000 28,000 THEATER SM2089 11,276 10,547 11,000 11,000 SERVICE OTHR GOV'TS SM2210 74,817 68,809 68,809 68,809 INTEREST & EARNINGS SM2401 845 1,000 1,000 1,000 COMMISSIONS SM2450 REFUND PR YR EXP SM2701 9,248 OTH UNCLSSIFIED REV SM2770 2,020 NYS CAPITAL GRANT SM3097 FEDERAL CAPL GRANT SM4097 1,350 TOTAL REVENUES 2,663,370 2,694,168 2,754,290 2,754,290 APPROPRIATED FUND BALANCE 299,969 TOWN OF SOUTHOLD Page 31 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 SOUTHOLD SOLID WASTE DISTRICT ***APPROPRIATIONS*** TOWN ATTORNEY CONTRACTUAL EXPS SR1420.4 12,275 5,000 5,000 5,000 TOTALS: 12,275 5,000 5,000 5,000 ADMINISTRATION PERSONAL SERVICES SR1490.1 163,443 179,725 171,200 171,200 October 22, 2013 Page 59 Southold Town Board Meeting TOTALS: 163,443 179,725 171,200 171,200 SPECIAL ITEMS MTA PAYROLL TAX SR1980.4 3,482 3,600 3,700 3,700 TOTALS: 3,482 3,600 3,700 3,700 REFUSE & GARBAGE PERSONAL SERVICES SR8160.1 890,711 866,575 902,500 902,500 EQUIPMENT SR8160.2 340 3,600 10,200 10,200 CONTRACTUAL EXP SR8160.4 1,807,311 1,964,150 2,075,075 2,075,075 TOTALS: 2,698,362 2,834,325 2,987,775 2,987,775 EMPLOYEE BENEFITS NYS RETIREMENT SR9010.8 179,255 210,000 205,000 205,000 SOCIAL SECURITY SR9030.8 79,650 80,100 82,500 82,500 WORKERS COMPEN SR9040.8 71,422 85,600 85,600 85,600 CSEA BENEFIT FUND SR9055.8 28,354 29,200 29,800 29,800 MEDICAL INSURANCE SR9060.8 274,000 274,000 TOTALS: 358,681 404,900 676,900 676,900 TOWN OF SOUTHOLD Page 32 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 DEBT SERVICE - PRINCIPAL SERIAL BONDS SR9710.6 487,900 508,300 513,300 513,300 BOND ANTCPTN NOTES SR9730.6 150,000 15,000 TOTALS: 637,900 523,300 513,300 513,300 DEBT SERVICE - INTEREST SERIAL BONDS SR9710.7 180,709 171,100 156,100 156,100 BOND ANTCPTN NOTE SR9730.7 1,218 150 TAX ANTCPTN NOTES SR9760.7 TOTALS: 181,926 171,250 156,100 156,100 OTHER USES TRANS TO OTHR FUNDS SR9901.9 301,680 347,876 15,000 15,000 TOTALS: 301,680 347,876 15,000 15,000 TOTAL APPROPRIATIONS 4,357,750 4,469,976 4,528,975 4,528,975 October 22, 2013 Page 60 Southold Town Board Meeting TOWN OF SOUTHOLD Page 33 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 SOUTHOLD SOLID WASTE DISTRICT ***REVENUES*** OTHER TAX ITEMS TNT & PENLTS RE TXS SR1090 37 40 40 TOTALS: 37 40 40 DEPARTMENTAL INCOME GARBAGE DISPL CHRGS SR2130 1,929,378 1,700,500 1,860,800 1,860,800 PERMITS SR2590 170,377 144,000 146,000 146,000 TOTALS: 2,099,755 1,844,500 2,006,800 2,006,800 USE OF MONEY & PROPERTY INTRST & EARNINGS SR2401 4,229 5,000 5,000 5,000 SALE SCRAP & EXCESS SR2650 319,377 390,000 300,000 300,000 TOTALS: 323,607 395,000 305,000 305,000 MISCELLANEOUS INSRNC RECOVERIES SR2680 2,108 REFUNDS PR YR EXP SR2701 657 TOTALS: 2,765 STATE AID RECYLING GRANT SR3089 25,000 25,000 25,000 TOTALS: 25,000 25,000 25,000 TOTAL REVENUES: 2,426,163 2,264,500 2,336,840 2,336,840 APPROPRIATED FUND BALANCE 98,200 78,365 78,365 TOTALS: 98,200 78,365 78,365 TOWN OF SOUTHOLD Page 34 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 October 22, 2013 Page 61 Southold Town Board Meeting SOUTHOLD WASTEWATER DISTRICT ***APPROPRIATIONS*** SEWAGE TREATMENT CONTRACTUAL EXPENSE SS18130.4 747 13,000 13,000 13,000 TOTALS: 747 13,000 13,000 13,000 SERIAL BONDS PRINCIPAL SS19710.6 2,100 INTEREST SS19710.7 37 TOTALS 2,137 BOND ANTICIPATION NOTES PRINCIPAL SS19730.6 110,000 110,000 110,000 110,000 INTEREST SS19730.7 3,247 3,300 2,200 2,200 TOTALS 113,247 113,300 112,200 112,200 TOTAL APPRORIATIONS: 116,130 126,300 125,200 125,200 TOWN OF SOUTHOLD Page 35 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ***REVENUES*** OTHER TAX ITEMS INTEREST ON RE TXS SS11090 2 TOTALS: 2 DEPARTMENTAL INCOME DISPOSAL CHARGES SS12130 965 TOTALS: 965 USE OF MONEY & PROPERTY INTRST & EARNINGS SS12401 559 SALE SCRAP/EXCESS SS12650 TOTALS: 559 TOTAL REVENUES: 1,526 October 22, 2013 Page 62 Southold Town Board Meeting APPROPRIATED FUND BALANCE 20,000 20,000 20,000 TOTALS: 20,000 20,000 20,000 TOWN OF SOUTHOLD Page 36 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 FISHERS ISLAND SEWER DIST. ***APPROPRIATIONS*** ENGINEERING CONTRACTUAL EXP SS21440.4 4,500 TOTALS: 4,500 SANITARY SEWER CONTRACTUAL EXP SS28120.4 14,407 27,900 36,000 36,000 TOTALS: 14,407 27,900 36,000 36,000 SERIAL BONDS PRINCIPAL SS29710.6 6,000 6,000 6,000 6,000 INTEREST SS29710.7 4,010 4,100 4,000 4,000 TOTALS 10,010 10,100 10,000 10,000 TOTAL APPROPRIATIONS: 28,917 38,000 46,000 46,000 TOWN OF SOUTHOLD Page 37 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ***REVENUES*** DEPARTMENTAL INCOME UNPAID SEWER RNTS SS22129 4,843 2,421 DISPOSAL CHARGES SS22130 35,284 30,000 38,700 38,700 TOTALS: 40,127 32,421 38,700 38,700 October 22, 2013 Page 63 Southold Town Board Meeting USE OF MONEY INTST AND EARNINGS SS22401 125 50 TOTALS: 125 50 TOTAL REVENUES: 40,252 32,471 38,700 38,700 APPROPRIATED FUND BALANCE 5,529 7,300 7,300 TOTALS: 5,529 7,300 