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HomeMy WebLinkAboutAG-12/17/2013 ELIZABETH A. NEVILLE gUfFQ(y Town Hall, 53095 Main Road TOWN CLERK ~oo~o ~o~y PO Box 1179 y ? Southold, NY 11971 REGISTRAR OF VITAL STATISTICS o g Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER # www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER FINAL AGENDA SOUTHOLD TOWN BOARD December 17, 2013 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on "Town Board On- Line"; Click Box "Yes" to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and "enter". On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on "Yes" to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on December 17, 2013 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present Absent Late Arrived Councilman James Dinizio Jr ? ? ? Councilman William P. Ruland ? ? ? Councilwoman Jill Doherty ? ? ? Councilman Christopher Talbot ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 2 Justice Louisa P. Evans ? ? ? Supervisor Scott A. Russell _ ? ? ? 1. REPORTS 1. Judge Rudolph H. Bruer November 2013 2. Planning Board November 2013 3. Island Group - Employee Health Care 1211/12 - 11/30/13 Claims 4. Program for the Disabled November 2013 5. Board of Town Trustees November 2013 6. Town Clerk Monthly Report November 2014 7. Special Projects Coordinator November 2013 8. Budget July 2013 August 2013 September 2013 October 2013 9. Department of Public Works Monthly Report November 2013 10. Justice Louisa P. Evans November 2013 11. Justice William H. Price Jr. November 2013 IL PUBLIC NOTICES III. COMMUNICATIONS IV. DISCUSSION Southold Town Meeting Agenda - December 17, 2013 Page 3 1. 9:00 LL/Parking on Village Lane, Orient 2. 9:10 Jeff Standish and Michael Collins Award of the Animal Shelter Solar Project Bid 3. 9:15 Jim McMahon Update on Handicapped Lift for the Peconic Community Center 4. 9:30 Vincent Orlando Double Wood Utility Poles - Update on 12/10/13 Meeting with Suffolk County 5. 9:45 Vincent Orlando Highway Department Budget 6. 10:00 Bruce Kinlin, Heather Lanza and Phillip Beltz Fishers Island Affordable Apartments Proposal 7. 10:30 Diane Burke, Kathryn Gutleber and Lindsey Ross Habitat for Humanity Suffolk and Dan Sarnowski - Housing Advisory Commission with Phillip Beltz Status Update for Orient Site 8. Follow Up Funding for Fishers Island Recreational Path Base Mapping 9. Conservation Advisory Council Appointments Two Vacancies 10. LL/Amendments to Chapter 280 Commercial Solar Engergy Production Facilities in LI Zone (To be Referred to Code Committee) 11. LL/Amendments to 280-75 Wireless Communication Facilities 12. Executive Session - Labor Matters Involving Employment of Particular Person(s) Update on CSEA Negotiations 13. Executive Session - Litigation John Abbott v. ZBA Rose's Vineyard LLC and Joseph Paul Winery Inc. d/b/a Vineyard 48 v. Southold Town Zoning Board of Appeals, et al Southold Town Meeting Agenda - December 17, 2013 Page 4 SPECIAL PRESENTATION Peter Harris, Highway Superintendent Christopher M. Talbot, Councilman V. RESOLUTIONS 2013-864 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated December 17, 2013. ? Vote Record Resolution RES 2013 864 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-865 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Set Next Regular Meeting RESOLVED that the neat Regular Town Board Meeting of the Southold Town Board be held, Thursday, January 2, 2014 at the Southold Town Hall, Southold, New York at 4:30 P.M.. ? Vote Record Resolntlon RES 2013-865 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Roland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ? ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 5 ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ! ? ? Supt Hgwys Appt ? No Action ? Lost 2013-866 CATEGORY.- Set Meeting DEPARTMENT: Town Clerk Set Organizational Meeting RESOLVED that the Organizational Town Board Meeting of the Southold Town Board be held, Thursday, January 2, 2014 at the Southold Town Hall, Southold, New York at 11:00 A.M.. ? Vote Record Resolution RES 2013 866 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-867 CATEGORY.- Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: Reallocation of funds to cover over expended budget lines in the 2013 Police Department budget. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A. 1990.4.100.200 Contingent (Whole Town) Southold Town Meeting Agenda - December 17, 2013 Page 6 Police Retirement Reserve $21,500 TOTAL $21,500 To: A.3020.1.100.200 Public Safety Communications, P. S. Overtime Earnings $3,000 A.3120.1.100.400 Police, P.S. Sick Earnings $3,500 A.3120.1.300.100 Seasonal/Temp Employees Regular Earnings $15,000 TOTAL $21,500 ? Vote Record '.Resolution RE52013-867 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APpt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-868 CATEGORY.