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AG-10/22/2013
ELIZABETH A. NEVILLE gUfFQ(,y- Town Hall, 53095 Main Road TOWN CLERK ~oo~o ~o~y PO Box 1179 y ? Southold, NY 11971 REGISTRAR OF VITAL STATISTICS o ~ g Fax (631) 765-6145 MARRIAGE OFFICER ~~/O~ .Iad' Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER # www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD October 22, 2013 7:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on "Town Board On- Line"; Click Box "Yes" to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and "enter". On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on "Yes" to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 7:30 PM Meeting called to order on October 22, 2013 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present ' Absent ' Late ' Arrix~ed Councilman James Dinizio Jr ? ? ? Councilman William P. Ruland ? ? ? ...Councilwoman Jill Doherty _ ? ? ? Councilman Christopher Talbot ? ? ? ...Justice Louisa P. Evans ? ? ? Supervisor Scott A. Russell ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 2 I. REPORTS 1. Justice Bruer Monthly Report September 2013 2. Planning Board Monthly Report September 2013 3. Animal Shelter Inspection Report 10/3/13 4. Zoning Board of Appeals Monthly Report September 2013 5. Department of Public Works Monthly Report September 2013 6. Claim Lag Report 10/1/12-9/30/13 7. Program for the Disabled Monthly Report September 2013 8. Town Trustees Monthly Report Septmeber 2013 9. Justice Evans Monthly Report September 2013 10. Justice Price Monthly Report Septmeber 2013 IL PUBLIC NOTICES 1. Special Presentation NYS Basic STAR Registration Program 2. NYS Liquor Authority -License Renewal Legends Harborside Ltd d/b/a/ Legends III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 A.M. -EXECUTIVE SESSION -Litigation Southold Town Meeting Agenda -October 22, 2013 Page 3 potential Claims relating to MS4 Permit and Clean Water Act Compliance 2. OPEN SESSION 9:30 A.M. -Melissa Spiro, Alyxandra Sabatino and Jamie Richter Dedication of Open Space for the Standard Subdivision of Conkling Point Estates 3. 9:45 A.M. -Jeff Standish RPZ Valve at the Peconic School 4. 10:00 A.M. -Mike Verity Personnel Budget Request 5. 10:15 A.M. -John Cushman 2014 Tentative Budget 6. 10:30 A.M. -Jim Bunchuck Fall Cleanup -free Brush Disposal 7. Planning Board Recommendations Water Map Amendment for SCTM 1000-126-2-2 (120 Old Main Road, Mattituck, NY 8. Planning Board Recommendations UGE's Proposal for a Wind Turbine at Chase Bank in Mattituck 9. LL/Second Street, New Suffolk, Parking 10. EXECUTIVE SESSION -Labor Matters Involving Employment of Particular Persons 11. EXECUTIVE SESSION -Litigation East End Resource, LLC v. Town of Southold Planning Board, et al. 12. 10:45 A.M. -Elizabeth Neville, John Sepenoski Laserfiche Rio Software Upgrade V. RESOLUTIONS 2013-746 CATEGORY.• Audit DEPARTMENT: Town Clerk Approve Audit Southold Town Meeting Agenda -October 22, 2013 Page 4 RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated October 22, 2013. Vute Record Resolntlon RES 2013 746 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-747 CATEGORY.• Set Meeting DEPARTMENT: Town Clerk Set Next Regular Meeting RESOLVED that the neat Regular Town Board Meeting of the Southold Town Board be held, Wednesday, November 6, 2013 at the Southold Town Hall, Southold, New York at 7:00 P.M.. ? Ytite Recncd Resalufion RH":C 2013747 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-745 Tabled 10/8/2013 4:30 PM CATEGORY.• Local Law Public Hearing DEPARTMENT: Town Clerk Southold Town Meeting Agenda -October 22, 2013 Page 5 EnactLZJSecond St. Parlcing/New Suffolk WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 10~' day of September, 2013, a Local Law entitled "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk" reads as follows: LOCAL LAW NO. 2013 A Local Law entitled, "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk". BE IT ENACTED by the Town Board of the Town of Southold as follows: L Purpose. Parking on Second Street in the hamlet of New Suffolk has resulted in conditions that impact the public health, safety and welfare in the surrounding community. These conditions consist of undue congestion, restrictions on access and maneuverability as well as dangerous traffic impacts. Accordingly, it is necessary to prohibit parking in this area to protect the public and restrictthe public's ability to block the ordinary flow of traffic. Accordingly, an Amendment to Chapter 260 is warranted. IL Chapter 260 of the Code of the