7,300 TOWN OF SOUTHOLD Page 38 2014 TOWN BUDGET PREVIOUS BUDGET AS SUPERVISOR'SPRELIMINARY ADOPTED ACTUAL AMENDED TENTATIVE BUDGET BUDGET 2012 2013 2014 2014 2014 ORIENT BY THE SEA ROAD IMP DIST ***APPROPRIATIONS*** TOWN ATTORNEY CONTRACTUAL EXPENSE DB11420.4 34 500 3,250 3,250 TOTALS: 34 500 3,250 3,250 DEBT SERVICE PRINCIPAL BAN PRINCIPAL DB19730.6 3,000 3,000 120 120 TOTALS: 3,000 3,000 120 120 DEBT SERVICE INTEREST BAN INTEREST DB19730.7 133 150 TOTALS: 133 150 TOTAL APPROPRIATIONS: 3,157 3,650 3,370 3,370 APPROPRIATED FUND BALANCE 650 650 650 TOTALS: 650 650 650 ? Vote Record -Resolution RES-2013-774 D Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr Voter 21 ? ? ? October 22, 2013 Page 64 Southold Town Board Meeting ? Defeated William P. Ruland Mover El ? ? ? ? Tabled Jill Doherty Seconder 0 ? ? ? ? Withdrawn Christopher Talbot Voter 0 ? ? ? ? Supervisor's Appt Louisa P. Evans Voter 0 ? ? ? ? Tax Receiver's Appt Scott A. Russell Voter 0 ? ? ? ? Rescinded ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-775 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. Town Attorney Lease Agreement W/Canon Financial Services, Inc./Copiers RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Acquisition Agreement Lease or Purchase, Cost Per Copy Non-Cancelable Rental Agreement, and Addendums between the Town of Southold and Canon Financial Services, Inc., in connection with the lease of five (5) Canon replacement copy machines, two of which are located at Town Hall and three are located at Town Hall Annex, at a total monthly cost of $1,875.00 for a period of forty-eight (48) months, subject to the approval of the Town Attorney. I Vote Record - Resolution RES-2013-775 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled - ? Withdrawn James Dinizio Jr Voter 0 ? ? ? ? Supervisor's Appt William P. Roland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter Rl ? ? ? ? Rescinded Christopher Talbot Seconder El ? ? ? ? Town Clerk's Appt Louisa P. Evans Mover 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter El ? ? ? ? No Action ? Lost 2013-776 CATEGORY.• Budget Modification DEPARTMENT: Highway Department October 22, 2013 Page 65 Southold Town Board Meeting 2013 Budget Modification - Highway Financial Impact: Highway modifications necessary to cover budget line(s) overages RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Highway Fund Part Town budget as follows: To: DB.5110.1.100.200 General Repairs Personal Services Full Time Employees Overtime Earnings $ 5,740.00 DB.5130.4.400.900 Machinery Contractual Expense Contracted Services Vehicle GPS 516.00 DB.5140.4.100.900 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Landscaping Materials 9,396.00 DB.5140.4.400.150 Brush & Weeds/Miscellaneous Contractual Expense Contracted Services Rubbish Disposal 47.00 TOTAL: $ 15,699.00 From: DB.5142.1.100.100 Snow Removal Personal Services Full Time Employees Regular Earnings $ 5,740.00 DB.5130.4.400.300 Machinery Contractual Expense Contracted Services Equipment Rentals 516.00 DB.5110.4.100.960 General Repairs Contractual Expense Supplies & Materials Drain Pipes/Rings/Covers 7,616.00 DB.5140.4.100.700 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Safety Gear 1,780.00 DB.5140.4.400.600 Brush & Weeds/Miscellaneous Contractual Expenses Contracted Services October 22, 2013 Page 66 Southold Town Board Meeting Office Equip Maint/Repair 47.00 TOTAL: $ 15,699.00 ? Vote Record - Resolution RES-2013-776 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr Voter 0 ? ? ? ? Withdrawn 13 Supervisor's Appt William P. Roland Voter 10 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter D ? ? ? ? Rescinded Christopher Talbot Mover 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-777 CATEGORY.• Close/Use Town Roads DEPARTMENT.• Town Clerk 2013 Crop Walk on Sunday, October 27, 2012 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Town Methodist and Presbyterian Churches to use the following roads for their Annual Crop Walk in Southold, on Sunday, October 27, 2013 from 1:00 PM to 3:00 PM: Wells Avenue, Pine Neck Road, Main Bayview Road, Main Road/Route 25, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ? Vote Record - Resolution RES-2013-777 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled ? Withdrawn James Dinizio Jr Mover 0 ? ? ? ? Supervisor's Appt William P. Ruland Voter 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Voter 13 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Tc wn Clerk's Appt Louisa P. Evans Seconder 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost October 22, 2013 Page 67 Southold Town Board Meeting 2013-778 CATEGORY. Employment - FIFE) DEPARTMENT: Accounting Increase Heather Stone Captain's Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that increases Heather Stone's Captain's ay rate effective June 25, 2013. ? Vote