- Fmla DEPARTMENT. Accounting Grant EMLA Leave to a Town Employee RESOLVED that the Town Board of the Town of Southold hereby grants a leave of absence for up to 12 weeks to Employee #5283 effective November 14, 2013 pursuant to the Family Medical Leave Act. ? Vote Record '.Resolution RE52013-868 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Ruland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt ? No Action Southold Town Meeting Agenda - December 17, 2013 Page 7 ? Lost 2013-869 CATEGORY.- Budget Modification DEPARTMENT. Accounting BudgetModification for Receiver of Taxes Financial Impact: Tax Bill Postage and Processing appropriations insufficient for requirements, two people attended Association of Town's meeting where one was budgeted RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Receiver of Taxes budget as follows: From: A.1330.1.300.100 Seasonal Employees, Regular Earnings $ 1,935 Totals $ 1,935 To: A.1330.4.400.100 Tax Bill Processing $ 500 A.1330.4.600.200 Meetings & Seminars 865 A.1330.4.600.400 Tax Bill Postage 570 Totals $ 1,935 ? Vote Record '.Resolution RES 2013869 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-870 CATEGORY.- Budget Modification DEPARTMENT. Information Technology Southold Town Meeting Agenda - December 17, 2013 Page 8 OT Earnings BudgetModification Financial Impact: Move funds from OT Earnings to Sick Earnings RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A. 1680.1.100.200 Overtime Earnings $1,430.00 Total: $1,430.00 To: A. 1680.1.100.400 Sick Earnings $1,430.00 Total: $1,430.00 ? Vote Record Resolution RES 2013 870 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-871 CATEGORY.- Budget Modification DEPARTMENT. Information Technology Information Technologies BudgetModification Financial Impact: Interfund Budget Modification RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 budget as follows: General Fund Whole Town From: A.1680.4.100.200 PC Parts & Supplies $33 To: A.9901.9.000.100 Transfer to Capital Fund $33 Southold Town Meeting Agenda - December 17, 2013 Page 9 Capital Fund Increase Revenues H.5031.35 Interfund Transfers $33 Increase Appropriations H.1680.2.600.100 Workstations and Printers $33 ? Vote Record '.Resolution FE52013-871 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-872 CATEGORY.- Budget Modification DEPARTMENT. Accounting Create Capital Budget for 4Th St. New SuffolkArmoring Financial Impact: Formally create capital project forArmoring the road end at 4th Street in New Suffolk WHEREAS the Town Board of the Town of Southold adopted a 2013 Capital Budget which includes a $5,000 appropriation for 4u' Street New Suffolk Armoring, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2013 Capital Fund: Capital Project Name: 4u' Street New Suffolk Armoring Financing Method: Transfer from the General Fund Whole Town Budget: Revenues: H.5031.38 Interfund Transfers $5,000 Total $5,000 Appropriations: Southold Town Meeting Agenda - December 17, 2013 Page 10 111440.2.500.100 Engineer Capital Outlay 4t' St. New Suffolk Armor $5,000 Total $5,000 and be it further RESOLVED that the Town Board of the Town of Southold hereby directs the Town Comptroller to transfer $5,000 from the General Fund to the Capital Fund for the 4u' Street Armoring Project effective immediately. ? Vote Record Resolution RES 2013 872 ? Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-873 CATEGORY.- Budget Modification DEPARTMENT. Accounting Create Capital Budget for State Street, Orient Bulkhead Financial Impact: Formally create capital project for extending the bulkhead at State Street (Skippers Lane) in Orient WHEREAS the Town Board of the Town of Southold adopted a 2013 Capital Budget which includes a $30,000 appropriation for the State Street (Skippers Lane) Orient Bulkhead Extension, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2013 Capital Fund: Capital Project Name: State St, Orient Bulkhead Financing Method: Transfer from the Highway Fund Part Town Southold Town Meeting Agenda - December 17, 2013 Page 11 Budget: Revenues: H.5031.39 Interfund Transfers $30,000 Total $30,000 Appropriations: H.5110.2.400.300 General Repairs Capital Outlay State St, Orient Bulkhead $30,000 Total $30,000 and be it further RESOLVED that the Town Board of the Town of Southold hereby directs the Town Comptroller to transfer $30,000 from the Highway Fund to the Capital Fund for the State St Orient Bulkhead Project effective immediately. ? Vote Record Resolution RES 2013 873 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt - Jill l Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scot[ A. Russell ? ? ? ? ? No Action ? Lost 2013-874 CATEGORY.- Employment - FIFE) DEPARTMENT. Accounting Increase Gordon Murphy's AssistantManager Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted December 9, 2013 that increases Gordon Murphy's Assistant Manager's pay rate effective January 1, 2014. ? Vote Record Resolution RFS 2013 814 'J. ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated William P. Ruland ? ? ? ? ? Tabled ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's APpt Christopher Talbot ? ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 12 ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded Scott A. Russell ? ? ? ? ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-875 CATEGORY.- Employment - Town DEPARTMENT. Accounting Increase Ronald J Burns Jr's AssistantManager Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted December 9, 2013 that increases Ronald J. Burns Jr.'s Assistant Manager's pay rate effective January 1, 2014. ? Vote Record Resolution RES 2013 875 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-876 CATEGORY.- Employment - FIFE) DEPARTMENT. Accounting Increase Michael Franco's Marine Mechanic Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted December 9, 2013 that increases Michael Franco's Marine Mechanic's pay rate effective January 1, 2014. ? Vote Record Resolution RES 2013 876 ? Adopted Yes/Aye No/Nay Abstain Absent Southold Town Meeting Agenda - December 17, 2013 Page 13 ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated William P. Ruland ? ? ? ? ? Tabled ? Withdrawn Jill Doherty ? ? ? ? Supervisor's Appt Christopher Talbot ? ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-877 CATEGORY.- Employment - FIFD DEPARTMENT. Accounting Increase Jobina Miller's Account Clerk Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted December 9, 2013 that increases Jobina Miller's Account Clerk's pay rate effective January 1, 2014. ? Vote Record Resolution RFS 201J 817 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APpt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-878 CATEGORY.- Employment - FIFD DEPARTMENT. Accounting Amend Resolution 2013-809 Southold Town Meeting Agenda - December 17, 2013 Page 14 RESOLVED that the Town Board of the Town of Southold hereby amends Resolution No. 2013- 809 dated November 6, 2013 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted November 4, 2013 concerning the appointment of Jonathan Haney as part time Captain and increasing his deckhand's pay rate effective October 18 2013. ? Vote Record Resolution RES 2013 878 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scot[ A. Russell ? ? ? ? ? No Action ? Lost 2013-879 CATEGORY.- Budget Modification DEPARTMENT. Accounting Capital Fund BudgetModification for Dike Repair Financial Impact: Increase appropriation for amendment to NRCS contract for Dike Repair project RESOLVED that the Town Board of the Town of Southold hereby increases the 2013 Capital Fund budget as follows: Revenues: 114960.00 CDBG-DR-Dike Repair $ 69,149 114997.00 USDA/NRCS-Dike Repair 228,194 Total $297,343 To: H.8745.2.000.100 Dike Repair $297,343 Total $297,343 ? Vote Record Resolution RFS 2013 819 'J. ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated ? Tabled William P. Roland ? ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 15 ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt . Christopher Talbot ° ? ? ? ? ? Tax Receiver's Appt ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-880 CATEGORY.- Budget Modification DEPARTMENT: Fishers Island Ferry District 2013 FIFD Budget Modification Financial Impact: to cover underfund items RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 6, 2013 which amended the 2013 Fishers Island Ferry District budget. ? Vote Record '.Resolution RE52013-880 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-881 CATEGORY.- Attend Seminar DEPARTMENT: Building Department Training Southold Town Meeting Agenda - December 17, 2013 Page 16 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Chief Building Inspector Michael Verity to attend a seminar on Electrical Code Updates and Electrical Safety in Quogue, New York, on Tuesday, December 17, 2013. All expenses for registration and travel to be a legal charge to the Building Department 2013 budget meetings and seminars). ? Vote Record Resolution RFS 201J 881 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APPt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-882 CATEGORY.- Budget Modification DEPARTMENT. Solid Waste Management District SWMD Budget Modifications Financial Impact: Revenues increased out of surplus to cover appropriations for overdrawn maintenance and supply lines and anticipated need for service lines (MSWIC&D removal; Tire removal; HHW removal) through end of year. