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Southold Town Board - Letter Board Meeting of January 2, 2014
10"A" V RESOLUTION 2014-81 Item # 5.21
ka` ADOPTED DOC ID: 9458
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-81 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 2,2014:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of
Westhampton Properties LLC, in the amount of $16.00 per cubic yard, for supplying Bulk
Screened Sand for Ice Control and Highway Maintenance to the Highway Department for the
2014 calendar year, subject to the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER: William P. Ruland, Councilman
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell
ABSENT: Louisa P. Evans
Generated January 8, 2014 Page 30
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ELIZABETH A. NEVILLE, MMC ~g11fF0(,f- c
Dy Town Hall, 53095 Main Road
TOWN CLERK C P.O. Box 1179
CA Z Southold, New York 11971
REGISTRAR OF VITAL STATISTICS O Fax (631) 765-6145
MARRIAGE OFFICER Telephone (631) 765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 9, 2014
Louis Bove
Bove Industries Inc
16 Hulse Road
East Setauket, NY 11733
Dear Mr. Bove:
At the regular Town Board meeting held on January 2, 2014, the Town Board
accepted the bid of Westhampton Properties LLC for supplying bulk sand for ice control.
A certified copy of the resolution is enclosed.
Your bid deposit is being returned to you. Thank you for your bid.
Very truly yours,
j 1~1
U -
Lynda M Rudder
Deputy Town Clerk
Ens.
~OgUFFO~~-c
ELIZABETH A. NEVILLE, MMC Town Hall, 53095 Main Road
TOWN CLERK c P.O. Box 1179
y Z Southold, New York 11971
REGISTRAR OF VITAL STATISTICS O .F Fax (631) 765-6145
MARRIAGE OFFICER Telephone (631) 765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 9, 2014
John Watral
Watral Brothers Inc
45 South 4`s Street
Bay Shore, NY 11706
Dear Mr. Watral:
At the regular Town Board meeting held on January 2, 2014, the Town Board
accepted the bid of Westhampton Properties LLC for supplying bulk sand for ice control.
A certified copy of the resolution is enclosed.
Thank you for your bid.
Very truly yours,
q'.g'M ~
Lynda M Rudder
Deputy Town Clerk
Ens.
o~(,~ co
ELIZABETH A. NEVILLE, MMC ~g11FF0
Dy Town Hall, 53095 Main Road
TOWN CLERK P.O. Box 1179
H Z Southold, New York 11971
REGISTRAR OF VITAL STATISTICS O Fax (631) 765-6145
MARRIAGE OFFICER Telephone (631) 765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownnygov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 9, 2014
Anthony Giaquinto
Westhampton Properties LLC
928 Long Island Avenue
Deer Park NY 11729
Dear Mr. Giaquinto:
Congratulations. At the regular Town Board meeting held on January 2, 2014, the
Town Board accepted the bid of Westhampton Properties LLC for supplying bulk sand
for ice control. A certified copy of the resolution is enclosed.
You bid check is being returned to you. Thank you for your bid.
Very truly yours,
Lynda M Rudder
Deputy Town Clerk
Ens.
O~~gUFfO[,f-co
ELIZABETH A. NEVILLE, MMC 2a G W-1 Town Hall, 53095 Main Road
TOWN CLERK co P.O. Box 1179
C#3 Z Southold, New York 11971
REGISTRAR OF VITAL STATISTICS "p • Fax (631) 765-6145
MARRIAGE OFFICER y~Ol ~aO! Telephone (631) 765-1800
RECORDS MANAGEMENT OFFICER * www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2014 Bulk Ice Control Sand
Bid Opening 12/26/13 10:00 A.M.
Three (3) bids received
Bove Industries Inc $24.00/ c.y.
16 Hulse Road
East Setauket, NY 11733
Louis Bove
631 /331-8500
Watral Brothers Inc $21.21 no bid check
45 South 4th Street
Bay Shore, NY 11706
John Watral
631/586-8300
Westhampton Properties LLC $16.00/c.y.
928 Long Island Avenue
Deer Park NY 11729
Anthony Giaquinto
631/667-3300
Rudder, Lynda
From: Orlando, Vincent
Sent: Thursday, January 02, 2014 11:30 AM
To: Rudder, Lynda
Subject: RE: Sand bid
yes
From: Rudder, Lynda
Sent: Thursday, January 02, 2014 11:29 AM
To: Orlando, Vincent
Cc: Davids, Curt; Vincent Orlando; Sinramm, Joan
Subject: RE: Sand bid
Westhampton Properties?
