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HomeMy WebLinkAboutBusiness Automation Services Inc - Clerk's Licensing web portal d'~RESOLUTION 2014-143 ,e3 ADOPTED DOC ID: 9507 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-143 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 28,2014: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a letter Proposal dated January 9, 2014 between Business Automation Services Inc. and the Town of Southold regarding purchasing the BAS Online Web Portal for the Clerk's Licensing System, at a cost not to exceed $10,760.00, which includes the annual software support, hosting and maintenance fee for the first year, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER: Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell "Transforming the way government works" easanmmatma " 661 Plank Road • Clifton Park • New York • 12065 • Phone 518-371-6869 • Fax 518-371-8207 1/9/2014 Mr. Lloyd Reisenberg Network and Systems Administrator Town of Southold PO Box 1179 Southold, NY 11971 Dear Lloyd: This letter confirms the agreement between the Town of Southold and BAS for purchasing the BAS Online Web Portal for the Clerk Licensing System. The total 151 year investment is $10,760 as shown on the attached proposal; the $1,800 annual fee for hosting, support and maintenance will be invoiced each year thereafter (year 1 is included in the $10,760.) Please sign the acknowledgment below and email or fax a copy to me as soon as possible so that we may process the order and prepare for the configuration, implementation and training. Thank you for selecting BAS! Sincerely, D.-v +4 David Vitti / Sales Consultant ~ti1 p F So cff`io[c~ ~X %Approved By Date "Transforming the way government works" 661 Plank Road • Clifton Park • New York • 12065 • Phone 518-371-6869 • Fax 518-371-8207 9/18/2013 TOWN OF SOUTHOLD CLERK LICENSING SYSTEM ONLINE WEB PORTAL PROPOSAL SOFTWARE/SERVICES: MULTI-USER NETWORK General Licensing Web Portal $8,000 Alarm Permits Commercial Contractors Agricultural Waste Solid Waste Disposal Solid Waste Garbage Trailer Permits Fishers Island Sewer Permits Beach Permits Shellfish Permits Disposal Permits Yard Sale Permits Subtotal: $8,000 System Configuration/Training: $1,760 Total Software/Services: $9,760 Annual Software Support, Hosting & Maintenance Fee: $1,800 - 10% Customer Loyalty Discount: -800 (Software Only) Total 1a1 Year Investment: $10,760 ` Permits may have different types associated (Residential, non-resident, guest, and/or lessee)