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HomeMy WebLinkAboutAG-10/08/2013 ELIZABETH A. NEVILLE gUfFQ(,y- Town Hall, 53095 Main Road TOWN CLERK ~oo~o ~o~y PO Box 1179 y ? Southold, NY 11971 REGISTRAR OF VITAL STATISTICS o ~ g Fax (631) 765-6145 MARRIAGE OFFICER ~~/O~ .Iad' Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER # www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER FINAL AGENDA SOUTHOLD TOWN BOARD October 8, 2013 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on "Town Board On- Line"; Click Box "Yes" to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and "enter". On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on "Yes" to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on October 8, 2013 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present ' Ahsent ' Late ' Arrived Councilman James Dinizio Jr ? ? ? Councilman William P. Ruland ? ? ? Councilwoman Jill Doherty ? ? ? Councilman Christopher Talbot ? ? ? Southold Town Meeting Agenda -October 8, 2013 Page 2 Justice Louisa P. Evans ? ? ? ....Supervisor Scott A. Russell _ ? ? ? I. REPORTS 1. Recreation Department August 2013 2. Building Department Monthly Report September 2013 3. FISD Quarterly Report 3rd Quarter 4. Special Projects Coordinator September 2013 5. Town Clerk Reports September 2013 3rd Quarter IL PUBLIC NOTICES 1. NYSDEC Notice of Complete Application Driftwood Family Farms, LLC III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 Am -John Cushman 3rd Quarter Financial Update and Debt Service 2. 9:30 Am -Melissa Spiro, Alyxander Sabatino and Jamie Richter Conkling Point Estate request to convey Subdivision open space parcels to Town for open space and drainage purposes 3. 9:45 Am -Jeff Standish Property Clean up -Crown Land Lane, Cutchogue 4. 10:00 Am -Chief Martin Flatley request for year-round coverage of State Trooper for Fishers Island 5. 10:15 Am -Michael Collins and John Sepenoski Mobile Mapping and Positioning Southold Town Meeting Agenda -October 8, 2013 Page 3 6. 10:30 Am -Elizabeth Neville, Michael Collins, Jamie Richter, John Sepenoski VanTuyl Maps 7. 10:45 Am -Elizabeth Neville, John Sepenoski Laserfiche Rio Software Upgrade 8. 11:00 Am -Phillip Beltz Youth Bureau Social Media Policy 9. 11:15 Am -Phillip Beltz Revised Affordable Housing Policies and Procedures 10. 11:30 Am -Phillip Beltz and Heather Lanza LL/Amendments to Chapter 245, Business Investment Exemption 11. LL/Second Street, New Suffolk Parking 12. EXECUTIVE SESSION -Labor Matters involving employment of Particular Persons Update on CSEA Negotiations 13. EXECUTIVE SESSION -Litigation John Abbott - ZBA 14. Interviews for Housing Advisory Applicants MINUTES APPROVAL RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday, July 30, 2013 V. RESOLUTIONS 2013-717 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated October S 2013. ?.&oteRecord '.Resolufian R&52013 717 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ~ ~ ~ ~ Southold Town Meeting Agenda -October 8, 2013 Page 4 ? Defeated William P. Ruland ' ' ? ' ? ? ' ? ? Tabled Jill Doherty ? ? ? ? ? Withdrawn ? Supervisor's Appt Christopher Talbot ~ ? ? ? ? ? Tax Receiver's APPt Louisa P. Evans ~ ? ? ? ? ? Rescinded ScottA Russell ? ? ? ? ? Town Clerk's Appt ? Supt Hgwys Appt ? No Action ? Lost 2013-718 CATEGORY.• Set Meeting DEPARTMENT: Town Clerk Set Next Regular Meeting RESOLVED that the neat Regular Town Board Meeting of the Southold Town Board be held, Tuesday, October 22, 2013 at the Southold Town Hall, Southold, New York at 7:30 P. M.. ? $©te Record .Resolution I2ES 2613 718 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-719 CATEGORY.• Sanitary Flow Credits DEPARTMENT: Supervisor Set Sanitary Flow Credit Prices 2013 RESOLVED that the Town Board of the Town of Southold hereby sets the following prices for Sanitary Flow Credits transferred from the Sanitary Flow Credit Bank for the year 2013 to an Southold Town Meeting Agenda -October 8, 2013 Page 5 applicant pursuant to the procedures set forth in Chapter 117 of the Town Code: $10,000 per credit to be used to create an accessory apartment $12,500 per credit to be used to create a single family home Each credit is equivalent to 300 gallons per day of sanitary flow. A credit may be transferred to an applicant in fractional amounts no smaller than a tenth of a credit. Vute Record .Resolution RES 2013 719 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-720 CATEGORY.