From: Orlando, Vincent
Sent: Thursday, January 02, 2014 11:29 AM
To: Rudder, Lynda
Cc: Davids, Curt; Vincent Orlando; Orlando, Vincent; Sinramm, Joan
Subject: Re: Sand bid
ACCEPT
Sent from my Sprint phone.
"Rudder, Lynda" <Iynda.rudder()town.southold.ny.us> wrote:
Would you like to accept a bid for sand at this meeting or wait until next meeting?
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89 SECURITY FEATURES INCLUDED. DETAILS ON BACK. e
PROPOSAL FORM
Date: Dec. 5, 2013 NAME of Watral Brothers Inc
BIDDER:
45 South 4th Street
Telephone: (631) 586-8300 Bay Shore NY 11706
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: November 19, 2013, including bidding requirements, contract, general
and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery" of Screened Sand
Highway Dept.
Peconic Lane, Peconic, New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any, prepared by the Superintendent of
Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below:
ITEM 4 l: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stated per Cubic Yard price of:
_)6'U_ry ova ,~oceA2.s 72/12/
(written in numbers)
(written in words) (,A) DNZ Gj 1L--,_S
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10)
days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five (45) days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following ad nda:
Signature
of Bidder: John Watral I President Address: 45 South 4th Street
Telephone Bay Shore, NY 11706
Number: (631) 586-8300
Date: December 05, 2013
STATEMENT OF NON-COLLUSION
o be completed by eac Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid,
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that John Watral of the Watral Brothers Inc be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by Watral Brothers Inc corporation at a
.
meeting of the Board of Directors, held on the O'k day of M 6 F, - , 20 1,3
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended & A~j
effective on September 1, 1965. Signature
PROPOSAL FORM
Date: NAME of
BIDDER:
/~/0~~~~ Q~ BB LLG
157
Telephone:
~7-,
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: November 19, 2013, including bidding requirements, contract, general
and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery" of Screened Sand
Highway Dept.
Peconic Lane, Peconic, New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any, prepared by the Superintendent of
Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below:
".47w# t: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
Si 3e -7~' v4 4 l/ -s G,•. .tin cats */6, n? lc y
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10)
days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five (45) days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt ofth c following addenda:-_.?o g4>pt-7A1z>,4 vE0
Signature I I~ ! ' l
of Bidder: Address: •,~,yr(~ ~--~-C~
Telephone ~3l
Number: 66 7-3 364~)
~ J
Date:/!3 ` •e~ -..arn.~. /r°/~ l f~
,y cy ~ Tom, A
STATEMENT OF NON-COLLUSION
o be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of ajoint bid,
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief-,
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved thats '//'7 ..g G ~ c of the E s7 ~ +5 cr F ~S be authorized to sign and submit the bid
ame of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by L't , o 4mat_ ~ corporation at a
meeting of the Board of Directors, held on the rjday of -120/-3.
(SEAL OF THE CORPORATION)
Laws of New York, 1965 `
Ch. 751, Sec, 103-fl, as amended &
effective oil September 1, 1965. Signature
V J P. 4~E\!N'IfR
D
, w o
Notary blic
o. 01TE4&72542
Qualified in Suffo: County
Commission Expires Uct. 1, 20
PROPOSAL FORM
Date: 12/20/13 NAME of Bove Industries, Inc.
BIDDER:
16 Hulse Road
Telephone: 631-331-8500 East Setauket, NY 11733
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: November 19, 2013, including bidding requirements, contract, general
and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane, Peconic, New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any, prepared by the Superintendent of
Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below:
ITEM # 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of
Twenty Four Dollars and Zero Cents $24.00
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10)
days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five (45) days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following ad da:
Signature
of Bidder:
Address: 16 Hulse Road
X~z
Telephone East Setauket, NY 11733
Number: 631-331-8500
Date: 12/20/13
STATEMENT OF NON-COLLUSION
o be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid,
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that Louis J. Bove ofthe Bove Industries, inc. be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by Bove Industries, Inc. corporation at a
meeting of the Board of Directors, held on the 18 day of December 20 13
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. Signature
Louis J. Bove, President
#11479
STATE OF NEW YORK)
) SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county, being duly sworn, says that she is
Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at
Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that
the Notice of which the annexed is a printed copy, has been regularly published in
said Newspaper once each week for 1 week(s) successfully commencing on the
12th day of December. 2013.
