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HomeMy WebLinkAboutMPD-09/11/2013 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Wednesday, September 11, 2013 Presiding Commissioners Gerard Goehringer, Chairperson Russell Williamson, Vice Chairperson Nicholas Deegan, Commissioner Cali to Order Pledge Approval of 8/8/13 & 8/27/13 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding nonagenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Update on Veterans Park Bulkhead Project Irrigation Contract Award for Aldrich Lane, Bay Avenue, and Yacht Club Properties Update on Mattituck-Cutchogue UFSD and Aldrich Lane Fields Bay Avenue Bio-Retention Project with the Town of Southold Annual Insurance Inspection Insurance RFQ Hauling Waste Services RFQ RESOLUTIONS Resolution No. 2013-80 awarding Irrigation contract and authorizing the Chairperson to execute an Agreement in connection therewith, subject to the approval of Legal Counsel Resolution No. 2013-81 approving Bio-Retention Project and authorizing the Chairperson to execute a Drainage Easement in connection therewith, subject to the approval of Legal Counsel Resolution No. 2013-82 authorizing payment to Raymond Nine Sand and Gravel for sand to be placed at Vets Park playground area and at Breakwater Beach Resolution No. 2013-83 approving Bill Register and authorizing payment of current bills PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES SEPTEMBER 11, 2013 Attendance Gerard Goehringer, Chairperson Russell Williamson, Vice Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Chairperson G. Goehringer called the meeting to order at 7:00 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the August 8, 2013 Meeting and the August 27, 2013 Special Meeting submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled $29,872.58, Money Market Account totaled $752,074.17, petty cash totaled $320.00, assets totaled $782,266.75, liabilities totaled $8,136.85, fund balance totaled $774,129.90, leaving a liabilities and fund balance total of $782,266.75. She stated that the bills for Bob's Carpet Care (for carpet cleaning), C.N.A. Surety (Treasurer's bond), Harry Goldman (annual water testing), Pumillo Electric (balance due on Mattituck Yacht Club electrical work), Terra Tech (sawcutting asphalt at Vets Park parking lot), were not standard monthly bills. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Treasurer's Report. CLERK'S REPORT L. Tortora read aloud the receipts and year-to-date totals. She stated that the beach closed out for permits and guest permits at $9,585.00. She further stated that the Summer Season totals were not as good as years past due to the fact that both Memorial Day Weekend and Labor Day Weekend were weather washouts. L. Tortora stated that the Beach Attendants did a fantastic job. L. Tortora stated that she has bookings for The Lodge through November. She said she has received inquiries about next year as well. -1- Sacred Heart Church and Love Lane Kitchen receipts were audited and everything was found to be in order. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Clerk's Report. MAINTENANCE REPORT G. Goehringer stated that the Maintenance Report was on file in the Clerk's Office and anyone wishing to review same may do so. Motion byG. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Maintenance Report. UPDATE ON VETERANS PARK BULKHEAD PROJECT G. Goehringer stated that the Project began and we will owe them a 1/3 payment soon in accordance with the terms of the Contract. G. Goehringer further stated that they will most likely complete said project by the end of October. N. Deegan stated that Chesterfield Associates will need to submit an invoice for any payments. All payments will be certified by Mr. Fischetti as Engineering Consultant for this Project. L. Tortora stated that we need resolutions for each payment to Chesterfield for FEMA. G. Goehringer stated that a change order is necessary regarding removing the retaining wall. N. Deegan questioned why this wasn't realized from the beginning. G. Goehringer stated that he found out about the wall on 9/9/13 when they began the Project. L. Krauza will draft a Change Order form to be used and will email same to D. Prokop for approval. G. Goehringer stated that any change orders will be paid at the end. N. Deegan stated that he wants all change orders approved by all 3 Commissioners. D. Prokop stated that Mr. Fischetti will certify all payments to the contractor, and that the payments are no less than 1/3, 1/3, and 1/3 in accordance with the terms of our contract. He further stated that all payments are to be invoiced and certified and that the final payment is subject to specific requirements as outlined in the contract. L. Tortora reminded everyone that we still have not received any monies from FEMA for the initial cleanup that was performed. L. Tortora further reminded everyone that she needs copies of all documents pertaining to this Project because FEMA wants copies of everything. G. Goehringer further stated that the Trustees told them that we will need an extra staircase and that FEMA will reimburse us 90% of this cost. IRRIGATION CONTRACT AWARD FOR ALDRICH LANE. BAY AVENUE & YACHT CLUB N. Deegan reviewed the quotes received and is in favor of awarding same to Lindsay Irrigation. G. Goehringer stated that Lindsay is not the lowest responsible bidder and that Sound Shore Irrigation is the lowest responsible bidder. N. Deegan stated that the last time Sound Shore had -2- this contract that they did extra work without approval. R. Williamson stated that Lindsay did the same thing and N. Deegan stated that Lindsay got approval first. G. Goehringer and R. Williamson are in favor of Sound Shore Irrigation and N. Deegan is in favor of Lindsay Irrigation. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried 2 to 1 to award bid to Sound Shore Irrigation. UPDATE ON MATTITUCK-CUTCHOGUE UFSD & ALDRICH LANE N. Deegan stated that we have no Agreement with the School District and that they have been cutting their fields. L. Tortora stated that they lined the property. N. Deegan further stated that the School District is at a loss as to why we are taking the position we are and that they would like to see it shared. D. Prokop spoke with the School District's attorney and acknowledged that we are at an impasse regarding maintenance. L. Tortora stated that the field schedule for this Fall season was the easiest she has ever had. N. Deegan stated that there aren't as many teams using the fields in the Fall. N. Deegan further stated that School District official told him that if we can't reach an agreement that they will look to do a fixed demarcation of the property line. N. Deegan stated that we are picking up the garbage by the Basketball Court and that is the School's property. BAY AVENUE BIO-RETENTION PROJECT WITH THE TOWN OF SOUTHOLD Southold Town's Engineer, Michael Collins was present. G. Goehringer acknowledged receipt of M. Collins' email re: rosa ragusa types appropriate for planting. G. Goehringer stated that he thinks that rosa ragusa should be a substantial amount of the plantings. D. Prokop stated that he received an email re: insurance question. D. Prokop will call Jon Shearin at Roy Reeve Insurance Agency about this Project as it relates to our insurance premium and any special considerations. M. Collins handed D. Prokop a folder with various documents pertaining to this Project for his review. M. Collins also handed out photos to the