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01/2014
RECEIVED MAR 5 ?014 TOWN OF S O U T H O L D Southold Town Clerk BUDGET REPORT FOR THE MONTH ENDED JANUARY 31, 2014 Prepared: March 4, 2014 Accounting & Finance Dept. TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 1 JAN 31, 2014 ----FUND---- A GENERAL FUND WHOLE TOWN BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: A .200 CASH 24,681.61 35,332.66 35,332.66 60,014.27 A .201 CASH IN NFB E ACCOUNT 1,929,452.05 12,777,412.66 12,777,412.66 14,706,864.71 A .202 CASH-PAYROLL ACCOUNT 2.16 0.45CR 0.45CR 1.71 A .203 CASH-SCNB-ACCOUNTS PAYABLE 1,200,279.00 0.00 0.00 1,200,279.00 A .204 CASH-JP MORGAN CHASE 782,038.63 86.31 86.31 782,124.94 A .205 CASH-MBIA CLASS INVESTMENT 48,584.26 1.51 1.51 48,585.77 A .206 CASH-TAX RECEIVER 8,614,053.94 8,614,053.94CR 8,614,053.94CR 0.00 A .207 CASH-RECREATION DEPARTMENT 3,991.74 3,859.48 3,859.48 7,851.22 A .208 CASH-OTHER DEPARTMENTAL CASH 175,260.14 175,260.14CR 175,260.14CR 0.00 A .209 CASH-CREDIT CARD HOLDING A/C 28.00 0.00 0.00 28.00 A .210 PETTY CASH 618.42 1,781.58 1,781.58 2,400.00 A .211 CLEARING ACCOUNT 2,100,000.00 0.00 0.00 2,100,000.00 A .250 TAXES RECEIVABLE 2,613.98 1,774.50CR 1,774.50CR 839.48 A .380 ACCOUNTS RECEIVABLE 19,043.05 248.69 248.69 19,291.74 - A .391 DUE FROM OTHER FUNDS 173,462.32 200,313.34 200,313.34 373,775.66 A .410 DUE FROM STATE & FED GOVT 388,388.57 20,270.25CR 20,270.25CR 368,118.32 A .440 DUE FROM OTHER GOVERNMENTS 1,042,747.10 8,942.77 8,942.77 1,051,689.87 A .445 CENTRAL SUPPLIES 2,562.01 471.56CR 471.56CR 2,090.45 A .480 DEFERRED EXP ENSUING YES BUD 940,805.20 933,923.22CR 933,923.22CR 6,881.98 TOTAL CURRENT ASSETS: 17,448,612.18 3,282,224.94 3,282,224.94 20,730,837.12 TOTAL ASSETS: 17,448,612.18 3,282,224.94 3,282,224.94 20,730,837.12 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: A .600 ACCOUNTS PAYABLE 823,203.51CR 642,246.71 642,246.71 180,956.80CR A .630 DUE TO OTHER FUNDS 3,475,830.98CR 2,848,314.86 2,848,314.86 627,516.12CR A .631 DUE TO OTHER GOVERNMENTS 519.06CR 519.06 519.06 0.00 A .691 DEFERRED REVENUE 5,896,789.36CR 5,896,789.36 5,896,789.36 0.00 TOTAL CURRENT LIABILITIES: 10,196,342.91CR 9,387,869.99 9,387,869.99 808,472.92CR TOTAL LIABILITIES: 10,196,342.91CR 9,387,869.99 9,387,869.99 808,472.92CR FUND BALANCE: A .521 ENCUMBRANCES 160,736.01 235,132.14 235,132.14 395,868.15 A .522 APPROPRIATION EXPENSE 26,826,492.14 2,998,049.22 2,998,049.22 29,824,541.36 A .821 RESERVE FOR ENCUMBRANCES 160,736.01CR 235,132.14CR 235,132.14CR 395,868.15CR A .909 FUND BALANCE 7,773,474.14CR 0.00 0.00 7,773,474.14CR A .980 REVENUES 26,305,287.27CR 15,668,144.15CR 15,668,144.15CR 41,973,431.42CR TOTAL FUND BALANCE: 7,252,269.27CR 12,670,094.93CR 12,670,094.93CR 19,922,364.20CR TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 2 JAN 31, 2014 ----FUND---- A GENERAL FUND WHOLE TOWN BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH _____YEAR BALANCE____ TOTAL LIABILITIES AND FUND BALANCE: 17,448,612.18CR 3,282,224.94CR 3,282,224.94CR 20,730,837.12CR TOTAL FUND: 0.00 0.00 0.00 0.00 it TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO7.24 PAGE 1 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 1001 REAL PROPERTY TAXES 23,042,527.00 23,042,527.00 15,593,405.10 15,593,405.10 7,449,121.90 67 1081 PAYMENTS IN LIEU OF RE TAXES 33,000.00 33,000.00 3,887.27 3,887.27 29,112.73 11 - 1090 INT & PENALTIES RE TAXES 55,000.00 55,000.00 0.00 0.00 55,000.00 0 1110 SALES TAX 885,473.00 885,473.00 0.00 0.00 885,473.00 0 1230 DATA PROCESSING FEES 4,500.00 4,500.00 50.00 50.00 4,450.00 1 1255 CLERK FEES 5,100.00 5,100.00 0.00 0.00 51100.00 0 1289 OTHER DEPARTMENTAL INCOME 2,800.00 2,800.00 0.00 0.00 2,800.00 0 1520 POLICE FEES 61500.00 6,500.00 280.00 280.00 6,220.00 4 1840 AGING PARTICIPANT INCOME 205,200.00 205,200.00 15,720.50 15,720.50 189,479.50 7 2001 PARK AND RECREATION FEES 100,000.00 100,000.00 3,859.00 3,859.00 96,141.00 3 2025 SPECIAL RECREATION FACILITY 5,500.00 5,500.00 0.00 0.00 5,500.00 0 2116 ALARM FEES 27,000.00 27,000.00 0.00 0.00 27,000.00 0 2210 SERVICES OTHER GOVERNMENTS 190,827.00 190,827.00 0.00 0.00 190,827.00 0 2401 INTEREST AND EARNINGS 55,000.00 55,000.00 2,246.76 2,246.76 52,753.24 4 2410 RENTAL OF REAL PROPERTY 195,000.00 195,000.00 26,769.62 26,769.62 168,230.38 13 - 2540 BINGO LICENSES 210.00 210.00 0.00 0.00 210.00 0 2544 DOG LICENSES 7,750.00 7,750.00 0.00 0.00 7,750.00 0 2590 PERMITS 310,760.00 310,760.00 150.00- 150.00- 310,910.00 0 2610 FINES & FORFEITURES OF BAIL 185,000.00 185,000.00 0.00 0.00 185,000.00 0 2620 FORFEITURE OF DEPOSITS 500.00 500.00 0.00 0.00 500.00 0 2650 SALE OF SCRAP & EXCESS MATRL 2,500.00 2,500.00 300.00 300.00 2,200.00 12 - 2655 MINOR SALES, OTHER 125.00 125.00 0.00 0.00 125.00 0 2680 INSURANCE RECOVERIES 75,000.00 75,000.00 408.00 408.00 74,592.00 0 2700 REIMS MEDICARE PART D EXPENS 12,000.00 12,000.00 0.00 0.00 12,000.00 0 2701 REFUND PRIOR YR EXPENDITURES 11000.00 11000.00 0.00 0.00 11000.00 0 2705 GIFTS AND DONATIONS 7,300.00 7,350.00 300.00 300.00 7,050.00 4 2750 SUFFOLK COUNTY AGING GRANTS 276,742.00 276,742.00 21,067.90 21,067.90 255,674.10 7 2770 OTHER UNCLASSIFIED REVENUE 250.00 250.00 0.00 0.00 250.00 0 3005 STATE AID, MORTGAGE TAX 11100,000.00 11100,000.00 0.00 0.00 11100,000.00 0 3820 STATE AID, YOUTH PROGRAMS 12,500.00 12,500.00 0.00 0.00 12,500.00 0 4389 FEDERAL AID-PUBLIC SAFETY 2,500.00 2,500.00 0.00 0.00 2,500.00 0 4997 FEDERAL AID, OTHER HOME & CO 51000.00 51000.00 0.00 0.00 51000.00 0 5990 APPROPRIATED FUND BALANCE 2,400,000.00 2,400,000.00 0.00 0.00 2,400,000.00 0 TOTAL: GENERAL FUND WHOLE TOWN 29,212,564.00 29,212,614.00 15,668,144.15 15,668,144.15 13,544,469.85 53 I TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 1 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 1010 TOWN BOARD 1 TOWN BOARD, P.S. 133,900.00 0.00 15,331.44 15,331.44 118,568.56 11 - 4 TOWN BOARD, C.E. 338,525.00 9,495.00 2,905.69 2,905.69 326,124.31 3 TOTAL: TOWN BOARD 472,425.00 9,495.00 18,23].13 18,237.13 444,692.07 5 1110 JUSTICES 1 JUSTICES, P.S. 466,500.00 0.00 51,044.97 51,044.97 415,455.03 10 - 2 JUSTICES, EQUIP. 1,500.00 0.00 0.00 0.00 1,500.00 0 4 JUSTICES, C.E. 90,800.00 0.00 1,855.00 1,855.00 88,945.00 2 TOTAL: JUSTICES 558,800.00 0.00 52,899.97 52,899.97 505,900.03 9 1220 SUPERVISOR 1 SUPERVISOR, P.S. 233,900.00 0.00 26,984.93 26,984.93 206,915.07 11 - 4 SUPERVISOR, C.E. 3,350.00 0.00 195.00 195.00 3,155.00 5 TOTAL: SUPERVISOR 23],250.00 0.00 2],179.93 27,179.93 210,0]0.0] 11 - 1310 ACCOUNTING & FINANCE 1 ACCOUNTING, P.S. 414,500.00 0.00 46,482.37 46,482.37 368,01].63 11 - 2 ACCOUNTING, EQUIPMENT 100.00 0.00 0.00 0.00 100.00 0 4 ACCOUNTING, C.E. 35,945.00 2,100.00 1,343.57 1,343.57 32,501.43 9 TOTAL: ACCOUNTING & FINANCE 450,545.00 2,100.00 47,825.94 47,825.94 400,619.06 11 - 1320 IND. AUDITING & ACCOUNTING 4 IND. AUDITING, C.E. 93,000.00 92,750.00 0.00 0.00 250.00 99 TOTAL: IND. AUDITING & ACCOUNTING 93,000.00 92,750.00 0.00 0.00 250.00 99 1330 TAX COLLECTION 1 TM COLLECTION, P.S. 101,000.00 0.00 9,226.37 9,226.37 91,773.63 9 4 TAX COLLECTION, C.S. 18,550.00 278.63 200.00 200.00 18,071.37 2 TOTAL: TAX COLLECTION 119,550.00 278.63 9,426.3] 9,426.3] 109,845.00 8 1355 ASSESSORS 1 ASSESSORS, P.S. 3]9,240.00 0.00 42,345.18 42,345.18 336,894.82 11 - 2 EQUIPMENT 800.00 0.00 0.00 0.00 800.00 0 4 ASSESSORS, C.E. 28,950.00 543.46 255.00 255.00 28,151.54 2 TOTAL: ASSESSORS 408,990.00 543.46 42,600.18 42,600.18 365,846.36 10 - 1410 TOWN CLERK 1 TOWN CLERK, P.S. 386,025.00 0.00 43,413.30 43,413.30 342,611.70 11 - 4 TOWN CLERK, C.E. 22,240.00 387.08 1,271.99 1,271.99 20,580.93 7 TOTAL: TOWN CLERK 408,265.00 387.08 44,685.29 44,685.29 363,192.63 11 - 1420 TOWN ATTORNEY 1 TOWN ATTORNEY, P.S. 3]0,700.00 0.00 3],298.74 3],298.74 333,401.26 10 - 4 TOWN ATTORNEY, C.E. 68,050.00 0.00 786.52 786.52 67,263.48 1 TOTAL: TOWN ATTORNEY 438,750.00 0.00 38,085.26 38,085.26 400,664.74 8 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 L 1.33 Expenditure Guideline GL520R-V07.24 PAGE 2 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD IS) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MIT POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 1440 ENGINEER 1 ENGINEER, P.S. 157,689.00 0.00 17,825.10 17,825.10 139,863.90 11 - 2 EQUIPMENT 2,750.00 0.00 0.00 0.00 2,750.00 0 4 ENGINEER, C.E. 17,090.00 1,305.00 222.52 222.52 15,562.48 8 TOTAL: ENGINEER 177,529.00 11305.00 18,047.62 18,047.62 158,176.38 10 - 1460 RECORDS MANAGEMENT OFFICER 1 PERSONAL SERVICES 92,600.00 0.00 8,267.20 8,267.20 84,332.80 B 2 EQUIPMENT 17,200.00 0.00 0.00 0.00 17,200.00 0 4 CONTRACTUAL EXPENSE 11,674.00 0.00 0.00 0.00 11,674.00 0 TOTAL: RECORDS MANAGEMENT OFFICER 121,474.00 0.00 8,267.20 8,267.20 113,206.B0 6 1490 PUBLIC WORKS ADMINISTRATION 1 PUBLIC WORKS ADMIN, P.S. 172,200.00 0.00 16,635.83 16,635.83 155,564.17 9 4 PUBLIC WORKS ADMIN, C.E. 500.00 0.00 0.00 0.00 500.00 0 TOTAL: PUBLIC WORKS ADMINISTRATION 172,700.00 0.00 16,635.83 16,635.83 156,064.17 9 1620 BUILDINGS & GROUNDS 1 BUILDINGS & GROUNDS, P.S. 783,300.00 0.00 60,162.71 60,162.71 723,137.29 7 2 BUILDINGS & GROUNDS,EQUIP. 