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Solid Waste Management District budget as follows: Revenues: Increase: SR 2130.30 C&D Tip Fees $ 7,250 SR 2130.40 Town Garbage Bag Fees 121,300 SR 3089.30 STOP Program Assistance 8,530 Total $137,080 Appropriations: From: SR 8160.1.200.100 P/T Employee Regular Earnings $ 500 SR.8160.4.100.225 Lubricants 850 SR 8160.4.400.250 Comp. Software Support 250 SR.8160.4.600.200 Meetings and Seminars 260 Southold Town Meeting Agenda - December 17, 2013 Page 17 Total $ 1,860 Totals $138,940 To: SR 8160.1.100.200 F/T Employee Overtime Earnings $ 500 SR 8160.4.100.120 Employee Work Gear 200 SR 8160.4.100.525 Tires-Payloader/Truck 500 SR 8160.4.100.552 Maint/Supply-Volvo 500 SR 8160.4.100.622 Maint/Supply-Ford 350 100 SR 8160.4.100.800 Maint-Facilities/Grounds 50 SR 8160.4.400.700 Copy Equipment Rental 500 SR 8160.4.400.805 MSW Removal 110,000 SR 8160.4.400.810 C&D Removal 14,000 SR 8160.4.400.815 Scrap Tire Removal 1,450 SR 8160.4.400.840 HHW Removal 8,530 SR 8160.4.400.900 Security/Alarm Systems 10 SR 8160.4.400.950 Vehicle GPS 100 SR 8160.4.500.150 Groundwater Monitoring 2,300 SR 8160.4.500.500 Credit Card Processing Fees 200 $138,940 ? Vote Record '.Resolution RES 2613 882 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scot[ A. Russell ? ? ? ? ? No Action ? Lost 2013-883 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney AAA Transportation Program Agreement W/SC Office for Aging/HRC RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and the Suffolk County Office for the Aging for the Town to receive funding under the AAA Transportation Program, IFMS No. 0000000 No. 001-6806-4980-95285, not to exceed $8,016.00 Southold Town Meeting Agenda - December 17, 2013 Page 18 for the period April 1, 2013 through March 31, 2014 (with one extension at the County's option), subject to the approval of the Town Attorney. ? Vote Record Resolution RES 2013 883 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-884 CATEGORY.- Contracts, Lease & Agreements DEPARTMENT. Planning Board Accept Lot Conveyance Financial Impact: none RESOLVED that the Town Board of the Town of Southold hereby accepts the dedication and conveyance of SCTM#1000-53-4-44.4, a 0.99-acre lot, from Posillico Construction Co., Inc. and hereby authorizes Supervisor Scott A. Russell to execute the conveyance documents in connection therewith, subject to the approval of the Town Attorney. ? Vote Record Resolution RES 2013 884 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda - December 17, 2013 Page 19 2013-885 CATEGORY.- Contracts, Lease & Agreements DEPARTMENT. Planning Board Accept Easements for Clustered Subdivision Financial Impact: none RESOLVED, that the Town Board of the Town of Southold hereby accepts the "Grant of Drainage Easement" and the "Open Space Conservation Easement" for the Standard Clustered Subdivision of Conkling Point Estates and hereby authorizes Supervisor Scott A. Russell to execute the easement of documents in connection therewith, subject to the approval of the Town Attorney. ? Vote Record Resolnttan RES 2013-885 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APPt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-886 CATEGORY.- Employment - Town DEPARTMENT. Accounting Acknowedges Retirement Peter W. Harris WHEREAS, the Town of Southold has received email notification on December 5, 2013 from the NYS Retirement System concerning the retirement of Peter W. Harris effective December 31, 2013, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the intent to retire of Peter W. Harris from the position of Superintendent of Highways for the Highway Department effective December 31, 2013. Southold Town Meeting Agenda - December 17, 2013 Page 20 ? Vote Record '.Resolution RE52013-886 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scot[ A. Russell ? ? ? ? ? No Action ? Lost 2013-887 CATEGORY.- Budget Modification DEPARTMENT. Highway Department Highway Dept BudgetMod Financial Impact: Highway modifications necessary to cover overages and expected expenses in various budget line items RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Highway Fund Part Town budget as follows: To: DB.5110.1.100.200 General Repairs Personal Services Full Time Employees Overtime Earnings $ 10,000.00 DB.5110.4.100.200 General Repairs Contractual Expense Supplies & Materials Fuel/Lubricants 15,000.00 DB.5110.4.100.905 General Repairs Contractual Expense Supplies & Materials Asphalt Patch 3,870.00 DB.5110.4.100.915 General Repairs Contractual Expense Supplies & Materials Cement 253.00 DB.5110.4.400.600 General Repairs Contractual Expense Southold Town Meeting Agenda - December 17, 2013 Page 21 Contracted Services Other Contracted Services 2,900.00 DB.5130.4.100.500 Machinery Contractual Expense Supplies & Materials Parts/Supplies 12,000.00 DB.5130.4.100.550 Machinery Contractual Expense Supplies & Materials Tires 2,000.00 DB.5130.4.400.900 Machinery Contractual Expense Contracted Services Vehicle GPS 250.00 DB.5140.4.100.600 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Uniforms 725.00 DB.5140.4.100.900 