Town of Southold is hereby amended as follows: &260-10. Parking prohibited during certain months. During Months of Name of Street Side (both inclusive) Location Second Street Both June to September At New Suffolk, from the southerly intersection of Main Street to the northerly Intersection of Jackson Street III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ? $©te Record .Resolution I2ES 2613 745 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ' ? ' ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 6 ? Tabled William P. Ruland ' ' ? ' ? ? ' ? ? Withdrawn Jdl Doherty ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ' ? ' ? ? ~ ? ? Rescinded Louisa P. Evans ~ ? ? ? ? ? Town Clerk's Appt ScottA Russell ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-748 CATEGORY.• Grants DEPARTMENT: Public Works Hurricane Sandy Disaster Relief Grant Financial Impact: Apply for funding for Hurricane Sandy Disaster Grant for Historic Properties -Dawns Farm Preserve, funded by the National Park Service, through the NYS Historic Preservation Office. This grant does not require matching funds by the Town of Southold. Amount offunding requested for site restoration: $30,000. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs, Scott A. Russell, as Supervisor of the Town of Southold is hereby to file an application for funds from the New York State Historic Preservation Office in accordance with the provisions of Public Law 113-2 Hurricane Sandy Disaster Relief Assistance Grant Program for Historic Properties, in an amount not to exceed $30,000, and upon approval of said request to enter into and execute a project agreement with the Natural Heritage Trust for such financial assistance to the Town of Southold for the Downs Farm/Fort Corchaug Site Restoration Project and if appropriate, a conservation easement/preservation covenant to the deed of the assisted property. ? Vate Record 12esoluflon RE$ 2013 748 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ~I ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda -October 22, 2013 Page 7 2013-749 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting Appoint Krystal Murray Part Time Cashier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that appoints Krystal Murray as a Part Time Cashier. ?Ydte Recncd '.ResalufionRF:C 2013749 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye ' No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ~ ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A. Russell ? ? ? i ? ? No Action ? Lost 2013-750 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting Appoint Diane Richmond Part Time Cach ier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that appoints Diane Richmond as a Part Time Cashier. ?Ydte Recncd '.ResalufionRF:C 2013750 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ' ? ' ? ? ? ? Tabled William P. Ruland ' ' ? ' ? ? ? ? Withdrawn Jill Doherty ' ? ' ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot j ? ' ? ? ? ? Rescinded Louisa P. Evans ~ ? ? ? ? ? Town Clerk's Appt Scott A. Russell ? ' ? ? I ? ? Supt Hgwys Appt ? No Action Southold Town Meeting Agenda -October 22, 2013 Page 8 ? Lost 2013-751 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting AppointMary Ellen Marcotte Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 7, 2013 that appoints Mary Ellen Marcotte as a Part Time Deckhand. ?Fote Record '.Resoluflon RE52013-751 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-752 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting AppointMark Boehm Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 7, 2013 that appoints Mark Boehm as a Part Time Deckhand. ?Fote Record '.Resoluflon RE52013-75Z ? Adopted ' Yes/Aye ' No/Nay Abstain i Absent ? Adopted as Amended James Dinizio Jr ~ ? ? ? ? ? Defeated William P. Ruland ? ? ? ? ? Tabled - ? Withdrawn Jill Doherty ? ' ? ? ? ? Supervisor's Appt Christopher Talbot ' ? ' ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 9 ? Tax Receiver's Appt Louisa P. Evans ' ' ? ' ? ? ? ? Rescinded Scott A. Russell ? ? ? ' ? ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-753 CATEGORY.