HomeMy WebLinkAboutOffice for the Aging - Computer Tablets
r,..w RESOLUTION 2014-214
?0 ADOPTED DOC ID: 9578
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-214 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
FEBRUARY 25,2014:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute the Memorandum of Understanding between the Suffolk
County Office for the Aging and the Town of Southold for eight (8) personal computer tablets to
be made available to Senior Citizens at the Human Resource Center, at no cost to the Town,
subject to the approval of the Town Attorney.
aQ
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: Robert Ghosio, Councilman
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
kaw No.15-AG- DA" Agreement No. 001-0000-0000-95285-013
Rev. 9111/13
SCOFA/SADC Tablet Distribution
Memorandum of Understanding
Between
Suffolk County Office for the Aging
and
Social Adult Day Care Program for the Elderly Contractors
This Contract is between the County of Suffolk ("County"), a municipal corporation of the State of New
York, having its principal office at the County Center, Riverhead, New York 11901, acting through its duly
constituted Office for the Aging ("the Department'), having its principal office at the H. Lee Dennison Building -
3rd Floor, 100 Veterans Memorial Highway, Hauppauge, New York (Mailing address: P.O. Box 6100,
Hauppauge, New York 11788-0099); and
the Town of Southold ("the Contractor"), a New York municipal corporation, having a place of business
at 53095 Main Road, P.O. Box 1179, Southold, New York 11971-0959.
The County hereby distributes to the Contractor Eight (8) Tablet Personal Computers ("Tablets") which
have been provided by the New York Department of State, at no cost to the County, to be made available to senior
citizen participants at Social Adult Day Care Programs throughout Suffolk County. In return for this distribution,
the Contractor agrees to report Tablet usage to the Department for a period of six (6) consecutive quarters
effective as of October 1, 2013 pursuant to the terms and conditions as set forth below.
In Witness Whereof, the parties hereto have executed this Agreement as of the latest date written below.
Town of Southold County Suffolk
By: t4v By:
Scott . Russell Den is M. Cohen
Supervisor Chief Deputy County Execut
Fed. Taxpay r ID -11-6001939 Date 3 ' 3 ( T
Date Approved:
SG' O-f`f' 4. Rtt US-e- JZ, hereby certifies under Department
pens ties of perjury that I am~ an officer of B ~...t
W /l -50a TA crthat I have read and I am ~7~- s'
familiar with §A5-7 of Article V of the Suffolk County Code, Directoor, Holly ric for the the
Director, 0 O fi/c9 for Aging
and that 4 5-r i t c- meets all Date
requirements lify to mption ereunde .
ate~~' Recommegd~~d: n
Sign v By:
Approved as to Form: Maureen Ports
Dennis M. Brown Senior Citi ns P gram Administrator It
Suffolk County Att ney Date 3I /
By. Assi tant P u r Attorney 0024884
Date
Sohld SADC - Tablet distribution MOU rev JF 8-30-13
Law No. 15-AG- Agreement No. 001-0000-0000.95285-013
Rev. 9111/13
SCOFA/SADC Tablet Distribution
List of Exhibits
Exhibit I
Definitions
Exhibit II
General Terms and Conditions
1. Program Description
2. Contractor Responsibilities
3. Department Responsibilities
4. Mutual Responsibilities
Exhibit III
Additional Agreement Provisions
Sohld SADC - Tablet distribution MOU rev 1F 8-30-13
Law No.15-AG- Agreement No. 001-0000-0000-95285-013
Rev. 9/11113
SCOFA/SADC Tablet Distribution
Exhibit I
Definitions
1. Meanings of Terms
As used in the Contract:
"Contract" means all terms and conditions herein forming all rights and obligations of the Contractor
and the County.
"Contractor" means the signatory person, partnership, corporation, association or other entity, its
officers, officials, employees, agents, servants, sub-contractors and any successor or assign of any one or
more of the foregoing performing the Services.
"Congregate sites"
Locations where seniors participate in programs sponsored by the Contractor.
"County" means the County of Suffolk, its departments, and agencies.
"Department" means the signatory department approving the Contract.
"Tablets" refers to Nexus 7 wireless devices.
End of Text for Exhibit I
Sohld SADC - Tablet distribution MOU rev IF 8-30-13
Law No: 15-AG- Agreement No. 001-0000-0000-95285-013
Rev. 9111113
SCOFA/SADC Tablet Distribution
Exhibit II
General Terms and Conditions
Whereas, Tablets were donated by Google to the New York State Department of State for use in areas
affected by Superstorm Sandy 2012; and
Whereas, Suffolk County, as one of these areas affected by Superstorm Sandy 2012, received Tablets
from the Department of State; and
Whereas, one of the goals of the Department is to prevent social isolation, which may be caused by the
lack of ability of senior citizens ("seniors") to keep up with current technological information and to
enhance seniors' quality of life through the distribution of the Tablets for use by seniors only at
designated social model adult day care programs as sponsored by the Contractor throughout Suffolk
County;
Now, therefore, it is mutually agreed among the parties to this Agreement as follows:
1. Program Description
The use of the tablets is intended to provide opportunities for the seniors to increase their skills
for using currently available electronic technologies in general use in society. In exchange for
use of the Tablets, the Contractor agrees to report usage of the Tablets by seniors for six (6)
consecutive reporting quarters beginning October 1, 2013.