Commissioners. G. Goehringer asked about the percentage of walking path and M. Collins stated that it would depend on what the Commissioners like. G. Goehringer questioned the capacity factor and M. Collins stated that the size was designed for stormwater runoff fora 3" rainstorm. M. Collins further stated that if the ground is frozen there will be no percolation. D. Prokop stated that he will need to review the Drainage Easement drafted by the Town. L. Krauza will email D. Prokop said Easement first thing tomorrow morning. R. Williamson expressed his lack of support for said Project and his concerns are as follows: (1) parking for cars and kids walking; (2) the Town stiffed us re: Pike Street parking lot and the Park District had to plow the parking lot last Winter season; and (3) a significant storm would wipe out this area. G. Goehringer asked about a sidewalk or bridge effect in area so there would be no need to walk in the road. G. Goehringer further stated that we do not have a Lease with the Town at this time for the Pike Street parking lot and that he would like to try and resolve this with the Town. M. Collins stated that a grass area with berm would eliminate any salt issues. -3- N. Deegan said he is in favor of the Project as long as D. Prokop approves the Easement. ANNUAL INSURANCE INSPECTION G. Goehringer stated that our annual insurance inspection by the underwriter was done in August and a few issues were raised as follows: sand issue at Vets playground area and at Breakwater Beach where the cement footings are. G. Goehringer said that we can get the washed screened sand required from Ray Nine at a cost of $30/yard. N. Deegan asked if our maintenance guys can do this using our trucks and G. Goehringer stated that our trucks don't hold enough sand. R. Williamson stated that he received a quote to replace the broken children's slide at Vets Park in the sum of $3,100 and he was able to repair same for $12. He further stated that we received a $4,000 estimate to repair all fences and that he and Tim Pumillo made said repairs. He also said that there are 2 pipes at the Yacht Club that still need to be repaired. R. Williamson stated that we installed two new benches at Breakwater Beach on the cement slab. He further stated that he will buy a light and install with Tim Pumillo. INSURANCERFQ G. Goehringer stated to N. Deegan that he heard N. Deegan was obtaining quotes from insurance companies. G. Goehringer reminded N. Deegan that we have discussed this already and that we are not changing insurance companies at this time. He further stated that it is not recommended to change insurance companies during a lawsuit and that the current lawsuit against the Park District could cost the insurance company approximately $182,000. N. Deegan stated that in the interest of the taxpayers we should go out for quotes. G. Goehringer stated that NY Reciprocal Insurance Company is the same company that everyone uses. He further stated that he spoke with Jon Shearin and Jon Shearin stated that they look at other carriers on our behalf each year. N. Deegan said he wants lon Shearin to speak with him directly. HAULING WASTE SERVICES RFO G. Goehringer stated that we will prepare an RFQ for hauling services and that this matter will be placed on the October meeting Agenda. R. Williamson stated that carting companies do not generally want to encroach on other companies' areas. RESOLUTIONS Resolution 2013-80 awarding Irrigation Contract to Should Shore Irrigation was approved 2 to 1. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to 1 to adopt Resolution No. 2013-80. -4- Resolution 2013-81 approving Bio-Retention Project with the Town of Southold was unanimously approved, subject to approval of the Drainage Easement by Legal Counsel. Motion by R. Williamson, seconded by N. Deegan, motion unanimously carried to adopt Resolution No. 2013-81. Resolution 2013-82 authorizing payment to Raymond Nine Sand & Gravel was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion unanimously carried to adopt Resolution No. 2013-82. Resolution 2013-83 approving Bill Register was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion unanimously carried to adopt Resolution No. 2013-83. Resolution 2013-84 authorizing first payment to Chesterfield Associates for the Vets Park Bulkhead Project in a sum equal to 1/3 of the Contract amount was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion unanimously carried to adopt Resolution No. 2013-84. Resolution 2013-85 authorizing Change Order #1 to Chesterfield Associates for the Vets Park Bulkhead Project in connection with removal of a retaining wall was approved 2 to 1 upon receipt of all executed paperwork approved by Legal Counsel. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to 1 to adopt Resolution No. 2013-85. N. Deegan abstained from voting on this resolution. PUBLIC COMMENTS There were no questions from the public. There being no further business to come before the meeting, motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adjourn the meeting at 8:16 p.m. -S- RESOLUTION 2013-80 RESOLUTION AWARDING CONTRACT FOR IRRIGATION AT ALDRICH LANE, BAY AVENUE & YACHT CLUB PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all quotes for service and maintenance of the irrigation systems at Aldrich Lane, Bay Avenue and Yacht Club properties, hereby award the contract to Sound Shore Irrigation as the lowest responsible bidder, pursuant to their Quotation dated June 14, 2013, and that the Board of Commissioners hereby authorize and direct Chairperson, Gerard Goehringer, to execute a Contract with Sound Shore Irrigation, pursuant to the terms of Park District's RFQ, for a term of two years commencing on October 15, 2013, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/11113 (2 to 1) AYES: Gerard Goehringer and Russell Williamson NAYES: Nicholas Deegan RESOLUTION 2013$1 RESOLUTION APPROVING BIO-RETENTION PROJECT WITH THE TOWN OF SOUTHOLD AT BAY AVENUE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby consent to a perpetual Easement with the Town of Southold in connection with the Bio- Retention Project at Bay Avenue, and further authorizes Chairperson, Gerard Goehringer, to execute the Grant of Drainage Easement between the Town of Southold and the Mattituck Park District, which Easement shall be recorded with the Suffolk County Clerk, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/11/13 (Unanimous) RESOLUTION 2013-82 RESOLUTION AUTHORIZING PAYMENT TO RAYMOND NINE SAND AND GRAVEL FOR SAND AT VETS PARK PLAYGROUND AND BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment in the sum of $920.00 to Raymond Nine Sand and Gravel for the purchase of several yards of washed screened sand, at a cost of $30 per yard, for placement at the Vets Park playground area and at Breakwater Beach pursuant to the Park District's annual insurance inspection by the underwriter conducted in August 2013. RESULT: ADOPTED 9/11/13 (Unanimous) RESOLUTION 2013-83 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 11, 2013 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 9/11113 (Unanimous) RESOLUTION 2013-84 RESOLUTION AUTHORIZING THE FIRST PAYMENT TO CHESTERFIELD ASSOCIATES, INC. FOR THE VETS PARK BULKHEAD PROJECT RESOLVED that having received engineer certification and payroll certification the Board of Commissioners of the Mattituck Park District hereby authorize the first payment under the contract dated May 2, 2013 to Chesterfield Associates, Inc. in the