• Surplus Equip -Non Usable DEPARTMENT: Police Dept Police Department-Surplus Equipment RESOLVED that the Town Board of the Town of Southold hereby declares the following equipment to be surplus equipment: 1988 20' Fiberglass Chincoteague Boat with a 140hp Johnson Outboard Motor (Minimum Bid of $100) Property is in `as is' condition and can be viewed at the Southold Town Police Headquarters in Peconic, NY. Contact person is Sergeant Henry Santacroce at 631-765-2708 Be it further RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise for the sale of same. ? Vtite Record Resolntian R%S 2013-720 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended James Dinizio Jr ? ? ? ? ? Defeated ? Tabled William P. Ruland ~ ? ? ? ? Southold Town Meeting Agenda -October 8, 2013 Page 6 ? Withdrawn Jill Doherty ' ? ' ? ? ? ? Supervisor's Appt Christopher Talbot ~ ? ? ? ? ? Tax Receiver's Appt ? Rescinded Louisa P. Evans ' ? ' ? ? ? ? Town Clerk's APPt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost 2013-721 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk Grant Permission to the Mattituck Lions Club to Hold Its Annual Halloween Parade in Mattitucl~ on Thursday, October 31, 2013 RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Lions Club to use the following roads for its Annual Halloween Parade in Mattituck, on Thursday, October 31, 2013 beginning at 6:00 PM: beginning at the Firehouse, west on Pike Street, South on Westphalia Road, east on Old Sound Avenue, north on Love Lane, east on Pike Street to Mattituck High School, provided they closely adhere to the following five (5) conditions: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution with Captain Kruszeski 3. No objects of any kind shall be thrown to event spectators 4. No permanent markings be placed on town, county or state roads or property for the event; 5. Any temporary non-permanent road markings or signs for the event must be removed within twenty-four (24) hours of the completion of the event. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees for this event shall be waived. ? Vate Record 12esoluflon RE$ 2013 721 ? Adopted Yes/Aye ' No/Nay Abstain Absent I ? Adopted as Amended James Dinizio Jr ' ? ' ? ? ' ? ? Defeated ? Tabled William P. Ruland ' ? ' ? ? ? ? Withdrawn Jill Doherty ? ? ? ? ? Supervisor's Appt Christopher Talbot ' ? ' ? ? ? ? Tax Receiver's Appt ? Rescinded Louisa P. Evans ' ' ? ' ? ? ' ? ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? Southold Town Meeting Agenda -October 8, 2013 Page 7 ? Supt Hgwys Appt ? No Action ? Lost 2013-722 CATEGORY.• Committee Resignation DEPARTMENT: Town Clerk CAC Resignations and Advertise RESOLVED the Town Board of the Town of Southold hereby accepts, with regret, the resignations of Audrey Horton and Derek Bossen, from the Southold Town Conservation Advisory Council, effective immediately, and be it FURTHER RESOLVED the Town Board ofthe Town of Southold directs the Town Clerk to advertise for resumes to fill the vacancies created by the two resignations from the Conservation Advisory Council. ? Vtite Record Rzsolufian R&S 201J 722 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-723 CATEGORY.• Surplus Equipment DEPARTMENT: Police Dept Asset #3668-Unusable Equipment WHEREAS the Town Board of the Town of Southold declared the following vehicle as surplus, 2008 Ford Crown VictoriaVIN # 2FAFP71 V58X118783 Asset #3668 and Southold Town Meeting Agenda -October 8, 2013 Page 8 WHEREAS the Town Clerk advertised for bids for said surplus and received none, now therefore be it RESOLVED that Asset #3668 is to be declared as unusable surplus equipment and disposed of. ? Vtite Record Resolnftan R%S 2013-723 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty - ? ? ? ' ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-724 CATEGORY.