36,550.00 0.00 2,572.66 2,572.66 33,977.34 7 4 BUILDINGS & GROUNDS, C.E. 569,500.00 22,596.48 26,341.66 26,341.66 520,561.B6 8 TOTAL: BUILDINGS & GROUNDS 1,389,350.00 22,596.48 89,077.03 B9,077.03 1,277,676.49 8 1640 CENTRAL GARAGE 4 CENTRAL GARAGE, C.E. 20,500.00 1,144.50 432.40 432.40 18,923.10 7 TOTAL: CENTRAL GARAGE 20,500.00 1,144.50 432.40 432.40 18,923.10 7 1670 CENTRAL COPYING & MAILING 2 CENTRAL COPY/MAIL, EQUIP. 60,000.00 1,840.00 4,379.46 4,379.46 53,780.54 10 - 4 CENTRAL COPY/MAIL, C.S. 46,150.00 4,624.00 0.00 0.00 41,526.00 10 - TOTAL: CENTRAL COPYING & MAILING 106,150.00 6,464.00 4,379.46. 4,379.46 95,306.54 10 - 1680 CENTRAL DATA PROCESSING 1 DATA PROCESSING, P.S. 200,800.00 0.00 22,571.13 22,571.13 178,228.87 11 - 2 EQUIPMENT 8,360.00 703.34 0.00 0.00 7,656.66 8 4 DATA PROCESSING, C.E. 296,460.00 3,438.97 68,617.68 68,617.68 224,403.35 24 TOTAL: CENTRAL DATA PROCESSING 505,620.00 4,142.31 91,188.81 91,188.81 410,288.88 18 - 1920 MUNICIPAL DUES 4 MUNICIPAL DUES, C.E. 11650.00 0.00 0.00 0.00 11650.00 0 TOTAL: MUNICIPAL DUES 1,650.00 0.00 0.00 0.00 1,650.00 0 19BO PAYMENT OF MIA PAYROLL TAX 4 CONTRACTUAL EXPENSE 90,000.00 0.00 4,997.50 4,997.50 85,002.50 5 TOTAL: PAYMENT OF MIA PAYROLL TAX 90,000.00 0.00 4,997.50 4,997.50 85,002.50 5 1989 LAND MANAGEMENT COORDINATION TOWN OF SOUTHOLD ACCOUNTING 5 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO7.24 PAGE 3 .LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YID POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 1989 LAND MANAGEMENT COORDINATION 1 PERSONAL SERVICES 100,100.00 0.00 11,254.71 11,254.71 88,845.29 11 - 2 LAND MANAGEMENT COORD,EQUIP 12,200.00 0.00 0.00 0.00 12,200.00 0 4 CONTRACTUAL EXPENSE 11390.00 0.00 0.00 0.00 1,390.00 0 TOTAL: LAND MANAGEMENT COORDINATION 113,690.00 0.00 11,254.71 11,254.71 102,435.29 9 1990 CONTINGENT 4 CONTINGENT, C.E. 360,040.00 0.00 0.00 0.00 360,040.00 0 TOTAL: CONTINGENT 360,040.00 0.00 0.00 0.00 360,040.00 0 3020 PUBLIC SAFETY COMMUNICATIONS 1 PUBLIC SAFETY COMM, P.S. 856,000.00 0.00 92,230.80 92,230.80 763,769.20 10 - 2 PUBLIC SAFETY COMM, EQUIP. 70,000.00 7,098.66 11680.00 1,680.00 61,221.34 12 - 4 PUBLIC SAFETY COMM, C.E. 50,500.00 0.00 2,469.82 2,469.82 48,030.18 4 TOTAL: PUBLIC SAFETY COMMUNICATIONS 976,500.00 7,098.66 96,380.62 96,380.62 873,020.72 10 - 3120 POLICE 1 POLICE, P.S. 7,619,700.00 0.00 322,601.24 322,601.24 7,297,098.76 4 2 POLICE, EQUIPMENT 266,625.00 62,050.92 809.19 809.19 203,764.89 23 4 POLICE, C.E. 433,635.00 42,254.61 12,209.91 12,209.91 379,170.48 12 - TOTAL: POLICE 8,319,960.00 104,305.53 335,620.34 335,620.34 7,880,034.13 5 3130 HAY CONSTABLE 1 BAY CONSTABLE, P.S. 244,100.00 0.00 21,610.86 21,610.86 222,489.14 8 2 BAY CONSTABLE, EQUIPMENT 47,200.00 0.00 0.00 0.00 47,200.00 0 4 BAY CONSTABLE, C.E. 77,650.00 12,662.50 5,200.38 5,200.38 59,787.12 23 TOTAL: BAY CONSTABLE 368,950.00 12,662.50 26,811.24 26,811.24 329,476.26 10 - 3157. JUVENILE AIDE BUREAU 4 J.A.H., C.E. 51750.00 30.00 0.00 0.00 5,720.00 0 TOTAL: JUVENILE AIDE BUREAU 5,750.00 30.00 0.00 0.00 5,720.00 0 3310 TRAFFIC CONTROL 4 TRAFFIC CONTROL, C.S. 16,350.00 7,800.00 0.00 0.00 8,550.00 47 TOTAL: TRAFFIC CONTROL 16,350.00 7,800.00 0.00 0.00 8,550.00 47 3410 FIRE FIGHTING 4 FIRE FIGHTING, C.E. 150.00 0.00 0.00 0.00 150.00 0 TOTAL: FIRE FIGHTING 150.00 0.00 0.00 0.00 150.00 0 3510 CONTROL OF DOGS 4 CONTROL OF DOGS, C.E. 217,484.00 0.00 36,247.32 36,247.32 181,236.68 16 - TOTAL: CONTROL OF DOGS 217,484.00 0.00 36,247.32 36,247.32 181,236.68 16 - 3610 EXAMINING BOARDS 1 EXAMINING BOARDS, P.S. 9,300.00 0.00 0.00 0.00 9,300.00 0 OUTHOLD ACCOUNTING & FINANCE DEPT. TOWN OF 5 3/09/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 4 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 3610 EXAMINING BOARDS 4 EXAMINING BOARDS, C.E. 9,075.00 0.00 656.83 656.83 8,418.17 7 TOTAL: EXAMINING BOARDS 18,375.00 0.00 656.83 656.83 17,718.17 3 3640 EMERGENCY PREPAREDNESS 4 EMERGENCY PREPAREDNESS, CE 1,600.00 1,479.29 0.00 0.00 120.71 92 TOTAL: EMERGENCY PREPAREDNESS 1,600.00 1,479.29 0.00 0.00 120.71 92 4010 PUBLIC HEALTH 4 CONTRACTUAL EXPENSE 1,800.00 0.00 300.00 300.00 1,500.00 16 - TOTAL: PUBLIC HEALTH 1,800.00 0.00 300.00 300.00 1,500.00 16 - 4210 FAMILY COUNSELING 4 CONTRACTUAL EXPENSE 33,000.00 0.00 0.00 0.00 33,000.00 0 TOTAL: FAMILY COUNSELING 33,000.00 0.00 0.00 0.00 33,000.00 0 5010 SUPERINTENDENT OF HIGHWAYS 1 PERSONAL SERVICES 314,600.00 O.DO 35,627.68 35,627.68 278,972.32 11 - TOTAL: SUPERINTENDENT OF HIGHWAYS 314,600.00 0.00 35,627.68 35,627.68 278,972.32 11 - 5182 STREET LIGHTING 1 PERSONAL SERVICES 66,400.00 0.00 4,270.73 4,270.73 62,129.27 6 2 EQUIPMENT 2,500.00 0.00 0.00 0.00 2,500.00 0 4 CONTRACTUAL EXPENSE 130,800.00 701.76 0.00 0.00 130,098.24 0 TOTAL: STREET LIGHTING 199,700.00 701.76 4,270.73 4,270.73 194,727.51 2 5650 OFF STREET PARKING 4 CONTRACTUAL EXPENSE 448.00 0.00 0.00 0.00 448.00 0 TOTAL: OFF STREET PARKING 448.00 0.00 0.00 0.00 448.00 0 6410 PUBLICITY 4 CONTRACTUAL EXPENSE 40,000.00 0.00 0.00 0.00 40,000.00 0 TOTAL: PUBLICITY 40,000.00 0.00 0.00 0.00 40,000.00 0 6772 PROGRAMS FOR THE AGING 1 PERSONAL SERVICES 1,010,500.00 0.00 95,676.69 95,676.69 914,823.31 9 2 EQUIPMENT 11950.00 0.00 0.00 0.00 1,950.00 0 4 CONTRACTUAL EXPENSE 306,900.00 46,315.21 7,269.89 7,269.89 253,314.90 17 - TOTAL: PROGRAMS FOR THE AGING 1,319,350.00 46,315.21 102,946.58 102,946.58 1,170,088.21 11 - 7020 RECREATION 1 PERSONAL SERVICES 85,200.00 0.00 8,368.05 8,368.05 76,831.95 9 4 CONTRACTUAL EXPENSE 100,010.00 0.00 754.46 754.46 99,255.54 0 TOTAL: RECREATION 185,210.00 0.00 9,122.51 9,122.51 176,087.49 4 7180 BEACHES (RECREATION) TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline CL520R-V07.24 PAGE 5 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 7180 BEACHES (RECREATION) 1 PERSONAL SERVICES 99,650.00 0.00 0.00 0.00 99,650.00 0 4 CONTRACTUAL EXPENSE 7,900.00 0.00 0.00 0.00 7,900.00 0 TOTAL: BEACHES (RECREATION) 107,550.00 0.00 0.00 0.00 107,550.00 0 7310 YOUTH PROGRAM 4 CONTRACTUAL EXPENSE 61000.00 250.00 0.00 0.00 5,750.00 4 TOTAL: YOUTH PROGRAM 6,000.00 250.00 0.00 0.00 5,750.00 4 7510 HISTORIAN 1 PERSONAL SERVICES 18,800.00 0.00 2,164.05 2,164.05 16,635.95 11 - 4 CONTRACTUAL EXPENSE 1,400.00 0.00 0.00 0.00 1,400.00 0 TOTAL: HISTORIAN 20,200.00 0.00 2,164.05 2,164.05 18,035.95 10 - 7520 HISTORIC PRESERVATION COW 1 PERSONAL SERVICES 5,500.00 0.00 461.55 461.55 5,038.45 8 4 CONTRACTUAL EXPENSE 1,750.00 0.00 0.00 0.00 1,750.00 0 TOTAL: HISTORIC PRESERVATION COW 7,250.00 0.00 461.55 461.55 6,788.45 6 7550 CELEBRATIONS 4 CONTRACTUAL EXPENSE 1,000.00 0.00 0.00 0.00 1,000.00 0 TOTAL: CELEBRATIONS 1,000.00 0.00 0.00 0.00 1,000.00 0 8090 TRUSTEES 1 PERSONAL SERVICES 198,800.00 0.00 19,204.29 19,204.29 179,595.71 9 2 EQUIPMENT 2,000.00 0.00 0.00 0.00 21000.00 0 4 CONTRACTUAL EXPENSE 62,150.00 9,026.61 273.75 273.75 52,849.64 14 - TOTAL: TRUSTEES 262,950.00 9,026.61 19,478.04 19,478.04 234,445.35 10 - 8560 TREE COMMITTEE 1 PERSONAL SERVICES 2,000.00 0.00 0.00 0.00 2,000.00 0 4 CONTRACTUAL EXPENSE 5,925.00 289.15 0.00 0.00 5,635.85 4 TOTAL: TREE COMMITTEE 7,925.00 289.15 0.00 0.00 7,635.85 3 8660 COMMUNITY DEVELOPMENT 1 PERSONAL SERVICES 78,600.00 0.00 9,839.58 9,839.58 68,760.42 12 - TOTAL: COMMUNITY DEVELOPMENT 78,600.00 0.00 9,839.58 9,839.58 68,760.42 12 - 8710 LAND PRESERVATION DEPARTMENT 4 CONTRACTUAL EXPENSE 6,360.00 0.00 0.00 0.00 6,360.00 0 TOTAL: LAND PRESERVATION DEPARTMENT 6,360.00 0.00 0.00 0.00 6,360.00 0 8720 FISH & GAME 4 CONTRACTUAL EXPENSE 10,000.00 0.00 0.00 0.00 10,000.00 0 TOTAL: FISH 5 GAME 10,000.00 0.00 0.00 0.00 10,000.00 0 6810 CEMETERIES TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO?.24 PAGE 6 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 8810 CEMETERIES 4 CONTRACTUAL EXPENSE 6.00 0.00 0.00 0.00 6.00 0 TOTAL: CEMETERIES 6.00 0.00 0.00 0.00 6.00 0 8830 SHELLFISH 4 CONTRACTUAL EXPENSE 20,000.00 0.00 0.00 0.00 20,000.00 0 TOTAL: SHELLFISH 20,000.00 0.00 0.00 0.00 20,000.00 0 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 1,469,500.00 0.00 347,952.00 347,952.00 1,121,54B.00 23 TOTAL: NYS RETIREMENT 1,469,500.00 0.00 347,952.00 347,952.00 1,121,548.00 23 9015 FIRE & POLICE RETIREMENT 8 EMPLOYEE BENEFITS 1,797,000.00 0.00 457,628.80 457,628.80 1,339,371.20 25 TOTAL: FIRE & POLICE RETIREMENT 1,797,000.00 0.00 457,628.80 457,628.80 1,339,371.20 25 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 1,100,000.00 0.00 100,624.25 100,624.25 999,375.75 9 TOTAL: SOCIAL SECURITY 11100,000.00 0.00 100,624.25 100,624.25 999,375.75 9 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 275,000.00 0.00 51,991.42 51,991.42 223,00B.58 18 - TOTAL: WORKERS COMPENSATION 275,000.00 0.00 51,991.42 51,991.42 223,008.58 18 - 9050 UNEMPLOYMENT INSURANCE B EMPLOYEE BENEFITS 35,000.00 0.00 0.00 0.00 35,000.00 0 TOTAL: UNEMPLOYMENT INSURANCE 35,000.00 0.00 0.00 0.00 35,000.00 0 9055 OTHER BENEFITS 8 EMPLOYEE BENEFITS 322,000.00 0.00 23,708.49 23,708.49 298,291.51 7 TOTAL: OTHER BENEFITS 322,000.00 0.00 23,708.49 23,708.49 298,291.51 7 9060 HOSPITAL & MEDICAL INSURANCE 8 EMPLOYEE BENEFITS 1,580,000.00 0.00 225,573.47 225,573.47 1,354,426.53 14 - TOTAL: HOSPITAL & MEDICAL INSURANCE 1,580,000.00 0.00 225,573.47 225,573.47 1,354,426.53 14 - 9089 OTHER EMPLOYEE BENEFITS B EMPLOYEE BENEFITS 50,000.00 0.00 0.00 0.00 50,000.D0 0 TOTAL: OTHER EMPLOYEE BENEFITS 50,000.00 0.00 0.00 0.00 50,000.00 0 9710 SERIAL BONDS 6 SERIAL BOND PRINCIPAL 513,400.00 0.00 110,000.00 110,000.00 403,400.00 21 7 SERIAL BOND INTEREST 