• Budget Modification DEPARTMENT: Fishers Island Ferry District 2013BudgetModification - FIFD Financial Impact: Additional funds need for ferry repairs RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated October 7, 2013, which amended the 2013 Fishers Island Ferry District budget. ? Vnte Recncd Resalufion RES 2Q13 753 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye ' No/Nay Abstain I Absent ~I ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A. Russell ? ? ? i ? ? No Action ? Lost 2013-754 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Accounting Engage Albrecht, Viggiano Zureck-2013 2014 Audits Financial Impact: Engagement letter for the 2013 financial audit ($85, 000), 457 Plan Audit ($12, 750), 2014 financial audit 457 Plan Audit ($13,000). RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Southold Town Meeting Agenda -October 22, 2013 Page 10 Supervisor Scott Russell and Town Comptroller John Cushman to execute an engagement letter with Albrecht, Viggiano, Zureck and Company, P.C. in connection with the fiscal years' 2013 and 2014 annual audits, including one Federal Single Audit, the NYS DOT Audit, and the Justice Court audit of the Town, at a fee not to exceed $80,000 for 2013, plus $5,000 for any additional Federal Single Audits that may be required, and $82,500 for 2014, plus $5,000 for any additional Federal Single Audits that may be required, that said fees shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting budget (A.1320.4.500.300), or, for any additional Federal Single Audits required for Community Preservation Fund purposes, the Community Preservation Fund budget (H3.1320.4.500.300), and that said engagement letter is subject to review and approval by the Town Attorney. ?Fote Record '.Resoluflon RE52013-754 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt i Scott A. Russell ? ? ? ~ ? ? No Action ? Lost 2013-755 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk Grant Permission to the Southold Elementary School to Hold Its Halloween Parade in Southold, on Saturday, October 26, 2013 at II:OOAM RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold PTA to use the following route for its Halloween Parade in Southold, on Saturday, October 26, 2013 at 11:00 A.M.: beginning at the Southold Firehouse, proceed west on Route 25 to Oaklawn Avenue to the elementary school, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ? Vate Record 12esoluflon RE$ 2013 755 ? Adopted Yes/Aye ' No/Nay Abstain Absent I ? Adopted as Amended James Dinizio Jr ' ? ' ? ? ' ? ? Defeated ? Tabled William P. Ruland ' ? ' ? ? ? ? Withdrawn Jill Doherty ? ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 11 ? Supervisor's Appt Christopher Talbot ' ? ' ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-756 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk Oysterponds Halloween Parade Financial Impact: Police Department cost for the event = $118.54 RESOLVED that the Town Board of the Town of Southold hereby grants a police escort and permission to Oysterponds U.F.S.D to use the following route: Oysterponds Elementary School to Village Lane to Orchard Street to Tabor Road and back to Oysterponds School, for its Annual Halloween Parade in Orient on Thursday, October 31, 2013 beginning at 2:00 PM, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ?Ydte Recncd '.ResalufionRF:C 2013756 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ~ ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A. Russell ? ? ? i ? ? No Action ? Lost 2013-757 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Accounting Southold Town Meeting Agenda -October 22, 2013 Page 12 Engage Albrecht, Viggiano Zureck for the 2013 Town of Southold Deferred Compensation Plan Audits Financial Impact: Engagement letter for the 2013 Deferred Comp Plan audits RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott Russell to execute an engagement letter with Albrecht, Viggiano, Zureck and Company, P.C. in connection with the Town of Southold's Deferred Compensation Plan 2013 annual reporting obligation as required by the New York State Deferred Compensation Board, at a fee not to exceed $12,750, that said fees shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting budget (A.1320.4.500.300), and that said engagement letter is subject to review and approval by the Town Attorney. ? $©te Record .Resolution I2ES 2613 757 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ' ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ? ? Supt Hgwys Appt i Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-758 CATEGORY.• Budget Modification DEPARTMENT: Public Works PW6 Repairs Financial Impact: To cover expenses for transmission work and other repairs for Garbage Truck PW6 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From: A.1620.4.400.200 Building & Grounds $2000.00 Property Maint/Repairs To: A.1620.4.100.650 Building & Grounds $2000.00 Vehicle Maint & Repairs Southold Town Meeting Agenda -October 22, 2013 Page 13 ?Fote Record '.Resoluflon RE52013-758 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action - ? Lost 2013-759 CATEGORY.