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HomeMy WebLinkAboutDiesel Fuel (Domestic U.S. Postal Service CERTIFIED MAIL, RECEIPT r9 M1 0 T ti to Postage $ M1 Certified Fee ~ Pos O Return Receipt Fee - p O (Endorsement Required) - e O 0 Restricted DelNery Fee V O (Endorsement Required) n R1 Q^ sa Total Postage & Fees $ O Sent To Ir- CY ...Pir A.lx..... .I.,1...... O Street, pt. No.; of PO Box NO. a..., ~ - cuy, scare, zt ~ o l PS Form 3800 AU(J"M 2006 R1. SENDER: COMPLETE ¦ Complete Items 1. 2, WW S. A4o Con !49% A, Str4an Item 4 If Restricted Delivery Is desired. ~A9ent ¦ Print your name and address the reverse on so that we can return the card to you. 0 Addresses, ¦ Attach this card to the back of the mallpiece, S• PAQ&ed by (Aided Name) of or on the front k space perks. 1. AMcle Addressed to: D. Is daWery ewmw dllfererlt fnxn Item 17 ? Y "YES, enter degvery Wdreas below: )NNo zoyc (09(o ~"~T 1'W I11 MOKM W Md t7 Egaeas man Y i l 9 1 O Regbtsmd ? Return Receipt for Merchandise O Insured Mail 0 C.O.D. 4. ResbictW DelNer)// (Extra Fea! O Yee 2. Article Number 7009 0820 0001 7820 7719 (Tiansferhom aerv/ce Mbalj PS For 3811, February 2004 Don eetle Return Poo* 102595-02-M-1560 Southold Town Board - Letter Board Meeting of February 11, 2014 RESOLUTION 2014-190 Item # 5.30 ADOPTED DOC ID: 9554 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-190 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 11, 2014: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received for supplying diesel fuel to the Town of Southold. 64. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated February 14, 2014 Page 47 o~~gtlFFO(~co ELIZABETH A. NEVILLE, MMC Town Hall, 53095 Main Road TOWN CLERK p P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O • Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 18, 2014 Edward Minicozzi, Jr General Utilities Inc 100 Fairchild Avenue Plainview, NY 11803 Dear Mr. Minicozzi: At the regular Town Board meeting held on February 11, 2014, the Town Board rejected all bids for Supplying Diesel Fuel to the Town of Southold. A certified copy of the resolution is enclosed. Youi Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. O~~gUFFO(~co ELIZABETH A. NEVILLE, MMC Oy Town Hall, 53095 Main Road TOWN CLERK G P.O. Box 1179 H 2 Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O Fax (631) 765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 18, 2014 Thomas Hewitt Burts Reliable PO Box 696 Southold, NY 11971 Dear Mr. Hewitt: At the regular Town Board meeting held on February 11, 2014, the Town Board rejected all bids for Supplying Diesel Fuel to the Town of Southold. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. BURTOS RELIABLE HEATING • AIR CONDITIONING • PLUMBING Natural Heating Oil" - BioDiesel • Kerosene • Diesel We'll Take Care Of It." BID FOR DIESEL FUEL FOR SOUTHOLD TOWN HIGHWAY DEPARTMENT PERIOD OF JANUARY 23, 2014 - DECEMBER 31, 2014 January 8, 2014 Elizabeth Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 Burt's Reliable, Inc. will supply Diesel Fuel and Bio-diesel for the period of January 23,2014 to December 31, 2014 at a fixed rate of .15 cents per gallon (fifteen cents) over the Northville 15ppm Diesel Motor Fuel Rack Price on the date of delivery. Sincere Thomas H itt General Manager Burt's Reliable, Inc. 1515 Youngs Avenue, P.O. Box 696 • Southold, NY 11971 • 631-765-3767 • Fax 631-765-1744 • www.burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: _ :/2g~ Print name 4Jf~/~Q Corporate Title (if any) Company Name l 15ph ~C Mailing Address 7GC~rv~rS. Phone Number 3/- 71s-- 37vl LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 23, 2014, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 6, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON January 9, 2014, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2014 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: • Standard Diesel Fuel • B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: January 6, 2014 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the offi ' I opening of the bid . Sign L~lZ Print name tQ1~~ co Corporate Title l (if any) 0 t Company NameC~.1a, c Mailing Address /GYA t. V / U Phone Number -a? 71LI ft>Q A lbJ ` o~~gUFFO(,~~o ELIZABETH A. NEVILLE, MMC ,may. r/y Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 CA Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS "p • Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER µ,µwsoutholdtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Diesel Bid Opening 1/23/14 10:00 A.M. Two (2) bids received General Utilities NO BID 100 Fairchild Avenue Plainview NY 11803 Burt's Reliable +$0.150 PO Box 696 Southold, NY 11971 CASHIEF~'S ~K 9 Q.Q 9" Ca Bank 64w :,1 /1012014 a ISSUINQREGION 081 BRANCH SOUI:h01d V \ ;ewwcr+nl0 ' > ONE HUNDRED DOLLARS XND,-oO,,' CENTS PAY TO TH ORDER OFE Town Of Southdld ~ ~p a4 1 > P DrBWM Capnmi One+NJ1, c r> Buft'9 Re~iabT~c Inc A RIZE4dtE 8 _ RE ~iei~• yr' .fir - ' ' - , . _ .Vf@reh4N.