Record - Resolution RES-2013-778 0 Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr Voter 0 ? ? - ? ? Withdrawn El Supervisor's App[ William P. Roland Seconder 0 ? ? ? ? Tax Receiver's Appt Jill Doherty Mover 0 ? ? ? ? Rescinded Christopher Talbot Voter 0 ? ? ? ? Town Clerk's Appt Louisa P. Evans Voter 0 ? ? ? ? Supt Hgwys Appt Scott A. Russell Voter 0 ? ? ? ? No Action ? Lost 2013-779 CATEGORY: Employment - Town DEPARTMENT.' Accounting Hire PT Minibus Driver - Edward Coakley RESOLVED that the Town Board of the Town of Southold hereby appoints Edward Coakley to the position of a Part-Time Mini Bus Driver for the Human Resource Center, subject to pre-employment clearance requirements, effective October 24, 2013 at a rate of $16.93 per hour, not to exceed 17.5 hours per week. ? Vote Record - Resolution RES-2013-779 0 Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated James Dinizio Jr Voter 0 ? ? ? ? Tabled William P. Roland Mover 0 ? ? ? ? Withdrawn Jill Doherty Seconder 0 ? ? ? ? Supervisor's Appi Christopher Talbot Voter 0 ? ? ? ? Tax Receiver's Appt Louisa P. Evans Voter 0 ? ? ? ? Rescinded Scott A. Russell Voter 0 ? ? ? ? Town Clerk's Appt ? Supt Hgwys Appt October 22, 2013 Page 68 Southold Town Board Meeting ? No Action ? Lost Closing Comments SUPERVISOR RUSSELL: That concludes the business of the agenda. I would invite anybody that would like to come up now and speak on any issue? Mr. Tillman? ART TILLMAN: Yes, thank you. I have a couple of unrelated questions and comments. I take it the Southold Town has an employee assistance program? SUPERVISOR RUSSELL: Yes. MR. TILLMAN: Well, I want to commend you on that. That is just a wonderful thing. I had to take use of it once when I was on the job and I tell you the truth, I don't know what I would have done without the advice I got from that coordinator, so congratulations on that. Second comment regarding the re-use center, I go there frequently as do many other people, many less fortunate than I. in talking to Stan down there, who makes an excellent point, if we could have an inexpensive cover over that area to protect it from the rain, a lot of things could be saved and truly reused. I was down there last week and most libraries don't even have this, they had an English, I guess unabridged dictionary, I don't know what you call it, about that thick. It was a wonderful thing and I was thinking about grabbing it and I went over to pick it up and it was soaking wet. I mean this thing, god knows what it cost, but it was ruined by the moisture or the rain from the night before. So I would ask you to think about that, I think it would be a great public service. And also would save a lot of work, moving that stuff in and out every time it rains. There is a lot of time spent once it rains getting rid of that stuff. If it is good weather they will let it stay there. and thirdly, perhaps most important, here today are many of friends and acquaintances I have had over the years, employees of the CSEA. We all know the wonderful job they do, particularly in times of crisis, storms. I often go down to the nutrition center, I see how wonderfully they handle the old folks there. they really are a blessing to this town and they really don't make that much money. I don't understand why it is going on a year and they don't have a contract. I don't understand why some members of the town board will not sit down with a negotiator and be in on these hearings. Certainly you must have a greater feeling for what you do, in Southold Town I understand this agency Zuckerman... SUPERVISOR RUSSELL: Zuckerman is the labor attorney for the town. MR. TILLMAN: Now he is an out of town resident, right? SUPERVISOR RUSSELL: I believe he lives on the south shore. MR. TILLMAN: Alright. Well, I believe that you people have a greater feeling and understanding of the personnel and the particular problems in Southold Town and I believe that October 22, 2013 Page 69 Southold Town Board Meeting some of you, at least, should sit in on the negotiations. Also, this has to be terribly costly to hire this fellow. Does anybody have an idea of how much it costs? SUPERVISOR RUSSELL: Just so there is some clarification here, representatives for the town do sit as part of those discussions. I believe the Town Attorney and the Town Comptroller are part of that negotiating team. This town board is involved with every step of the process. We are briefed on everything and we are part of the decision making every step of the way. MR. TILLMAN: Well, don't you think it would be a good idea if some of you sat in on it instead of getting it second-hand? I mean, that is just my suggestion and I know that's what some of my friends and colleagues would like you to do and I don't think it is an outrageous thing to do. So I would ask you to consider that and also, come to a contract agreement