2. Contractor Responsibilities
The distribution of the Tablets is dependent on the Contractor reporting the usage of the Tablets
for six (6) consecutive reporting quarters. The reports shall utilize the form annexed hereto as
Exhibit 1 which shall include the numbers of seniors using the Tablets and the number of hours
the Tablets are in use. The Contractor agrees to provide Wi-Fi and instruction for the use of the
Tablets for seniors to use at the sites. Failure of the Contractor to submit the required usage
report will result in termination of this MOU and the immediate return of the Tablets.
Contractor agrees that all Tablets are to remain on-site. Seniors, contractor and
contractor staff are prohibited from removing Tablets from contractor's site. Any
violation of this provision is cause for immediate termination of this MOU.
3. Department Responsibilities
The Department, as the designated Area Agency on Aging, advocates for seniors' quality of life.
One method of accomplishing this goal is to keep seniors current on assorted technologies. These
technologies may enhance their quality of life and prevent isolation, enabling seniors to remain
fully engaged in their communities. The Department shall make Tablets available to the
Contractor, obtain usage reports from the Contractor and forward usage reports to the New York
State Department of State.
Sohld SADC - Tablet distribution MOU rev 1F 8-30-13
Law No: 15-AG- Agreement No. 001-0000-0000-95285-013
Rev. 9/11113
SCOFA/SADC Tablet Distribution
4. Mutual Responsibilities
The Contractor and the Department agree that their mutual goals are to: work together to educate
seniors about proper usage of Tablets; educate seniors on advances in technology; and, work
cooperatively to provide data regarding Tablet usage to the New York State Department of State,
as required.
The Department and the Contractor each hereby commit that they will diligently cooperate with
one another to realize the goals outlined herein to provide educational opportunities on the
advances in technology in an effort to improve the quality of life of seniors of Suffolk County.
5. Tablet Ownership
The County shall retain ownership of the Tablets until the Contractor complies with all of the
requirements set forth in this MOU. Upon the Department issuing a final approval, in writing,
that Contractor has successfully complied with all of the reporting requirements set forth in this
MOU, the Tablets shall become the property of the Contractor.
End of Text for Exhibit II
Sohld SADC - Tablet distribution MOU rev 1F 8-30-13
Law N6.15-AG- Agreement No. 0014000-0000.95285-013
Rev. 9111/13
SCOFA/SADC Tablet Distribution
Exhibit III
Additional Agreement Provisions
1. Nondiscrimination in Services
a. The Contractor shall not, on the grounds of race, creed, color, national origin, sex, age, disability,
sexual orientation, military status, or marital status
i.) deny any individual the Services provided pursuant to the Contract or
ii.) provide the Services to an individual that is different, or provided in a different manner,
from those provided to others pursuant to the Contract; or
iii.) subject an individual to segregation or separate treatment in any matter related to the
individual's receipt of the Services provided pursuant to the Contract; or
iv.) restrict an individual in any way from any advantage or privilege enjoyed by others
receiving the Services provided pursuant to the Contract; or
v.) treat an individual differently from others in determining whether or not the individual
satisfies any eligibility or other requirements or conditions which individuals must meet
in order to receive the Services provided pursuant to the Contract,
b. The Contractor shall not utilize criteria or methods of administration which have the effect of
subjecting individuals to discrimination because of their race, creed, color, national origin, sex,
age, disability, sexual orientation, military status, or marital status, or have the effect of
substantially impairing the Contract with respect to individuals of a particular race, creed, color,
national origin, sex, age, disability, sexual orientation, military status, or marital status, in
determining:
i.) the Services to be provided; or
ii.) the class of individuals to whom, or the situations in which, the Services will be
provided; or
iii.) the class of individuals to be afforded an opportunity to receive the Services.
2. Nonsectarian/Nonpartisan Declaration
The Services performed under the Contract are secular and nonpartisan in nature. No funds received
pursuant to the Contract shall be used for sectarian purposes or to further the advancement of any religion,
candidate or partisan effort. The Services will be available to all eligible individuals regardless of
religious belief or political affiliation.
3. Governing Law
The Contract shall be governed by, and construed in accordance with, the laws of the State of New York,
without regard to conflict of laws. Venue shall be designated in the Supreme Court, Suffolk County, the
United States District Court for the Eastern District of New York, or, if appropriate, a court of inferior
jurisdiction in Suffolk County.
4. No Waiver
It shall not be construed that any failure or forbearance of the County to enforce any provision of the
Contract in any particular instance or instances is a waiver of that provision. Such provision shall
otherwise remain in full force and effect, notwithstanding any such failure or forbearance.
End of Text for Exhibit III
Sohld SADC - Tablet distribution MOU rev JF 8-30-13