sum of $104,033.82 in connection with the Veterans Park Bulkhead Project. RESULT: ADOPTED 9/11/13 (Unanimous) RESOLUTION 2013-85 RESOLUTION AUTHORIZING PAYMENT FOR CHANGE ORDER #1 TO CHESTERFIELD ASSOCIATES, INC. FOR THE VETS PARK BULKHEAD PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves Change Order #1 for the Vets Park Bulkhead Project Contract with Chesterfield Associates, Inc. in the sum of $5,200.00 in connection with the removal of the retaining wall. RESULT: ADOPTED 9/11/13 (2 to 1) AYES: Gerard Goehringer and Russell Williamson NAYES: Nicholas Deegan abstained and would like to see the paperwork for this Change Order completed and submitted to the Commissioners prior to approving same. Mattituck Park District Balance Sheet 9/11 /2013 Assets Account Account Name Balance A.200 Cash 2g,g72.5g A.201 Cash in Time 752,074.17 A.210 Petty Cash 320.00 Total Assets 782,266.75 Liabilities Account Account Name Balance A.021 NYS Tax Payable 286.16 A.022 Federal Tax Payable 2,111.68 A.023 Income Executions 1.64 A.026 FICA Tax Payable 5,737.37 Total Liabilities 8,136.85 A.909 Fund Balance 774,129.90 Total Liabilities plus Fund Balance 782,266.75 Bill Register September 2013 Check No. Pavee Date Amount 23813 BP 9/10/2013 $643.93 23814 Board of Elections 9/10/2013 $13.32 23815 Bob's Carpet Care 9/10/2013 $279.45 23729 Dave Prokop 9/10/2013 $822.40 23816 Carquest 9/10/2013 $129.50 23817 C.F.Van Duzer 9/10/2013 $80.84 23818 C.N.A Surety 9/10/2013 $115.00 bond 23819 East End Sporting Goods 9/10/2013 $60.00 23820 Christine Elliott 9/10/2013 $44.00 23821 Harry Goldman 9/10/2013 $178.50 annual 23822 Home Depot 9/10/2013 $76.65 23823 Ink Spot 9/10/2013 $34.40 23824 Island Portable 9/10/2013 $782.50 23825 JJ Simms Backflow 9/10/2013 $80.00 23826 Lloyd Reisenberg 9/10/2013 $50.00 23827 Lou's Service 9/10/2013 $21.00 23828 Lydia Tortora 9/10/2013 $17.37 23829 Marjam 9/10/2013 $68.85 23830 Mattituck Sanitation 9/10/2013 $285.12 23831 Mattituck Plumbing Supply 9/10/2013 $26.00 23832 National Grid 9/10/2013 $44.26 23833 Nextel 9/10/2013 $32.34 23834 North Fork Sign 9/10/2013 $145.00 23835 Northeastern Equipment 9/10/2013 $78.51 23836 NYSIF 9/10/2013 $413.35 23837 Orlowski Hardware 9/10/2013 $159.42 23838 Optimum 9/10/2013 $179.80 23839 Oxford 9/10/2013 $1,790.12 23840 Pumillo Electric 9/10/2013 $4,200.00 russell has 23841 Russell Williamson 9/10/2013 $163.97 23842 SCWA 9/10/2013 $31.26 23843 SCWA 9/10/2013 $56.79 23844 Scotty's Tire 9/10/2013 $98.74 23845 Southold Solid Waste 9/10/2013 $55.20 23846 Storr Tractor 9/10/2013 $47.13 23847 Terra Tech 9/10/2013 $2,700.00 chg order 23848 Theresa Kuhn 9/10/2013 $44.00 23849 Verizon 9/10/2013 $41.10 23850 Verizon Wireless 9/10/2013 $176.26 total: $14,266.08 add-ons 23731 Ted Wells 9/10/2013 $95.00 23732 Taylor Goodman 9/10/2013 $210.00 Date :•09)10/2013 Page no. 1 Tme : 1:22 PM Mattituck Park District P.O. Box 1413 Mattitudc, New York 11952 Acwunt Aaount Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 0.00 406,350.00 -1,490.00 A.1090 Interest-Real Prop. Tax 0.00 0.00 0.00 0.00 A.2401 Interest & Earnings 3,000.00 0.00 975.18 2,024.82 A.2440 Concession Rental 500.00 0.00 250.00 250.00 A.2690 Bead? Permits 9,000.00 240.00 9,585.00 -585.00 A.2620 Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2660 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2656 Ramp Keys 1,000.00 0.00 30.00 970.00 A.2701 Refunds Prior Year Exp. 0.00 0.00 0.00 0.00 A.2706 Gifts & Donatlons 0.00 0.00 950.00 -950.00 A.2771 Other Revenues 20,000.00 690.00 22,922.50 -2,922.50 A.030 Bid Deposits 0.00 0.00 125.00 -125.00 A.4960 Federal Emerg. Man. Aid 0.00 0.00 9,100.36 -9,100.36 A.699 Appropriated Fund Balance 147,300.00 0.00 0.00 147,300.00 Total Revenues 585,660.00 930.00 450,268.04 135,371.96 