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Home My WebLink AboutLaserfiche Version 9 Upgrade GENERAL 781 Elmgrove Rd. • Rochester, NY 14624 (855) GEN-CODE • (585) 328-1810 FAX (585) 328-8189 CHANGE ORDER #soo4s2 12132013 - LASERFICHE VERSION 9 UPGRADE This change order is subject to General Code's Content Management Solutions Terms & Conditions which are available at www.generalcode.com/TCdots and are incorporated herein by reference, and client authorizes General Code to proceed with the project. Client Name: Town of Southold Contact Person: Elizabeth A. Neville Address: PO Box 1179 Account Executive: Southold, NY 11971 Date: 12-13-2013 UneItem Description Modelp Quantity UnltPrice Total Base Software Laserfiche Upgrade from Version 7 to Version 9 UPGRADE 1 $0.00 $0.00 Base Software Subtotal $0.00 Instail/Traln Remote Data Migration Services RS03 2.5 $125.00 $300.00 Laserfiche Install and Tral ring On-Site Days ON-B 5 $1,650.00 $8,250.00 Install /Train Subtotal 550.00 Grand Total $81550.00 Remote Services Include but are not necessarily limited to the following services: software order processing; project management; software implementation such as modification of server to reflect new license levels; Installation or modification of server; client or scanning software; installation and/or configuration of add-on products, such as Webtink, Quick Fields or Workflow and configuration of hardware, such as scanners. Note: Remote data migration wig am r the any before the scheduled onahe Installation and training. The requirements for remote data migration am as follows: • Server must meet the minimum specifications (see attached) • Server most allow for Internet access • Server must be rebooted after completion of the Installation of the Server Software (we must be notified If this will require an o8-hour reboots • IT person matt be o Ice to assist • laserfkhe database will be unavailable to uses from the start of the Installation until the start of training (up to 2 days) LSAP: 2ntl year forward for this component is estimated to be: $same as current Timellne: This service will be provided within 60 days from receipt of the signed Change Order. Payment Terms: 50% on receipt of signed change order; 50% on delivery of software and/or services. Price Validity: Price Is valid for 30 days from 12-13-2013. (Client please fill out) Invoice for this Change Order to be sent to: Department: Contact Name: The prices and specifications in this Change Order are satisfactory and are hereby accepted. All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. Town of Southold, S oik County, New York Signature Y A41? A Date ~~4t Name Scott A. Russell Title Supervisor General Code All J /3 A' 11(14 Ut I www.generaloode.com Fax to 585/328-8189 6,t-11-'C Goa(-t,- '/OZ $`eof q CHANGE ORDER FORM Laserfiche v 8/9 - MS SQL Versions Recommended Minimum Server/Client PC Specifications Server and System: CPU Xeon 2.4 GHz processor or faster Minimum memory 4 GB RAM (Note that to have 4 GB RAM or above recognized, OS must be 64 bit.) Operating System Windows Server 2003, Windows 2008 or Windows 2012 Microsoft SQL Server 2005 SP4, Microsoft SQL Server 2008 or Microsoft SQL Server 2012 Database Engine [Note: Client must provide SQL licensing. A SQL CAL will be needed for each Loserfiche user. This can be achieved through purchasing individual CALs or a processor license. Public Portal and/or Web Access require a MS SQL processor license.] Network Protocol TCP/IP Framework NET 4.0 (Client responsible for Installing.NET 4.0 on server) Browser Internet Explorer 7.0 or higher Hard Drives Assume 20,000 Images per 1 GB of hard drive space RAID array recommended DVD/CD-ROM Drive For installation purposes NIC For network connectivity Network Licenses Laserflche uses one Windows license for all Laserfiche users UPS/Tape Backup UPS and tape or other backup stem to ensure data Integrity Virtual Environment Laserfiche can be configured to run in a virtual environment. A technical whitepaper is available on request. The following info (in Green) is INTERNAL ONLY- IT SHOULD NOT GO TO THE CLIENT. IF THERE IS ANY QUESTION WHETHER OR NOT THESE SPECS ARE SUFFICIENT, GC PRESALES SHOULD BE CONSULTED, AND THE SPECS UPDATED TO WHAT THEY NEED TO BE FOR THIS SPECIFIC PROJECT/CLIENT. The above specifications ore for an entry level" Loseifiche Avante system. For entry