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Home My WebLink AboutPropane o~~g11FF0(,r~o ELIZABETH A. NEVILLE, MMC hZ. rn% Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 CA Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS D Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 8, 2014 General Utilities 100 Fairchild Avenue Plainview NY 11803 Dear Sir: At the regular Town Board meeting held on January 2, 2014, the Town Board rejected all bids for supplying Propane. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 2, 2014 N RESOLUTION 2014-77 Item # 5.17 '~0"4 ADOPTED DOC ID: 9445 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO, 2014-77 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 2,2014: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids for the Propane, Diesel and Heating Oil received December 26, 2013. 0Q Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER: William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell ABSENT: Louisa P. Evans Generated January 8, 2014 Page 26 o~'10004 c0 ELIZABETH A. NEVILLE, MMC hy~ ~/y Town Hall, 53095 Main Road TOWN CLERK c P.O. Box 1179 W Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Propane Bid Opening 12/26/13 10:00 A.M. One (1) bid received General Utilities + $2.00/gallon 100 Fairchild Avenue Plainview NY 11803 Postal CERTIFIED MAILI, RECEIPT ru (Domestic Mail Only; No Insurance Coverage Provided) r " C3 rL do Postage $ M1 Certified Fee O Return Receipt Fee LIW~"F N 0 8 P7W C3 (Entlarsement Requiretl) O Resttlotetl Delivery Fee Z3 (Endorsement Required) 1 N M Total Postage & Fees n C C3 CPI .\11 V / Sent To M E3 Street, Apt. No.; f` or,O BOx NO. t M L~± CM Stare, Zlpeq~ ' I SENDER: COMPLETE THIS SECTION CC,,`i E TE THIS SECTION ON DELIVERY ¦ Complete items 1, 2, and 3. Also complete Fled m ttem 4 if PRestricted Delivery is desiredwent ¦ Print your name and address on the reverse 0 Addressee so that we can return the card to you. r,,,VI~ ¦ Attach this card to the back of the maiipiece, T or on the front If space penntts. m 19 Yes 1. Article Addressed to: enter delivery address below: ? No Gene-,.ol U41 I•t+;es too Faz rch',11d ~,(evjuey~ ~lo:,r,v'l eta I\! I IIBl,L3 8. Servloa Type JgCwUW Mail ? eptas Mall ? Registered ? Return Receipt for Merchandise ? Insured Mail 0 C.O.D. 4. Restricted Delivery? (Extra Fee) ? Yes 2. Article Number 7009 0820 0001 7820 7962 (riansfer froromm service kw PS Form 3811, February 2004 Domestic Return Receipt 10259502-nnn540 „ Y LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 3,000 gallons, more or less as may be needed, of Propane gas for the Southold Town Highway Department, Recreation Center, Downs Farm and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it he deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Propane Gas", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Orlando Solid Waste Coord. Bunchuck Karen McLaughlin SPECIFICATIONS FOR THE PURCHASE OF PROPANE GAS FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the Propane Gas required for heating the Town buildings, consisting of the Highway Department Building, Peconic Lane, Peconic, New York (4 - 100 Gallon Tanks and 1 - 500 gallon); and the Collection Center Building, County Route 48, Cutchogue, New York (1 - 250 gallon tank), building located at Downs Farm Preserve, Main Road, Cutchogue, New York (2 -100 gallon tanks) and Recreation Department, Peconic Lane, Peconic, New York (1 - 50 gallon tank) and 33 lb canisters for use in the forklift(s) at the Solid Waste District, Route 48, Cutchogue, NY. Approximately 3,000 gallons per year total in heating propane and 88 - 33 lb tanks for forklift. Bidders are to submit bids for furnishing all of the necessary Propane Gas for the calendar year 2014. Deliveries are to be made to the town locations as and when required. In submitting bids, the bid price shall be based upon current propane prices to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On Propane Gas" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print nanp b Corporate Title (if any) r Company Name 4j • r ^ Mailing Address A< 3 Jam.. Phone Number 7 BID ON Propane a OC) #11478 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 12th day of December, 2013. Principal Clerk Sworn to before me this day of 2013. LEGAL NOTICE NdifCE BIDDERS NOTICE IS HEREBY GIVEN, in ac- cordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for CHRISTINA VOL NS We po`chose of 3,866 gallons, more or less as may be needed, of propane r NOTARY PUBLIC-STATE: Cr NEW YORK Sts do Southold Town Highway Depmt- mink Recreation Center, Downs Farm No. O7 VOd i'?P,rr50 W Caiection/Dispoeal Area for Caleu- C4001ified in Suit, 1., County durNaar 2014. f'y; ,;nmis,lon ExPlres F.eb.Mary' 28. 207b Specifications for such bids may be obtained at the Office of the Southold Torrn Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Col- huive Bid Certificate, and bank draft or entitled check in the amount of $100.00, will be received by the Town Clerk at the Southold7bwu Hall, PO Box 1179,53095 Mai Road, Southold, New York, until 18A8 A.M., Thursday, December 26p 2813, at which time they will be opened and read aloud to public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in my bid s6oWd it be deemed in the best interest of the Tbwn of Southold to do so. All bids most be signed and scaled to envelopes plainly marked "Bid on Pro- pane Gas", and submitted to the Town Clerk-The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHO DTOWN CLERK 11.478-1T 12f12 Santa Buckley Energy (1403 ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Email: johnsonl@santaenergy.com 12/04/2013 Ms. Elizabeth A. Neville Town Clerk Town of Southold 53095 Main Road, P.O. Box 1179 Town Hall Southold, NY 11971 Dear Ms. Neville, In connection with the following bid solicitation: Town of Southold 3,000 Gallons of propane gas for the Highway Dept., Recreation Center, Downs Farm & Collection/Disposal area FY2014 Due date: 12/26/2013 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Lex Johnson Mr. Ed Santa Santa Buckley Energy (1403ST) P.O. Box 1141 / 154 Admiral Street Bridgeport, CT 06601-1141 Phone: 203-336-3541 Fax: 203-367-2412 Your anticipated prompt attention is appreciated. Very truly yours, Bid Source for Lex Johnson Mr. Ed Santa cc: Mr. Lex Johnson Mr. Ed Santa This request has been prepared by BID SOURCE on behalf of our subscriber. 