• Consulting DEPARTMENT: Engineering Engineering Design and Construction Support for the Highway Maintenance Facilities Financial Impact: Engineering design, permitting and inspection services for improvements to Town highway facilities, including apre-engineered metal building containing a welding bay, service bays, toilets and administrative spaces; apre-engineered pole barn; and a consolidated fueling station. RESOLVED that the Town Board of the Town of Southold hereby authorizes Scott A. Russell to enter into a professional services contract with L.K. McLean Associates, P.C., for the engineering design, permitting and inspection of the construction of the new Highway Maintenance Facilities, at a cost not to exceed $228,570 as outlined in their proposal dated June 24, 2013, all in accordance with the Town Attorney. ? vtite Record Resolufian R&S 201J 759 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ' ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda -October 22, 2013 Page 14 2013-760 CATEGORY.• Budget Modification DEPARTMENT: Accounting BudgetModification for DPW Storage Building Financial Impact: Increase budget forMetal Storage Building for DPW WHEREAS in 2011 the Town Board appropriated $50,000 in the Capital Fund for the construction of a metal Storage Building for the Department of Public Works which had previously been purchased but not constructed at the Solid Waste District, and WHEREAS the maximum estimated cost of the project, including purchase of the metal Building Kit from the Solid Waste District and construction is $73,600, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby increases the 2013 Capital Fund budget as follows: Revenues: H.5031.37 Interfund Transfers $23,600 Appropriations: H.1620.2.500.900 DPW Storage Building $23,600 and be it further RESOLVED that the Town Board of the Town of Southold hereby modifies General Fund 2013 Budget as follows: To: A.9901.9.000.100 Transfer to Capital Fund $23,600 From• A.1990.4.100.100 Programs for the Aging, Food $23,600 ?Fote Record '.Resoluflon RE52013-7d0 ? Adopted ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated James Dinizio Jr ' ? ' ? ? ? ? Tabled William P. Ruland ? ' ? ? ' ? ? Withdrawn Jdl Doherty ? ? ? ? ? Supervisor's Appt _ _ ? Tax Receiver's Appt Christopher Talbot ? ? ? ~ ? ? Rescinded Louisa P. Evans ? ' ? ? ? ? Town Clerk's Appt Scott A. Russell ? ? ? ? ? Supt Hgwys Appt Southold Town Meeting Agenda -October 22, 2013 Page 15 ? No Action ? Lost 2013-761 CATEGORY.• Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: To transfer funds for current and future reimbursement for travel expenses to and from police officer trainings. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Whole Town budget as follows: From• A.3120.4.600.200 Police, C.E. Police Officer Training $2,000 TOTAL $2,000 To: A.3120.4.600.300 Police, C.E. Travel Reimbursement $2,000 TOTAL $2,000 ? Vate Record 12esoluflon RE$ 2013 7d1 ?Adopted Yes/Aye No/Nay Abstain Absent I ? Adopted as Amended ? Defeated James Dinizio Jr ' ? ' ? ? ? ? Tabled William P. Ruland ~ ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt _ _ ? Tax Receiver's Appt Christopher Talbot ? ? ? ? ? Rescinded Louisa P. Evans ' ? ' ? ? ' ? ? Town Clerk's Appt Scott A. Russell ' ? ' ? ? ' ? ? Supt Hgwys Appt ? No Action Southold Town Meeting Agenda -October 22, 2013 Page 16 ? Lost 2013-762 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Accounting Authorizes and Directs Supervisor Scott A. Russell to Execute an Agreement Between the Town of Southold and National EAP, Inc. in Connection with an Employee Assistance Program RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and National EAP, Inc. in connection with an Employee Assistance Program in the amount of $4.37 per month per employee for basic services including up to 10 hours of special training, critical stress management services up to 3 per year, and dispute mediation services of less than 6 hours, for the period November 1, 2013 through October 31, 2016, subject to the approval of the Town Attorney. ? Vate Record 12esoluflon RE$ 2013 7d2 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-763 CATEGORY.