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HomeMy WebLinkAboutHeating Fuel Oil U.S. Postal Service, r9 CERTIFIED MAIL,~ RECEIPT S (Domestic Mail Only; No Insurance Coverage Provided) M T FF1 Postage $ > > s>> CeMed Fee 0 Realm Redept Fee 0 Here (Endorsement Required) O Residded Delivery Fee r rR (Endorsement Required) m Total Postage 8 Fees $ ~j S v U M r 3C3 O Sent hhro~p S..1 ei --j t V Y f~ b4raet~ApC IJO.; wPoeox"°:o:_.--~ rig; state. ZIW45 i 9 SENDER: COMPLETE THIS SECTION .DELIVERY 9 ¦ Complete items 1, 2, and 3. Also complete A. Signature / - Kam 4 M Restricted Dell Is desired. XJam,///I C3 - ¦ Prim your name and address on the reverse ? AdAgent dressee so that we Carl return the card to you. B. 8ec:eived by (Printed Name) / C. Date of Delivery ¦ Attach this card to the back of the mailpieoe, `t/L ~OGK or on the front If space permits. D. Is delNery address dl % - t 1. Arade Addressed to: If YES. emer delivery add ow: ? Thomo--, , m F®15 AIN Il UAS ,el ~%aQb/l-e I 1 VOX I~p 7 ftvim Type v IwCertlliad Mall 0 Bpess Mall l t nOICI K 7 I I q'71 ? Registered ? Return Receipt for Merchandise ? Insured Mail ? C.O.D. 4. Restricted Dellvery'1(Exaa Fee) ? Yes 2. Article Number 7003 3110 0001 8549 3461 (fiar>s/er fiom service lebeQ Ps Forth 3811, February 2004 Domestic Realm Receipt 1025esoamn540 :I Postal m CERTIFIED MAILT, RECEIPT M1 -I- (Domestic Maii Only; No Insurance Coverage Provided) M • ~4 "LC'd~Q~ c F F I L CO Postage $ rT p Carefled Fee O mark p Retum Re Fee Hare (Endorsement nt Required) p Restricted Delivery Fee ~Q r= (Endorsement Required) ~.J nl Total Postage 6 Fees $ / / 94 M C3 ~tTo or PO Box No. ary, ware, ~ ~ 1 03 ¦ Complete Items 1, 2, and 3. Also complete a sl re 0 item 4 If Restricted Delivery is desired. Agent ¦ Print your name and address on the reverse Addresses 11411 so that we can return the card to you. B. by (,R1rlted. ~Mnre) C. Date of Delivery ¦ Attach this card to the back of the mailpiece, or on the front If space Permits. D. la delivery address dRerent from kern 1? ? Yea 1. Article Addressed to: M YES, enter delivery address below: E3 No Edumrd IrJo t-o.:rch;lcl Ave p~ 3. Service Type \O`tnV I Q1il N Y I I So 3 B Cersfbd.Mail ? Express Mail ? Registered f] Return Receipt for Merchandise ? Insured Mall p C.O.D. 4. Restricted Delivery? (Ddre Feel 0 Yes 2. Article Number 7003 3110 0001 8549 3478 (Trmrsfer from service labs!) PS Form 3811, February 2004 Domestic Return Rnceipt 102695-02-m-1540 o~,%g1aFF0L,rC4o ELIZABETH A. NEVILLE, MMC Town Hall, 53095 Main Road TOWN CLERK p P.O. Box 1179 CA Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS ~p • 'F Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 12, 2014 Thomas Hewitt Burt's Reliable PO Box 696 Southold NY 11971 Dear Mr. Hewitt: At the regular Town Board meeting held on January 28, 2014, the Town Board accepted the bid of General Utilities for Heating Oil. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. co ELIZABETH A. NEVILLE, MMC oy Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • .tC Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www,8outholdtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 12, 2014 Edward Minicozzi General Utilities Inc 100 Fairchild Avenue Plainview, NY 11803 Dear Mr. Minicozzi: Congratulations. At the regular Town Board meeting held on January 28, 2014, the Town Board accepted the bid of General Utilities for supplying Heating Oil A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours, C)~ L~vkYAL91 Lynda M Rudder Deputy Town Clerk Ens. RESOLUTION 2014-161 ~~a® ADOPTED DOC ID: 9526 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-161 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 28,2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of General Utilities 100 Fairchild Avenue. Plainview, NY to supply the town with heating fuel oil for 2014 at $0.23 per gallon over the Northville Rack Price, subject to the approval of the Town Attorney.~,~/~ 0?