158,600.00 0.00 37,075.98 37,075.98 121,524.02 23 TOTAL: SERIAL BONDS 672,000.00 0.00 147,075.98 147,075.98 524,924.02 21 9730 BOND ANTICIPATION NOTES TOWN OF SOUTHOLD ACCOUNTING E FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO7.24 PAGE 7 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) SAN 01, 2014 THROUGH TAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL FUND WHOLE TOWN 9730 BOND ANTICIPATION NOTES 6 B.A.N. PRINCIPAL 122,900.00 0.00 0.00 0.00 122,900.00 0 7 B.A.N. INTEREST 1,500.00 0.00 0.00 0.00 11500.00 0 TOTAL: BOND ANTICIPATION NOTES 124,400.00 0.00 0.00 0.00 124,400.00 0 9901 TRANSFERS TO OTHER FUNDS 9 TRANSFERS TO OTHER FUNDS 2,994,368.00 0.00 438,347.11 438,347.11 2,556,020.89 14 - TOTAL: TRANSFERS TO OTHER FUNDS 2,994,368.00 0.00 438,347.11 438,347.11 2,556,020.89 14 - TOTAL: GENERAL FUND WHOLE TOWN 29,212,614.00 331,165.17 2,998,049.22 2,998,049.22 25,883,399.61 11 - TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 3 JAN 31, 2014 ----FUND---- B GENERAL FUND PART TOWN BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: B .201 CASH IN NFB E ACOUNT 808,719.28 354,677.62 354,677.62 1,163,396.90 B .205 CASH-MBIA CLASS INVESTMENT 5,181.47 0.26 0.26 5,181.73 B .380 ACCOUNTS RECEIVABLE 146,541.00 0.00 0.00 146,541.00 B .391 DUE FROM OTHER FUNDS 237,575.20 237,575.20CR 237,575.20CR 0.00 B .410 DUE FROM STATE 6 FED GOVT 15,530.82 0.00 0.00 15,530.62 B .480 DEFERRED EXP ENSUING YRS BUD 46,907.73 46,907.73CR 46,907.73CR 0.00 TOTAL CURRENT ASSETS: 1,260,455.50 70,194.95 70,194.95 1,330,650.45 TOTAL ASSETS: 1,260,455.50 70,194.95 70,194.95 1,330,650.45 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: B .600 ACCOUNTS PAYABLE 9,980.78CR 7,816.89 7,816.89 2,163.89CR B .691 DEFERRED REVENUE 231,173.70CR 171,759.52 171,759.52 59,414.18CR TOTAL CURRENT LIABILITIES: 241,154.48CR 179,576.41 179,576.41 61,578.07CR TOTAL LIABILITIES: 241,154.48CR 179,576.41 179,576.41 61,578.07CR FUND BALANCE: B .521 ENCUMBRANCES 6,017.60 5,173.54 5,173.54 11,191.14 B .522 APPROPRIATION EXPENSE 1,919,174.51 227,273.03 227,273.03 2,146,447.54 B .821 RESERVE FOR ENCUMBRANCES 6,017.60CR 5,173.54CR 5,173.54CR 11,191.14CR B .909 FUND BALANCE 705,349.22CR 0.00 0.00 705,349.22CR B .980 REVENUES 2,233,126.31CR 477,044.39CR 477,044.39CR 2,710,170.70CR TOTAL FUND BALANCE: 1,019,301.02CR 249,771.36CR 249,771.36CR 1,269,072.38CR TOTAL LIABILITIES AND FUND BALANCE: 1,260,455.50CR 70,194.95CR 70,194.95CR 1,330,650.45CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO7.24 PAGE 2 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT KID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT B GENERAL FUND PART TOWN 1001 REAL PROPERTY TAKES 669,307.00 669,307.00 452,934.30 452,934.30 216,372.70 67 1081 PAYMENTS IN LIEU OF RE TAXES 1,350.00 1,350.00 118.91 118.91 1,231.09 8 1090 INT 6 PENALTIES RE TAXES 40.00 40.00 0.00 0.00 40.00 0 1170 FRANCHISES 525,000.00 525,000.00 0.00 0.00 525,000.00 0 1255 CLERK FEES 8,000.00 81000.00 0.00 0.00 8,000.00 0 1560 SAFETY INSPECTION FEES 475,000.00 475,000.00 0.00 0.00 475,000.00 0 1601 PUBLIC HEALTH FEES 13,150.00 13,150.00 0.00 0.00 13,150.00 0 2110 ZONING FEES 61,500.00 61,500.00 0.00 0.00 61,500.00 0 2115 PLANNING BOARD FEES 89,500.00 89,500.00 23,744.86 23,744.86 65,755.14 26 2401 INTEREST AND EARNINGS 2,500.00 2,500.00 246.32 246.32 2,253.68 9 2590 PERMITS 11,200.00 11,200.00 0.00 0.00 11,200.00 0 3001 STATE AID, REVENUE SHARING 85,000.00 85,000.00 0.00 0.00 85,000.00 0 3089 STATE AID 30,000.00 30,000.00 0.00 0.00 30,000.00 0 5990 APPROPRIATED FUND BALANCE 200,000.00 200,000.00 0.00 0.00 200,000.00 0 TOTAL: GENERAL FUND PART TOWN 2,171,547.00 2,171,547.00 477,044.39 477,044.39 1,694,502.61 21 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE e LEVEL OF DETAIL 1.0 THEO 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT B GENERAL FUND PART TOWN 1420 TOWN ATTORNEY 4 CONTRACTUAL EXPENSE 50,000.00 0.00 0.00 0.00 50,000.00 0 TOTAL: TOWN ATTORNEY 50,000.00 0.00 0.00 0.00 50,000.00 0 1980 PAYMENT OF MIA PAYROLL TAX 4 CONTRACTUAL EXPENSE 5,300.00 0.00 436.53 436.53 4,863.4'1 8 TOTAL: PAYMENT OF MIA PAYROLL TAX 5,300.00 0.00 436.53 436.53 4,863.47 8 1990 CONTINGENT 4 CONTRACTUAL EXPENSE 48,754.00 0.00 0.00 0.00 48,754.00 0 TOTAL: CONTINGENT 48,754.00 0.00 0.00 0.00 48,754.00 0 3620 BUILDING DEPARTMENT 1 PERSONAL SERVICES 579,300.00 0.00 50,788.29 50,788.29 528,511.71 8 4 CONTRACTUAL EXPENSE 21,720.00 626.00 680.00 680.00 20,414.00 6 TOTAL: BUILDING DEPARTMENT 601,020.00 626.00 51,468.29 51,468.29 548,925.71 8 3989 OTHER-ARCHITECT REVIEW BOARD 1 PERSONAL SERVICES 1,300.00 0.00 0.00 0.00 1,300.00 0 4 CONTRACTUAL EXPENSE 50.00 0.00 0.00 0.00 50.00 0 TOTAL: OTHER-ARCHITECT REVIEW BOARD 1,350.00 0.00 0.00 0.00 1,350.00 0 8010 ZONINGI 1 PERSONAL SERVICES 158,300.00 0.00 15,407.05 15,407.05 142,892.95 9 2 EQUIPMENT 400.00 0.00 0.00 0.00 400.00 0 4 CONTRACTUAL EXPENSE 21,550.00 4,653.14 1,234.54 1,234.54 15,662.32 27 TOTAL: ZONING 180,250.00 4,653.14 16,641.59 16,641.59 158,955.27 11 - 8020 PLANNING 1 PERSONAL SERVICES 506,400.00 0.00 56,846.93 56,846.93 449,553.07 11 - 2 EQUIPMENT 0.00 0.00 385.00 385.00 385.00- 9999 ----------1111 4 CONTRACTUAL EXPENSE 114,614.00 5,829.40 478.91 478.91 108,305.69 5 TOTAL: PLANNING 621,014.00 5,829.40 57,710.84 57,710.84 557,473.76 10 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 200,200.00 0.00 46,781.00 46,781.00 153,419.00 23 TOTAL: NYS RETIREMENT 200,200.00 0.00 46,781.00 46,781.00 153,419.00 23 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 100,000.00 0.00 9,318.46 9,318.46 90,681.54 9 TOTAL: SOCIAL SECURITY 100,000.00 0.00 9,318.46 9,318.46 90,681.54 9 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 15,000.00 0.00 2,635.00 2,635.00 12,365.00 17 - TOTAL: WORKERS COMPENSATION 15,000.00 0.00 2,635.00 2,635.00 12,365.00 17 - 9055 OTHER BENEFITS TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 9 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT B GENERAL FUND PART TOWN 9055 OTHER BENEFITS 8 EMPLOYEE BENEFITS 33,500.00 0.00 2,301.42 2,301.42 31,198.58 6 TOTAL: OTHER BENEFITS 33,500.00 0.00 2,301.42 2,301.42 31,198.58 6 9089 OTHER EMPLOYEE BENEFITS 8 EMPLOYEE BENEFITS 20,250.00 0.00 0.00 0.00 20,250.00 G TOTAL: OTHER EMPLOYEE BENEFITS 20,250.00 0.00 0.00 0.00 20,250.00 0 9901 TRANSFERS TO OTHER FUNDS 9 TRANSFERS 294,909.00 0.00 39,979.90 39,979.90 254,929.10 13 - TOTAL: TRANSFERS TO OTHER FUNDS 294,909.00 0.00 39,979.90 39,979.90 254,929.10 13 - TOTAL: GENERAL FUND PART TOWN 2,171,547.00 11,108.54 227,273.03 227,273.03 1,933,165.43 1G - TOWN OF SOUTHOLD - ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 4 JAN 31, 2014 ----FUND---- CD COMMUNITY DEVELOPMENT FUND BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: CD .391 DUE FROM OTHER FUNDS 16,150.00 16,150.0008 16,150.0008 0.00 TOTAL CURRENT ASSETS: 16,150.00 16,150.0008 16,150.0008 0.00 TOTAL ASSETS: 161150.00 16,150.000R 16,150.0008 0.00 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: CD .600 ACCOUNTS PAYABLE 16,150.0008 16,150.00 16,150.00 0.00 TOTAL CURRENT LIABILITIES: 16,150.000R 16,150.00 16,150.00 0.00 TOTAL LIABILITIES: 16,150.0008 16,150.00 16,150.00 0.00 FUND BALANCE: CD .522 APPROPRIATION EXPENSE 29,087.04 0.00 0.00 29,087.04 CD .909 FUND BALANCE 652.04CR 0.00 0.00 652.04CR CD .980 REVENUES 28,435.0008 0.00 0.00 28,435.OOCR TOTAL FUND BALANCE: 0.00 0.00 0.00 0.00 TOTAL LIABILITIES AND FUND BALANCE: 16,150.0008 16,150.00 16,150.00 0.00 TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/05/2014 9:30:20 Revenue Guideline GL520R-V07.24 PAGE 1 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT CD COMMUNITY DEVELOPMENT FUND 2743 COMMUNITY DEVELOPMENT GRANT 37 YEAR 37 (C) 0.00 42,391.00 0.00 0.00 42,391.00 0 38 YEAR 38 (D) 0.00 56,567.35 0.00 0.00 56,567.35 0 TOTAL: COMMUNITY DEVELOPMENT GRANT 0.00 98,958.35 0.00 0.00 98,958.35 0 TOTAL: COMMUNITY DEVELOPMENT FUND 0.00 98,958.35 0.00 0.00 98,958.35 0 TOWN OF SOUTHOLD ACCOUNTING 8 FINANCE DEPT. 3/05/2014 9:30:30 Expenditure Guideline GL520R-V07.24 PAGE 1 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH SAN 31, 2014 ANNUAL ACT WD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT CD COMMUNITY DEVELOPMENT FUND 8660 COMMUNITY DEVELOPMENT C YEAR 37 42,391.00 0.00 0.00 0.00 42,391.00 0 D YEAR 38 56,567.35 0.00 0.00 0.00 56,567.35 0 TOTAL: COMMUNITY DEVELOPMENT 98,958.35 0.00 0.00 0.00 98,958.35 0 TOTAL: COMMUNITY DEVELOPMENT FUND 98,958.35 0.00 0.00 0.00 98,958.35 0 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 5 JAN 31, 2014 ----FUND---- CS RISK RETENTION FUND BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: CS .391 DUE FROM OTHER FUNDS 361,296.97 14,843.11CR 14,843.11CR 346,453.86 TOTAL CURRENT ASSETS: 361,296.97 14,843.11CR 14,843.11CR 346,453.86 TOTAL ASSETS: 361,296.97 14,843.11CR 14,843.11CR 346,453.86 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: CS .600 ACCOUNTS PAYABLE 14,843.11CR 14,843.11 14,843.11 0.00 TOTAL CURRENT LIABILITIES: 14,843.11CR 14,843.11 14,843.11 0.00 TOTAL LIABILITIES: 14,843.11CR 14,843.11 14,843.11 0.00 FUND BALANCE: CS .522 APPROPRIATION EXPENSE 359,518.14 294,466.19 294,466.19 653,984.33 CS .909 FUND BALANCE 427,590.000R 0.00 0.00 427,590.00OR CS .980 REVENUES 278,382.000R 294,466.19CR 294,466.19CR 572,848.19CR TOTAL FORD BALANCE: 346,453.86CR 0.00 0.00 