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Home My WebLink AboutGeodocs Project G EN N RA L 781 Elmgrove Rd. a Rochester, NY 14624 (855) GEN-CODE • (585) 328-1810 FAX(585)328-8189 CHANGE ORDER #500452#2_12132013 -.GEODOCS PROJECT This change order is subject to General Code's Content Management Solutions Terms & Conditions which are available at www.generalcode.com/TCdocs and are incorporated herein by reference, and client authorizes General Code to proceed with the project. Client Name: Town of Southold Contact Person: Elizabeth A. Neville Address: PO Box 1179 Account Executive: Southold, NY 11971 Date: 12-13-2013 Line Item Description Model # Quantity Unit Price Total Base Software DocuNav GeoDocs DNGEO 1 $11,000.00 $11,000.00 Base Software Subtotal $11,000.00 Support DocuNav GeoDOa Maintenance ( l year of priority service) DNPR 1 $3,600.00' $3,600.00 Support Subtotal $3,600.00 Install/Train GeoDocs Remote Installation DNICf 1 $1,200.00' $1,200.00 Install/Train Subtotal $1,200.00 Grand Total $15,600.00 LSAP: 2n° year forward for this component is estimated to be: $3,600.00 This estimate is subject to change based upon the then-current support prices for that year. Timeline: This service will be provided within 60 days from receipt of the signed Change Order. Payment Terms: 50% on receipt of signed change order; 50% on delivery of software and/or services. Price Validity: Price is valid for 30 days from 12-13-2013. (Client please fill out) Invoice for this Change Order to be sent to: Department: Contact Name: The prices and specifications in this Change Order are satisfactory and are hereby accepted. All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. Town of Southold, ffolk County, New York Signature /d Date Z/ Scott A. Russell Title Supervisor OW/) /Y Aw 'a General Code U_ I wwwazeneralcode.com h . C <KJ Upj~ /j~~, Fax to 585/328-8189 CHANGE ORDER FORM DESCRIPTION OF RECOMMENDED COMPONENTS DocuNav GeoDocs is an enterprise-class web services tool that seamlessly ties Esri ArcGIS Server v9-v10 and Laserfiche web services v7-v8 together. Web-based map users can locate critical documents and information stored in Laserfiche directly from the map in Esri, simplifying business processes. Users are not required to go back and forth between Esri and Laserfiche to locate or index documents empowering them to utilize their time efficiently, GeoDocs uses existing maps and layers as well as Laserfiche documents, so it's simple to configure and deploy. In the public sector GeoDocs is a quintessential tool for engineering, planning and zoning, public safety and law enforcement departments as well as engineering, energy, and construction firms in the private sector. When Esri map users zoom in, zoom out. or select map locations objects, GeoDocs will automatically push, or display, a list of related Laserfiche documents, such as CAD drawings, blueprints, building permits, or financial documents, without users even having to search. The related documents are displayed in a window pane within the Esri screen, giving the user a side-by-side view. Additionally, the total number of documents are included in the search results to assist in mass searches, and the search results are filtered /categorized by Laserfiche template data; for instance, engineers can view documents by project or subdivision. Users can also refine search results by easily collapsing categories (ex, collapse all categories and show as-builts only). The map reacts so that the list of document results instantly changes based on areas selected. Therefore, this easy-to-use application requires little to no training for public or untrained Esri users who may search for zoning ordinances, permits, and so forth, Even better, users can ping an area radius for documents from the map view simply by placing a ping to the location on the map then selecting the desired radius distance. GeoDocs highlights the selected area and displays document icons for all results. The results will appear on the map in the location for which it is geo-referenced. Drag the mouse over the icon and the Index values will be displayed. GeoDocs unique functionality also allows users to easily attach Laserfiche documents from within the Esri map interface by simply right clicking map Items. Once a document is attached to an item in Esri, the Laserfiche template fields can be automatically populated based on the data in Esri, eliminating the need for manually indexing. GeoDocs also allows for many-to-one relationships, so one document in Laserfiche can be attached to several Esri objects. In today's technology world, mobile access is not only a trend but a mandate. GeoDocs iPhone and Wad interfaces allow users working out in the field to take a photograph or upload a document right from their mobile device. GeoDocs can automatically geo-tag the location to the map and store the uploaded image inside Laserfiche. Most Importantly, GeoDocs utilizes Laserfiche's robust functionality. Users can leverage Laserfiche's built-in scanning, security, auditing, records retention, and workflow capabilities. GeoDocs is the link between Laserfiche and Esri. Features • List of Applicable Laserfiche Documents are Displayed without searching when Esri Map Users Zoom or Select Map Layers/Locations • Requires Little to No Training for Public or Untrained Esri Users • Side-by-Side View Allows Users to View Laserfiche Documents related to Addresses, Parcels, Objects, etc, in a Window Pane within the Esri screen • Search Results Categorized by Laserfiche Template Data • Filter results by Easily Collapsing Categories • Drop Down Feature Allows Users to Perform Specific Type Searches • Map and Search Results Automatically React Together • Easily Attach Laserfiche Documents from within the Esri Map Interface by Simply Right-Clicking Map Items • Once Laserfiche Documents are Attached to Esri Map Items Laserfiche Template Fields can be Automatically Populated • Uses Existing Infrastructure (Esri Maps and Layers as well as Laserfiche Documents) • Allows for Many-to-One Relationships • Web Service Developed Application, Out-of-the-Box Functionality, Plus Integrator Extensibility • Add images directly to the Map and Geo-tag the location • IPad Interface gives users capability to upload images while working in the field • Integrates with Latest Web-based Version of Esri ArcGiS (version 9-10) • Virtually No Maintenance: Updates/Edits to Maps do not Require Updates/ Edits to GeoDocs • Leverages Laserfiche Scanning, Security, Auditing, Records Retention, Workflow, etc. • Multiple Layer Functionality 2 CHANGE ORDER FORM GEODOCS PRE-INSTALLTION REQUIREMENTS Server Requirements: • [IS Web Management tool 1. Management Console 2. Management scripts and tools 3. Management Service 4..asmx MIME Type 5. HS Version 6 or greater • Laserfiche 8.0 or greater 1. Template for Geo referencing a. Matching map layer ID with Laserfiche template field, i.e. road, sewer 2. Folder structure created in Laserfiche 3. Laserfiche user account for GeoDocs • ArcGiS Server 9.2 or greater 1. ArcGIS Service Directory 2. ArcGIS Server Manager 3. ArcGIS Administrator GeoDocs supports both Silverlight and Flex Platforms. Platform requirements are included below. GeoDocs SL Requirements: • ASP.Net4.0 • SQL 2008 1. Need security rights to add user and create database • Microsoft Silverlight 4 GeoDocs FX Requirements: • Flex API 2.3 to 2.5 3