~aa~4. "T'_ ' _ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER: Robert Ghosio, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell ~OgUFFO(,(C0 ELIZABETH A. NEVILLE, MMC ay Town Hall, 53095 Main Road TOWN CLERK p ti P.O. Box 1179 CA Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1500 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Heating Oil Bid Opening 1/23/14 10:00 A.M. Two (2) bid received General Utilities + $0.230/gallon 100 Fairchild Avenue Plainview NY 11803 (516)414-2714 Burt's Reliable + $0.250/gallon PO Box 696 Southold, NY 11971 (631)765-3767 Rudder, Lynda From: Cushman, John Sent: Thursday, December 26, 2013 11:01 AM To: Standish, Jeff; Bunchuck, Jim; Sinramm, Joan; Stromski, Loretta; Orlando, Vincent; Davids, Curt; DeFio, Valerie; Foote, Nancy Cc: Russell, Scott; William Ruland; Rudder, Lynda; Whitecavage, Diana Subject: Diesel Fuel, Propane, Heating Fuel Importance: High All, The Town opened bids for Diesel Fuel, Propane and Heating Oil this morning. The bids were too expensive, so we will be moving to the NYS contract for these items as of January 1, 2014. The vendors are Amerigas for propane, United Metro to Home Heating Fuel and Global Montello for Diesel. We will keep you posted on the progress of establishing accounts with these vendors and will also let you know procurement procedures for these products. John John Cushman Town Comptroller Town of Southold 631-765-4333 http://www.southoldtownny.gov THIS DOCUMENT IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHOM IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED AND CONFIDENTIAL, OR THAT CONSTITUTES WORK PRODUCT AND IS EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF YOU ARE NOT THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY USE, DISSEMINATION, DISTRIBUTION, OR COPYING OF THE COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US BY TELEPHONE 631-765-4333 AND DESTROY THE DOCUMENT. THANK YOU. 1 BURTOS RELIABLE HEATING • AIR CONDITIONING • PLUMBING Natural Heating Oil'" • BioDiesel • Kerosene • Diesel We'll Take Care Of Its" BID FOR HEATING OIL FOR SOUTHOLD TOWN PERIOD OF JANUARY 23, 2014 - DECEMBER 31, 2014 January 8, 2014 Elizabeth Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 Burt's Reliable, Inc. will supply Heating Oil for the period of January 23, 2014 to December 31, 2014 at a fixed rate of .25 cents per gallon (twenty-five cents) over the Northville #2 Fuel Rack Price on the date of delivery. This bid includes service to all town owned heating systems. Sincerely, Thomas 'He %N General Manager Burt's Reliable, Inc. 1515 Youngs Avenue, P.O. Box 696 • Southold, NY 11971 • 631-765-3767 • Fax 631-765-1744 • www.burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: _-ZL //Z~~& Print name 1 d/O,yr,as 15 ,1 /2 t Corporate Title (if any) C1 e~/ ~e_'Z d~E2 Company Name C3~r2~ J ~C I& Mailing Address 575 yGC«v /yye . Phone Number Zak- k--- 3727 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Si c 7 Print Ina L f V '0 -7 Corporate Title 1 n (if any) .Srf Company Name ! C Mailing Address UU , /~4 Aj Phone Number -~2 7/L/ C'rf<< G ow ~e~ I LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Cc; 7ificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 23, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 6, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON January 9, 2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following : The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways DPW SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2014. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: January 6, 2013 #11519 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the gth day of January. 2014. Principal Clerk Sworn to before me this day of 14. the Town of Southold reserves the right to reject any and all bids and wave any LL "d allinfornwlitiesin anybidshouldbe SKI it be deemed in the best interest of the NOTARY PUBLIC-STATE OF NEW YORK Town of Southold to do sa No. 01V06105060 AO bids must be signed and sealed in envehrpesplainlymarked"BldonHeaa Qualified In Suffolk County i[Fud OU",andsubmitfecitotheTbwn Commission Fxplrat faoruory 28, 2016 Cbrk.Tbe bidprice shall not include any tax, federal, state, or local, from which LEGAL NOTICE the Town of Southold is exempt. NOTICE TO BIDDERS Dated: January 6, 2014 NOTICE IS HEREBY GIVEN, in ELIZABETH A.NEVILLE accordance with the provisions of Se, SOUTHOLD TOWN CLERK