346,453.86CR TOTAL LIABILITIES AND FUND BALANCE: 361,296.97CR 14,843.11 14,843.11 346,453.86CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 1L 4 Revenue Guideline GL520R-V07.24 PAGE 3 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PER IOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT WD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT CS RISK RETENTION FUND 5031 INTERFUND TRANSFERS 521,000.00 521,000.00 294,466.19 294,466.19 226,533.81 56 TOTAL: RISK RETENTION FUND 521,000.00 521,000.00 294,466.19 294,466.19 226,533.81 56 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO7.24 PAGE 30 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT CS RISK RETENTION FUND 1910 INSURANCE 4 CONTRACTUAL EXPENSE 521,000.00 0.00 294,466.19 294,466.19 226,533.81 56 TOTAL: INSURANCE 521,000.00 0.00 294,466.19 294,466.19 226,533.81 56 TOTAL: RISK RETENTION FUND 521,000.00 0.00 294,466.19 294,466.19 226,533.81 56 i TOWN OF SOUTHOLD ACCOUNTING 4 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 6 SAN 31, 2014 ----FUND---- DH HIGHWAY FUND PART TOWN BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: DB .201 CASH IN MPH E ACOUNT 1,259,278.86 2,750,634.04 2,750,634.04 4,009,912.90 OB .391 DUE FROM OTHER FUNDS 1,298,115.66 1,204,712.15CR 1,204,712.15CR 93,403.51 DB .410 DUE FROM STATE 4 FED GOV'T 29,766.12 0.00 0.00 29,766.12 DB .480 DEFERRED EXP ENSUING YRS BUD 104,290.73 104,290.73CR 104,290.73CR 0.00 TOTAL CURRENT ASSETS: 2,691,451.37 1,441,631.16 1,441,631.16 4,133,082.53 TOTAL ASSETS: 2,691,451.37 1,441,631.16 1,441,631.16 4,133,082.53 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: DB .600 ACCOUNTS PAYABLE 159,398.13CR 138,549.19 138,549.19 20,848.94CR DB .630 DUE TO OTHER FUNDS 34,427.25CR 268.13CR 268.13CR 34,695.38CR DB .691 DEFERRED REVENUE 1,213,086.26CR 1,213,086.26 1,213,086.26 0.00 TOTAL CURRENT LIABILITIES: 1,406,911.64CR 1,351,367.32 1,351,367.32 55,544.32CR TOTAL LIABILITIES: 1,406,911.64CR 1,351,367.32 1,351,367.32 55,544.32CR FUND BALANCE: DB .521 ENCUMBRANCES 8,467.46 2,338.28 2,338.28 10,805.74 DB .522 APPROPRIATION EXPENSE 5,680,076.28 408,935.63 408,935.63 6,089,011.91 DB .821 RESERVE FOR ENCUMBRANCES 8,467.46CR 2,338.28CR 2,338.28CR 10,B05.74CR DH .909 FUND BALANCE 1,311,499.67CR 0.00 0.00 1,311,499.67CR DH .980 REVENUES 5,653,116.34CR 3,201,934.11CR 3,201,934.11CR 8,855,050.45CR TOTAL FUND BALANCE: 1,284,539.73CR 2,792,998.48CR 2,792,998.4SCR 4,077,538.21CR TOTAL LIABILITIES AND FUND BALANCE: 2,691,451.37CR 1,441,631.16CR 1,441,631.16CR 4,133,082.53CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 5 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO7.24 PAGE 4 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT DB HIGHWAY FUND PART TOWN 1001 REAL PROPERTY TAXES 4,716,486.00 4,716,486.00 3,191,752.20 3,191,752.20 1,524,733.80 67 1081 PAYMENTS IN LIEU OF RE TAXES 71600.00 7,600.00 837.99 837.99 6,762.01 11 - 1090 INT k PENALTIES RE TAXES 100.00 100.00 0.00 0.00 100.00 0 2401 INTEREST AND EARNINGS 9,500.00 9,500.00 626.29 626.29 8,873.71 6 2590 PERMITS 10,000.00 10,000.00 0.00 0.00 10,000.00 0 2650 SALE OF SCRAP 6 EXCESS MATRL 2,000.00 2,000.00 0.00 0.00 2,000.00 0 3501 CONSOLIDATED HIGHWAY AID 421,100.00 421,100.00 0.00 0.00 421,100.00 0 3960 ST AID EMERG. DISASTER ASST. 0.00 1,245.00 1,245.38 1,245.38 0.38- 100 4960 FED. EMERGENCY DISASTER AID 0.00 7,472.00 7,472.25 7,472.25 0.25- 100 5031 INTERFUND TRANSFERS 0.00 1,246.00 0.00 0.00 1,246.00 0 5990 APPROPRIATED FUND BALANCE 500,000.00 500,000.00 0.00 0.00 500,000.00 0 TOTAL: HIGHWAY FUND PART TOWN 5,666,786.00. 5,676,749.00 3,201,934.11 3,201,934.11 2,474,814.89 56 TOWN OF SOUTHOLD ACCOUNTING E FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 11 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT DB HIGHWAY FUND PART TOWN 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 8,200.00 0.00 760.72 760.72 7,439.2B 9 TOTAL: PAYMENT OF MIA PAYROLL TAX 8,200.00 0.00 760.72 760.72 7,439.28 9 5110 GENERAL REPAIRS 1 PERSONAL SERVICES 1,484,100.00 0.00 81,713.45 81,713.45 1,402,386.55 5 4 CONTRACTUAL EXPENSE 394,263.00 9,780.00 206.98 206.98 384,276.02 2 TOTAL: GENERAL REPAIRS 1,878,363.00 9,780.00 81,920.43 81,920.43 1,786,662.57 4 5112 CONSOLIDATED HIGHWAY IMPRMNT 2 CAPITAL OUTLAY 421,100.00 0.00 0.00 0.00 421,100.00 0 TOTAL: CONSOLIDATED HIGHWAY IMPRMNT 421,100.00 0.00 0.00 0.00 421,100.00 0 5130 MACHINERY 1 PERSONEL SERVICES 357,300.00 0.00 21,909.50 21,909.50 335,390.50 6 2 EQUIPMENT 6 CAPITAL OUTLAY 118,500.00 0.00 0.00 0.00 118,500.00 0 4 CONTRACTUAL EXPENSE 168,000.00 0.00 899.79 899.79 167,100.21 0 TOTAL: MACHINERY 643,800.00 0.00 22,809.29 22,809.29 620,990.71 3 5140 BRUSH E WEEDS/MISCELLANEOUS 1 PERSONAL SERVICES 114,000.00 0.00 0.00 0.00 114,000.00 0 2 EQUIPMENT 250.00 0.00 0.00 0.00 250.00 0 4 CONTRACTUAL EXPENSE 68,150.00 0.00 442.10 442.10 67,707.90 0 TOTAL: BRUSH 6 WEEDS/MISCELLANEOUS 182,400.00 0.00 442.10 442.10 181,957.90 0 5142 SNOW REMOVAL 1 PERSONAL SERVICES 209,000.00 0.00 47,600.76 47,600.76 161,399.24 22 2 EQUIPMENT 20,000.00 0.00 0.00 0.00 20,000.00 0 4 CONTRACTUAL EXPENSE 162,500.00 1,025.74 7,690.82 7,690.82 153,783.44 5 TOTAL: SNOW REMOVAL 391,500.00 1,025.74 55,291.58 55,291.58 335,182.68 14 - 9010 NYS RETIREMENT B EMPLOYEE BENEFITS 478,800.00 0.00 104,164.00 104,164.00 374,636.00 21 TOTAL: NYS RETIREMENT 478,800.00 0.00 104,164.00 104,164.00 374,636.00 21 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 169,000.00 0.00 11,322.99 11,322.99 157,677.01 6 TOTAL: SOCIAL SECURITY 169,000.00 0.00 11,322.99 11,322.99 157,677.01 6 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 168,300.00 0.00 34,900.35 34,900.35 133,399.65 20 TOTAL: WORKERS COMPENSATION 168,300.00 0.00 34,900.35 34,900.35 133,399.65 20 9055 OTHER BENEFITS 8 EMPLOYEE BENEFITS 73,400.00 0.00 4,572.89 4,572.89 68,827.11 6 TOTAL: OTHER BENEFITS 73,400.00 0.00 4,572.89 4,572.89 68,827.11 6 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 12 LEVEL OF DETAIL 1.0 THEM 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT DB HIGHWAY FUND PART TOWN 9060 HOSPITAL & MEDICAL INSURANCE 8 EMPLOYEE BENEFITS 0.00 0.00 98.99 78.99 78.99- 9999 ----------!1!! TOTAL: HOSPITAL & MEDICAL INSURANCE 0.00 0.00 98.99 78.99 78.99- 9999 ----------11!1 9710 SERIAL BONDS 6 PRINCIPAL 70,000.00 0.00 0.00 0.00 70,000.00 0 7 INTEREST 24,100.00 0.00 11,812.87 11,812.87 12,287.13 49 TOTAL: SERIAL BONDS 94,100.00 0.00 11,812.87 11,812.87 82,287.13 12 - 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 50,000.00 0.00 0.00 0.00 50,000.00 0 7 INTEREST 800.00 0.00 0.00 0.00 800.00 0 TOTAL: BOND ANTICIPATION NOTES 50,800.00 0.00 0.00 0.00 50,800.00 0 9901 TRANSFERS TO OTHER FUNDS 9 TRANSFERS 1,116,986.00 0.00 80,859.42 80,859.42 1,036,126.58 7 TOTAL: TRANSFERS TO OTHER FUNDS 1,116,986.00 0.00 80,859.42 80,859.42 1,036,126.58 7 TOTA1,: HIGHWAY FUND PART TOWN 5,676,749.00 10,805.74 408,935.63 408,935.63 5,257,007.63 7 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 7 JAN 31, 2014 ----FUND---- DB1 ORIENT BY THE SEA ROAD IMPRO BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: DB1.201 CASH IN NFB E ACOUNT 1,725.41 1,829.59 1,829.59 3,555.00 DB1.391 DUE FROM OTHER FUNDS 694.56 694.56CR 694.56CR 0.00 TOTAL CURRENT ASSETS: 2,419.97 1,135.03 1,135.03 3,555.00 TOTAL ASSETS: 2,419.97 1,135.03 1,135.03 3,555.00 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: DB1.691 DEFERRED REVENUE 694.56CR 694.56 694.56 0.00 TOTAL CURRENT LIABILITIES: 694.56CR 694.56 694.56 0.00 TOTAL LIABILITIES: 694.56CR 694.56 694.56 0.00 FUND BALANCE: DB1.522 APPROPRIATION EXPENSE 3,105.37 0.00 0.00 3,105.37 DB1.909 FUND BALANCE 1,821.26CR 0.00 0.00 1,821.26CR D51.980 REVENUES 3,009.52CR 1,829.59CR 1,829.59CR 4,B39.11CR TOTAL FUND BALANCE: 1,725.41CR 1,829.59CR 1,829.59CR 3,555.000R TOTAL LIABILITIES AND FUND BALANCE: 2,419.97CR 1,135.03CR 1,135.03CR 3,555.000R TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 5 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT DB1 ORIENT BY THE SEA ROAD IMPRO 1001 REAL PROPERTY TAXES 2,720.00 2,720.00 1,829.10 1,829.10 890.90 67 2401 INTEREST AND EARNINGS 0.00 0.00 0.49 0.49 0.49- 9999 ----------1!!! 