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*F6 RESOLUTION 2014-141
ADOPTED DOC ID: 9504
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-141 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 28,2014:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a Memorandum of Understanding between Business
Automation Services Inc. and the Town of Southold regarding purchasing the BAS Online Dog
Licensing System, at a cost not to exceed $1,790.00, which includes the annual software support,
hosting and maintenance fee for the first year, thereafter an annual renewal fee of $600 per year,
subject to the approval of the Town Attorney.
aQ
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER: Louisa P. Evans, Justice
AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
"Transforming the way government works"
isessaummetion aervm ix. 661 Plank Road • Clifton Park • New York • 12065 • Phone 518-371-6869 • Fax 518-371-8207
1/9/2014
Mr. Lloyd Reisenberg
Network and Systems Administrator
Town of Southold
PO Box 1179
Southold, NY 11971
Dear Lloyd:
This letter confirms the agreement between the Town of Southold and BAS for
purchasing the BAS Online Dog Licensing module.
The total 15f year investment is $1,790 as shown on the attached proposal; each year
thereafter there will be an additional $600 annual fee for hosting and support (year 1 is
included in the $1,790.)
Please sign the acknowledgment below and email or fax a copy to me as soon as
possible so that we may process the order and schedule the installation.
Thank you for selecting BAS!
Sincerely,
D-'/ +4
David Vitti
Sales Consultant Sti U1~t0
AIV
proved By
301
Date
TOWN OF SOUTHOLD
ONLINE DOG LICENSING PROPOSAL
AL b wl
business auwmxrion services Inc.
OCTOBER 2012
f "Transforming the way government works"
Lff;" " 1 661 Plank Road • Clifton Park • New York • 12065 • Phone 518-371-6869 • Fax 518-371-8207
10/25/2012
TOWN OF SOUTHOLD
Online Dog Renewal Licensing System
SOFTWARE/SERVICES: Standard Price Pilot Site Price
Internet Dog Renewal Licensing Software $1,500 $750
System Configuration, Installation & Training $440 $440
Annual Hosting & Software Support Fee: $1,000 $600
Total 1°t Year Investment: $2,940 $1,790
Please Note: This Quote is Valid for 90 Days
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BAS Software is created using the latest Microsoft Windows development tools (.Net,
SOL Server) and is designed for ease of use and quick access to the information or
process that is needed. Our integrated design provides the foundation for e-government
applications that allow residents to do busines via the Internet.
ON-LINE DOG RENEWAL LICENSE SYSTEM
The dog license database will be uploaded to an Internet file that residents
will be able to access conveniently from their home or other remote location.
Residents will be able to retrieve current dog license information and the
system will validate that the license renewal period falls within the rabies certification
period. If the license renewal/rabies test is affirmative, the resident will be given the
ability to pay the renewal fee via credit/debit or electronic check; at the conclusion
of the transaction, the resident will recieve a receipt.
In addition all dog license renewal transactions will be forwarded electronically
to the BAS Clerk Licensing System for posting to the in-house dog database to avoid
manual entry of the renewal transactions. The daily cash report will clearly reflect
these transactions for easy balancing of all payments received.
Contact Us Today to Receive More Information!
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