Principal Clerk
Sworn to before me this day of 2013.
LEGAL P111111F E
NOTICE'Ip BIDDERS
NOTICE IS HEREBY GIVEN, c
accordance with the. provisions of Sec-
tion 103 of the General Municipal Law,
that coded bMs _Mre M& Moll request.
dfmtlrePvchmeaaddell" afS,000 QCHI TINA VOiINSKI
cable y81* of soeeMed 64*4 more, or NOTARY PUBLIC-STATE
1em, as may be needed, far lce Control IC-STATE C NEW YORK
Mill way Deprway Ma. for the Hlg? No. UlVO61i:.,,SO
-l, Qvoilfied in Sul;'
I :aunty
Sand must be delivered to ttree-
way Department yardPemnic MY Conlmis Wn Expir.= F ,ry .0, 2016
conic, New York, between the hours of
7:00AM. and 330 P.M., Monday through
Friday, excluding holidays,with prior m-
tificMtim to the Highway Department
(631-734-5211 or 631-765-3140).
The sealed bids, together with a
N00417011ucive-Bid Certificate and bank
&aR or certified check in the amount
Of "M.00, will be received by the Tbwn
Ckrk of the Town of Southold, at the
Saul ' l7Gwv Hef),POBox1179,53095
Main Road, Southold, New York, until
UM A.K~ tiuDecessipst 3C
384 at whichtim~ y will be opened
Mad Bead aloud in public. The Town
00d of the Town of Southold reserves
the rflh[ to reject any and all blid, and
Wine soy and all informalities m any bid
should it be deemed in the best interest
of the Towa of Southold to do so.
AN bids must be signed and sealed
in wvelopes Plainly marked "Bid on
Screwed Sand", and submitted to the
Office of the Town Clerk. The bid price
shall not include my tax, federal, state, or
local, from which the Town of Southold
is exempt. .
Dated: November 19.2013
ELIZABETH A. NEVILLE
SOITIHOLD TOWN CLERK
11 -IT 12!12
Rudder, Lynda
From: Reisenberg, Lloyd
Sent: Wednesday, December 04, 2013 12:44 PM
To: Rudder, Lynda
Subject: RE: for Publication in the 12/12/13
Posted
Lloyd H. Reisenberg
Network and Systems Administrator
Town of Southold, New York
Entailaloyd. reisenberg(utown.sotrthold.ny.us
O: 631-769-1891
(':631-879-1994
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Rudder, Lynda
Sent: Wednesday, December 04, 2013 8:46 AM
To: Bunchuck, Jim; Vincent Orlando; McLaughlin, Karen; Standish, Jeff; Foote, Nancy; Sawicki, Bill; Andaloro, Jennifer;
Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza,
Lynne; Legals (tdoubrava(.atimesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott;
Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland
Subject: for Publication in the 12/12/13
For publication in the December 12`h edition and on the Town website, thanks!
1
11/05 '13 SAT 09:38 FAX 631 765 6145 SOUTHOLD TOWN CLERK g 001
MULTI TX/RX REPORT
TX/RX NO 2868
INCOMPLETE TX/RX 501
TRANSACTION OK 51118005243329 Burrelle's Info
52]18882329941 Data Construct
53]18002582984 Dodge Reports
54118009620544 Construct Info
ERROR
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section
103 of the General Municipal Law, that sealed bids will be received by the Town Clerk
of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's
Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until
10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened
and read aloud, for furnishing to the Town of Southold Police Department Uniform
Clothing for calendar year 2014.
Specifications for the Police Department Uniform Clothing may be obtained at
the Office of the Southold Town Clerk.
The Town Board of the Town of Southold reserves the right to reject any and all
bids and to waive any defect or informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be submitted on the per item price list, and must be accompanied by
a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00.
All bids must be marked "Bid on Police Department Uniform Clothing", and must be
signed and scaled in envelopes plainly addressed to the Town Clerk, Town of Southold,
Town Mall, PO Box 1179, 53095 Main Road, Southold, New York 11971.
The bid price shall not include any tax, federal, state, or local, from which the
Town of Southold is exempt.
Dated: November 19, 2013
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE, PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDA IT
Rudder, Lynda
From: Tracey Doubrava <toubrava@timesreview.com>
Sent: Wednesday, December 04, 2013 9:34 AM Q0 I LI V eai
To: Rudder, Lynda I U
Subject: Re: for Publication in the 12/12/13 ~szp
I've got this and will have published in the 12/12 edition of the Suffolk Times.