> rni alotBn. ,7,;•. ~~'9 &00 198 13 3116 1:11 & 1048791: 76 20vs,0001 Flue #11518 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the gth day of January. 2014. Principal Clerk Sworn to before me this day of 2014. LEGAL NOTICE NOTICE TO BINH= qq Nrdance it HEREBY GIVEN, in aceordance with the pmvisioas of Seo- tion 103 of the General Municipal Law, that sealed bids are sought and requested for OMpnecbaseof40ANgwldss,seene [STINA VOLINSKI K M as way be needed, of Dlesd ltd NOTARY PUBLIC-STATE OF NEW YORK Is sir Ib Southold Town Highway Depts. No. 01V06105060 swans av C°SecM°°ID'epoed Am be Qualified In Suffolk County eci Yesw 2014. Collessiler Specifications for s for such bids may be My Commission Expires February 20. 2016 obtained at the Office of the Soudsold Taws Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non- Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO -Box 1179, 53095 Main Road, Southold, New York, until 1000 A.M., Tharday, Jimmy 13,2014, at which time they will be opened and read aloud in public. The Tows Board of the town of Southold reserves the right to reject any and AN bids and waive any and all informalities in my bid should it be deemed is the best interest of the Town of Southold to do so. All bids sweet be need red sealed in nvelopa plainly auto MW in Dined Posf'Jed sebswYed se tleTown Clerk.'ILe bid priceshallnot include any tax, federal, state, ;or local, from which the Town of Southold is exempt Dated: January 6, 2014 BLIZABSTHA NEVII.LE SW'tTiOI D TOWN CLERK 1151&1T IN O~~gUFFO(,+-c0 ELIZABETH A. NEVILLE, MMC ~Q. ~iy Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 H 2 Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 8, 2014 General Utilities 100 Fairchild Avenue Plainview NY 11803 Dear Sir: At the regular Town Board meeting held on January 2, 2014, the Town Board rejected all bids for supplying Diesel Fuel. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, m Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 2, 2014 RESOLUTION 2014-77 Item # 5.17 ~`"®¢R ADOPTED DOC ID: 9445 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-77 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 2,2014: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids for the Propane, Diesel and Heating Oil received December 26, 2013. aQ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell ABSENT: Louisa P. Evans Generated January 8, 2014 Page 26 SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2014 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: • Standard Diesel Fuel • B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 23, 2014, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 6, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON January 9, 2014, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Solid Waste Coord. Bunchuck The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and scaled in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: January 6, 2014 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number O~~gUFFOt,f ~O ELIZABETH A. NEVILLE, MMC Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 N 2 Southold, New York 11971 REGISTRAR OF VITAL STATISTICS D .F Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Diesel Bid Opening 12/26/13 10:00 A.M. One (1) bid received General Utilities NO BID 100 Fairchild Avenue Plainview NY 11803 s LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, Tore or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 26, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2014 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: • Standard Diesel Fuel • B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agerit of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signe . Print nam t et, V, ji . Corporate Title / LL (if any) acs .l Company Name Mailing Address W r.X:o 4"r Phone Number_,5/~6 y/y _'~'vb/tf BID ON Diesel Oil #11475 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 12th day of December, 2013. Principal Clerk Sworn to before me this day of d~ 2013. LEGAL NOTICE - NOTPCE TO BH1D, NOTICEISHEREBYGIJi `a cordance with the provisions r 103 of the General Municipal l sealed bids are sought and eel r/1 the purchase of 40,000 gallons, m less as may be needed, of Diesel forthe SouthoWTown Highway Deq CHRISTINA VOi1NSKl meat and ColkdionlDisposal Area Yor Calendar Year 2014. 1 NOTARY F,.".!SC-STATE OF NEW YORK ' Specifications for such bids may be ob. "d^ O7V06705050 tained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Ouci!iia-J in Suffolk County Main Road, Southold, New York 11971. My Con..