• Budget Modification DEPARTMENT: Police Dept Police Department-Budget Modification Financial Impact: To cover expenses for Marine Uniform invoices RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: Southold Town Meeting Agenda -October 22, 2013 Page 17 From• A.3120.4.100.600 Police, C.E. Uniforms & Accessories $762 TOTAL $762 To: A.3130.4.100.600 Bay Constable Uniforms & Accessories $762 TOTAL $762 ? $©te Record .Resolution I2ES 2613 7b3 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-764 CATEGORY.• Budget Modification DEPARTMENT: Trustees BudgetModification Financial Impact: To cover an overexpended budget line due to Super Storm Sandy. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Whole Town, General Fund budget as follows: From• A.8090.1.300.100 Seasonal Employees-Regular Earnings $3,693.00 To: Southold Town Meeting Agenda -October 22, 2013 Page 18 A.8090.1.100.200 Full Time Employees -Overtime Earnings $3,693.00 ? Ytite Record Resalufion RE'S 2013764 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt - - Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-766 CATEGORY.• Authorize Payment DEPARTMENT: Solid Waste Management District Amend 2Nd Grinder "Hog Box"Repair Modification Financial Impact: Additional $2,143.42 due to inability to re-use certain parts as had been intended in rebuilding of rotor assembly. RESOLVED the Town Board of the Town of Southold hereby amends resolution 2013-580 adopted at the July 30, 2013 meeting to change the" not to exceed cost" from $59,862 to $62,005.42 to cover parts that could not be re-used to rebuild the rotor assembly. Vute Record Resolndon RES 2013 7b6 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost Southold Town Meeting Agenda -October 22, 2013 Page 19 2013-767 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Solid Waste Management District HHW ContractApplication 2013-2014 WHEREAS, the State of New York provides financial aid for household hazardous waste programs; and WHEREAS the Town of Southold, herein called the Municipality, has examined and duly considered the applicable laws of the State of New York and the Municipality deems it to be in the public interest and benefit to file an application under these laws; and WHEREAS, it is necessary that a Contraot between the People of the State of New York, herin called the State, and the Municipality be executed for such State aid; NOW, THEREFORE, BE IT RESOLVED by the Town Board ofthe Town of Southold: 1. That the filing of an application in the form required by the State of New York in conformity with applicable laws of the State of New York including all understanding and assurances contained in said application is hereby authorized; 2. That Supervisor Scott A. Russell or his designee is directed and authorized as the official representative of the Municipality to act in connection with the application and to provide such additional information as may be required and to sign the resulting contraot if said application is approved by the State; 3. That the Municipality agrees that it will fund the entire cost of said Household Hazardous Waste Program and will be reimbursed by the State for the State share of such costs; 4. That four (4) certified copies of this Resolution be prepared and sent to the NYS Department of Environmental Conservation together with a complete application. 5. That this resolution shall take effect immediately. ? Vnte Recncd Resalufion RES 2Q13 767 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye ' No/Nay Abstain I Absent ~I ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A. Russell ? ? ? i ? ? No Action ? Lost Southold Town Meeting Agenda -October 22, 2013 Page 20 2013-768 CATEGORY.• Refund DEPARTMENT: Solid Waste Management District Refund for Recycled Plastic RESOLVED by the Town Board of The Town of Southold that Universal Commodity Services (LTCS), Inc. shall be issued a refund in the amount of $840 for an overpayment to the Solid Waste Management District for scrap plastic, specifically for agricultural netting which had no positive value. ?Fote Record '.Resoluflon RE52013-7d8 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-769 CATEGORY.