tion 103 of the General Municipal Law, 11319-IT lA that sealed bids are sought and request- ed for the Purchase of Heating Fed OB ad rePutr serdce ea Tbwa of Soudusm awned heating systems for Calendar Yeas 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.o0, will be received by the Town Clerk at the Southold Town HaB,PO Box 1179,53095 Main Road, Southold, New York, until IBM A.M., Thursday, January 23, 2014, at which time they will be opened and read aloud in public. The Tows Board of LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 23, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 6, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON January 9, 2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following : The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways DPW SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2014. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: January 6, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number J U.S. Postal Service CERTIFIED MAIL RECEIPT T (Domestic Ir Ir ~ M1 1 C3 Y1 Q4 A N CO Postage $ M1 Certified Fee C3 Return Raceipt Fee AN Optei6014 O (Entlorsement Required) C3 Restricted Delivery Fee O (Endorsement Required) N , V P ~ Total Postage 8 Fees $ 1^' C3 h y Sent To Er, C3 e !1XY4~ - } ~C Street, Apt. No.; 1( or PO Box No F9 - yiv nV.t City, State, I( 03 SENDER: COMPLETE THIS SECTI(:)Jv !HIS ';ECTION ON DELIVERY ¦ COMM items"2, and 3. Also complete A al o Item 4 if Restricted Delivery ¦ Print your name and addess onethe reverse 0 ~t - so that we can return the card to you. 0 Addressee ¦ Attach this card to the hack of the mailpiece, B. Race d by( C• ve or on the front if space permits. I t. Article Addressed to: D. address dXferant firm Item 17 Yea M YM, enter deli address below: 13 No Getnem.~ U-1-t 12+,<s loo F0:.vph;kd l~b3 3.8ervicelype wasrtiBed mail a Ewm Mail 0 RaBlstered 13 Retum Receipt for Merchandise O Insured mail f] C.O.D. 4. Restricted Delvwy? ieft Fee) 13 Yea 2. AnIGe Number r sre m$ vkslaw 7009 0820 0001 7820 7955 Ps Fo bruary 2004 Domeeec Rekan 102595p2M-1540 I i I Rudder, Lynda From: Tracey Doubrava <toubrava@timesreview.com> Sent: Monday, January 06, 2014 12:08 PM To: Rudder, Lynda; Jim Dinizio; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Louisa Evans; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: Re: for publication I've got this and will have published in the 1/9 edition of the Suffolk Times. Thanks. Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: tdoubrava@timesreview.com From: <Rudder>, Lynda <Ivnda.rudder@town.southold.nv.us> Date: Monday, January 6, 2014 11:36 AM To: Jim Dinizio <Lm@iamesdinizio.com>, "Andaloro, Jennifer" <Jennifer.andaloro@town.southold.nv.us>, "Beltz, Phillip" <Phillip.Beltz@town.southold.nv.us>, "Cushman, John" <John.Cushman@town.southold.nv.us>, "Doherty, Jill" <iill.dohertv@town.southold.nv.us>, "Finnegan, Martin" <martin.finnegan town.southold.nv.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.ny.us>, Louisa Evans <Ipevans063906@gmail.com>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.nv. us>, "Russell, Scott" <Scott.Russell@town.southold.nv.us>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Talbot, Christopher" <christopher.talbot@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.ny.us>, Times Review <toubrava@timesreview.com>, William Ruland <rulandfarm@yahoo.com> Subject: for publication For publication in the 1/9/14 in the Suffolk times and website 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Monday, January 06, 2014 2:24 PM To: Rudder, Lynda Subject: RE: Updated Heating Notice Posted Loyd H. Reisenberg Network and Systems Administrator Town of Southold, New York L'nurilaloyd.refserrberg(ti lown..sonthold.ny.us O: 631-765-1891 (':631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Monday, January 06, 2014 12:05 PM To: Jim Dinizio; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Louisa Evans; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; Tracey Doubrava (tdoubravaCaltimesreview.com); William Ruland Subject: Updated Heating Notice Please use this corrected notice for the Heating oil publication 1 O~Og11FF0(,~co ELIZABETH A. NEVILLE, MMC Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 y 2 Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p ye Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER wwwsoutholdtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 8, 2014 General Utilities 100 Fairchild Avenue Plainview NY 11803 Dear Sir: At the regular Town Board meeting held on January 2, 2014, the Town Board rejected all bids for supplying Heating Fuel Oil. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, (t . nl~ ajkl~-' Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 2, 2014 RESOLUTION 2014-77 Item # 5.17 D DOC ID: 9445 ADOPTE 05., THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-77 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 2,2014: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids for the Propane, Diesel and Heating Oil received December 26, 2013. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell ABSENT: Louisa P. Evans Generated January 8, 2014 Page 26 O~%SUFFO(,+-c0 ELIZABETH A. NEVILLE, MMC may. G, f, Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 H Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O Fax (631) 765-6145 MARRIAGE OFFICER y Ot' Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www,southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Heating Oil Bid Opening 12/26/13 10:00 A.M. One (1) bid received General Utilities + $0.230/gallon 100 Fairchild Avenue Plainview NY 11803 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following : The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways DPW SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2014. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond ftimished herewith prior to the official opening of the bid . Si Print naznw~~l It-d Corporate Title r 4" ' (if any) Company Name ke""o Mailing Address 47u,- Phone Number BID ON Heating Oil 30 #11476 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 12th day of December. 2013. Principal Clerk Sworn to before me this day of 2013. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal law, that sealed bids are sought and request- ed fortheparcla of Heating mid On plslltA/OLms and repab service on Town of Southold YORK owned heaft awes for Callender pipTARY FUBL IC-STATE OF NEW War Zola Specifications for such bids may be t10. O1V0610q, obtained at the Office of the Southold W'A in SU110 Court,; Town Clerk, Town Hall, PO Box 1179, I;es FcL:dur; 2616 53095 Main Road, Southold, New York ry1Y Cumra„.un Exp 11971. Sealed bids, together with a Non-Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at N Southold Town Hall, PO Box 1179, 33095 Main Road, Southold, New York, NEW IBM A.M., TbandaN Deaevw bet 26, 2013, at which time they will be opened and read aloud in public. The Awn Board of the Town of Southold reserves the right to reject my and all Yids and waive any and all informalities in my bid should be it be deemed in the bat interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked " Bld on Hear. Ing peel 00^, and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVHJE SOUTHOLD TOWN CLERK 11.476-1T 12/12 Santa Buckley Energy (1403 ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Email: johnsonl@santaenergy.com 12/04/2013 Ms. Elizabeth A. Neville Town Clerk Town of Southold 53095 Main Road, P.O. Box 1179 Town Hall Southold, NY 11971 Dear Ms. Neville, In connection with the following bid solicitation: Town of Southold Purchase of heating fuel oil/repair services for town-owned heating systems FY2014 Due date: 12/26/2013 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Lex Johnson Mr. Ed Santa Santa Buckley Energy (1403ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Your anticipated prompt attention is appreciated. Very truly yours, Bid Source for Lex Johnson Mr. Ed Santa cc: Mr. Lex Johnson Mr. Ed Santa This request has been prepared by BID SOURCE on behalf of our subscriber. 