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Southold! Town Board - Letter Board Mect:ng of Aarch 11, 2014
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RESOLUTION 2014-250 Item 43.27
'ADOPTED DOC Ill 0614
`]'HITS IS TO CERTIFY THAT T'I11+; FOLLOWING RESOLUTION NO. 2014-250 WAS
ADOPTED AT THE. REGULAR MEETING OF THE SOUTIIOLD TOWN BOARD ON
MARCH 11, 2014:
RESOLVED that the "I-own Board of the Town ol'Southok'i hereby adopts tae'I'own of Southold
"Policy for Fundraising, by Agencies and Committees of the Town and Gifts to the Town",
effective immediately, and directs the Accounting Department to distribute copies of the Policy
to the Chairpersons of all"town Committees and to all Department Meads for distribution to their
tile] 11 bers/s la ff.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED JUNANI1lOUS1
MOVER: Reber[ Ghosio, Councilman
SECONDER: Louisa 1'. L~ ans, Justice
AV ES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
Generated March I l,, 2014 Page 36
TOWN OF SOUTHOLD
Policy for Fundraising by Agencies and Committees of the Town and Gifts to the Town
March 11, 2014
This Policy sets forth guidelines for fundraising conducted by Town agencies and Committees
and for gifts and donations received by Town agencies and Committees.
1. Fundraising Activities:
a. Direct fundraising activities that involve the solicitation of monies or gifts by
Committee members, officers or employees on behalf of the Town, a Town
agency or a Town Committee are prohibited.
b. Town agencies and Committees are not permitted to sponsor a fundraising
activity.
c. Any fundraising activity that is held for the benefit of the Town shall be
administered by individuals in their private capacity or by community groups that
are not affiliated with the Town. Such individuals or community groups may then
make a donation to the Town as set forth below.
d. However, any Town Committee members, officers or employees may provide
general information to the public regarding voluntary gifts or donations, if required
by a grant contract or similar obligation.
ll. Gifts and Donations to the Town, a Town Agency or Town Committee
a. The Town, Town agencies and Town Committees are permitted to accept gifts
and donations that are to be used for municipal purposes. Gifts may be
accepted on the condition that they be used for a specified municipal purpose so
long as the condition does not require Committee members, officers or
employees to surrender their powers and duties.
b. Any monetary gifts or donations made to the Town, a Town agency or Town
Committee shall be submitted to the Town Comptroller's Office for deposit or
directly deposited by a particular Department into the appropriate fund and will be
subject to audit, budget appropriations and competitive bidding requirements. To
utilize funds that have been gifted or donated to the Town, an appropriation must
be requested and approved by Town Board resolution.
c. Any non-monetary gifts must also be reported to the Town Comptroller's Office to
record on the Town's asset list, if necessary.
Any inquiries regarding this Policy should be addressed to the Town Attorney.