• Bid Acceptance DEPARTMENT: Police Dept Accept Bid for PD Vehicle RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Chicago Motors for the surplus Police Department vehicle listed below in the amount of $2,207.00 ASSET # DESCRIPTION VIN# BID 3833 2009 Ford Crown Victoria 2FAHP71 V59X100214 $2,207.00 ? $©te Record .Resolution RES 2613 724 ? Adopted ? Adopted as Amended ' Yes/Aye ' No/Nay Abstain i Absent I ? Defeated James Dinizio Jr ? ? ? ? ? Tabled ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt JiIIDoherty ~ ? ? ? ? ? Tax Receiver's Appt Christopher Talbot ~ ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ? ? Town Clerk's Appt - ? Supt Hgwys Appt Scott A. Russell ? ? ? i ? ? No Action ? Lost Southold Town Meeting Agenda -October 8, 2013 Page 9 2013-725 CATEGORY.• Surplus Equipment DEPARTMENT: Solid Waste Management District Solid Waste Surplus Equipment RESOLVED that the Town Board of the Town of Southold hereby declares the following equipment from the Solid Waste Management District to be surplus equipment. Be it further RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise for the sale of same at the minimum prices set forth below for three (3) weeks: ITEM ASSET # MINIMUM BID ACCEPTED • 1979 Mack R600 Tractor 1615 $ 3,500 • 1984 STECO Push-Out steel trailer 79 $ 5,000 • 2005 Kenworth T800B Tractor; 237,285 miles; 3299 $40,000 10,841 hrs • 2004 STECO ST-AW04500 Walking Floor Trailer 3201 $30,000 • 1000 gallon above ground diesel fuel tank and 2624 $ 100 Containment, approx. 13 yrs old. • 1998 oil filter crusher, non-functioning 2397 $ 50 • 1987 Caterpillar 816-B landfill compactor 133 $25,000 • 1985 Caterpillar IT-12B Tool Carrier; needs torque 2181 $ 5,000 converter • 1987 40-cubic yard steel roll-off container 303 $ 250 • 2005 Meyer portable salt spreader for class 3 hitch 3431 $ 150 • 5HP Hi-Wheel lawnmower (6 yrs old); runs 1355 $ 25 • 2003 Diesel motor from 6500 watt Northstar 2396 $ 50 Generator (motor onl • 1994 (approx.) 9 hp Mi-Tim pressure washer $ 50 Working engine, needs pump • Goodyear Tire G-182, 1100-24.5 on rim (flat) $ 100 • Goodyear Tire G-244, 1100-24.5 on rim (bald) $ 100 • 2 Goodyear Tires G-159, 1100-22.5, Brand New, no rims $ 250 each • 1 Goodyear Tires G-661, 1100-22.5, Brand New, ON rims $ 350 each ? $©te Record .Resolution I2ES 2613 725 ? Adopted Yes/Aye No/Nay Abstain Absent ? Adopted as Amended - - James Dinizio Jr ? ? ? ? ? Defeated ? Tabled William P. Ruland ? ' ? ? ? Southold Town Meeting Agenda -October 8, 2013 Page 10 ? Withdrawn Jill Doherty ' ~ ~ ~ ~ ? Supervisor's Appt Christopher Talbot ' ~ ' ~ ~ ~ ? Tax Receiver's Appt Louisa P. Evans ~ ~ ~ ~ ? Rescinded - - ?Town Clerk's Appt Scott A. Russell - ~ ' ~ ~ ~ ? Supt Hgwys Appt ? No Action ? Lost 2013-726 CATEGORY.• Budget Modification DEPARTMENT: Accounting BudgetModification for IndependentAuditing Financial Impact: Additional appropriation for additional auditing czssociated with the 2012 audit and Hurricane Sandy related Federal aid RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 General Fund Whole Town budget as follows: From: A.1310.4.400.600 Accounting, Equip. Maintenance & Repairs $ 3,000 A.1310.4.500.100 Accounting, Bond CounseUBond Fees 1,250 Totals $ 4,250 To: A.1320.4.500.300 Independent Auditing & Accounting $ 4,250 Totals $ 4,250 ?.Vote Record-'.Resoluflon RE52013-726 Adopted........ ? Adopted as Amended Yes~Aye No/Nay Abstain Absent ? Defeated ?Tabled James Dinizio Jr ~ ~ ~ ~ ? Withdrawn William P. Ruland ' ~ ' ~ ~ ~ ? Supervisor's Appt Jill Doherty ~ ~ ~ ~ ~ ? Tax Receiver's Appt Clu~istopher Talbot ~ ~ ~ ~ ? Rescinded ? Town Clerk's Appt Lousa P. Evans - ~ ~ ~ ~ ? Supt Hgwys Appt Scott A. Russell ~ ' ~ ~ ~ ? No ACGO[l ? Lost Southold Town Meeting Agenda -October 8, 2013 Page 11 2013-727 CATEGORY.• Refund DEPARTMENT: Town Clerk Authorize a Partial Refund in the Amount of $500 for Donadic Application to ZBA RESOLVED the Town Board of the Town of Southold hereby authorizes a partial refund in the amount of $500 for the Johnny Donadic Zoning Board of Appeals application for variance that was not required. Refund should be sent to applicants agent: Suffolk Environmental Consulting, Inc., P O Box 2003, Bridgehampton NY 11932. Vute Record Resolntlon RES 2013 727 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ' ? ? Supervisor's Appt ? Tax Receiver's Appt Jdl Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-728 CATEGORY.