30 B Vreeland Road Suite 110 Florham Park, New Jersey 07932 Phone 800-631-1160 Rudder Lynda From: Reisenberg, Lloyd Sent: Wednesday, December 04, 2013 12:44 PM To: Rudder, Lynda Subject: RE: for Publication in the 12/12/13 Posted Lloyd H. Reisenberg IVelwork and Systems Administrator Town of Southold, New York Email:lloyd.reisenberg(t'lown.southold. ny. us O: 631-765-1891 0:631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Wednesday, December 04, 2013 8:46 AM To: Bunchuck, Jim; Vincent Orlando; McLaughlin, Karen; Standish, Jeff; Foote, Nancy; Sawicki, Bill; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (tdoubravatcltimesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: for Publication in the 12/12/13 For publication in the December 12th edition and on the Town website, thanks! 1 11/05 '13 SAT 09:38 FAX 631 765 6145 SOUTHOLD TOWN CLERK 10001 MMxxxxxxxMMxxxxxxxxxxxxxMMMMMM MMM MULTI TX/RX REPORT xxx xxxxxxMMMMxxxxxxxxxxxxYMxMMMMM TX/RX NO 2868 INCOMPLETE TX/RX [x 50] TRANSACTION OK [M 51118005243329 Burrelle's Info [x 52]18882329941 Data Construct [x 53]18002582984 Dodge Reports [x 54118009620544 Construct Info ERROR LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2014. Speci Gcations for the Police Department Uni form Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Did on Police Department Uniform Clothing", and must be signed and scaled in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 1197 1. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDA IT Rudder, Lynda From: Tracey Doubrava <toubrava@timesreview.com> Sent: Wednesday, December 04, 2013 9:34 AM a (1l To: Rudder, Lynda Subject: Re: for Publication in the 12/12/13 p I've got this and will have published in the 12/12 edition of the Suffolk Times. Thanks! Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: toubrava@timesreview.com From: <Rudder>, Lynda <Iynda rudder@town.southold.nv.us> Date: Wednesday, December 4, 2013 8:46 AM To: "Bunchuck, Jim" <ibunchuck@town.southold.nv.us>, Vincent Orlando <vincent32coupeCaoptonline.net>, "McLaughlin, Karen" <Karen.McLaughlin@town.southold.nv.us>, "Standish, Jeff" <ieffs(ctown.southold.nv.us>, "Foote, Nancy" <nancv.footePtown.southold.nv.us>, "Sawicki, Bill" <bsawickiCa)town.southold.nv.us>, "Andaloro, Jennifer" <iennifer.andaloro@town.southold.nv.us>, "Beltz, Phillip" <Phillip Bel1Z@town.southold.nv.us>, "Christopher M. Talbot - Forward" <christptal@vahoo.com>, "Cushman, John" <John Cushman@town.southold.nv.us>, "Dinizio, James" dames dinizio(o town.southold.ny.us>, "Doherty, Jill" <fill.dohertyCatown.southold.ny.us>, "Finnegan, Martin" <martin.finnegan@town.southold.nv.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.nv.us>, Times Review <tdoubravaCdtimesreview.com>, Louisa Evans <Ipevans06390C@Rmall.com>, "Neville, Elizabeth" <E.Neville town.southold.nv.us>, "Reisenberg, Lloyd" <Llovd Reisenberg@town.southold.nv.us>, "Russell, Scott" <Scott.Russell @town.southold.nv.us>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Talbot, Christopher" <christopher.taIbot@town.southold. nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com> Subject: for Publication in the 12/12/13 For publication in the December 12`n edition and on the Town website, thanks! 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following : The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt, of Highways DPW SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2014 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2014. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Heating Oil STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 4rh day of December 2013, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2014 Heating Oil izabeth A. evil] outhold Town Clerk Sworn before me this 4rh day of December , 2013. Notary Public LYNDA M. RUDDER Notary Public' New York o. OIRU6020932 Clualified in suffolk county commission Expires March 8. 20-L, Southold Town Board - Letter Board Meeting of November 19, 2013 RESOLUTION 2013-825 Item # 5.12 ©xl ADOPTED DOC ID: 9237 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-825 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON. NOVEMBER.19, 2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2014: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities 0 ~ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS1 MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Roland, Doherty, Talbot, Evans, Russell Generated November 20, 2013 Page 21