5990 APPROPRIATED FUND BALANCE 650.00 650.00 0.00 0.00 650.00 0 TOTAL: ORIENT BY THE SEA ROAD IMPRO 3,370.00 3,370.00 1,829.59 1,829.59 1,540.41 54 TOWN OF SOUTHOLD ACCOUNTING k FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 13 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT DB1 ORIENT BY THE SEA ROAD IMPRO 1420 TOWN ATTORNEY 4 CONTRACTUAL EXPENSE 3,250.00 0.00 0.00 0.00 3,250.00 0 TOTAL: TOWN ATTORNEY 3,250.00 0.00 0.00 0.00 3,250.00 0 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 120.00 0.00 0.00 0.00 120.00 0 TOTAL: BOND ANTICIPATION NOTES 120.00 0.00 0.00 0.00 120.00 0 TOTAL: ORIENT BY THE SEA ROAD IMPRO 3,370.00 0.00 0.00 0.00 3,370.00 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 8 JAN 31, 2014 ----FUND---- H CAPITAL PROJECTS ACCOUNT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: H .201 CASH IN TIME-EMA ACCOUNTS 204,227.74 48.53 48.53 204,276.27 H .391 DUE FROM OTHER FUNDS 315,062.26 195,322.40CR 195,322.40CR 119,739.86 H .410 DUE FROM STATE 6 FED GOVT 247,042.42 0.00 0.00 247,042.42 H .440 DUE FROM OTHER GOVERNMENTS 35,180.36 0.00 0.00 35,180.36 TOTAL CURRENT ASSETS: 801,512.78 195,273.87CR 195,273.B7CR 606,23B.91 TOTAL ASSETS: 801,512.78 195,273.87CR 195,273.87CR 606,238.91 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: H .600 ACCOUNTS PAYABLE 222,745.29CR 199,557.82 199,557.82 23,187.47CR H .626 BOND ANT. NOTES PAYABLE 573,000.OOCR 0.00 0.00 573,000.OOCR H .630 DUE TO OTHER FUNDS 153,269.62CR 4,477.44CR 4,477.44CR 157,747.06CR TOTAL CURRENT LIABILITIES: 949,014.91CR 195,080.38 195,080.38 753,934.53CR TOTAL LIABILITIES: 949,014.91CR 195,080.38 195,080.38 753,934.53CR FUND BALANCE: H .521 ENCUMBRANCES 2,440,292.03 168,595.28 168,595.28 2,608,887.31 H .522 APPROPRIATION EXPENSE 592,793.23 245.53 245.53 593,038.76 H .B21 RESERVE FOR ENCUMBRANCES 2,440,292.03CR 168,595.28CR 168,595.28CR 2,608,887.31CR H .909 FUND BALANCE 551,800.40 0.00 0.00 551,800.40 H .980 REVENUES 997,091.50CR 52.04CR 52.04CR 997,143.54CR TOTAL FUND BALANCE: 147,502.13 193.49 193.49 147,695.62 TOTAL LIABILITIES AND FUND BALANCE: 801,512.78CR 195,273.87 195,273.87 606,238.91CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO?.24 PAGE 6 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT H CAPITAL PROJECTS ACCOUNT 2401 INTEREST AND EARNINGS 0.00 0.00 52.04 52.04 52.04- 9999 5031 INTERFUND TRANSFERS 0.00 125,500.00 0.00 0.00 125,500.00 0 5710 SERIAL BOND PROCEEDS 0.00 330,000.00 0.00 0.00 330,000.00 0 TOTAL: CAPITAL PROJECTS ACCOUNT 0.00 455,500.00 52.04 52.04 455,447.96 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO'1.24 PAGE 14 LEVEL OF DETAIL 1.0 THIRD 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT H CAPITAL PROJECTS ACCOUNT 1620 BUILDINGS AND GROUNDS 2 CAPITAL OUTLAY 0.00 214,335.80 0.00 0.00 214,335.80- 9999 TOTAL: BUILDINGS AND GROUNDS 0.00 214,335.80 0.00 0.00 214,335.80- 9999 ----------!!11 1640 CENTRAL GARAGE 2 EQUIPMENT 52,500.00 49,403.32 0.00 0.00 3,096.68 94 TOTAL: CENTRAL GARAGE 52,500.00 49,403.32 0.00 0.00 3,096.68 94 1680 CENTRAL DATA PROCESSING 2 CAPITAL OUTLAY 23,000.00 69,143.00 0.00 0.00 46,143.00- 300 TOTAL: CENTRAL DATA PROCESSING 23,000.00 69,143.00 0.00 0.00 46,143.00- 300 !111 3020 PUBLIC SAFETY COMMUNICATIONS 2 EQUIPMENT & CAPITAL OUTLAY 0.00 51,847.31 0.00 0.00 51,849.31- 9999 !II! TOTAL: PUBLIC SAFETY COMMUNICATIONS 0.00 51,849.31 0.00 0.00 51,847.31- 9999 till 3510 CONTROL OF DOGS 2 CAPITAL OUTLAY 330,000.00 0.00 0.00 0.00 330,000.00 0 TOTAL: CONTROL OF DOGS 330,000.00 0.00 0.00 0.00 330,000.00 0 5120 BRIDGES 2 CAPITAL OUTLAY 50,000.00 50,000.00 0.00 0.00 0.00 100 TOTAL; BRIDGES 50,000.00 50,000.00 0.00 0.00 0.00 100 8540 DRAINAGE 2 CAPITAL OUTLAY 0.00 48.96 0.00 0.00 48.96- 9999 TOTAL: DRAINAGE 0.00 48.96 0.00 0.00 48.96- 9999 ----------!III 8745 FLOOD AND EROSION CONTROL 2 CAPITAL OUTLAY 0.00 2,092,906.30 0.00 0.00 2,092,906.30- 9999 TOTAL: FLOOD AND EROSION CONTROL 0.00 2,092,906.30 0.00 0.00 2,092,906.30- 9999 ----------!!I! 8997 OTHER HOME & COMMUNITY SVCS 2 CAPITAL OUTLAY 0.00 7,494.24 0.00 0.00 7,494.24- 9999 1!!! TOTAL: OTHER HOME & COMMUNITY SVCS 0.00 7,494.24 0.00 0.00 7,494.24- 9999 I!!! 9710 SERIAL BONDS 7 INTEREST 0.00 0.00 245.53 245.53 245.53- 9999 TOTAL: SERIAL BONDS 0.00 0.00 245.53 245.53 245.53- 9999 TOTAL: CAPITAL PROJECTS ACCOUNT 455,500.00 2,535,178.93 245.53 245.53 2,079,924.46- 556 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-.V07.24 PAGE 9 SAN 31, 2014 ----FUND---- H2 OPEN SPACE CAPITAL FUND BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE LIABILITIES AND FUND BALANCE FUND BALANCE: H2 .521 ENCUMBRANCES S0.000R 0.00 0.00 50.000R H2 .522 APPROPRIATION EXPENSE 914,678.41 0.00 0.00 914,678.41 H2 .821 RESERVE FOR ENCUMBRANCES 50.00 0.00 0.00 50.00 H2 .909 FUND BALANCE 913,396.89CR 0.00 0.00 913,396.89CR H2 .960 REVENUES 1,281.52CR 0.00 0.00 1,281.52CR TOTAL FUND BALANCE: 0.00 0.00 0.00 0.00 TOTAL LIABILITIES AND FUND BALANCE: 0.00 0.00 0.00 0.00 TOTAL FUND: 0.00 0.00 0.00 0.00 I TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 10 SAN 31, 2014 ----FUND---- H3 COMMUNITY PRES FUND (21 TAX) BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: H3 .200 CASH 4,796,973.55 19,765.14CR 19,765.14CR 4,777,208.41 H3 .201 CASH-CAPITAL ONE BANK 4,967,156.56 993,789.52 773,789.52 5,740,946.08 H3 .380 ACCOUNTS RECEIVABLE 37,472.75 37,313.75CR 37,313.75CR 159.00 H3 .440 DUE FROM OTHER GOVERNMENTS 720,663.05 720,663.05CR 720,663.05CR 0.00 TOTAL CURRENT ASSETS: 10,522,265.91 3,952.42CR 3,952.42CR 10,518,313.49 TOTAL ASSETS: 10,522,265.91 3,952.42CR 3,952.42CR 10,518,313.49 LIABILITIES AND FUND BALANCE . CURRENT LIABILITIES: H3 .600 ACCOUNTS PAYABLE 5,173.SOCR 148,429.62CR 148,429.62CR 153,603.12CR TOTAL CURRENT LIABILITIES: 5,173.50CR 148,429.62CR 148,429.62CR 153,603.12CR TOTAL LIABILITIES: 5,173.50CR 148,429.62CR 148,429.62CR 153,603.12CR FUND BALANCE: H3 .521 ENCUMBRANCES 5,606.81 0.00 0.00 5,606.81 H3 .522 APPROPRIATION EXPENSE 5,303,958.54 174,492.89 174,492.89 5,478,451.43 H3 .821 RESERVE FOR ENCUMBRANCES 5,606.81CR 0.00 0.00 5,606.81CR H3 .909 FOND BALANCE 9,478,882.89CR 0.00 0.00 9,478,882.89CR H3 .980 REVENUES 6,342,16B.06CR 22,110.85CR 22,130.85CR 6,364,278.91CR TOTAL FUND BALANCE: 10,517,092.41CR 152,382.04 152,382.04 10,364,710.37CR TOTAL LIABILITIES AND FUND BALANCE: 10,522,265.91CR 3,952.42 3,952.42 10,518,313.49CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING E FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO7.24 PAGE 7 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT H3 COMMUNITY PRES FUND (24 TAX) 1189 OTHER NON-PROPERTY TAXES 3,888,000.00 3,888,000.00 20,384.00 20,384.00 3,867,616.00 0 2401 INTEREST AND EARNINGS 7,500.00 7,500.00 1,726.85 1,726.85 5,773.15 23 3097 CAPITAL GRANT NYS 50,000.00 50,000.00 0.00 0.00 50,000.00 0 5990 APPROPRIATED FUND BALANCE 1,450,000.00 1,450,000.00 0.00 0.00 1,450,000.00 0 TOTAL: COMMUNITY FREE FUND (2} TAX) 5,395,500.00 5,395,500.00 22,110.85 22,110.85 5,373,389.15 0 III TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 15 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT H3 COMMUNITY PRES FUND (2t TAX) 1320 IND. AUDITING & ACCOUNTING 4 IND. AUDITING, C.E. 7,000.00 0.00 0.00 0.00 7,000.00 0 TOTAL: IND. AUDITING & ACCOUNTING 7,000.00 0.00 0.00 0.00 7,000,00 0 1620 SITE DEVELOPMENT 1 PERSONAL SERVICES 48,942.00 0.00 0.00 0.00 48,942.00 0 4 CONTRACTUAL EXPENSE 30,400.00 0.00 0.00 0.00 30,400.00 0 TOTAL: SITE DEVELOPMENT 79,342.00 0.00 0.00 0.00 79,342.00 0 1980 PAYMENT OF MIA PAYROLL TAX 4 CONTRACTUAL EXPENSE 875.00 0.00 63.14 63.14 811.86 7 TOTAL: PAYMENT OF MIA PAYROLL TAX 875.00 0.00 63.14 63.14 811.86 7 8660 ACQUISITION OF REAL PROPERTY 2 CAPITAL OUTLAY 2,425,948.00 0.00 718.06 718.06 2,425,229.94 0 TOTAL: ACQUISITION OF REAL PROPERTY 2,425,946.00 0.00 718.06 718.06 2,425,229.94 0 8710 LAND PRESERVATION DEPARTMENT 1 PERSONAL SERVICES 195,935.00 0.00 18,688.05 18,688.05 177,246.95 9 2 CAPITAL OUTLAY 318,000.00 0.00 0.00 0.00 318,000.00 0 TOTAL: LAND PRESERVATION DEPARTMENT 513,935.00 0.00 18,688.05 18,688.05 495,246.95 3 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 19,200.00 0.00 1,420.52 1,420.52 17,779.48 7 TOTAL: SOCIAL SECURITY 19,200.00 0.00 1,420.52 1,420.52 17,779.48 7 9710 SERIAL BONDS 6 PRINCIPAL 1,297,300.00 0.00 0.00 0.00 1,297,300.00 0 7 INTEREST 1,051,900.00 0.00 153,603.12 153,603.12 898,296.88 14 - TOTAL: SERIAL BONDS 2,349,200.00 0.00 153,603.12 153,603.12 2,195,596.88 6 TOTAL: COMMUNITY PRES FUND (2k TAX) 5,395,500.00 0.00 174,492.89 174,492.89 5,221,007.11 3 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 11 JAN 31, 2014 ----FUND---- H5 LAND PRESERVATION (NON-CPF) BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: H5 .201 CASH IN TIME-EMA ACCOUNTS 175,667.71 44.76 44.76 175,712.47 TOTAL CURRENT ASSETS: 175,667.71 44.76 44.76 175,712.47 TOTAL ASSETS: 175,667.71 44.76 44.76 175,712.47 LIABILITIES AND FUND BALANCE FUND BALANCE: HS .909 FUND BALANCE 175,098.33CR 0.00 0.00 175,098.33CR H5 .980 REVENUES 569.38CR 44.76CR 44.76CR 614.14CR TOTAL FUND BALANCE: 175,667.71CR 44.76CR 44.76CR 175,712.47CR TOTAL LIABILITIES AND FUND BALANCE: 175,667.71CR 44.76CR 44.76CR 175,712.47CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL52OR-V07.24 PAGE 8 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT H5 LAND PRESERVATION (NON-CPF) 2401 INTEREST AND EARNINGS 0.00 0.00 44.76 44.76 44.76- 9999 TOTAL: LAND PRESERVATION (NON-CPF) 0.00 0.00 44.76 44.76 44.76- 9999 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 12 JAN 31, 2014 ----FUND---- H7 FIFD CAPITAL PROJECTS BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: H7 .201 CASH IN TIME-INVESTMENT A/C 118.78 0.00 0.00 118.78 H7 .391 DUE FROM OTHER FUNDS 584.99 0.00 0.00 584.99 TOTAL CURRENT ASSETS: 703.77 0.00 0.00 703.77 TOTAL ASSETS: 703.77 0.00 0.00 703.77 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: H7 .626 BOND ANT. NOTES PAYABLE 950,000.OOCR 0.00 0.00 950,000.OOCR TOTAL CURRENT LIABILITIES: 950,000.OOCR 0.00 0.00 950,000.OOCR TOTAL LIABILITIES: 950,000.OOCR 0.00 0.00 950,000.00CR FUND BALANCE: H] .522 APPROPRIATION EXPENSE 766,230.94 0.00 0.00 766,230.94 H7 .909 FUND BALANCE 560,500.00 0.00 0.00 560,500.00 H7 .980 REVENUES 377,434.71CR 0.00 0.00 377,434.71CR TOTAL FUND BALANCE: 949,296.23 0.00 0.00 949,296.23 TOTAL LIABILITIES AND FUND BALANCE: 703.77CR 0.00 0.00 703.77CR TOTAL FUND: 0.00 0.00 0.00 0.00 I l TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 13 SAN 31, 2014 ----FUND---- K NON-CURRENT GOVT ASSETS BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS FIXED ASSETS: K .101 LAND 115,807,660.96 0.00 0.00 115,807,660.96 K .102 BUILDINGS 13,226,237.23 0.00 0.00 13,226,237.23 K .103 IMPROVEMENTS OTHER THAN BLDG 15,756,291.11 0.00 0.00 15,756,291.11 K .104 MACHINERY AND EQUIPMENT 12,038,911.81 0.00 0.00 12,038,911.81 K .105 CONSTRUCTION IN PROGRESS 19,619.00 0.00 0.00 19,619.00 K .106 INFRASTRUCTURE 76,059,090.26 0.00 0.00 76,059,090.26 K .112 ACCUM DEPREC-BUILDINGS 4,159,929.65CR 0.00 0.00 4,159,929.65CR K .113 ACCUM DEPREC-IMPROVEMENTS 5,905,650.29CR 0.00 0.00 5,905,650.29CR K .114 ACCUM DEPREC-MACHINERY k ROD 9,293,981.82CR 0.00 0.00 9,293,981.82CR K .116 ACCUM DEPREC-INFRASTRUCTURE 64,234,002.38CR 0.00 0.00 64,234,002.38CR TOTAL FIXED ASSETS: 149,314,246.23 0.00 0.00 149,314,246.23 TOTAL ASSETS: 149,314,246.23 0.00 0.00 149,314,246.23 LIABILITIES AND FUND BALANCE FUND BALANCE: K .159 INVESTMENT IN CAPITAL ASSETS 194,270,480.98CR 0.00 0.00 194,270,480.98CR K .909 FUND BALANCE 44,956,234.75 0.00 0.00 44,956,234.75 TOTAL FUND BALANCE: 149,314,246.23CR 0.00 0.00 149,314,246.23CR TOTAL LIABILITIES AND FUND BALANCE: 149,314,246.23CR 0.00 0.00 149,314,246.23CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 14 SAN 31, 2014 ----FUND---- K1 NON-CURB GOVT ASSETS-COMP UT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS FIXED ASSETS: K1 .101 LAND 2,193,348.69 0.00 0.00 2,193,348.69 K1 .102 BUILDINGS 14,145,368.67 0.00 0.00 14,145,368.67 K1 .103 IMPROVEMENTS OTHER THAN BLDG 2,536,237.87 0.00 0.00 2,536,237.87 K1 .104 MACHINERY AND EQUIPMENT 3,565,504.29 0.00 0.00 3,565,504.29 K1 .105 CONSTRUCTION IN PROGRESS 40,790.50 0.00 0.00 40,790.50 K1 .106 INFRASTRUCTURE 2,899,440.37 0.00 0.00 2,899,440.37 K1 .112 ACCUM DEPREC-BUILDINGS 3,502,441.70CR 0.00 0.00 3,502,441.70CR K1 .113 ACCUM DEPREC-IMPROVEMENTS 566,474.04CR 0.00 0.00 566,474.04CR K1 .114 ACCUM DEPREC-MACHINERY & EQU 3,038,183.40CR 0.00 0.00 3,038,183.40CR K1 .116 ACCUM DEPREC-INFRASTRUCTURE 1,934,753.19CR 0.00 0.00 1,934,753.19CR TOTAL FIXED ASSETS: 16,338,838.06 0.00 0.00 16,338,838.06 TOTAL ASSETS: 16,338,838.06 0.00 0.00 16,338,838.06 LIABILITIES AND FUND BALANCE FUND BALANCE: Ki .159 INVESTMENT IN CAPITAL ASSETS 23,573,081.75CR 0.00 0.00 23,573,081.75CR K1 .909 FUND BALANCE 7,234,243.69 0.00 0.00 7,234,243.69 TOTAL FUND BALANCE: 16,338,838.06CR 0.00 0.00 16,338,838.06CR TOTAL LIABILITIES AND FUND BALANCE: 16,338,838.06CR 0.00 0.00 16,338,838.06CR TOTAL FUND: 0.00 0.00 0.00 0.00 I I TOWN OF SOUTHOLD ACCOUNTING 4 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 15 JAN 31, 2014 ----FUND---- MS EMPLOYEE HEALTH BENEFIT PLAN BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: MS .200 CASH 22.82 3.20CR 3.20CR 19.62 MS .201 CASH IN NFB E ACCOUNT 1,340,620.14 90,433.54 90,433.54 1,431,053.68 MS .380 ACCOUNTS RECEIVABLE 15,203.08 0.00 0.00 15,203.08 TOTAL CURRENT ASSETS: 1,355,846.04 90,430.34 90,430.34 1,446,276.38 TOTAL ASSETS: 1,355,846.04 90,430.34 90,430.34 1,446,276.38 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: MS .600 ACCOUNTS PAYABLE 169,080.59CR 165,711.92 165,711.92 3,368.67CR MS .686 JUDGEMENTS 6 CLAIMS PAYABLE 162,805.000R 0.00 0.00 162,805.0008 MS .691 DEFERRED REVENUE 718.94CR 718.94 918.94 0.00 TOTAL CURRENT LIABILITIES: 332,604.53CR 166,430.86 166,430.86 166,173.67CR TOTAL LIABILITIES: 332,604.53CR 166,430.86 166,430.86 166,173.67CR FUND BALANCE: MS .522 APPROPRIATION EXPENSE 4,056,937.92 57,364.10 57,364.10 4,114,302.02 MS .909 FUND BALANCE 698,429.81CR 0.00 0.00 698,429.81CR MS .980 REVENUES 4,381,749.62CR 314,225.30CR 314,225.30CR 4,695,974.92CR TOTAL FUND BALANCE: 1,023,241.51CR 256,861.20CR 256,861.20CR 1,280,102.71CR TOTAL LIABILITIES AND FUND BALANCE: 1,355,846.04CR 90,430.34CR 90,430.34CR 1,446,276.38CR TOTAL FUND: 0.00 0.00 0.00 0.00 I TOWN OF SOUTHOLD ACCOUNTING S FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 9 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT MS EMPLOYEE HEALTH BENEFIT PLAN 2401 INTEREST AND EARNINGS 6,000.00 6,000.00 406.54 406.54 5,593.46 6 2700 REIMS MEDICARE PART D EXPENS 55,000.00 55,000.00 0.00 0.00 55,000.00 0 2709 PARTICIPANT CONTRIBUTIONS 150,115.00 150,115.00 11,326.50 11,326.50 138,788.50 7 5031 INTERFUND TRANSFERS 3,762,381.00 3,762,381.00 302,492.26 302,492.26 3,459,888.74 8 5990 APPROPRIATED FUND BALANCE 375,000.00 375,000.00 0.00 0.00 375,000.00 0 TOTAL: EMPLOYEE HEALTH BENEFIT PLAN 4,348,496.00 4,348,496.00 314,225.30 314,225.30 4,034,270.70 7 l TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 16 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT ME EMPLOYEE HEALTH BENEFIT PLAN 1910 INSURANCE 4 CONTRACTUAL EXPENSE 450,672.00 0.00 0.00 0.00 450,672.00 0 TOTAL: INSURANCE 450,672.00 0.00 0.00 0.00 450,672.00 0 1989 MEDICARE REIMBURSEMENT 4 CONTRACTUAL EXPENSE 100,000.00 0.00 0.00 0.00 100,000.00 0 TOTAL: MEDICARE REIMBURSEMENT 100,000.00 0.00 0.00 0.00 100,000.00 0 8686 ADMINISTRATION 4 CONTRACTUAL EXPENSE 72,824.00 0.00 5,319.05 5,319.05 67,504.95 7 TOTAL: ADMINISTRATION 72,824.00 0.00 5,319.05 5,319.05 67,504.95 7 9060 HOSPITAL & MEDICAL INSURANCE 8 EMPLOYEE BENEFITS 3,725,000.00 0.00 52,045.05 52,045.05 3,672,954.95 1 TOTAL: HOSPITAL & MEDICAL INSURANCE 3,725,000.00 0.00 52,045.05 52,045.05 3,672,954.95 1 TOTAL: EMPLOYEE HEALTH BENEFIT PLAN 4,348,496.00 0.00 57,364.10 57,364.10 4,291,131.90 1 i TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 16 SAN 31, 2014 ----FUND---- SP E-W FIRE PROTECTION DISTRICT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SF .201 CASH IN NFB E ACOUNT 27,941.88 508,799.18 508,799.18 536,741.06 SF .391 DUE FROM OTHER FUNDS 196,924.11 196,924.11CR 196,924.11CR 0.00 TOTAL CURRENT ASSETS: 224,865.99 311,875.07 311,875.07 536,741.06 TOTAL ASSETS: 224,865.99 311,875.07 311,875.07 536,741.06 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: SF .600 ACCOUNTS PAYABLE 13,136.40CR 13,136.40 13,136.40 0.00 SF .691 DEFERRED REVENUE 196,924.11CR 196,924.11 196,924.11 0.00 TOTAL CURRENT LIABILITIES: 210,060.51CR 210,060.51 210,060.51 0.00 TOTAL LIABILITIES: 210,060.51CR 210,060.51 210,060.51 0.00 FUND BALANCE: SF .522 APPROPRIATION EXPENSE 733,529.44 0.00 0.00 733,529.44 SF .909 FUND BALANCE 15,878.93CR 0.00 0.00 15,878.93CR SF .980 REVENUES 732,455.99CR 521,935.58CR 521,935.58CR 1,254,391.57CR TOTAL FUND BALANCE: 14,805.48CR 521,935.58CR 521,935.58CR 536,741.06CR TOTAL LIABILITIES AND FUND BALANCE: 224,865.99CR 311,875.07CR 311,875.07CR 536,741.06CR TOTAL FUND: 0.00 0.00 0.00 0.00 i TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-VO7.24 PAGE 10 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SF E-W FIRE PROTECTION DISTRICT 1001 REAL PROPERTY TAXES 771,184.00 771,184.00 521,866.80 521,866.80 249,317.20 67 2401 INTEREST AND EARNINGS 500.00 500.00 68.78 68.78 431.22 13 - 5990 APPROPRIATED FUND BALANCE 6,800.00 6,800.00 0.00 0.00 61800.00 0 TOTAL: E-W FIRE PROTECTION DISTRICT 778,484.00 778,484.00 521,935.58 521,935.58 256,548.42 67 TOWN OF SOUTHOLD ACCOUNTING 4 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 17 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SF E-W FIRE PROTECTION DISTRICT 3410 FIRE FIGHTING 4 CONTRACTUAL EXPENSE 778,384.00 0.00 0.00 0.00 778,384.00 0 TOTAL: FIRE FIGHTING 778,384.00 0.00 0.00 0.00 778,384.00 0 9795 INTERFUND LOANS 7 INTEREST 100.00 0.00 0.00 0.00 100.00 0 TOTAL: INTERFUND LOANS 100.00 0.00 0.00 0.00 100.00 0 TOTAL: E-W FIRE PROTECTION DISTRICT 778,484.00 0.00 0.00 0.00 778,484.00 0 I TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 17 JAN 31, 2014 ----FUND---- SM FISHERS ISLAND FERRY DIST. BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SM .200 CASH 692,240.76 425,154.94 425,154.94 1,117,395.70 SM .201 CASH IN TIME-BANK OF AMERICA 147,779.96 54,349.03CR 54,349.03CR 93,430.93 SM .203 CASH-SCNB-ACCOUNTS PAYABLE 42,288.88 42,283.74CR 42,283.74CR 5.14 SM .204 CASH-BNB-PAYROLL 0.12 0.03 0.03 0.15 SM .206 CASH-ATM MACHINE OFFSET A/C 1.91 0.00 0.00 1.91 SM .210 PETTY CASH 1,450.00 0.00 0.00 1,450.00 SM .380 ACCOUNTS RECEIVABLE 40,706.77 7,802.94 7,802.94 48,509.71 SM 1389 ALLOWANCE FOR RECEIVABLES 4,600.000R 0.00 0.00 4,600.000R SM .391 DUE FROM OTHER FUNDS 197,298.59 197,298.37CR 197,298.37CR 0.22 SM .410 DUE FROM STATE 6 FED GOVT 23,160.83 23,160.83CR 23,160.83CR 0.00 SM .480 DEFERRED EXP ENSUING YRS BUD 46,890.95 46,890.95CR 46,890.95CR 0.00 TOTAL CURRENT ASSETS: 1,187,218.77 68,974.99 68,974.99 1,256,193.76 TOTAL ASSETS: 1,187,218.77 68,974.99 68,974.99 1,256,193.76 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: SM .600 ACCOUNTS PAYABLE 217,202.19CR 215,305.42 215,305.42 1,896.77CR SM .630 DUE TO OTHER FUNDS 584.99CR 0.00 0.00 584.99CR SM .688 SECURITY DEPOSITS 9,416.02CR 0.00 0.00 9,416.02CR SM .691 DEFERRED REVENUE 197,298.46CR 197,298.46 197,298.46 0.00 TOTAL CURRENT LIABILITIES: 424,501.66CR 412,603.88 412,603.88 11,897.78CR TOTAL LIABILITIES: 424,501.66CR 412,603.88 412,603.88 11,897.78CR FUND BALANCE: SM .522 APPROPRIATION EXPENSE 3,625,939.08 155,179.00 155,179.00 3,781,118.08 SM .909 FUND BALANCE 681,101.84CR 0.00 0.00 681,101.84CR SM .980 REVENUES 3,707,554.35CR 636,757.87CR 636,757.87CR 4,344,312.22CR TOTAL FUND BALANCE: 762,717.11CR 481,578.87CR 481,578.87CR 1,244,295.98CR TOTAL LIABILITIES AND FUND BALANCE: 1,187,218.77CR 68,974.99CR 68,974.99CR 