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Home My WebLink AboutUniform Cleaning i 1 i U.S. Postal Service CERTIFIED MAIL;.~ RECEIPT i ° (Domestic ge Provided) ru .0 Postage $ M1 Certified Fee ° Return Receipt Fee N 0 8 Pg ° (Endorsement Required) ° Rositloted Oellvery Fee ° (Endorsement Require d) ru CO Total Postage 8 Fees $ 0 ° ~~S44nt TO r' 1 C3 7?w,r S 1 ' r3 Street. PL Ab.: Or RD Box No. M1 rant 1!.r= State. z/Pt4 r ~1 /IYy 1 e THIS SECTION ON DELIVERY ¦ Complete items 1 r 2, and S. Also complete A 3I8 Item 4 If Restricted b08iivery'Is desired. X ¦ Prim your name and address on the reverse 13 dresses so that we can return the card to you. MMMM7 ¦ Attach this card to the back of the mailpiece, B. P, or on the from if space permits. 1. Article Addressed to: D. Is delivery address dtBerera from Item 77 ? Yes If YES, enter delivery address below: ? No ,errl S1mjwm ~vpp~~9 Cleoners Sa.9 Vvrmt S}rtt~ Selvice, TA* G 3r N`I 119yy a 11111 QerdW Mall 13 Y t en 1 Or t3~aeas Mep Reg, tered C1 Retum Receipt for Merchandise 13 insumd mail O C.O.D. 4. Restricted WNW ft, Feal ? Yes 2. dicle "0iamaervloel~ 7009 0820 0001 7820 7801 (gamsfer/ta PS Form 3811, February 2004 Domeatb Rsban Read" 102595-02-M-1540 Southold Town Board - Letter Board Meeting of January 2, 2014 RESOLUTION 2014-78 Item # 5.18 ADOPTED DOC ID: 9450 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-78 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 2,2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppv's Cleaners to clean Southold Town Police Uniforms for calendar year 2014 in the amounts indicated on the bid submitted, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER: Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Russell ABSENT: Louisa P. Evans Generated January 8, 2014 Page 27 O~Og0FF0(,~.`oG , 53095 Main Road ELIZABETH A. NEVILLE, MMC Town Hall TOWN CLERK c P.O. Box 1179 t°i~ ; Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER Air -v www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 8, 2014 Fern Simpson Hoppy's Cleaners Inc 329 Front Street Greenport, NY 11944 Dear Ms. Simpson: Congratulations. At the regular Town Board meeting held on January 2, 2014, the Town Board accepted the bid of Hoppy's Cleaner Inc for cleaning Police Uniforms for the 2014 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk Co*ty, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2014. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Services Town Clerk's Bulletin Board BID PROPOSAL 114ro PY'S ~-p R-?1~25 Lnc. Business Name submits herewith the following unit prices for the cleaning of the uniforms of the members of the Southold Town Police Department for the period from January 1, 2014 through December 31, 2014: 2 D 0 Uniform Trousers Tactical Uniform Pants 2 1 0 Tactical Cargo Pocket Uniform Trousers f 28 Uniform Long Sleeve Shirts (Dark Blue) Zo Uniform Shirt Sleeve Shirts (Dark Blue) -2-6 Uniform Long Sleeve Shirts (Light Blue) Z Uniform Short Sleeve Shirts (Light Blue) Zd Uniform Long Sleeve Shirts (White) - G - Uniform Short Sleeve Shirts (White) - - Uniform Long Sleeve Shirts (Tan) _ 6 - Uniform Short Sleeve Shirts (Tan) Uniform Jackets _ a Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets G - Jacket Liners 10- Uniform Sweaters -6- Neckties -6- Hats Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: Print name / =w2 L . Si .vr Psai/ Corporate Title (if any) Pry s Company Name 1-16 PP` Oe-P-,+n 2/t 5. ~/lc Mailing Address 3-05 f 2012i '5-11?QST (.0 2z2-=F1! Po2T /!2w ~uR~ L lit Phone Number Co3 / ' _ l 116 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name r R Si ?ti 17 Corporate Title (if any) Proms. Company Name F ~o(~(~y~~ ~ca 4~! IL 5 Ll c . Mailing Address 37-, F( lir S J2~/1 Poau ~e~~a~2IC I l ~y Phone Number kw - BID ON Uniform Cleaning Rudder, Lynda From: Flatley, Martin Sent: Monday, December 30, 2013 7:19 PM To: Rudder, Lynda Cc: McLaughlin, Karen; Droskoski, Christine; Bunchuck, Jim; DeFio, Valerie; Orlando, Vincent; Kruszeski, Frank; Blasko, Regina; Jim Dinizio; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Neville, Elizabeth; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; William Ruland Subject: Re: Emailing: PD Cleaning, PD Supply, propane, Sand, Scrap Tires, diesel, heating oil, Milk Hi Lyn, Please accept the two uncontested bids for cleaning uniforms (Hoppys) and uniforms (Greenblatts) for our department, thank you. Sent from my iPad, Chief M. Flatley > On Dec 30, 2013, at 8:11 AM, "Rudder, Lynda" <Ivnda.rudder(cDtown.southold.nv.us> wrote: > Department heads: Please advise if we are accepting the bids > received. I would like to place them on the 1/2 meeting <PD > CLeaning.doc> <PD Supply.doc> <propane.doc> <Sand.doc> <Scrap > Tires.doc> <diesel.doc> <heating oil.doc> <Milk.doc> 1 o~';0FF81,fco ELIZABETH A. NEVILLE, MMC may. r/y Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 COD Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS "p • .tc Fax (631) 765-6145 