• Budget Modification DEPARTMENT: Accounting BudgetModification for Highway Fund Financial Impact: To appropriate federal funds for Soundview Road guardrail and provide appropriation for payment of accumulated leave accruals to two employees who retired in September RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Highway Fund Part Town budget as follows: Increase Revenues: DB.4960.50 Federal Aide, Transportation $ 7,472 Decrease Appropriations: DB.5110.1.100.100 General Repairs, FT Regular Earnings 48,021 Totals $55,493 Increase Appropriations: Southold Town Meeting Agenda -October 8, 2013 Page 12 DB.5110.1.100.200 General Repairs, FT Overtime Earnings $ 250 DB.5110.1.100.300 General Repairs, FT Vacation Earnings 15,675 DB.5110.1.100.400 General Repairs, FT Sick Earnings 29,605 DB.5110.4.400.250 General Repairs, Storm Damage/Road Stab 9,963 Totals $55,493 ?Fote Record '.Resolution RE52013-728 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ' ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ' ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action - ? Lost 2013-729 CATEGORY.• Surplus Equip -Non Usable DEPARTMENT: Information Technology Data Processing Surplus Equipment WHEREAS the Town Board of the Town of Southold hereby declared certain Used Computer Equipment to be surplus, and WHEREAS the Town Clerk received no bids for said equipment, now there for be it RESOLVED that the Data Processing Department be authorized to dispose of the computer equipment in the E-Waste located at the Southold Town Transfer Station. ? $©te Record .Resolution I2ES 2613 724 ? Adopted ? Adopted as Amended ' Yes/Aye ' No/Nay Abstain i Absent I ? Defeated James Dinizio Jr ? ' ? ? ' ? ? Tabled ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt JiIIDoherty ~ ? ? ? ? ? Tax Receiver's Appt Christopher Talbot ~ ? ? ? ? ? Rescinded Louisa P. Evans ? ? ? ' ? ? Town Clerk's Appt - ? Supt Hgwys Appt Scott A. Russell ' ? ' ? ? i ? ? No Action ? Lost Southold Town Meeting Agenda -October 8, 2013 Page 13 2013-730 CATEGORY.• Employment -Town DEPARTMENT: Accounting Create Position of Principal Clerk RESOLVED that the Town Board of the Town of Southold hereby creates the position of Principal Clerk for the Recreation Department and establishes apart-time pay rate of $16.56 per hour, said rate subject to change by a successor collective bargaining agreement with CSEA. Vute Record .Resolution RES 2013 730 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ' ? ? Supervisor's Appt Jdl Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-731 CATEGORY.• Attend Seminar DEPARTMENT: Human Resource Center Permission for HRC Staff to Attend Regional Training on Health Insurance for Seniors Financial Impact: This regional training hosted by the Suffolk County Office for theAging provides comprehensive information on health insurance programs for seniors. HRC program staffprovide counseling to seniors on health insurance and related matters and therefore participation in the training is important for staff to remain properly informed. RESOLVED that the Town Board of the Town of Southold hereby grants permission to Karen McLaughlin, Director of Human Services; Auristhela Reinen, Senior Citizen Aide II; and Phyllis Markopoulos, Caseworker, to attend the 2013 Health Insurance Counseling Assistance Program Regional Training for Suffolk County at the H. Lee Dennison Building in Hauppauge on Wednesday, October 9th , 2013 from gam- lpm. Travel to and from seminar in a HRC vehicle will also be permitted. Southold Town Meeting Agenda -October 8, 2013 Page 14 ?Fote Record '.Resoluflon ItE52013-731 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-732 CATEGORY.