• Landfill Misc. DEPARTMENT: Solid Waste Management District Fall Cleanup Brush Disposal RESOLVED by the Town Board of the Town of Southold that the normal tip fees for brush disposal at the Cutchogue Compost Facility shall be waived for residential vehicles for up to one for the period November 1, 2013 through December 1, 2013; and that tip fees for brush shall be reduced for commercial vehicles to $30/ton during the period November 1, 2013 through December 1, 2013; and be it further RESOLVED that for the purposes of this resolution, residential vehicles shall be defined as any vehicle with a resident disposal permit issued by the Town Clerk of the Town of Southold carrying less than one ton of debris (including trailers), or for vehicles without a permit, any vehicle with a less than one-ton carrying capacity (including trailers); and that commercial Southold Town Meeting Agenda -October 22, 2013 Page 21 vehicles shall be defined as any vehicle with a commercial disposal permit issued by the Town Clerk of the Town of Southold, or for vehicles without a permit, any vehicle with a carrying capacity of one-ton or greater; and be it further RESOLVED that this tip fee waiver shall not apply to stumps of any type; and that it applies to the charge for the weight of the debris ONLY, and not to single entry fees for vehicles without permits, which will still be charged as appropriate. ?Fote Record '.Resolution RE52013-7d9 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ' ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scot[ A. Russell ? ? ? ? ? No Action ? Lost 2013-770 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney IMA W/SC DPW Re: Dredging O/T Costs RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Intermunicipal Agreement between the Town of Southold and the Suffolk County Department of Public Works relating to reimbursement of overtime costs incurred for dredging work done prior to expiration of dredge windows and any extension thereof for dredging of particular creeks within the Town of Southold, in an amount not to exceed $24,000.00, subject to the approval of the Town Attorney. ? Vnte Recncd Resalufion RES 2Q13 770 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ~ ? ? ? ? ? Defeated ? Tabled William P. Ruland ' ? ' ? ? ? ? Withdrawn Jill Doherty ? ' ? ? ' ? ? Supervisor's Appt Christopher Talbot ~ ? ? ? ? ? Tax Receiver's Appt ? Rescinded Louisa P. Evans ' ? ' ? ? ' ? ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 22 ? Supt Hgwys Appt ? No Action ? Lost 2013-771 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney Mattituck Section 111 Dredging Easements RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Easement Agreements and all other necessary documents required by the U. S. Army Corps. of Engineers to complete the Mattituck Harbor Federal Navigation Channel CAP Section 111 Dredging Project, subject to the approval of the Town Attorney. ? vtite Record Rzsolufian R&S 201J 711 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ? ? Supervisor's Appt Jdl Doherty ~ ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-772 CATEGORY.• Authorize to Bid DEPARTMENT: Human Resource Center Declare HRCMini Bus Surplus and Advertise for Bids. Financial Impact: Retiring 2000 Ford E450 Phoenix 16 passenger bus from HRC vehicle fleet (Asset# 2670) due to excess wear and tear. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the HRC fleet vehicle N2 (Asset # 2670) 2000 Ford E450 Phoenix 16 Passenger Bus with a minimum bid of $1,000.00. This vehicle is located at Southold Southold Town Meeting Agenda -October 22, 2013 Page 23 Town Waste and Recycling Transfer Station, 6155 Cox Lane, Cutchogue. Vute Record .Resolution RES 2013 772 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-765 CATEGORY.• Budget Modification DEPARTMENT: Trustees To be Withdrawn Financial Impact: BudgetModification for mileage reimbursement for Board of Trustees site inspections. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 General Fund Whole Town budget as follows: From• A.8090.2.200.400 Equipment -Pump-Out Boat Equipment $150.00 To: A.8090.4.600.350 Contractual Expense -Travel (Mileage) $150.00 ? Vtite Record Resolntian R%S 2013-765 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ' ? ' ? ? ? ? Tabled William P. Ruland ~ ? ? ? ? ? Withdrawn Jill Doherty ~ ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ' ? ' ? ? ? ? Rescinded Louisa P. Evans ' ? ' ? ? ? ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action Southold Town Meeting Agenda -October 22, 2013 Page 24 ? Lost 2013-773 CATEGORY.• Employment -Town DEPARTMENT: Accounting Appoint Part Time Principal Clerk RESOLVED that the Town Board of the Town of Southold hereby appoints Judith McCleery to the position of part-time Principal Clerk for the Recreation Department effective October 23, 2013. Position not to exceed 17.5 hours per week at a rate of $16.56 per hour. ?Fote Record '.Resoluflon RE52013-773 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-774 CATEGORY.