MARRIAGE OFFICER y~ Ot' Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER T www•southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Police Uniform Cleanine Bid Opening 12/26/13 10:00 A.M. one (1) bid received Hoppy's Cleaners Uniform Trousers 2.00 Tactical Uniform Pants 2.10 Tactical Cargo Pocket Uniform Trousers 2.10 Uniform Long Sleeve Shirts (Dark Blue) 1.20 Uniform Shirt Sleeve Shirts (Dark Blue) 1.20 Uniform Long Sleeve Shirts (Light Blue) 1.20 Uniform Short Sleeve Shirts (Light Blue) 1.20 Uniform Long Sleeve Shirts (White) 1.20 Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Hats p r_ DEC 2 6 211 '3 Southold Town (fork rr.3 P " #11484 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 12th day of December, 2013. Principal Clerk Sworn to before me this day of 022V_2013. l~ b u::y Lr , will be publicly opened and read aloud, Main Road, Southold, New York 11971. for furnishing to the Town of Southold The bid price shall not include any police Department Uniform Cleaning tax, federal, state, or local, from which for calendar year 2014. the Town of Southold is exempt. Specifications for the Police Depart- Dated: November 19, 2013 ment Uniform Cleaning may be obtained ELIZABETH A. NEVILLE at the Office of the Southold Town Clerk. SOUTHOLD TOWN CLERK TheTbw, BoardoftheTownofSouthold 11.484-1T 12/12 reserves the right to reject any and all bids LEGAL NOTICE and to waive any defect or informality in NOTICE TO BIDDERS any bid should it be deemed in the best in- NOTICE IS HEREBY GIVEN, in terest of the Town of Southold to do so. accordance with the provisions of Sec- All bids must be submitted on the per tion 103 of the General Municipal Law, item price list, and must be accompanied that sealed bids will be received by the by a Non-Collusive Bid Certificate, and Town Clerk of the Town of Southold, bank draft or certified check the amount Suffolk County, New York, at the of $100.00. All bids most be marked "Bid Southold Town Clerk's Office, Town on Police Department Unform Clean- Hall, 53095 Main Road, Southold, New ing", and must be signed and sealed in York 11971, until 10-10 A.M., Thursday, envelopes plainly addressed to the Town December 26, 2013, at which time they Clerk_Tbwn of Southold,Town Hall, 53095 i ~o~OS~FFO(~4'cO ELIZABETH A. NEVILLE, MMC l/,y Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 CA 7G Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 East End Dry Cleaners PO Box 286 Peconic, NY 11958 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, 11t Lynda M Rudder Deputy Town Clerk enc O~Og0FF0L/(ea, ELIZABETH A. NEVILLE, MMC hZ. ~y Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS "p • .jC Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Hoppy's Cleaners 329 Front Street Greenport, NY 11944 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, ~rn Lynda M Rudder Deputy Town Clerk enc ~~gOFF01/( ELIZABETH A. NEVILLE, MMC ~Q~ OGy Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p Fax (631) 765-6145 MARRIAGE OFFICER y~ Ot` Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.Southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Mattituck Village Dry Cleaners PO Box 409 Mattituck, NY 11952 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ~g0FF0(,f-C4O ELIZABETH A. NEVILLE, MMC ~y Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p Fax (631) 765-6145 MARRIAGE OFFICER y~ ~ Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER T www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Deluxe Cleaners PO Box 1568 Mattituck, NY 11952 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, 944C MP Lynda M Rudder Deputy Town Clerk enc o~~gUFFO(,Y~OG ELIZABETH A. NEVH LE, MMC Town Hall, 53095 Main Road TOWN CLERK C ° P.O. Box 1179 r/s Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p yC Fax (631) 765-6145 MARRIAGE OFFICER 4,~Ol ~a0` Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Village Dry Cleaners 208 Front Street Greenport, NY 11944 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, d+u&-Yy\ Lynda M Rudder Deputy Town Clerk enc O~g1?FFO(,~co ELIZABETH A. NEVILLE, MMC Gy Town Hall, 53095 Main Road TOWN CLERK o= P.O. Box 1179 ti Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS d Fax (631) 765-6145 MARRIAGE OFFICER A Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Paul's Cleaners 857 Route 58 Riverhead, NY 11901 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lam j tze~ 111 Lynda M Rudder Deputy Town Clerk enc o~Og11FF0(,(-~o ELIZABETH A. NEVILLE, MMC ~y r/y Town Hall, 53095 Main Road TOWN CLERK p P.O. Box 1179 NJ = Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • .1c Fax (631) 765-6145 MARRIAGE OFFICER y,~Ol ~~O! Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER * www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 4, 2013 Vojvoda's Cleaners 712 East Main Street Riverhead, NY 11901 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2014 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 26, 2013 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, L, U "L ~U Lynda M Rudder Deputy Town Clerk enc Rudder Lynda From: Reisenberg, Lloyd Sent: Wednesday, December 04, 2013 12:44 PM To: Rudder, Lynda Subject: RE: for Publication in the 12/12/13 Posted Lloyd H. Relsenberg Network and Systems Administrator Town of Southold, New York Enrailaloyd. reisenberg(oown.southold.ny. us O: 631-765-1891 C:631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Wednesday, December 04, 2013 8:46 AM To: Bunchuck, Jim; Vincent Orlando; McLaughlin, Karen; Standish, Jeff; Foote, Nancy; Sawicki, Bill; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot - Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (tdoubrava(atimesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: for Publication in the 12/12/13 For publication in the December 12t' edition and on the Town website, thanks! 1 11/05 '13 SAT 09:38 FAX 631 765 6145 SOUTHOLD TOWN CLERK io 091 xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxx MULTI TX/RX REPORT xxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx TX/RX NO 2868 INCOMPLETE TX/RX [x 501 TRANSACTION OK [x 51118005243329 Burrelle's Info [x 52]18882329941 Data Construct [x 53118002582984 Dodge Reports [x 54]18009620544 Construct Info ERROR LF.,GAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2014. Speci fications for the Police Department Uni form Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and scaled in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013 AND FORWARD ONE (1) AFFIDA IT Rudder, Lynda From: Tracey Doubrava <tdoubrava@timesreview.com> Sent: Wednesday, December 04, 2013 9:34 AM d 0 14 V Q0v To: Rudder, Lynda I U Subject: Re: for Publication in the 12/12/13 I've got this and will have published in the 12/12 edition of the Suffolk Times. Thanks! Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: tdoubrava@timesreview.com From: <Rudder>, Lynda <Ivnda.rudder@town.southold.nv.us> Date: Wednesday, December 4, 2013 8:46 AM To: "Bunchuck, Jim" <ibunchuck@town.southold.nv.us>, Vincent Orlando <vincent32coupe@optonline.net>, "McLaughlin, Karen" <Karen.McLaughlin@town.southold.nv.us>, "Standish, Jeff" <ieffs@town.southold.nv.us>, "Foote, Nancy" <nancv.foote@town.southold.nv.us>, "Sawicki, Bill" <bsawicki@town.southold.nv.us>, "Andaloro, Jennifer" <iennifer.andaloro@town.southold.nv.us>, "Beltz, Phillip" <Phillip.Beltz@town.southold.ny.us>, "Christopher M. Talbot - Forward" <christptal@vahoo.com>, "Cushman, John" <John.Cushman@town.southold.nv.us>, "Dinizio, James" <lames. din izio@town.southold.nv.up, "Doherty, Jill" <iili.dohertv@town.southold.nv.us>, "Finnegan, Martin" <martin.finnegan@town.southold.ny.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.nv.us>, Times Review <toubrava@timesreview.com>, Louisa Evans <lpevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville @town.southold.ny.us>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Russell, Scott" <Scott. Russel IPtown.southold.nv.us>, "Standish, Lauren" <Lauren.Standish@town.southold.ny.us>, "Talbot, Christopher" <christopher.talbot@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@Yahoo.com> Subject: for Publication in the 12/12/13 For publication in the December 12th edition and on the Town website, thanks! 1 a LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Thursday, December 26, 2013, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2014. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 19, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 12, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Dodge Reports Browns Letters Burrelle's Info Services Town Clerk's Bulletin Board J BID PROPOSAL Business Name submits herewith the following unit prices for the cleaning of the uniforms of the members of the Southold Town Police Department for the period from January 1, 2014 through December 31, 2014: Uniform Trousers Tactical Uniform Pants Tactical Cargo Pocket Uniform Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shirts (Light Blue) Uniform Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Hats Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Uniform Cleaning STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 4`h day of December , 2013, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2014 Uniform Cleaning CL4~dj~ lizabeth A. Neville Southold Town Clerk Sworn before me this 4'h day of Decen er , 2013. Notary Public LYNDA M. RUDDER Notary No. 01 RU6020932W York Qualified in Suffolk county commission Expires March 6, 201_5 Southold Town Board - Letter Board Meeting of November 19, 2013 RESOLUTION 2013-825 Item # 5.12 ADOPTED DOC ID: 9237 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-825 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON. NOVEMBER 19,2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2014: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Propane for various Town facilities Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated November 20, 2013 Page 21