Thanks!
Tracey Doubrava
Display Ad Sales Coordinator
Times/Review News Group
7785 Main Rd.
P.O. Box 1500
Mattituck, NY 11952
P: (631) 298-3200
E: tdoubrava@timesreview.com
From: <Rudder>, Lynda <Ivnda.rudder@town.southold.ny.us>
Date: Wednesday, December 4, 2013 8:46 AM
To: "Bunchuck, Jim" <ibunchuck@town.southold.nv.us>, Vincent Orlando <vincent32coupe@optonline.net>,
"McLaughlin, Karen" <Karen.McLaughlin@town.southold.nv.us>, "Standish, Jeff" <jeffs@town.southold.ny.us>, "Foote,
Nancy" <nancv.foote@town.southold.ny.us>, "Sawicki, Bill" <bsawicki@town.southold.nv.us>, "Andaloro, Jennifer"
<lennifer.andaloro@town.southold.nv.us>, "Beltz, Phillip" <Phillip.Beltz@town.southold.nv.us>, "Christopher M. Talbot -
Forward" <christptal@yahoo.com>, "Cushman, John" <John.Cushman@town.southold.nv.us>, "Dinizio, James"
<imes.dinizio@town.southold.nv.us>, "Doherty, Jill" <fill.doherty@town.southold.ny.us>, "Finnegan, Martin"
<martin.finnegan@town.southold.ny.us>, "Krauza, Lynne" <Iynne krauza town.southold.ny.us>, Times Review
<toubrava@timesreview.com>, Louisa Evans <Ipevans06390@gmail.com>, "Neville, Elizabeth"
<E.Neville@town.southold.nv.us>, "Reisenberg, Lloyd" <Llovd Reisenberg@town.southold.ny.us>, "Russell, Scott"
<Scott.Russell @town.southold.ny. us>, "Standish, Lauren" <Lauren Standish@town.southold.nv.us>, "Talbot,
Christopher" <christopher.talbot@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet town southold.ny.us>,
William Ruland <rulandfarm@vahoo.com>
Subject: for Publication in the 12/12/13
For publication in the December 12th edition and on the Town website, thanks!
1
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase
and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed,
for Ice Control and Highway Maintenance for the Highway Department.
Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic,
New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday,
excluding holidays, with prior notification to the Highway Department (631-734-5211 or
631-765-3140).
The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or
certified check in the amount of $100.00, will be received by the Town Clerk of the
Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time
they will be opened and read aloud in public. The Town Board of the Town of Southold
reserves the right to reject any and all bids and waive any and all informalities in any bid
should it be deemed in the best interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not
include any tax, federal, state, or local, from which the Town of Southold is exempt.
Dated: November 19, 2013 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON December 12, 2013, AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Super of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
PROPOSAL FORM
Date: NAME of
BIDDER:
Telephone:
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: November 19, 2013, including bidding requirements, contract, general
and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
' Highway Dept.
Peconic Lane, Peconic, New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any, prepared by the Superintendent of
Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below:
ITEM d 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10)
days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the
proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five (45) days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: Address:
Telephone
Number:
Date:
STATEMENT OF NON-COLLUSION
o be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of ajoint bid,
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that of the be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by ____corporation at a
meeting of the Board of Directors, held on the day of 20
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. Signature
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the 4th day of December , 2013, she affixed a
notice of which the annexed printed notice is a true copy, in a proper and substantial
manner, in a most public place in the Town of Southold, Suffolk County, New York, to
wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
2014 Sand
01
izabeth A. Neville
Southold Town Clerk
Sworn before me this
4th day of Decem 2013.
~ Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No. 01RU6020932
Qualified in Suffolk County
Commission Expires March 8, 20 t~
Southold Town Board - Letter Board Meeting of November 19, 2013
RESOLUTION 2013-825 Item # 5.12
ADOPTED DOC ID: 9237
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-825 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON.
NOVEMBER 19,2013:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the following items for 2014:
Milk for the Human Resource Center
Purchase of Police Department Uniform Clothing
Cleaning of Police Department Uniform Clothing
Heating Fuel Oil for Town Buildings
Diesel Fuel Oil for Highway Department and Transfer Station
Bulk Ice Control Sand for the Highway Department
Removal of Scrap Tires from the Transfer Station
Propane for various Town facilities
0 Q L"
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christopher Talbot, Councilman
SECONDER: Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell
Generated November 20, 2013 Page 21