• Misc. Public Hearing DEPARTMENT: Town Clerk Set PH for 2014 Budget FURTHER RESOLVED that this Town board shall meet at 4:00 PM, Wednesday, on the 6a' of November, 2013, at the Southold Town Hall for the purpose of holding a public hearing on the Preliminary Budget, and after all persons attending said hearing shall have had an opportunity to be heard in favor or against the Preliminary Budget as compiled, or for or against any item and items therein contained, that said hearing be then recessed and thereafter convened at 7:00 PM on said day for the same purpose; and be it FURTHER RESOLVED that the Preliminary Budget will be available for viewing on the Southold Town official website: southoldtown.northfork.net, and be it Southold Town Meeting Agenda -October 22, 2013 Page 25 FURTHER RESOLVED that the Town Clerk shall give notice of such hearings in the manner provided for in Section 108 of the Town Law and that such notice be published in substantially the following form: NOTICE OF PUBLIC HEARING ON THE 2014 PRELIMINARY BUDGET AND 2014 PRELIMINARY CAPITAL BUDGET NOTICE IS HEREBY GIVEN that the Preliminary Budget and Preliminary Capital Budget of the Town of Southold, Suffolk County, New York for the fiscal year beginning on January 1, 2014 has been prepared and approved by the Southold Town Board and filed in the Office of the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, where they are available for inspection and where copies maybe obtained by any interested person during business hours. FURTHER NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Southold will meet and review said Preliminary Budget and Preliminary Capital Budget and hold a public hearing thereon at the Southold Town Hall, 53095 Main Road, Southold, New York, in said Town at 4:00 p.m. and at 7:00 p.m., on Wednesday, November 7, 2013, and at such hearing any persons may be heard in favor of or against the 2013 Preliminary Budget and 2013 Preliminary Capital Budget as compiled, or for or against any item or items therein contained. FURTHER NOTICE IS HEREBY GIVEN that pursuant to Section 108 of the Town Law, the following are proposed yearly salaries of members of the Town Board, the Town Clerk and the Superintendent of Highways: SCHEDULE OF SALARIES OF ELECTED OFFICIALS (ARTICLE 8 OF TOWN LAW) Officer Supervisor $ 100,857 Members of the Town Board (4) @ $ 33,218 Town Justice and Member of the Town Board, Fishers Island $ 50,655 Town Justices (2) @ $ 67,950 Town Clerk $ 97,181 Superintendent of Highways $ 100,857 Tax Receiver $ 37,917 Assessors (3) @ $ 72,638 Trustees (5) @ $ 18,344 Southold Town Meeting Agenda -October 22, 2013 Page 26 SUMM4RY OF TOWN BUDGET..... 2014 PF2811MINARY Appropna6vns?. Less Less. arid RoVisions Es6rriated '.Unexpended'. Amrwnt to be Code Fund fdY Cdher Uses'. Revenues Balance Rafsedlby Tax A General $ 29,120,456 $ 3,670,037 $ 2,400,000 $ 23,050,419 B General-Outside Village 2,171,884 1,302,240 200,000 669,644 DB Highw ay Fund 5,599,800 450,300 500,000 4,649,500 CD Community Development 89,850 89,850 - - CS Risk Retention Fund 521,000 521,000 - - H3 Comrunity Reservation Fund 5,395,500 3,945,500 1,450,000 - MS Employees Health Ran 600,000 - 600,000 - Tota[-Town $ 43498,490 $ 9,978927 5,15p OQ0 $ 28369563.'. DB1 Orient Road Improvement District $ 3,370 $ - $ 650 $ 2,720 SF East-West Fire Rotection District 778,484 500 6,800 771,184 SM Fishers Island Ferry District 3,526,940 2,754,290 - 772,650 SR Solid Waste Management District 4,528,975 2,336,840 78,365 2,113,770 SS1 Southold Wastew ater District 125,200 - 20,000 105,200 SS2 Fishers Island Sewer District 46,000 38,700 7,300 - F.I. Waste Management District 965,935 46,000 372,246 547,689 Orient Mosquito District - - - - Sub[atal-SRecial DistYCts $ 9,974,904 $ 5,176330 4853&1 $ 4;313213?. Orient-East Marion Park District $ 140,000 $ - $ - $ 140,000 Southold Park District 321,300 - - 321,300 Cutchogue-New Suffolk Park Dist. 140,000 - - 140,000 Mattituck Park District 520,225 34,435 80,930 404,860 Sub[atal-Park astrtrcts $ 1,121,525 $ 34 A35 8093,0 $ T#006160?. Fishers Island Fire District $ - $ - $ - $ - Orient Fire District 657,545 49,250 - 608,295 East Marion Fire District 609,996 85,900 15,000 509,096 Southold Fire District 1,861,001 22,800 - 1,838,201 Cutchogue Fire District 1,322,100 1,000 - 1,321,100 Mattituck Fire District 1,854,805 - - 1,854,805 Sub[atal-Fre Districts $ 6305,447 $ 158950 150Q0 $ 6;131 A97 f' Tot2(-AU Llstncts $ 17401,870 $ 5,369715 $I 58129`1 $ 11450870' Grand Totals This,Page .00,900 366.20 15 34$642 00 5 731,291 00 39 820,433 28 ? Vote Record .Resolution RE52013-774 ? Adopted ' Yes/Aye ' No/Nay Abstain ~ Absent ? Adopted as Amended James Dinizio