level systems, system components (such as Loserfiche software, database software, workflow engine, and image files) can be housed on the same server !f desired. For more robust systems, consideration should be given to using individual serversfor some system components. Considerations for defining whether a system is more than "entry level": • Are there more than 10 "active" users of Laserfiche? • Are there advanced taserfiche modules to be used? (e.g., Audit Trail, Records Management Module, Web Access or Public Portal) • Are there more than 1 or1 "simple" workflows implemented? ('Simple" workflows would typically include only a few steps per workflow.) • Are there other applications residing on the some server as Loserfiche? Client Responsibilities: • The client is responsible for acquiring, installing, and configuring the MS SQL server software. • The client is responsible for acquiring, installing, and configuring the Server Operating System. • The client Is responsible for installing.Net 4.0 on all servers and workstations. • The client is responsible for acquiring, configuring, and implementing any SQL maintenance backup plans. • The client is responsible for testing the integrity of their backups on a regular basis. General Code www.generalcode.com CHANGE ORDER FORM Web Servers for laserflche Web Components (Public Portal and/or Web Access)': CPU Xeon 2.4 GHz or faster Memory Minimum 2 GB RAM (Server 2003); 3 GB or greater (Server 2008); 4 GB or greater (Server 2012) Operating System Windows Server 2003, Windows Server 2008 or Windows Server 2012 Web Server Microsoft IIS 6.0 (Windows Server 2003); Microsoft IIS 7.0 (Windows Server 2008); Microsoft IIS 7.5 (Windows Server 2008 112) Network Protocol TCP/IP Framework NET 4.0 (Client responsible for installin .NET 4.0 on server) Browser Internet Explorer 7.0 or higher CD-ROM Drive For installation purposes NIC For network connectivity Network Licenses Laserfiche uses one Windows license for all Laserflche users Back-ups Installed backup agent for existing back-up system *If you anddpare high usage from the Laserfiche Web components (Web Access or Public Portal), we advise the Web Server be a separate server. If you anticipate a relatively low number of users of the Web components, you could Install the Web Server on the some server as the Laserf the server software. If you have any questions an your spedf c situation, please contact your General Code representative. Web Browsers Products IE6-9 - IE10 FF2.4 FF4+ Safari 4+ Chrome 6+ Blackberry Opera Web Access 9.0 fx (not 6) (x I" I'~ Ix (Web Access8.3 ~ Fx -F-Fx- Fx- Fx-Fx-[- WebAccess&.3Light-:~~Fx-- x--Fx- WebAccess 8.2 Fx-F- Fx-Fx-Fx- lx F-f-- f Web Access 8.2 Light (x ~~~~~x-rx rebl.lr 8.2 -r___~-~~~-~~rx [x enda Manager 8.0.2I(F I%~~~~ F-^F--r-' Internet Explorer 6 and 7 users should !"stag Microsoft security update 947864 (MSa&a24). Full User / Scanner Workstation: CPU Dual core 2.8 GHz or faster recommended Minimum memory 2 GS RAM (Windows XP); 3 GB (Vista/Windows 7); 4 GB (Windows 8) Operating System Windows XP Professional, Vista Business, Windows 7, Windows 8 Network Protocol TCP/IP Browser Internet Explorer 7.0 or later Hard Drive Hard drive running at a minimum of 7,200 rpm 1 GB of free disks ace for software and temporary flies created during scanning DVD/CD-ROM Drive For Installation purposes Framework NET 4.0 (Client Is responsible for installing :NET 4.0 on all workstations.) NIC Access to the network server running Laserfiche Monitor 17" monitor or better recommended for optimal viewing USB Port or Available USB 2 port for scanner connection If the scanner will support a USB connection SCSI Controller orAdaptec 2930 or 2940 SCSI Controller and Cable General Code www.generalcode.com CHANGE ORDER FORM "Light" User Workstation (e.g., primarily retrieval user): {PU Pentium IV 2GHz or better recommended Memory 1 GB RAM or better Operating System Supported: Microsoft Windows XP Professional, Vista Business, Windows 7, Windows 8 Network Protocol TCP/IP Browser Internet Explorer 7.0 or later Hard Drive At least 70 MB of free disk space DVD/CD-ROM Drive For installation purposes Framework .NET 4.0 (Client Is responsible for installing.NET 4.0 on all workstations.) NIC Access to the network server running Laserfiche monitor 17 monitor or better recommended for optimal viewing General Code www.generaicade.com