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Landscaping Materials 120.00 DB.5140.4.200.100 Brush & Weeds/Miscellaneous Contractual Expense Utilities Telephone/cellular phones 1200.00 DB.5140.4.600.700 Brush & Weeds/Miscellaneous Contractual Expense Miscellaneous Licenses 200.00 DB.5142.1.100.200 Snow Removal Personal Services Full Time Employees Overtime Earnings 40,000.00 DB.5142.4.100.525 Snow Removal Contractual Expense Supplies & Materials Snow Fence 1,500.00 DB.5142.4.100.935 Snow Removal Contractual Expense Supplies & Materials Rock Salt 4,675.00 TOTAL: $ 94,693.00 From: DB.5110.1.100.100 General Repairs Southold Town Meeting Agenda - December 17, 2013 Page 22 Personal Services Full Time Employees Regular Earnings $10,000.00 DB.5110.4.100.900 General Repairs Contractual Expense Supplies & Materials Resurfacing Projects 21,770.00 DB.5110.4.100.550 General Repairs Contractual Expense Supplies & Materials Equipment Parts & Supplies 253.00 DB.5130.2.300.100 Machinery Equipment & Capital Outlay Motor Vehicles Light Duty 12,000.00 DB.5130.2.500.400 Machinery Equipment & Capital Outlay Other Equipment Radio Equipment 2,000.00 DB.5130.4.400.300 Machinery Contractual Expense Contracted Services Equipment Rentals 250.00 DB.5140.4.100.125 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Miscellaneous Supplies 1,320.00 DB.5140.4.100.550 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Equipment Parts/Supplies 725.00 DB.5140.4.600.300 Brush & Weeds/Miscellaneous Contractual Expense Miscellaneous Travel 200.00 DB.5142.1.100.100 Snow Removal Personal Services Full Time Employees Regular Earnings 40,000.00 DB.5142.4.100.550 Snow Removal Contractual Expense Supplies & Materials Snow Posts 1,500.00 DB.5142.4.100.920 Snow Removal Contractual Expense Southold Town Meeting Agenda - December 17, 2013 Page 23 Supplies & Materials Sand 4,675.00 TOTAL: $94,693.00 ? Vote Record Resolution RES 2013 887 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-888 CATEGORY.- Budget Modification DEPARTMENT. Accounting Create Capital Budget for EV Charging Equipment & Installation Financial Impact: Create a Capital Project for Electric Vehicle Equipment and Installation (to preserve appropriation into ensuing year) RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town 2013 budget as follows: From: A.6772.4.400.650 Vehicle Maintenance & Repairs $1,350 A.6772.2.500.800 EVSE Charging Equipment 650 Total $2,000 To: A.9901.9.000.100 Transfer to Capital Fund $2,000 and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Project in the 2013 Capital Fund: Capital Project Name: EVSE Charging Equipment Southold Town Meeting Agenda - December 17, 2013 Page 24 Financing Method: Transfer from General Fund Whole Budget: Revenues: H.5031.41 Interfund Transfers $2,000 Appropriations: H.6772.2.500.800 EVSE Charging Equipment $2,000 and be it further RESOLVED that the Town Board of the Town of Southold hereby directs the Town Comptroller to transfer $2,000 from the General Fund to the Capital Fund for the EVSE Charging Equipment effective immediately. ? Vote Record Resolnttan RES 2013-888 ? Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-889 CATEGORY.- Employment - Town DEPARTMENT. Accounting Hire PTMinibus Driver-Charles Otis RESOLVED that the Town Board of the Town of Southold hereby appoints Charles Otis to the position of a Part-Time Mini Bus Driver for the Human Resource Center, effective December 18, 2013 at a rate of $16.93 per hour, not to exceed 17.5 hours per week. ? Vote Record Resolnttan REs 2013-889 ? Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Ruland ? ? ? ? ? Withdrawn ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt Christopher Talbot ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt _ Southold Town Meeting Agenda - December 17, 2013 Page 25 ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-890 CATEGORY.- Employment - Town DEPARTMENT. Accounting Hire PTMinibus Driver-Mary Jo Salerno RESOLVED that the Town Board of the Town of Southold hereby appoints Mary Jo Salerno to the position of a Part-Time Mini Bus Driver for the Human Resource Center, effective December 18, 2013 at a rate of $16.93 per hour, not to exceed 17.5 hours per week. ? Vote Record Resolution RES 2013 890 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-891 CATEGORY.- Budget Modification DEPARTMENT. Police Dept Police Department - BudgetModification Financial Impact: Reallocation of funds to purchase light bars for new Police vehicles RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A.3120.2.500.875 Police, Equipment Southold Town Meeting Agenda - December 17, 2013 Page 26 Other Vehicle Equipment $1,370 TOTAL: $1,370 To: A.3120.2.500.800 Police, Other Equipment Light Bars $1,370 TOTAL: $1,370 ? Vote Record Resolntion RES 2013-891 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty - ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-892 CATEGORY.