Jr ' ? ' ? ? ' ? ? Defeated ? Tabled William P. Ruland ? ? ? ? ? Withdrawn Jill Doherty ? ? ? ? Southold Town Meeting Agenda -October 22, 2013 Page 27 ? Supervisor's Appt Christopher Talbot ' ? ' ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-775 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney Lease Agreement GU/Canon Financial Services, Inc./Copiers RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Acquisition Agreement Lease or Purchase, Cost Per Copy Non-Cancelable Rental Agreement, and Addendums between the Town of Southold and Canon Financial Services, Inc., in connection with the lease of five (5) Canon replacement copy machines, two of which are located at Town Hall and three are located at Town Hall Annex, at a total monthly cost of $1,875.00 for a period of forty-eight (48) months, subject to the approval ofthe Town Attorney. ? $©te Record .Resolution I2ES 2613 775 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-776 CATEGORY.• Budget Modification DEPARTMENT: Highway Department 2013 BudgetModification -Highway Financial Impact: Southold Town Meeting Agenda -October 22, 2013 Page 28 Highway modifications necessary to cover budget line(s) overages RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Highway Fund Part Town budget as follows: To: DB.5110.1.100.200 General Repairs Personal Services Full Time Employees Overtime Earnings $ 5,740.00 DB.5130.4.400.900 Machinery Contractual Expense Contracted Services Vehicle GPS 516.00 DB.5140.4.100.900 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Landscaping Materials 9,396.00 DB.5140.4.400.150 Brush & Weeds/Miscellaneous Contractual Expense Contracted Services Rubbish Disposal 47.00 TOTAL: $ 15,699.00 From• DB.5142.1.100.100 Snow Removal Personal Services Full Time Employees Regular Earnings $ 5,740.00 DB.5130.4.400.300 Machinery Contractual Expense Contracted Services Equipment Rentals 516.00 DB.5110.4.100.960 General Repairs Contractual Expense Supplies & Materials Drain Pipes/Rings/Covers 7,616.00 DB.5140.4.100.700 Brush & Weeds/Miscellaneous Contractual Expense Supplies & Materials Safety Gear 1,780.00 DB.5140.4.400.600 Brush & Weeds/Miscellaneous Contractual Expenses Contracted Services Office Equip Maint/Repair 47.00 TOTAL: $ 15,699.00 Southold Town Meeting Agenda -October 22, 2013 Page 29 ?Fote Record '.Resoluflon RE52013-776 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-777 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk 2013 Crop Walk on Sunday, October 27, 2012 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Town Methodist and Presbyterian Churches to use the following roads for their Annual Crop Walk in Southold, on Sunday, October 27, 2013 from 1:00 PM to 3:00 PM: Wells Avenue, Pine Neck Road, Main Bayview Road, Main Road/Route 25, provided they closely adhere to the all the conditions of the Town's Policy for Special Events on Town Properties. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees shall be waived. ? Vtite Record Resolufian R&S 201J 717 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jdl Doherty ~ ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda -October 22, 2013 Page 30 2013-778 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting Increase Heather Stone Captain's Pay Rate RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fisher Island Ferry District adopted October 21, 2013 that increases Heather Stone's Captain's pay rate effective June 25, 2013. ?Fote Record '.Resoluflon RE52013-778 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt i Scott A. Russell ? ? ? ~ ? ? No Action ? Lost 2013-779 CATEGORY.• Employment -Town DEPARTMENT: Accounting Hire PTMinibus Driver -Edward Coakley RESOLVED that the Town Board of the Town of Southold hereby appoints Edward Coakley to the position of a Part-Time Mini Bus Driver for the Human Resource Center, subject to pre-employment clearance requirements, effective October 24, 2013 at a rate of $16.93 per hour, not to exceed 17.5 hours per week. ? Vtite Record Resolnftan R%S 2013-779 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended ? Defeated James Dinizio Jr ' ? ' ? ? ? ? Tabled William P. Ruland ~ ? ? ? ? ? Withdrawn Jill Doherty ~ ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Christopher Talbot ' ? ' ? ? ? ? Rescinded Louisa P. Evans ' ? ' ? ? ? ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action Southold Town Meeting Agenda -October 22, 2013 Page 31 ? Lost Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at P.M. + + + + + Elizabeth A. Neville Southold Town Clerk