Expenditures Panting Attendants A.6660.12 Parking Attend., Hourly 13,000.00 2,261.25 11,018.00 1,962.00 Total Parking Attendants 13,000.00 2,261.25 11,018.00 1,962.00 Parks A.7110.12 Parks, Part-Time Hourly 38,500.00 2,986.02 28,130.75 10,369.25 A.7111.12 Parks, Full-time Hourly 50,000.00 2,016.00 36,265.20 13,734.80 A.7112.12 Parks, Office 20,000.00 937.50 15,392.50 4,607.50 Total Parks Personnel 108,500.00 5,939.52 79,788.45 28,711.55 Capital Outlay A.7110.242 Site Improvements 205,000.00 0.00 1,701.41 203,298.59 A.7110.243 Equipment 26,000.00 47.13 47.13 25,952.87 Total Capital Outlay 231,000.00 47.13 1,748.54 229,251.46 Contractual Expenses A.1980 MTA Payroll Tax 600.00 0.00 0.00 600.00 A.7110.411 Supplies & Materials 43,000.00 937.11 35,283.25 7,716.75 A.7110.410 Prompt Payment Discounts -50.00 0.00 0.00 -50.00 A.7110.412 Office Stationary 260.00 0.00 0.00 260.00 A.7110.421 Telephone 5,000.00 429.50 4,046.41 953.59 A.7110.422 Electric 12,000.00 0.00 6,990.62 5,009.38 A.7110.423 Water 500.00 88.05 184.87 315.13 A.7110.424 Natural Gas 5,000.00 125.10 1,905.87 3,094.13 A.7110.431 Inwrance 30,000.00 528.35 4,034.31 25,965.69 A.7110.442 Site Maint/Fadfity Rprs 27,000.00 8,679.62 43,481.15 -16,481.15 A.7110.443 Equipment Repairs 5,000.00 344.24 4,355.62 644.38 A.7110.451 Legal Countll 10,000.00 822.50 5,493.50 4,506.50 A.7110.462 Sevetary 6,000.00 240.38 4,301.84 1,698.16 A.7110.453 Treawrer 7,000.00 280.00 5,007.58 1,992.42 A.7110.454 Electlon Tellers 300.00 68.00 88.00 212.00 A.7110.466 Auditlng Services 15,000.00 0.00 0.00 15,000.00 A.7110.461 Postage 500.00 92.00 364.00 136.00 A.7110.462 Permits 300.00 100.00 360.00 -60.00 Total Contractual Expense 167,410.00 12,754.85 115,697.02 51,512.98 Beaches A.7180.11 Beach Manager 5,500.00 0.00 5,304.00 196.00 A.7180.12 Beaches, Hourly 25,000.00 3,995.11 23,508.92 1,491.08 Total Beaches 30,500.00 3,995.11 26,612.92 1,687.08 Employee Benefits A.9030.8 F[CA, Employee Benefits 13,200.00 973.30 9,869.43 3,330.57 A.9050.8 Unemployment Inwrarxe 0.00 0.00 0.00 0.00 A.9060.8 Medical lnwrance 16,000.00 1,790.12 12,755.89 5,244.11 Total Employee Benefits 31,200.00 2,763.42 22,625.32 8,574.68 Total Expenditures 581,610.00 27,761.28 259,890.25 321,719.75 I SEPTEMBER 2013 Clerk's Report of Receipts Period Covering August 6 -September 9, 2013 , Deposit Other Revenue Picnic Comm Total Beach Ramp Federal cnncessfnn Date Group/Payee Description Dates Booked Lodge Area Room Other Other Rev. Permits Permits Donations Aid Rental January Report 1,275.00 - - - 1,275.00 - - - - February Report 1,625.00 - 350.00 - 1,975.00 - - 50.00 1,648.88 - March Report 1,230.00 - 350.00 40.00 1,620.00 600.00 April Report 2,280.00 100.00 955.00 3,335.00 :May Report _ 850.00 300.00 1,950.00 50.00. 3.150.00 - - June Report 2,080.00 300.00 I 350.00 100.00 2,830.00 1,050.00 15.00. - - 250.00 iJuly Report- - -i 597.50 15000 $1050.00 $ 6500; 2,527.50 3,515.00 15.OOi s._ I ~ I $T_ _ _ _ 'August Report _ 525.00 ~ 350.00 1 050.00 ' 105.00 ' 2,030.00 2,510.00 7,451.48 ' - -Totals previously reported 12,137.50 1,300.00 ' 5,100.00 1,755.00 20,292.50 7,075.00 30.00 ' 950.00 9,100.36 250.00 September Report: - 8/6/2013 Mary Kavourias/ Kalogerus Usage Fee 9/12013 100.00 350.00 _ 15.00 8/102013 - 370.00 8/112013 - - 295.00 8/172013 - - - _ _ _ _ .335.00 _ 8/192013 Crossover Christian Church Usage fee 8/312013 100.00 G.S.S.C Troop 488 Usage fee 8/23,24 8 25 100.00 Esseks,Hefter & Angel, LLP Usage fee 8232013 100.00 Babylon Village Girl Scouts Usage fee 8/30 & 31, 9/1 250.00 - _ Center Moriches SC -Stars Usage Fee Fall Season 40.00 8202013 Love Lane Kitchen, LLC Usage fee 8212013 ~ 350.00 Ann Finora Usage Fee 824/2013 50.00 8212013 - i - - 240.00 I _ _ 8/252013 _ _ i _ 655.00 8/302013 Sawed Heart Church Usage fee 9/162013 100.00 William Lindsay Jr. Usage fee 11212013 350.00 Mary Bertsch - Usage fee 1282013 175.00 _ _ _ _ _ , 30.00. 