- Grants DEPARTMENT. Supervisor CDBGModification Resolved that the Town Board hereby modifies the Community Development Block Grant 2013 budget as follows. To: CD.8660.E.013.008 Community Development Community Action Southold Town $2,500 CD 8660.E.013.009 Peconic Community Council Maureen's Haven $2,500 From: CD.8660.E.013.004 Community Development Robert Perry Daycare $5,000 ? Vote Record Resolution RE$ 2013 892 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Ruland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ? ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 27 ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ! ? ? Supt Hgwys Aptat ? No Action ? Lost 2013-893 CATEGORY: Budget Modification DEPARTMENT: Supervisor BudgetModification -Supervisor's Office Financial Impact: To cover an over-expended budget line. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town Budget as follows: From: A.1010.4.600.300 Town Board, Miscellaneous Travel Expenses $100.00 To: A.1220.1.100.100 Supervisor, Full Time Employees Regular Earnings $100.00 ? Vote Record Resolution RFS 2013 843 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Aptat Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Aptat Louisa P. Evans ? ? ? ? ? Supt Hgwys Aptat Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-894 CATEGORY: Budget Modification DEPARTMENT: Public Works Southold Town Meeting Agenda - December 17, 2013 Page 28 2013 Budget Modification DPW Financial Impact: To cover over expended line in 2013 RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town 2013 budget as follows: From: A.1490.1.200.100 Public Works Admin., P.S. $1,000 Part Time/Regular Earnings To: A.1490.1.100.100 Public Works Admin., P.S. $1,000 Full Time/Regular Earnings ? Vote Record '.Resolution RES 2613 894 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-895 CATEGORY.- Landfill Misc. DEPARTMENT: Solid Waste Management District SWMD Surplus Equipment Bid Rejection RESOLVED that the Town Board of the Town of Southold hereby rejects all bids received for the Kenworth Tractor and the Caterpillar IT 12B Tool Carrier owned by the Solid Waste Management District on December 12, as the bid submission date for those items had been extended until January 16, 2014. ? Vote Record Resolution RES 2013 895 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated ? Tabled William P. Roland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? Southold Town Meeting Agenda - December 17, 2013 Page 29 ? Supervisor's Appt Christopher Talbot ? ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded - ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-896 CATEGORY.- Bid Acceptance DEPARTMENT. Solid Waste Management District SWMD Surplus Equipment Bid Acceptance RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids received on December 12 for the purchase of the following surplus equipment items from the Solid Waste District, all in accordance with the Town Attorney: 1998 Oil Filter Crusher Donald Grim $1.00 2005 Meyer Portable Salt Spreader Donald Grim $11.00 2003 Diesel Generator Motor Terry Latham $100.00 1 G-182 Tire Terry Latham $159.00 1 G-244 tire Donald Grim $1.00 2 G-159 Tires Terry Latham $149.00 ea $298.00 2 G-661 Tires Terry Latham $189.00 ea $378.00 ? Vote Record Resolution RFS 201J 846 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-897 CATEGORY.- Refund Southold Town Meeting Agenda - December 17, 2013 Page 30 DEPARTMENT: Town Clerk Refund Yard Sale Fee RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund of $15.00 to Leslie Tasca, 1450 Jasmine Lane, Southold, NY 11971 for an un-used yard sale permit. ? Vote Record '.Resolution RES 2013 897 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-898 CATEGORY: Bid Acceptance DEPARTMENT: Engineering Accept Bid SUNation Solar Systems, Inc. RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of SUNation Solar Systems, Inc. in the amount of $313,611.00 for the construction of the Southold Town Animal Shelter Solar Project and be it further RESOLVED that the Town Board hereby authorizes and directs Supervisor Scott A. Russell to sign a contract with SUNation Solar Systems, Inc. for same, subject to the approval of the Town Attorney. ? Vote Record Resolution RFS 2013 898 'J. ? Adopted........ ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Roland ? ? ? ? ? Withdrawn ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt Christopher Talbot ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt Southold Town Meeting Agenda - December 17, 2013 Page 31 ? No Action ? Lost 2013-899 CATEGORY.