• Attend Seminar DEPARTMENT: Police Dept Police Department-Training Request RESOLVED that the Town Board of the Town of Southold hereby grants permission to Police Officer William Brewer to attend a seminar on School Resource Officer Certification in East Hampton, NY, from Monday November 11 through Thursday November 14, 2013. All expenses for meals and travel to be a legal charge to the 2013 Juvenile Aid budget line A.3157.4.600.200. Vute Record Resolndon RES 2013 732 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent I ? Tabled James Dinizio Jr ' ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ! ? ? No Action ? Lost 2013-733 CATEGORY.• Misc. Public Hearing Southold Town Meeting Agenda -October 8, 2013 Page 15 DEPARTMENT: Town Clerk Public Hearing to Hear Citizens Views on Local Housing and Community Development Needs RESOLVED that the Town Board of the Town of Southold hereby sets 4:35 PM, Tuesday, November 19, 2013, Southold Town Hall, 53095 Main Road, Southold, New York 11971, as the time and place for a Public Hearing to hear citizens views on local housing and community development needs to be met with approximately $98,385.00 in Community Development Block Grant funds the Town of Southold expects to receive in April 2014 and authorizes the Town Clerk to publish an "Announcement of Public Hearing Notice". ? Vnte Record Resalufion RES 2013 733 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt , ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A Russell ? ? ? i ? ? No Action ? Lost 2013-734 CATEGORY.• Surplus Equipment DEPARTMENT: Police Dept Police Department-Surplus Equipment RESOLVED that the Town Board of the Town of Southold hereby declares the following equipment to be surplus equipment: 2008 Ford Expedition (Asset #3769) VIN# 1FMFU16548LA71098 -198,000 miles Vehicle is in "as is" condition. Contact person is Lt. H. William Sawicki (631) 765-2600. Minimum bid to be set at $500. Be it further RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise for the sale of same. Vute Record Resolndon RES 2013 73A ? Adopted ? Adopted as Amended ~ Yes/Aye No/Nay Abstain Absent Southold Town Meeting Agenda -October 8, 2013 Page 16 ? Defeated James Dinizio Jr ? ? ? ? ? Tabled ? Withdrawn William P. Ruland ? ? ? ? ? Supervisor's Appt Jill Doherty ~ ? ? ? ? ? Tax Receiver's Appt Christopher Talbot ~ ? ? ? ? ? Rescinded ? Town Clerk's .4ppt Louisa P. Evans ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? i ? ? No Action - ? Lost 2013-735 CATEGORY.• Budgetlblodification DEPARTMENT: Supervisor 2013 BudgetModificarion -Supervisor Financial Impact: To cover an overexpended budget line RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Whole Town, General Fund budget as follows: FROM: A.1990.4.100.100 Unallocated Contingencies $53.00 TO: A.1010.4.600.790 Deer Manage~me~nt $53.00 ? Vote Record Resoluflon RES-2013-735 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr - p ? ? ? ? Withdrawn William P. Ruland ' ? ? ? ? ? Supervisor's Appt ? Tax Receiver's Appt Jill Doherty ? ? ? ? ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans - ? ? ? ? ? Supt Hgwys Appt - ? No Action Scott A. Russell - ? ~ ? ? ? Lost ~ Southold Town Meeting Agenda -October 8, 2013 Page 17 2013-736 CATEGORY: Budget Modification DEPARTMENT: Human Resource Center GPS and Postage Shortfall Financial Impact: Budget modification to transfer funds from EquipmentMaintenance and Repairs to Vehicle GPS and Postage lines. RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town budget as follows: From• Appropriations: Programs for the Aging A.6772.4.400.600 Contracted Services Equipment Maintenance and Repairs $1,750.00 To: Appropriations: Programs for the Aging A.6772.4.400.900 Contracted Services Vehicle GPS $1,650.00 A.6772.4.600.400 Miscellaneous Postage $100.00 Total: $1,750.00 ? Vtite Record Resolution R&S 2013-736 ? Adopted.... ? Adopted as Amended Yes/Aye No/Nay Abstain Absent ? Defeated ? Tabled James Dinizio Jr ~ ~ ~ ~ ? Withdrawn William P. Ruland ~ ' ~ ~ ~ ? Supervisor's Appt Jill Doherty ' ~ ~ ~ ~ ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ~ ~ ~ ? Town CIe~7Cs Appt Louisa P. Evans ~ ~ ~ ~ ~ ? Supt Hgwys Appt Scott A. Russell ~ ~ ~ ~ ~ ? No Action ? Lost 2013-737 CATEGORY: Attend Seminar DEPARTMENT: Special Projects Coordinator Attend Seminar Southold Town Meeting Agenda -October 8, 2013 Page 18 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Special Projects Coordinator Phillip Beltz to attend the East End Youth Leadership Summit in Riverhead, New York, on October 18, 2013. All expenses for registration, travel to be a legal charge to the 2013 budget meetings and seminars . ? Vtite Record Rzsolufian R&S 201J 737 'J. ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ? ' ? ? ? ? Supervisor's Appt Jdl Doherty ~ ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-738 CATEGORY.• Refund DEPARTMENT: Solid Waste Management District Tip Fee Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the refund of a scale tip fee in the amount of $7.20 to Michael Drobny as it was inadvertently charged to his account. ? Ytite Record Resalufion RCS 2013738 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost Southold Town Meeting Agenda -October 8, 2013 Page 19 2013-739 CATEGORY.• Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Modification Financial Impact: Sick time liquidation; RCA Blend needed for compost site maintenance. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Solid Waste Management District budget as follows: From• SR 8160.1.200.100 (Part-Time Emp. Regular Earnings) $13,980 SR 8160.2.500.600 (Misc. Sanitation Equipment) $ 1,125 $15,105 To: SR 1490.1.100.600 (Admin. Sick Earnings) $13,980 SR 8160.4.100.609 (RCA Blend) $ 1,125 $15,105 vnte xn~m ResNnfion xrs zui3 ~av ? Adopted ? Adopted as Amended ? Defeated Yes/Aye ' No/Nay Abstain I Absent ~I ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? i ? ? No Action ? Lost 2013-740 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Accounting Amend Execution of a Lease Agreement for Electric Car RESOVED that the Town Board of the Town of Southold hereby amends Resolution No, 2013-380 as follows: Southold Town Meeting Agenda -October 8, 2013 Page 20 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Motor Vehicle lease agreement with Nissan Motor Acceptance Corporation in connection with athree-year lease for one Nissan Leaf for the Human Resource Center in an amount not to exceed e1~ $12,000, which shall be a legal charge to A.6772.4.400.800 over the lease term, subject to the approval of the Town Attorney. ?Fote Record '.Resoluflon RE52013-740 ? Adopted ? Adopted as Amended - ? Defeated Yes/Aye No/Nay Abstain Absent ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-741 CATEGORY.• Local Law Public Hearing DEPARTMENT: Town Attorney 11/6/13 PH @ 7: 05 PMLL/Amendments to Chapter 245 WHEREAS, there has been resented to the Town Board of the Town of Southold, Suffolk County, New York, on the 8t day of October, 2013, a Local Law entitled "A Local Law in relation to Amendments to Chapter 245, Taxation, to Enact the Business Investment Exemption". RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 6a' day of November, 2013 at 7:05 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 245, Taxation, to Enact the Business Investment Exemption" reads as follows: LOCAL LAW NO. 2013 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 245, Taxation, to Enact the Business Investment Exemption". BE IT ENACTED by the Town Board of the Town of Southold as follows: L Purpose. Southold Town Meeting Agenda -October 8, 2013 Page 21 New York State Real Property Tax Law §485-b establishes a framework for counties to work with other local governments to encourage economic development that is consistent with the master plans of their communities and crafted in conformity with the needs of their residents, businesses and environment. Suffolk County has created the Industrial Commercial Incentive Board to work with the Towns within the County to create a Strategic Industries Property Tax Abatement Plan, which includes the IndustriaUCommercial Incentive Plan, Town of Southold, to attract and encourage business growth, allowing the Town to target tax incentives to businesses that make improvements to real property in areas identified by the Town. In accordance with the Strategic Industries Property Tax Abatement Plan, the Town is enacting this exemption to encourage targeted economic development, and the value of the exemption is justified by the need to provide employment opportunities and broaden the tax base in designated