soon. It is not fair to have people dangling out there in this economy, not knowing what their future will be. Thank you. TOM SKABRY: Members of the Town Board, my name is Tom Skabry. Art, thank you for those wonderful words. As far as Mr. Russell, you comment regarding knowing exactly what is happening at the table, after the fact, and I know this for certain, you were not apprised of what transpired at the last mediation session which was on September 25. I am not going to go into details in public on that, I think we hashed it out in the interim but that particular incident was a perfect example of why we need have a a member of the town board there. yes, we have the town attorney there, yes we had John Cushman there. Yes, we had Rich Zuckerman there and yes we had Allison Matthews, the attorney, assistant attorney for Lamb Bemosky, the law firm. Scott, when you first got elected as Supervisor, before then you and I sat in the room and we discussed the idea how to progress with negotiations and you taking up the right decision and the two of us working, sitting at the table along with two other town board members helped get that process moving a lot faster and from what I understand, it is one of the few contracts ever got negotiated before the old one had expired. Even though we are in mediation, I can tell you legally speaking, I don't know what your lawyer had told you, you do have, every single member of this town board has the legal right to sit in at the mediation session. Strategic wise, you might not want to say anything, I am sure you have been advised that by your attorney but I can tell you, legally speaking, you have every single right as an elected official of this town, to sit in on those meetings to prevent the nonsense that happened on September 25 from happening again. The other issue too is, why do we have to wait until December 11 for our next session to sit down with the town? Our contract expired on December 31 of last year. This is kind of ludicrous. If the town is really honest in trying to come to an agreement, in a reasonable amount of time, they should not, we should not have to wait three months to sit down with the town's representative. So please, take this back to Rich Zuckerman, discuss it amongst yourselves, see whether or not you can actually expedite, the mediator has already told us that he can meet earlier. It is not the mediator's issue, it is not CSEA's problem. From what we have been told, it is purely the Southold Town representatives who are not available to meet prior to December 11 and I think as a bargaining unit of town employees who do your work for the benefit of the town's residents and business owners, to do the right thing and work with us in trying to resolve a fair contract, not just for our members but also for all of the Town of Southold. Thank you. SUPERVISOR RUSSELL: Who else would like to address the Town Board on any issue? October 22, 2013 Page 70 Southold Town Board Meeting BETH STEARNS: My name is Beth Stearns, I live in Mattituck. And I am very unhappy with the direction that things are going with the public sentiment regarding the deer problem in Southold Town. I very much meant to come to the last meeting and was not able to get there, so I waited for the local paper to come out and find out what had been presented and found no, even though I understand that there are scientists on the committee that handle it found no evidence of any sort of scientific inquiry or suggestions of how the problem might be solved. I was glad to read the article by Susan Switzer regarding the roles that deer play in the life cycle of the deer tick, which I did not know but I feel that as society, a global society, that people are becoming more appreciative of the presence of animals in the balance of nature and in just our quality of life and so therefore are supporting the growth of animal populations and of course, as we are doing this there are going to be some unexpected consequences but I feel that it is just very regressive that our response should be that we are going to then kill the animals. I mean, you know there are too many kangaroos in Australia, too many (inaudible) too many starlings, too many raccoons, too many of a lot of things but to just go back and kill them off I think is just not a very creative, inventive, intelligent way to respond. I don't know what the answer is but I would like to know, not having the background, not having being able to find out what the committee is learning. You know, are they investigating possible developments.... SUPERVISOR RUSSELL: Yes. MS. STEARNS: They must be. SUPERVISOR RUSSELL: We have looked at all options. We didn't come to that lightly. I think you have known me for many years. I am not a hunter, I didn't grow up in a family of hunters. The reality is that most of the options that people