- Authorize Payment DEPARTMENT. Town Attorney Authorize Settlement in Kenneth E. Robins, Jr. Claim RESOLVED that the Town Board of the Town of Southold hereby authorizes the settlement of the litigation entitled "Kenneth E. Robins, Jr. v. Town of Southold", and further authorizes payment in the sum of $3,500 to Plaintiff in full settlement of all claims asserted against the Town of Southold, subject to the approval of the Town Attorney. ? Vote Record '.Resolution RES 2613 899 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-900 CATEGORY.- Budget Modification DEPARTMENT. Accounting BudgetModification for General Fund Part Town Financial Impact: Move contingences to Highway Fund RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Part Town budget as follows: From: B.1990.4.100.200 Highway Contingencies $25,000 Southold Town Meeting Agenda - December 17, 2013 Page 32 To: B.9901.9.000.200 Transfer to Highway Fund $25,000 and be it further RESOLVED that the Town Board of the Town of Southold hereby directs the Town Comptroller to transfer $25,000 from the General Fund Part Town to the Highway Fund Part Town effective immediately. ? Vote Record Resolution RES 2013 900 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-901 CATEGORY.- Budget Modification DEPARTMENT: Fishers Island Ferry District 2013 FIFD Budget Modification Financial Impact: to cover over expended items RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 16, 2013, which amended the 2013 Fishers Island Ferry District budget. ? Vote Record '.Resolution RES 2013 901 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ? ? ? ? ? Tabled William P. Ruland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt - ? No Action Southold Town Meeting Agenda - December 17, 2013 Page 33 ? Lost 2013-902 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Community Development Peconic Community Center - Handicapped Lift RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with HandiLift, Inc., 730 Garden Street, Carlistadt, NJ 07072 in connection with the installation of a handicapped lift, at the Peconic Lane Community Center, in the amount of $22,700, all in accordance with the approval of the Town Attorney. ? Vote Record Resolution RES 2013 902 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-903 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney PH 1/14114 @ 7:32 PMLL/280-75 Amendments WCF WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 17th day of December 2013, a Local Law entitled "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Wireless Communication Facilities" now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at Southold Town Hall, 53095 Main Road, Southold, New York, on the 14H, day of January 2014, at 7:32 p.m. at which time all interested persons will be given an opportunity to be heard. Southold Town Meeting Agenda - December 17, 2013 Page 34 The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Wireless Communication Facilities" reads as follows: LOCAL LAW NO. 2014 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Wireless Communication Facilities". BE IT ENACTED by the Town Board of the Town of Southold as follows: L Purpose. This amendment is intended to make the provisions of Section 280-75 consistent with the siting priority rules in Section 280-70 and to clarify the restrictions on the siting of a wireless communication facility on vacant land. IL Chapter 280 of the Code of the Town of Southold is hereby amended as follows: §280-75. Historic buildings and districts. No wireless communication facility is allowed on any designated landmark property or district listed by Federal, State or Town agencies, except as specified below: and subjec4 A. Any wireless communication facility located on or within an historic structure listed by Federal, State or Town agencies shall not alter the character-defining features, distinctive construction methods or original materials of the building and subject to the requirements of Chapter 170, Landmark Preservation. B. Any alteration made to an historic structure to accommodate a wireless communication facility shall be fully reversible and subject to the requirements of Chapter 170, Landmark Preservation. C. Wireless communication facilities within an historic district listed by Federal, State or Town agencies shall be concealed within or behind existing architectural features, so that they are not visible. D. Wireless communication facilities on vacant, commercially-zoned parcels with Landmark status and/or in a designated historic district, at the discretion of the Planning Board with a finding that potential impacts to any nearby historic landmarks or districts are mitigated. III SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ? Vote Record Resolution RES 2013 903 ? Adopted Yes/Aye No/Nay Abstain Absent Southold Town Meeting Agenda - December 17, 2013 Page 35 ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated William P. Ruland ? ? ? ? ? Tabled ? Withdrawn Jill Doherty ? ? ? ? Supervisor's Appt Christopher Talbot ? ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-904 CATEGORY.