30 B Vreeland Road Suite 110 Florham Park, New Jersey 07932 Phone 800-631-1160 Rudder Lynda From: Reisenberg, Lloyd Sent: Wednesday, December 04, 2013 12:44 PM To: Rudder, Lynda Subject: RE: for Publication in the 12/12/13 Posted Lloyd H. Reisenberg ,Network and Systems Administrator Town of Southold, New York Email: Uoyd. reisenberg *o wn. south ofd. ny. u s O: 631-765-1891 0:631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Wednesday, December 04, 2013 8:46 AM To: Bunchuck, Jim; Vincent Orlando; McLaughlin, Karen; Standish, Jeff; Foote, Nancy; Sawicki, Bill; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (tdoubrava(&timesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: for Publication in the 12/12/13 For publication in the December 12`h edition and on the Town website, thanks! I 11/05 '13 SAT 09:38 FAX 631 765 6145 SOUTHOLD TOWN CLERK 10001 xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxx MULTI TX/RX REPORT xxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx TX/RX NO 2868 INCOMPLETE TX/RX [x 50] TRANSACTION OK [x 51118005243329 Hurrelle's Info [x 52118882329941 Data Construct [x 53118002582984 Dodge Reports [x 54]18009620544 Construct Info ERROR LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2014. Speci fications for the Police Department Uni form Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank drail or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and scaled in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 1197 1. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE, PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDA IT Rudder, Lynda From: Tracey Doubrava <toubrava@timesreview.com> Sent: Wednesday, December 04, 2013 9:34 AM a C I rl To: Rudder, Lynda 1 Subject: Re: for Publication in the 12/12/13 ~,Q p I've got this and will have published in the 12/12 edition of the Suffolk Times. Thanks! Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: tdoubrava@timesreview.com From: <Rudder>, Lynda <Ivnda.rudder@town.southold.nv.us> Date: Wednesday, December 4, 2013 8:46 AM To: "Bunchuck, Jim" <ibunchuck Cci)town.southold. nv.us>, Vincent Orlando <vincent32coupe@optonline.net>, "McLaughlin, Karen" <Karen.McLaughlinC@town.southold.nv.us>, "Standish, Jeff" <jeffsC@town.southold.nv.us>, "Foote, Nancy" <nancy.foote@town.southold.nv.us>, "Sawicki, Bill" <bsawicki@town.southold.nv.us>, "Andaloro, Jennifer" <iennifer.andaloro@town.southold.nv.us>, "Beltz, Phillip" <Phillip.Beltz@town.southold.nv.us>, "Christopher M. Talbot - Forward" <christptal@vahoo.com>, "Cushman, John" <1ohn.Cushman@town.southold.nv.us>, "Dinizio, James" <Ames.dinizioCdtown.southold.nv.us>, "Doherty, Jill" <jill.doherty@town.southold.nv.us>, "Finnegan, Martin" <martin.finneganCdtown.southold.nv.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.nv.us>, Times Review <toubrava@timesreview.com>, Louisa Evans <Ipevans06390@Rmail.com>, "Neville, Elizabeth" <E.Neville(atown.southold.nv.us>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.soLitho Id.nv.us>, "Russell, Scott" <Scott. Russel I@town.southoId.nv.us>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Talbot, Christopher" <christopher.talbot@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarmwahoo.com> Subject: for Publication in the 12/12/13 For publication in the December 12th edition and on the Town website, thanks! 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 3,000 gallons, more or less as may be needed, of Propane gas for the Southold Town Highway Department, Recreation Center, Downs Farm and Collection/Disposal Area for Calendar Year 2014. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Propane Gas", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Orlando Solid Waste Coord. Bunchuck Karen McLaughlin SPECIFICATIONS FOR THE PURCHASE OF PROPANE GAS FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the Propane Gas required for heating the Town buildings, consisting of the Highway Department Building, Peconic Lane, Peconic, New York (4 - 100 Gallon Tanks and 1 - 500 gallon); and the Collection Center Building, County Route 48, Cutchogue, New York (1 - 250 gallon tank), building located at Downs Farm Preserve, Main Road, Cutchogue, New York (2 -100 gallon tanks) and Recreation Department, Peconic Lane, Peconic, New York (1 - 50 gallon tank) and 33 lb canisters for use in the forklift(s) at the Solid Waste District, Route 48, Cutchogue, NY. Approximately 3,000 gallons per year total in heating propane and 88 - 33 lb tanks for forklift. Bidders are to submit bids for furnishing all of the necessary Propane Gas for the calendar year 2014. Deliveries are to be made to the town locations as and when required. In submitting bids, the bid price shall be based upon current propane prices to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On Propane Gas" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 19, 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Propane STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 4th day of December , 2013, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2014 Propane lizabeth A. evil Southold Town Clerk Sworn before me this 4th day of Decemb 1 2013. vM &rL-- otary Public LYNDA M. RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8, 20-1-S Southold Town Board - Letter Board Meeting of November 19, 2013 RESOLUTION 2013-825 Item # 5.12 ADOPTED DOC ID: 9237 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-825 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER.19, 2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2014: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated November 20, 2013 Page 21