put on the table such as contraception and all those things are either too costly or they are simply prohibited by state and public health law. This notion of putting salt licks out, they can, the biologists have told us not only will it not work, public health law doesn't let us put chemicals in the food supply and venison is still part of the food supply. You can get special dispensation from time to time and little towns have tried this but you know, in a town that covers 53 square miles, it is very difficult with such a large population of deer and the devastating affect that deer have on other animals that live in the wild and other natural habitats for all sorts of eco-system members. I mean, it is a difficult challenge. We didn't get because we wanted to get there, we got there because all other options just didn't seem fiscally sound or simply plausible. MS. STEARNS: May I ask, on the issue of giving contraceptives to the animals, you know, and then be a part of the food cycle. Is that, does that only involve with hunters taking the meat and then eating it? is that where it enters the.... SUPERVISOR RUSSELL: Not just hunters, actually venison is donated to Feed New York, Long Island Cares and other hunger relief organizations. Venison is a very healthy product, meat product. It's, the need for it is always th ere and the concern is that you are introducing chemicals into a food supply for a program that might not work. I mean, biologists haven't found any evidence to suggest that other than the small, captive populations that you might see on Fire Island or other locations, for these large areas they tell us it is just not effective. October 22, 2013 Page 71 Southold Town Board Meeting MS. STEARNS: Well, it just seems to me that the amount of killing that would have to go on to bring the animals down to a reasonable level, it is just not, the changes that you have made in the hunting program the last few years have apparently not sufficiently addressed the problem and when I think of the sharpshooters coming in and the carcasses being, I guess, trucked out of here or something, I don't think all of those deer are going to be eaten. It just, you know, I am wondering if we are going to approach the legislative body to roll back regulations that are in place in regard to hunting, why don't we approach them and roll back the regulations involved with the contraceptives? Because it just seems like, you know, if the deer are eating so well that they are producing twins and triplets, you know, it just seems to me to stop at the source. Rather than get to the point that they are growing up and we are just killing them all off. You know, is it really, you know, when you consider all of the options, is it really more important to allow the deer to be part of the food chain, you know, for humans as opposed to perhaps, you know just not having the same population explosion. I mean, anytime we have a new thing that comes on the scene, whether it is global warming or you know, proliferation of garbage because of our, you know, increased population whatever it is, when it is something new, of course we do not have a ready solution. You know, of course, it is very challenging, of course it is expensive, of course it means a changing of our mindset, it means a changing of our habit. But I think, I think it is worthwhile to many people that we just have a different appreciation of animals. So thank you for listening. SUPERVISOR RUSSELL: Thank you. COUNCILWOMAN DOHERTY: Can I just make a comment? One reason we are reluctant with the contraceptive is that we have been told that although it works, the deer need a booster after a few months, so it is kind of difficult to chase around the deer and figure out who got the contraceptive and who gets the booster and it is just, so that is a major reason why we are not going that way. But we are trying you know, we are not just putting all our eggs in one basket, we are trying all different things as we learn more and more about this. MS. STEARNS: Do you have people on the committee that are bambi lovers? SUPERVISOR RUSSELL: We would invite anybody that wants to be part of the committee to please feel free to attend, those meetings are noticed to the public, you know, it is a deer management committee, so they are just trying to get a handle on the number of deer that are in Southold Town. We have a wildlife biologist on the committee, we have hunters on the committee, we have farmers on the committee. we have a broad spectrum of people and if you want to participate in the meetings, you are welcome to come. MS. STEARNS: Thank you. SUPERVISOR RUSSELL: Would anyone else like to address the Town Board on any issue? BENJA SCHWARTZ: Benja Schwartz, Cutchogue. How long has it been since we had any rain? COUNCILMAN RULAND: Too long. October 22, 2013 Page 72 