~ds_ an Expires February 28, 2016 Sealed bids, together with a Non-Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the SoutholdTown Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 1" A.M., Thursday, December 26, 2W, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bide must be signed and sealed is envelopes plainly marked 'Bid on Diesel Flier, and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 11.4711T 11/12 Santa Buckley Energy (1403ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Email: johnsonl@santaenergy.com 12/04/2013 Ms. Elizabeth A. Neville Town Clerk Town of Southold 53095 Main Road, P.O. Box 1179 Town Hall Southold, NY 11971 Dear Ms. Neville, In connection with the following bid solicitation: Town of Southold 40,000 Gallons of diesel fuel for the Southold Town Highway Dept. & Collection/Disposal area FY2014 Due date: 12/26/2013 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Lex Johnson Mr. Ed Santa Santa Buckley Energy (1403ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Your anticipated prompt attention is appreciated. Very truly yours, Bid Source for Lex Johnson Mr. Ed Santa cc: Mr. Lex Johnson Mr. Ed Santa This request has been prepared by BID SOURCE on behalf of our subscriber. 30 B Vreeland Road Suite 110 Florham Park, New Jersey 07932 Phone 800-631-1160 Rudder Lynda From: Reisenberg, Lloyd Sent: Wednesday, December 04, 2013 12:44 PM To: Rudder, Lynda Subject: RE: for Publication in the 12/12/13 Posted Lloyd H. Reisenberg Network and Systems Administrator Town gfSouthold, New York Cmailaloyd.reisenberg(Jtown..southold.ny. us O: 631-765-1891 C:631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Wednesday, December 04, 2013 8:46 AM To: Bunchuck, Jim; Vincent Orlando; McLaughlin, Karen; Standish, Jeff; Foote, Nancy; Sawicki, Bill; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (tdoubrava(a)timesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: for Publication in the 12/12/13 For publication in the December 12'n edition and on the Town website, thanks! t 11/05 '13 SAT 09:38 FAX 631 765 6145 SOUTHOLD TOWN CLERK 10091 MULTI TX/RX REPORT TX/RX NO 2868 INCOMPLETE TX/RX 50] TRANSACTION OK 51]18005243329 Burrelle's Info Is 52118882329941 Data Construct 53118002582984 Dodge Reports 54]18009620544 Construct Info ERROR LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2014. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and scaled in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 1197 1. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE. PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDA IT Rudder, Lynda From: Tracey Doubrava <tdoubrava@timesreview.com> Sent: Wednesday, December 04, 2013 9:34 AM a 0 I11 V r51>,~ To: Rudder, Lynda I U Subject: Re: for Publication in the 12/12/13,Q p I've got this and will have published in the 12/12 edition of the Suffolk Times. Thanks! Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: tdoubrava@timesreview.com From: <Rudder>, Lynda <Ivnda.rudder@town.southold.nv.us> Date: Wednesday, December 4, 2013 8:46 AM To: "Bunchuck, Jim" <jbunchuck@town.southold.nv.us>, Vincent Orlando <vincent32coupe@optonline.net>, "McLaughlin, Karen" <Karen.McLaughlin@town.southold.nv.us>, "Standish, Jeff" <ieffs@town.southold.nv.us>, "Foote, Nancy" <nancv.foote@town.southold.nv.us>, "Sawicki, Bill" <bsawicki@town.southold.nv.us>, "Andaloro, Jennifer" <iennifer.andaloro@town.southold.ny.us>, "Beltz, Phillip" <Phillip.Beltz@town.southold.ny.us>, "Christopher M. Talbot - Forward" <christptal@vahoo.com>, "Cushman, John" <John.Cushman@town.southold.nv.us>, "Dinizio, James" <lames.dinizio@town.southold.ny.us>, "Doherty, Jill" <Iill.doherty@town.southold.nv.us>, "Finnegan, Martin" <martin.finnegan@town.southold.nv.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.nv.us>, Times Review <tdoubrava@timesreview.com>, Louisa Evans <Ipevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.nv.us>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.nv.us>, "Russell, Scott" <Scott.Russel l@town.southoId.nv.us>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Talbot, Christopher" <christopherchristopher.talbot@town.southold.nyus>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@yahoo.com> Subject: for Publication in the 12/12/13 For publication in the December 12th edition and on the Town website, thanks! 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 26, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2014 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: • Standard Diesel Fuel • B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Diesel Oil STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 4`h day of December , 2013, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2014 Diesel Oil lizabeth A. Neville Southold Town Clerk Sworn before me this 4`h day of _ December , 2013. tM Notary Public LYNDA M. RUDDER Notary Public, State of New York No. OIRU6020932 Qualifled in Suffolk county commission Expires March S, 20-1-ir Southold Town Board - Letter Board Meeting of November 19, 2013 RESOLUTION 2013-825 Item # 5.12 ADOPTED DOC ID: 9237 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-825 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON . NOVEMBER 19,2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2014: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk lee Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities 0Q~ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated November 20, 2013 Page 21