1,256,193.76CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 11 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SM FISHERS ISLAND FERRY DIST. 1001 REAL PROPERTY IMES 772,650.00 772,650.00 522,876.90 522,876.90 249,773.10 67 1760 FERRY OPERATIONS 2,635,481.00 2,635,481.00 104,814.92 104,814.92 2,530,666.08 3 1765 CHARTERS 10,000.00 10,000.00 0.00 0.00 10,000.00 0 1789 U. S. MAIL 28,000.00 28,000.00 2,378.08 2,378.08 25,621.92 8 2089 THEATER 11,000.00 11,000.00 0.00 0.00 11,000.00 0 2210 SERVICES OTHER GOVERNMENTS 68,809.00 68,809.00 6,650.49 6,650.49 62,158.51 9 2401 INTEREST AND EARNINGS 1,000.00 1,000.00 37.48 37.48 962.52 3 TOTAL: FISHERS ISLAND FERRY DIST. 3,526,940.00 3,526,940.00 636,757.87 636,757.87 2,890,182.13 '18 - TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline OL520R-V07.24 PAGE 18 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SM FISHERS ISLAND FERRY DIST. 1310 ACCOUNTING & FINANCE 4 CONTRACTUAL EXPENSE 30,000.00 0.00 0.00 0.00 30,000.00 0 TOTAL: ACCOUNTING & FINANCE 30,000.00 0.00 0.00 0.00 30,000.00 0 1420 LEGAL FEES AND FINES 4 CONTRACTUAL EXPENSE 50,000.00 0.00 0.00 0.00 50,000.00 0 TOTAL: LEGAL FEES AND FINES 50,000.00 0.00 0.00 0.00 50,000.00 0 1910 INSURANCE 4 CONTRACTUAL EXPENSE 77,969.00 0.00 73.00- 73.00- 98,042.00 0 I TOTAL: INSURANCE 77,969.00 0.00 73.00- 73.00- 78,042.00 0 1930 INSURANCE CLAIMS 4 CONTRACTUAL EXPENSE 4,000.00 0.00 0.00 0.00 4,000.00 0 TOTAL: INSURANCE CLAIMS 4,000.00 0.00 0.00 0.00 4,000.00 0 1950 PROPERTY TAX 4 CONTRACTUAL EXPENSE 50,000.00 0.00 0.00 0.00 50,000.00 0 TOTAL: PROPERTY TAX 50,000.00 0.00 0.00 0.00 50,000.00 0 1980 PAYMENT OF MIA PAYROLL TAX 4 CONTRACTUAL EXPENSE 4,300.00 0.00 0.00 0.00 4,300.00 0 TOTAL: PAYMENT OF MTA PAYROLL TAX 4,300.00 0.00 0.00 0.00 4,300.00 0 5610 ELIZABETH AIRPORT 4 CONTRACTUAL EXPENSE 30,000.00 0.00 0.00 0.00 30,000.00 0 TOTAL: ELIZABETH AIRPORT 30,000.00 0.00 0.00 0.00 30,000.00 0 I 5709 REPAIRS 2 CAPITAL OUTLAY 98,000.00 0.00 2,766.32 2,766.32 95,233.68 2 TOTAL: REPAIRS 98,000.00 0.00 2,766.32 2,766.32 95,233.68 2 5710 F.I. FERRY OPERATIONS 1 PERSONAL SERVICES 1,262,119.00 0.00 73,372.92 73,372.92 1,188,746.08 5 2 EQUIPMENT & CAPITAL OUTLAY 325,000.00 0.00 2,442.01 2,442.01 322,557.99 0 4 CONTRACTUAL EXPENSE 697,000.00 0.00 7,603.13 7,603.13 689,396.87 1 TOTAL: F.I. FERRY OPERATIONS 2,284,119.00 0.00 83,418.06 83,418.06 2,200,700.94 3 5711 OFFICE EXPENSE 4 CONTRACTUAL EXPENSE 14,000.00 0.00 109.95 109.95 13,890.05 0 TOTAL: OFFICE EXPENSE 14,000.00 0.00 109.95 109.95 13,890.05 0 5712 COMMISSIONER FEES 4 CONTRACTUAL EXPENSE 7,500.00 0.00 0.00 0.00 7,500.00 0 TOTAL: COMMISSIONER FEES 7,500.00 0.00 0.00 0.00 7,500.00 0 5713 U.S. MAIL TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 19 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SM FISHERS ISLAND FERRY DIST. 5713 U.S. MAIL 4 CONTRACTUAL EXPENSE 91000.00 0.00 0.00 0.00 9,000.00 0 TOTAL: U.S. MAIL 9,000.00 0.00 0.00 0.00 9,000.00 0 7155 THEATER 4 CONTRACTUAL EXPENSE 9,000.00 0.00 0.00 0.00 9,000.00 0 TOTAL: THEATER 9,000.00 0.00 0.00 0.00 9,000.00 0 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 206,000.00 0.00 46,781.00 46,781.00 159,219.00 22 TOTAL: NYS RETIREMENT 206,000.00 0.00 46,781.00 46,781.00 159,219.00 22 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 96,552.00 0.00 5,291.20 5,291.20 91,260.80 5 TOTAL: SOCIAL SECURITY 96,552.00 0.00 5,291.20 5,291.20 91,260.80 5 9050 UNEMPLOYMENT INSURANCE 8 EMPLOYEE BENEFITS 5,000.00 0.00 0.00 0.00 5,000.00 0 TOTAL: UNEMPLOYMENT INSURANCE 5,000.00 0.00 0.00 0.00 5,000.00 0 9060 HOSPITAL & MEDICAL INSURANCE 8 EMPLOYEE BENEFITS 200,000.00 0.00 16,885.47 16,885.47 183,114.53 8 TOTAL: HOSPITAL & MEDICAL INSURANCE 200,000.00 0.00 16,885.47 16,885.47 183,114.53 8 9710 SERIAL BONDS 6 PRINCIPAL 175,000.00 0.00 0.00 0.00 1751000.00 0 7 INTEREST 71,000.00 0.00 0.00 0.00 71,000.00 0 TOTAL: SERIAL BONDS 246,000.00 0.00 0.00 0.00 246,000.00 0 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 100,000.00 0.00 0.00 0.00 100,000.00 0 7 INTEREST 5,500.00 0.00 0.00 0.00 5,500.00 0 TOTAL: BOND ANTICIPATION NOTES 105,500.00 0.00 0.00 0.00 105,500.00 0 TOTAL: FISHERS ISLAND FERRY DIST. 3,526,940.00 0.00 155,179.00 155,179.00 3,371,761.00 4 I i TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 18 JAN 31, 2014 ----FUND---- SR REFUSE & GARBAGE DISTRICT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SR .200 CASH 193,494.00 169,347.13CR 169,347.13CR 24,146.87 SR .201 CASH IN NFB E ACCOUNT 429,129.52 1,006,843.21 1,086,843.21 1,515,972.73 SR .210 PETTY CASH 390.55 459.45 459.45 850.00 SR .380 ACCOUNTS RECEIVABLE 91,915.76 1,229.01 1,229.01 93,144.77 SR .391 DUE FROM OTHER FUNDS 583,859.16 559,641.42CR 559,641.42CR 24,217.74 SR .410 DUE FROM STATE & FED GOVT 119,514.97 0.00 0.00 119,514.97 SR .480 DEFERRED EXP ENSUING YRS BUD 88,318.29 88,318.29CR 88,318.29CR 0.00 TOTAL CURRENT ASSETS: 1,506,622.25 271,224.83 271,224.83 1,777,847.08 TOTAL ASSETS: 1,506,622.25 271,224.83 271,224.83 1,777,847.08 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: SR .600 ACCOUNTS PAYABLE 218,383.64CR 214,719.42 214,719.42 3,664.22CR SR .691 DEFERRED REVENUE 539,406.OSCR 539,406.05 539,406.05 0.00 TOTAL CURRENT LIABILITIES: 757,789.69CR 754,125.47 754,125.47 3,664.22CR TOTAL LIABILITIES: 757,789.69CR 754,125.47 754,125.47 3,664.22CR FUND BALANCE: SR .521 ENCUMBRANCES 10,400.46CR 1,508,726.54 1,508,726.54 1,498,326.08 SR .522 APPROPRIATION EXPENSE 4,507,786.10 512,519.50 512,519.50 5,020,305.60 SR .821 RESERVE FOR ENCUMBRANCES 10,400.46 1,SOB,726.54CR 1,508,726.54CR 1,498,326.08CR - SR .909 FUND BALANCE 406,996.98CR 0.00 0.00 406,996.98CR SR .980 REVENUES 4,849,621.68CR 1,537,869.SOCR 1,537,869.80CR 6,387,491.48CR TOTAL FUND BALANCE: 748,832.56CR 1,025,350.30CR 1,025,350.30CR 1,774,182.86CR TOTAL LIABILITIES AND FUND BALANCE: 1,506,622.25CR 271,224.83CR 271,224.83CR 1,777,847.08CR TOTAL FUND: 0.00 0.00 0.00 0.00 Iil TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 12 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MIT) POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SR REFUSE & GARBAGE DISTRICT 1001 REAL PROPERTY TAXES 2,112,394.00 2,112,394.00 1,429,509.90 1,429,509.90 682,884.10 67 1090 INT & PENALTIES RE TAXES 40.00 40.00 0.00 0.00 40.00 0 2130 REFUSE AND GARBAGE CHARGES 1,860,800.00 1,860,800.00 97,668.17 97,668.17 1,763,131.83 5 2401 INTEREST AND EARNINGS 5,000.00 5,000.00 382.90 382.90 4,617.10 7 - 2590 PERMITS 146,000.00 146,000.00 0.00 0.00 146,000.00 0 2650 SALE OF SCRAP & EXCESS MATRL 300,000.00 300,000.00 10,308.83 10,308.83 289,691.17 3 3089 MISCELLANEOUS STATE AIDE 25,000.00 25,000.00 0.00 0.00 25,000.00 0 5990 APPROPRIATED FUND BALANCE 78,365.00 78,365.00 0.00 0.00 78,365.00 0 TOTAL: REFUSE & GARBAGE DISTRICT 4,527,599.00 4,527,599.00 1,537,869.80 1,537,869.80 2,989,729.20 33 i TOWN OF SOUTHOLD ACCOUNTING S FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 20 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SR REFUSE & GARBAGE DISTRICT 1420 TOWN ATTORNEY 4 CONTRACTUAL EXPENSE 5,000.00 0.00 0.00 0.00 51000.00 0 TOTAL: TOWN ATTORNEY 51000.00 0.00 0.00 0.00 5,000.00 0 1490 ADMINISTRATION 1 PERSONAL SERVICES 170,000.00 0.00 18,537.27 18,537.27 151,462.73 10 - TOTAL: ADMINISTRATION 170,000.00 0.00 18,537.27 18,537.27 151,462.73 10 - 1980 PAYMENT OF MIA PAYROLL TAX 4 CONTRACTUAL EXPENSE 3,700.00 0.00 379.98 379.98 3,320.02 10 - TOTAL: PAYMENT OF MIA PAYROLL TAX 3,700.00 0.00 379.98 379.98 3,320.02 10 - 8160 REFUSE 6 GARBAGE 1 PERSONAL SERVICES 885,400.00 0.00 33,210.55 33,210.55 852,189.45 3 2 EQUIPMENT 10,850.00 3,149.99 0.00 0.00 7,700.01 29 4 CONTRACTUAL EXPENSE 2,074,425.00 1,514,429.58 41,385.86 41,385.86 518,609.56 74 TOTAL: REFUSE & GARBAGE 2,970,675.00 1,517,579.57 74,596.41 74,596.41 1,378,499.02 53 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 223,300.00 0.00 53,310.00 53,310.00 169,990.00 23 TOTAL: NYS RETIREMENT 223,300.00 0.00 53,310.00 53,310.00 169,990.00 23 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 82,500.00 0.00 3,794.23 3,794.23 78,705.77 4 TOTAL: SOCIAL SECURITY 82,500.00 0.00 3,794.23 3,794.23 78,705.77 4 9040 WORKERSCOMPENSATION 8 EMPLOYEE BENEFITS 85,600.00 0.00 16,296.73 16,296.73 69,303.27 19 - TOTAL: WORKERS COMPENSATION 85,600.00 0.00 16,296.73 16,296.73 69,303.27 19 - 9055 OTHER BENEFITS 8 EMPLOYEE BENEFITS 29,800.00 0.00 2,291.97 2,291.97 27,508.03 7 TOTAL: OTHER BENEFITS 29,800.00 0.00 2,291.97 2,291.97 27,508.03 7 9710 SERIAL BONDS 6 PRINCIPAL 513,300.00 0.00 290,000.00 290,000.00 223,300.00 56 7 INTEREST 156,100.00 0.00 15,540.89 15,540.89 140,559.11. 