Southold Town Board Meeting MR. SCHWARTZ: Somebody said.... COUNCILWOMAN DOHERTY: Tonight. MR. SCHWARTZ: What? COUNCILWOMAN DOHERTY: Tonight we are supposed to get it and tomorrow. MR. SCHWARTZ: We are supposed to get it soon. But somebody said today since August. Good old summer time. Well, we still have flooding on Fleetwood Road. It used to be we only had flooding after a rain. But then I walk the dog there every day and I start seeing flooding, constant flooding. There is half of the road is a puddle. I didn't realize why until I walked the dog, I got home late one night and I walked the dog about midnight. There is a sprinkler system on a new house that was built up on the hill and they put in drainage control drain in the middle of the driveway. Well, the rain runs right around that, there is nothing bringing it, the drain doesn't catch very much but the sprinkler systems sprinkle the lawn and the road and they do this every night. And once the water gets on the road, it runs and flows and we have a little river going down the side of the road because that's the roads are designed. It doesn't go just a couple of feet, it goes about 1,500 feet until it ends up in the lowest spot in the neighborhood which is where this puddle is, so you know, that was bad enough but a couple of months ago, they renovated another house there and they did a beautiful job on the renovation but the landscaping use to end at a split rail fence, four, five feet in from the road. That is theproperty line. Now they have landscaped to within an inch of the road. There are boulders, they planted grass, they put underground sprinklers within one inch of the pavement on public property, owned by Southold Town but it is not owned by Southold Town to do what it wants with, it's owned by Southold Town subject to the rights of way. The easements of the adjacent property owner and the public. Well, with all due respect, Southold Town is not protecting those rights. It is not defending, it is not respecting those rights. They are letting the adjacent property owners trample all over the public rights. I emailed to the highway department and the code enforcement officer a couple of weeks ago with the story and pictures and my contact information and never got the courtesy of the received receipt, whatever. Okay, so enough negative. Let's see something positive. I have been seeing the light. Have you all seen the lights? I t hink they are all over town, they are in my neighborhood. Talking about the street, the new street lights. The LED street lights. Are you aware of them? SUPERVISOR RUSSELL: Yes, we are. MR. SCHWARTZ: They are fantastic. SUPERVISOR RUSSELL: Yes. We are the ones that are putting them in, so we know that. MR. SCHWARTZ: Yes, and I would like to thank you for that. You, the town is putting them in. SUPERVISOR RUSSELL: Tim Abrams right there has been leading that for the town. Thank you, Tim. October 22, 2013 Page 73 Southold Town Board Meeting MR. SCHWARTZ: Great job. The only fault I could find is we need more of them. COUNCILMAN TALBOT: Pete, before you go can we talk about this road? MR. SCHWARTZ: Little by little. If you want to get back to the road now but real quick I would like to touch on a little suggestion for you with regards to your budget process. Last year at least the copies of the budget that were posted online were illegible. That means they couldn't be, they were hard to read. Not only were they hard to read but they were impossible to index. In other words, you could only read them with your eye, you couldn't copy the text or work with it or find it if you stored it on your computer. The problem is, whatever the department, whoever did it, they took the budget, they did it on a computer, but then they printed it out of the computer through an old dot matrix printer that gives a very inaccurate, poor printout and then they scanned it into a scanner back into the computer and saved it as a portable document filed to post compressed to further deteriorate the quality to the point where if anybody is really interested in the information they would be better off going down doing a FOIL request and requesting a copy of a properly produced document. But it's much easier than printing it out and scanning it in would be to just convert it straight to a PDF that retains the text and the image and makes that available online so that people can really make use of what you are supposedly putting up there. It can be really accessible. Somebody else wanted to comment about the flooding or something? COUNCILMAN TALBOT: No, I was pulling his leg. You haven't been here enough because we were discussing those exact things about a month ago. MR. SCHWARTZ: About the printing? COUNCILMAN TALBOT: No, encroaching in the roadways and such. People putting rocks out to the edge of the street, plantings out to the