- Legislation DEPARTMENT. Town Attorney LL/280-75 Amendments - WCF to SCPC & PB RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to forward the proposed Local Law entitled "A Local Law in relation to Amendments to Chapter 280, Zoning, in connection with Wireless Communication Facilities" to the Suffolk County Planning Commission and the Southold Town Planning Board for their review and recommendation. ? Vote Record Resolnttan RES 2013-904 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty - ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-905 CATEGORY.- Budget Modification DEPARTMENT. Town Clerk Town Board General Fund BudgetMod Southold Town Meeting Agenda - December 17, 2013 Page 36 Financial Impact: Appropriations for Code Updates were insufficient for charges. RESOLVED that the Town Board of the Town of Southold hereby modifies the Town Board General Fund 2013 budget as follows: From: A.1010.4.600.100 Town Board C.E. Miscellaneous Legal notices $1330.00 To: A.1010.4.100.125 Town Board C.E. Supplies & Materials Code Updates & Code Books $1330.00 ? Vote Record '.Resolution RES 2013905 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys APPt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-906 CATEGORY.- Budget Modification DEPARTMENT. Accounting BudgetModification for General Fund Whole Town Financial Impact: Provide appropriation for "DISC assessments "for leadership academy RESOLVED that the Town Board of the Town of Southold hereby modifies the Accounting & Finance 2013 budget as follows: From: A.1310.4.500.100 Bond Counsel/Bond Fees $2,000 A.1310.4.500.300 Substance Abuse Consulting 800 Total $2,800 Southold Town Meeting Agenda - December 17, 2013 Page 37 To: A.1310.4.500.400 Leadership Training $2,800 ? Vote Record Resolution RES 2013 906 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-907 CATEGORY: Bid Acceptance DEPARTMENT: Town Attorney Accept Sun Edison Bid for Solar Photovoltaic Facility RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Sun Edison, 47 South Hamilton Street, Poughkeepsie, New York 12601, for the installation of a Solar Photovoltaic facility at the Southold Town Disposal Area on Cox Lane, Cutchogue, New York, for a minimum annual lease payment to the Town of Southold of $43,000 for a 20 year term and authorizes Supervisor Scott A. Russell to execute a letter authorizing Sun Edison to apply for the LIPA Feed-In tariff incentive program on or before January 31, 2014, subject to the approval the Town Attorney ? Vote Record Resoln lon RES 2013-907 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Roland ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda - December 17, 2013 Page 38 2013-908 CATEGORY: Employment - Town DEPARTMENT: Accounting Authorizes PT Clerk Typist Susan N. Pontino to Work FT WHEREAS full-time employee #5283 in the Town's Building Department is expected to be out of work due to a non-work related injury and WHEREAS the Town Board has determined that the Town's Building Department requires full- time coverage, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes Part-Time Clerk Typist Susan N. Pontino to work full-time as needed to cover this absence starting on December 18, 2013 not to exceed 90 days; rate of pay at Ms. Pontino's existing rate of $13.78 per hour. ? Vote Record Resolution RES 2013 908 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-909 CATEGORY: Budget Modification DEPARTMENT: Accounting BudgetModification for FI Survey Financial Impact: For surveying property on Fishers Island for bike trail RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: Southold Town Meeting Agenda - December 17, 2013 Page 39 A.1990.4.100.200 Police Retirement Reserve $8,940 To: A.1010.4.500.900 Town Board, Surveys $8,940 ? Vote Record Resolution RES 2013 909 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Aptat ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ? ? ? ? Supt Hgwys Aptat Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-910 CATEGORY: Litigation DEPARTMENT: Town Attorney Retain Frank Isler as Special Counsel/Vineyard 48 Action Against ZBA RESOLVED that the Town Board of the Town of Southold hereby retains Frank A. Islet, Esq. as Special Counsel in the Supreme Court, Suffolk County civil action entitled "Rose's Vineyard, LLC and Joseph Paul Winery, Inc. d/b/a Vineyard 48 v. Southold Town Zoning Board of Appeals, et al." under Index No. 13-32541. ? Vote Record Resolution RFS 2013 910 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Aptat ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Aptat Louisa P. Evans ? ? ? ? ? Supt Hgwys Aptat Scott A. Russell ? ? ? ? ? No Action ? Lost VL PUBLIC HEARINGS Southold Town Meeting Agenda - December 17, 2013 Page 40 Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at P.M. Elizabeth A. Neville Southold Town Clerk