9 TOTAL: SERIAL BONDS 669,400.00 0.00 305,540.89 305,540.89 363,859.11 45 9901 TRANSFERS TO OTHER FUNDS 9 TRANSFERS 287,624.00 0.00 37,772.02 37,772.02 249,851.98 13 - TOTAL: TRANSFERS TO OTHER FUNDS 287,624.00 0.00 37,772.02 37,772.02 249,851.98 13 - TOTAL: REFUSE S GARBAGE DISTRICT 4,527,599.00 1,517,579.57 512,519.50 512,519.50 2,497,499.93 44 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 19 JAN 31, 2014 ----FUND---- SS1 SOUTHOLD WASTEWATER DISTRICT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SS1.201 CASH IN NFB E ACCOUNT 24,371.55 71,293.08 71,293.08 95,664,63 SS1.391 DUE FROM OTHER FUNDS 26,943.13 26,943.13CR 26,943.13CR 0.00 TOTAL CURRENT ASSETS: 51,314.68 44,349.95 44,349.95 95,664.63 TOTAL ASSETS: 51,314.68 44,349.95 44,349.95 95,664.63 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: SS1.691 DEFERRED REVENUE 26,863.13CR 26,863.13 26,863.13 0.00 TOTAL CURRENT LIABILITIES: 26,863.13CR 26,863.13 26,863.13 0.00 TOTAL LIABILITIES: 26,863.13CR 26,863.13 26,863.13 0.00 FUND BALANCE: SS1.521 ENCUMBRANCES 3,959.78 0.00 0.00 3,959.78 SS1.522 APPROPRIATION EXPENSE 151,001.41 0.00 0.00 151,001.41 SS1.821 RESERVE FOR ENCUMBRANCES 3,959.78CR 0.00 0.00 3,959.78CR SS1.909 FUND BALANCE 67,814.57CR 0.00 0.00 67,814.57CR SS1.980 REVENUES 107,638.39CR 71,213.08CR 71,213.08CR 178,851.47CR TOTAL FUND BALANCE: 24,451.55CR 71,213.08CR 71,213.08CR 95,664.63CR TOTAL LIABILITIES AND FUND BALANCE: 51,314.68CR 44,349.95CR 44,349.95CR 95,664.63CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 13 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SS1 SOUTHOLD WASTEWATER DISTRICT 1001 REAL PROPERTY TAXES 105,200.00 105,200.00 71,198.40 71,198.40 34,001.60 67 2401 INTEREST AND EARNINGS 0.00 0.00 14.68 14.68 14.68- 9999 5990 APPROPRIATED FUND BALANCE 20,000.00 20,000.00 0.00 0.00 20,000.00 0 TOTAL: SOUTHOLD WASTEWATER DISTRICT 125,200.00 125,200.00 71,213.08 71,213.08 53,986.92 56 i I TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-V07.24 PAGE 21 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT WD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SS1 SOUTHOLD WASTEWATER DISTRICT 8130 SEWAGE TREATMENT 4 CONTRACTUAL EXPENSE 13,000.00 0.00 0.00 0.00 13,000.00 0 TOTAL: SEWAGE TREATMENT 13,000.00 0.00 0.00 0.00 13,000.00 0 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 110,000.00 0.00 0.00 0.00 110,000.00 0 7 INTEREST 2,200.00 0.00 0.00 0.00 2,200.00 0 TOTAL: BOND ANTICIPATION NOTES 112,200.00 0.00 0.00 0.00 112,200.00 0 TOTAL: SOUTHOLD WASTEWATER DISTRICT 125,200.00 0.00 0.00 0.00 125,200.00 0 TOWN OF SOUTHOLD ACCOUNTING FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 20 JAN 31, 2014 ----FUND---- SS2 FISHERS ISLAND SEWER DIST. BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SS2.201 CASH IN NFB E ACOUNT 43,361.17 99.29CR 99.29CR 43,261.88 TOTAL CURRENT ASSETS: 43,361.17 99.29CR 99.29CR 43,261.88 TOTAL ASSETS: 43,361.17 99.29CR 99.29CR 43,261.88 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: SS2.600 ACCOUNTS PAYABLE 110.34CR 110.34 110.34 0.00 TOTAL CURRENT LIABILITIES: 110.34CR 110.34 110.34 0.00 TOTAL LIABILITIES: 110.34CR 110.34 110.34 0.00 FUND BALANCE: SS2.521 ENCUMBRANCES 0.00 6,005.92 6,005.92 6,005.92 SS2.522 APPROPRIATION EXPENSE 25,072.12 0.00 0.00 25,072.12 SS2.821 RESERVE FOR ENCUMBRANCES 0.00 6,005.92CR 6,005.92CR 6,005.92CR SS2.909 FUND BALANCE 41,036.83CR 0.00 0.00 41,036.83CR SS2.980 REVENUES 27,286.12CR 11.05CR 11.05CR 27,297.17CR TOTAL FUND BALANCE: 43,250.83CR 11.05CR 11.05CR 43,261.88CR TOTAL LIABILITIES AND FUND BALANCE: 43,361.17CR 99.29 99.29 43,261.88CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 14 LEVEL OF DETAIL 1.0 THRD 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SS2 FISHERS ISLAND SEWER DIST. 2130 SEWER CHARGES 33,750.00 33,750.00 0.00 0.00 33,750.00 0 2401 INTEREST AND EARNINGS 0.00 0.00 11.05 11.05 11.05- 9999 5990 APPROPRIATED FUND BALANCE 12,250.00 12,250.00 0.00 0.00 12,250.00 0 TOTAL: FISHERS ISLAND SEWER DIST. 46,000.00 46,000.00 11.05 11.05 45,988.95 0 I TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL520R-VO?.24 PAGE 22 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SS2 FISHERS ISLAND SEWER DIST. 8120 SANITARY SEWER 4 CONTRACTUAL EXPENSE 36,000.00 6,005.92 0.00 0.00 29,994.08 16 - TOTAL: SANITARY SEWER 36,000.00 6,005.92 0.00 0.00 29,994.08 16 - 9710 SERIAL BONDS 6 PRINCIPAL 6,000.00 0.00 0.00 0.00 6,000.00 0 7 INTEREST 4,000.00 0.00 0.00 0.00 4,000.00 0 TOTAL: SERIAL BONDS 10,000.00 0.00 0.00 0.00 10,000.00 0 TOTAL: FISHERS ISLAND SEWER DIST. 46,000.00 6,005.92 0.00 0.00 39,994.08 13 - I TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. III 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 21 JAN 31, 2014 ----FUND---- TAX SUPERVISORS TAX ACCOUNT BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: TAX. 200 CASH 0.15 13,500,234.60 13,500,234.60 13,500,234.75 TOTAL CURRENT ASSETS: 0.15 13,500,234.60 13,500,234.60 13,500,234.75 TOTAL ASSETS: 0.15 13,500,234.60 13,500,234.60 13,500,234.75 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: TAX.630 DUE TO OTHER FUNDS 0.15CR 234.60CR 234.60CR 234.75CR TOTAL CURRENT LIABILITIES: 0.15CR 234.60CR 234.60CR 234.75CR TOTAL LIABILITIES: 0.15CR 234.60CR 234.60CR 234.75CR FUND BALANCE: TAX. 522 APPROPRIATION EXPENSE 117,153,314.71 54,600,000.00 54,600,000.00 171,753,314.71 TAX.980 REVENUES 117,153,314.71CR 68,100,000.00CR 68,100,000.OOCR 185,253,314.71CR TOTAL FUND BALANCE: 0.00 13,500,000.OOCR 13,500,000.OOCR 13,500,000.OOCR TOTAL LIABILITIES AND FUND BALANCE: 0.15CR 13,500,234.60CR 13,500,234.60CR 13,500,234.75CR TOTAL FUND: 0.00 0.00 0.00 0.00 I I l TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:24 Revenue Guideline GL520R-V07.24 PAGE 15 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT TAX SUPERVISORS TAX ACCOUNT 1000 SCHOOLS 79,787,221.11 79,787,221.11 34,050,000.00 34,050,000.00 45,737,221.11 42 2000 TOWN AND SPECIAL DISTRICTS 40,341,435.77 40,341,435.77 34,050,000.00 34,050,000.00 6,291,435.77 84 TOTAL: SUPERVISORS TAX ACCOUNT 120,128,656.88 120,128,656.88 68,100,000.00 68,100,000.00 52,028,656.88 56 i TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:33 Expenditure Guideline GL52OR-VO7.24 PAGE 23 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2014 THROUGH JAN 31, 2014 ANNUAL ACT MID POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT TAX SUPERVISORS TAX ACCOUNT 1000 TM DISTRIBUTIONS 4 TAX DISTRIBUTIONS 120,128,656.88 0.00 54,600,000.00 54,600,000.00 65,528,656.88 45 TOTAL: TAX DISTRIBUTIONS 120,128,656.88 0.00 54,600,000.00 54,600,000.00 65,528,656.88 45 TOTAL: SUPERVISORS TAX ACCOUNT 120,128,656.88 0.00 54,600,000.00 54,600,000.00 65,528,656.88 45 I TOWN OF SOUTHOLD ACCOUNTING 6 FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-VO7.24 PAGE 22 JAN 31, 2014 ----FUND---- T1 SOUTHOLD AGENCY E TRUST BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: T1 .200 CASH 169,770.84 54,486.19 54,486.19 224,257.03 T1 .201 CASH IN NFB E ACCOUNT 218,400.85 56,065.15 56,065.15 274,466.00 T1 .204 CASH-TRUST FUNDS-CABLEVISION 8,508.20 0.72 0.72 8,508.92 T1 .207 CASH-TAX RECEIVER 22,836,496.95 22,836,496.95CR 22,836,496.95CR 0.00 T1 .391 DUE FROM OTHER FUNDS 591.60 591.60CR 591.60CR 0.00 Tl .460 DEFERRED COMP PLAN ASSETS 14,359,371.20 63,951.15 63,951.15 14,423,322.35 TOTAL CURRENT ASSETS: 37,593,139.64 22,662,5B5.34CR 22,662,585.34CR 14,930,554.30 TOTAL ASSETS: 37,593,139.64 22,662,585.34CR 22,662,5B5.34CR 14,930,554.30 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: T1 .017 DEFERRED COMPENSATION 14,359,371.20CR 63,951.15CR 63,951.15CR 14,423,322.35CR T1 .030 GUARANTEE BID DEPOSITS 21,100.0008 0.00 0.00 21,100.0008 T1 .037 PARK AND RECREATION 218,400.85CR 56,065.15CR 56,065.15CR 274,466.000R T1 .039 HOUSING FUND DONATIONS 800.000R 0.00 0.00 800.000R - Ti .067 BINGO LICENSES 588.75CR 588.75 588.75 0.00 T1 .069 SALES TAX 29.93CR 0.00 0.00 29.93CR T1 .072 COLLECTIONS 752.44CR 53,398.80CR 53,398.BOCR 54,151.24CR T1 .086 TREE COMMITTEE DONATIONS 9,701.26CR 0.00 0.00 9,701.26CR T1 .098 TRUST FUNDS-CABLEVISION 8,508.20CR 0.72CR 0.72CR 8,508.92CR T1 .600 ACCOUNTS PAYABLE 0.00 1,077.28CR 1,077.28CR 1,077.28CR T1 .630 DUE TO OTHER FUNDS 137,390.06CR 7.26CR 7.26CR 137,397.32CR T1 .631 DUE TO OTHER GOVERNMENTS 22,836,496.95CR 22,836,496.95 22,836,496.95 0.00 TOTAL CURRENT LIABILITIES: 37,593,139.64CR 22,662,585.34 22,662,585.34 14,930,554.30CR TOTAL FUND: 0.00 0.00 0.00 0.00 it TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL57DR-V07.24 PAGE 23 JAN 31, 2014 ----FUND---- T2 F.I.F.D. AGENCY & TRUST BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: T2 .200 CASH 0.13 0.09 0.09 0.22 T2 .460 DEFERRED COMP PLAN ASSETS 998,332.45 6,255.00 6,255.00 984,587.45 TOTAL CURRENT ASSETS: 978,332.58 6,255.09 6,255.09 984,587.67 TOTAL ASSETS: 978,332.58 6,255.09 6,255.09 984,587.67 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: T2 .017 DEFERRED COMPENSATION 978,332.45CR 6,255.00OR 6,255.000R 984,587.45CR T2 .630 DUE TO OTHER FUNDS 0.13CR 0.09CR 0.09CR 0.22CR TOTAL CURRENT LIABILITIES: 978,332.SSCR 6,255.09CR 6,255.09CR 984,587.67CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 3/04/2014 16:15:13 Balance Sheet GL570R-V07.24 PAGE 24 JAN 31, 2014 ----FUND---- W NON-CURRENT GOVT LIABILITIES BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING ACCOUNT BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: W .129 TOTAL NON-CURR LIABILITIES 47,687,394.79 290,000.OOCR 290,000.OOCR 47,397,394.79 TOTAL CURRENT ASSETS: 47,687,394.79 290,000.OOCR 290,000.00CR 47,397,394.79 TOTAL ASSETS: 47,687,394.79 290,000.OOCR 290,000.OOCR 47,397,394.79 LIABILITIES AND FUND BALANCE LONG TERM LIABILITIES: W .628 BONDS PAYABLE 39,185,000.OOCR 290,000.00 290,000.00 38,895,000.OOCR W .686 JUDGEMENTS & CLAIMS PAYABLE 175,000.OOCR 0.00 0.00 175,000.OOCR W .687 COMPENSATED ABSENCES 8,327,394.79CR 0.00 0.00 8,327,394.79CR TOTAL LONG TERM LIABILITIES: 47,687,394.79CR 290,000.00 290,000.00 47,397,394.79CR TOTAL LIABILITIES: 47,687,394.79CR 290,000.00 290,000.00 47,397,394.79CR TOTAL FUND: 0.00 0.00 0.00 0.00