street, blocking you know, line of sight for people coming out of intersections and that is coming up under the purview of the code enforcement officer, he will be addressing them and has been addressing them. MR. SCHWARTZ: Well, I don't know about that, I talked to him today and he was not very helpful. But that was regards to another right of way and this is the problem, I have been here. You haven't been listening, you haven't been talking to me. The road right of way, the public trust doctrine applies to the sides of the roads, the right of ways along the roads. The same doctrine applies to the beaches and the creeks and the waterways and not this town board but Southold town board and this town board is the current incarnation of that, provided to protect our shorelines by appointing a town board of trustees. And they have done a pretty good job. What happened to them? The things that I have seen happen in the past couple of years are giving me nightmares. This morning I woke up and I heard bang, bang, clank, clank and I went down there and I saw two not one but two caterpillars on the sand. And calling the trustees office, oh, we have issued so many permits, we don't know what we have done. And is it above the high tide mark? Well then we don't have any problem with it. That's what I was told. Is that right Jill? COUNCILWOMAN DOHERTY: I am sure you weren't told.... October 22, 2013 Page 74 Southold Town Board Meeting MR. SCHWARTZ: That's what I was told. I was told that if it was above the high tide mark, there was no problem with it. What sense does that make? COUNCILWOMAN DOHERTY: I can't speak on what you... MR. SCHWARTZ: It doesn't make any sense. COUNCILMAN TALBOT: I agree with Jill, I don't think that you were told that we have issued so many permits and all that you are talking about. I think there are two sides to every story, Benja. MR. SCHWARTZ: They did. They didn't ask me where it was. They said if you give us the owners name or the street address then we can look up the permit. COUNCILMAN TALBOT: Sure. COUNCILWOMAN DOHERTY: They needed more information. MR. SCHWARTZ: I could describe to them exactly, this is the dead end, it's the last house on the road. It's not hard to find. You know what I did? COUNCILMAN TALBOT: So the storyjust changed from what you said. MR. SCHWARTZ: Alright, well, the part about them saying that if it was above the high tide mark, they were not concerned. That's a quote. I don't know if it is above the hight tide mark. I guess it's above most high tide marks. But I have some photos here, would you like to take a look at them? COUNCILWOMAN DOHERTY: If this is a trustee issue, you should be going to the Board of Trustees. MR. SCHWARTZ: It is not just a trustee issue, this is an issue about Southold Town and a dramatic change that is happening very suddenly and very fast, there is development going on all over town, along the roads and along the waterways and these are boulders that are replacing grains of sand. The contrast could not be more dramatic. I don't, I know of one other house in the creek that has rock along its shoreline and that one has its own little private inlet that is lined with rock edges and it is stagnant and very unpleasant part of the creek to be in. This is right at the entrance of the largest creek in the Peconic Bays. And why the trustees thought that it would be appropriate to change the shoreline from a beautiful flowing line of sand and water that changes with the tides, that moves, that fits with the landscape and the sky, beautiful, to a rock wall, I just, it is beyond me. It is like taking a piece of my heart and.... COUNCILMAN TALBOT: Benja, did you see if there was a permit posted on the job? MR. SCHWARTZ: Oh, they have got permits. They have got permits through the trustees, September 2013 and the have permits from the DEC. October 22, 2013 Page 75 Southold Town Board Meeting COUNCILMAN DINIZIO: They actually had a permit number? MR. SCHWARTZ: Permits don't, yes I COUNCILMAN DINIZIO: Why didn't you give that to the trustees so they could look it up? MR. SCHWARTZ: Well, I talked to the trustees. I am talking to you now. COUNCILMAN DINIZIO: We would know more Benja, if you could tell us exactly what it was but you are being kind of vague here. MR. SCHWARTZ: I will tell you more. East creek, at the head of Cutchogue harbor. Nassau Point is the east side of East creek. As you follow the channel, the inner point, there is a house, looks like a barn, it was built on the point. I don't know if it was 15, 20 or 25 years ago. But I remember when it was built and I couldn't believe it and it didn't have a permit. So the trustees at the time 20 years or so ago made them move the house that was already built but they only moved it, I don't know, 25-50 feet up. But now, the current trustees are allowing them to put rock wall farther