8/31/2013 330.00 - - 922013 _ _ 240.00 - 9/5/2013 Santos Palencia/Carillo Usage Fee 9/142013 350.00 Lynne Fritscher - LLL.S.L_ Usage Fee Fall Season 65.00 Mattituck Soccer Club UsageFee Fall Season 278.00 SEPTEMBER RECEIPTS 525.00 450.00 1,400.00 380.00 2,755.00 2,510.00 YEAR TO DATE 12,662.50 1,750.00 $6,500.00 $ 2,135.00 $ 23,047.50 $9,585.00 $ 30.00 $950.00 $9,100.36 $250.00 I 9/3/2013 Mizc. Non- Revenue -Citibank (refund Staples overpayment $381.461 Page I of 1 ~ \ September Report 2013 Events Booked this Period LODGE Fall/Winter Boy Scout Troop 39, Scout masters Todd Gordon & Mike Drobert -meets every Wednesday night. FaIINVinter Cub Scout Pack 39, Scout master Greg Williams, meets third Friday of the month. 11/28 Mary Bertsch, Thanksgiving Family Dinner 2/7, 8 8 9 - 2014 Boy Scout Council of Suffolk County, Troop 244, Kitty Blessing COMMUNITY ROOM Wed. 8/21 Love Lane Kitchen, Company Party Sat., 9/14 Leivy Carrillo/Santos Palencia, Child's Birthday Party Sat., 11/21 William Lindsay Jr., Wedding Rehearsal Dinner PICNIC AREA Sun., 8/ 31 Crossover Christian Church, Church Picnic Sat. 8/24 Ann Finora, Family Picnic Sun. 8/25 Patrick Hanly, Picnic MISC. Fall Season Aldrich Lane Fields: Mattituck Soccer Club, Center Moriches Stars, Long Island Ladies Soccer Club Page 2 0/ 2 August 2013 Aldrich Field 1. Cut grass, and weed whacked. 2. Moved Park soccer goals off of school property. 3. Move portable light from field. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. 3. Replaced broken toilet bowl seat. 4. Goldman water testing did monthly water test. 5. Trimmed branches along driveway. Bay Avenue Ball Field 1. Cut grass, and weed whacked. 2. Used three point tiller on infield. 3. Used rototiller on base lines. Breakwaters Beach 1. Cleaning bathrooms. 2. Unknown persons put tooth picks in bathroom door lock, removed picks. 3. Police caught four boys on the roof of the bathroom building. One boy had ripped off some shingles. Russ Williams was notified, and responded to Breakwaters. 4. Found janitors closet door kicked in 8/15/13. Hasp screws pulled out from frame, and gum stuck in lock. Fire extinguisher was discharged. Repaired damage, All Out Fire took extinguisher to recharge. Told Life Guards to keep door locked when on duty. 5. Found bathroom door open 8/31 no damage done. Love Lane Boat Ramp 1. Cut, and weed whacked grass. 2. Cleaning bathrooms. 3. Pulled weeds from flower beds. Yacht Club I . Cut grass, and weed whacked. 2. Put sand clay mix on first base line. 3. Used three point tiller on infield to fluff up dirt. 4. Used rototiller on base lines. Pike Street Parking lot 1. Weed whacked. 2. Picked up trash. Veteran's Beach Park 1. Cut grass, and weed whacked. 2. Raked, and cleaned sea weed from beach. 3. Calling in for dumpster pick ups. 4. Removed burnt chazcoal from bazbecues. 5. Removed dead branches from tree in picnic area.. 6. Cleaned windows. 7. Cleaning bathrooms, and main hall. 8. Removed roof shingles from Lifeguard building, installed new ones. 9. Removed damaged slide from playground. 10. Setup, and broke down for Budget Vote. 11. Prep ed gazebo bench for painting. Wolf Pit 1. Cut,and weed whacked,grass. 2. Trimmed bushes. Misc. 1. Made up "Budget Vote" signs, put out and removed signs. 2. All Out Fire Extinguisher did yeazly inspection. 3. Brought Dodge Dump truck in for yeazly inspection. 4. Performed service on Toro lawn mower at Veterans: Oil change, filter changed, changed blades. Found snapped PTO tension spring, replaced spring. 5. Performed service on Scagg Mower: Oil change, filter change, changed blades. 6. Gave deposition on court case.