out into the creek, closer to the marshes. I mean, the sandy beach is, it was right up against the sandy beach and the marshes, you have got this hard rock wall. COUNCILMAN TALBOT: Is that, are you talking about on the bay side or in the creek area there? MR. SCHWARTZ: That is a peninsula, that is in between the harbor and the creek. COUNCILMAN TALBOT: So if you come down the end of the road.... MR. SCHWARTZ: Called Fishermans beach. Fishermans Beach road. SUPERVISOR RUSSELL: That might have been a requirement of the DEC. the DEC would opt for revetment more than bulkheading, so that might very well have been a requirement of the DEC. but as Jim and Chris had mentioned, if you had given us more details or given the trustees or the office more detail, they might have been able to give you a more satisfactory answer. You can't call the trustees office and ask them a general question, they say which house is it, you say the yellow one, they can't find out which house you are talking about. You need to give them the permit number, the house number or something to identify the parcel. MR. SCHWARTZ: No, no. Then knew. The code enforcement officer, when I walked in there at 9:45 this morning, he knew exactly. He asked if I was talking about the Campo house. And it sounding like he was friends with them, I don't know. COUNCILMAN DINIZIO: Hold on, Benja? The code enforcement officer is right here. Can you get up to the microphone here please? MR. SCHWARTZ: You knew which house I was talking about, right? PETER DOHERTY: Pete Doherty, Code Enforcement Officer. I researched it after you left... October 22, 2013 Page 76 Southold Town Board Meeting MR. SCHWARTZ: No, when I was there you asked me if it was the Campo house and I didn't know. MR. DOHERTY: No, I went next door to the trustees and got the information because we had another call on it. MR. SCHWARTZ: You gave me a name. MR. DOHERTY: But anyway.... COUNCILMAN DINIZIO: That's enough. MR. DOHERTY: I went down and investigated, I had two bay constables meet me there and as I told you, all their permits were in place. MR. SCHWARTZ: And that is your job. MR. DOHERTY: And that is what I did. SUPERVISOR RUSSELL: You just implied that he somehow knows the owner. You know, this is really going too far afield of the business of this board tonight. We have been more than patient, Benja and I have always let you speak until as long as you wanted to speak but enough is enough tonight. It has been a long night. MR. SCHWARTZ: Alright. But I don't expect you to let me speak. That is not the point. That's not why I am here. I expect you to listen. SUPERVISOR RUSSELL: Well, you expectations are set a little high. MR. SCHWARTZ: What I have been saying, oh, that's a good one. SUPERVISOR RUSSELL: Thank you. MR. SCHWARTZ: What I have been saying is the trustees are allowing the sides of our creek to become stone fortresses. They are telling me that their jurisdiction doesn't extend above the high tide mark which is not.... SUPERVISOR RUSSELL: I am pretty sure that is not what they told you. MR. SCHWARTZ: Well, that is what I heard today. SUPERVISOR RUSSELL: They have jurisdiction of 100 feet landward. MR. SCHWARTZ: Well, when I see this stone wall, in my estimation and I have only been there 50 years, there was no erosion at this point. There was no need for a revetment. In fact, I honestly believe that the effect of putting those stones there might be to cause erosion. And I have observed that as people have left their boats on the beach at high tide, when the tide goes out the boats are stuck on the beach and the next tide the beach gets washed away and sometimes October 22, 2013 Page 77 Southold Town Board Meeting stays that way, it changes the shape of the beach when you put a hard object onto an estuarian beach. So with all due respect, I think you ought to think about what is happening because we have a beautiful area here. Let's not lose it. Thank you. SUPERVISOR RUSSELL: Would anybody else like to address the Town Board at this time? COUNCILMAN DINIZIO: I would just like to say something. Last month, Benja, you came up and asked about counting deer and car hits and I did a little investigation on that and unfortunately those records are not in a searchable data base because there seems to be some resistance to do anything digital in Town Hall, so I am going to see if I can get access to them and get you at least a preliminary you know, where car hits, where deer hits are in Southold Town. But it may take some time as it is paper and pen. I didn't want you to think I forgot about it. MR. SCHWARTZ: Thank you very much. SUPERVISOR RUSSELL: Anybody else? (No response) Can I get a motion to adjourn? Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 9:05 P.M. Eliz eth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Roland, Doherty, Talbot, Evans, Russell