areas within the Town of Southold. IL Chapter 245 of the Code of the Town of Southold is hereby amended as follows: ARTICLE II Targeted Business Investment Exemption ..,..h. ,,,.a r,... ~r §245-7. Exemption granted. A. Real property constructed, altered, installed or improved subsequent to the effective date of this Article for the purpose of commercial, business or industrial activities that are set forth in the IndustriaUCommercial Incentive Plan, Town of Southold, permitted uses pursuant to Chapter 280, Zoning and which are identified parcels in the IndustriaUCommercial Incentive Plan, Town of Southold shall be eligible for an exemption from taxation and special ad valorem levies from each school district located within the area within which said exemption shall apply unless such school district, by resolution, shall determine that such exemptions shall not be applicable to its tax and ad valorem levies. For the purposes of this section, the terms "construction," "alteration," "installation" and "improvement' shall not include ordinary maintenance and repair. B. This exemption shall only apply to those projects where the cost of such construction, alteration, installation or improvements exceeds the sum of $50,000. The amount of the exemption shall be calculated by taking the increase in the assessed value of such real property attributable to such construction, alteration, installation or improvement and reducing that increase in the assessed value of such real property, on a declining percentage basis, pursuant to the following accelerated strategic exemption schedule: Year of Exemption Percentage of Exemption 1 50% 2 50% 3 50% 4 40% 5 30% 6 20% Southold Town Meeting Agenda -October 8, 2013 Page 22 7 10% 8 10% 9 10% 10 5% C. No exemption shall be granted unless such construction, alteration, installation or improvement is completed as maybe evidenced by a certificate of occupancy or other appropriate documentation as provided by the owner. D. Application: (1) Such exemption shall be granted only upon application by the owner of such real property on a form prescribed by the New York State Department of Taxation and Finance. Such application shall be filed with the Assessor of the Town having the power to assess property for taxation on or before the appropriate taxable status date of the Town or County and within one year from the date of completion of such construction, alteration, installation or improvement. (2) If the Assessor is satisfied that the applicant is entitled to an exemption pursuant to this Article, he or she shall approve the application and such real property shall thereafter be exempt from taxation and special ad valorem levies, except for special ad valorem levies for school district purposes, as herein provided, commencing with the assessment roll prepared after the taxable status date of March 1 of each year. The assessed value of any exemption granted pursuant to this Article shall be entered by the Assessor on the assessment roll with the taxable property, with the amount of the exemption shown in a separate column. E. In the event the real property granted an exemption pursuant to this Article ceases to be used primarily for eligible purposes as set forth in the IndustriaUCommercial Incentive Plan, Town of Southold, the exemption granted shall cease. III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ? Vnte Recncd Resalufion RES 2Q13 741 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ' ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ' ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt I Scott A. Russell ? ? ? i ? ? No Action ? Lost Southold Town Meeting Agenda -October 8, 2013 Page 23 2013-742 CATEGORY.• Budget Modification DEPARTMENT: Accounting BudgetModification for Highway Fund Financial Impact: Provide appropriation for Drainage replacement work completed on StillwaterAve., Cutchogue, previously charged to the CHIPS appropriation; we have since determined that this drainage work is likely not appropriate for CHIPS reimbursement. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2013 Highway Fund Part Town budget as follows: From• DB.5110.4.100.900 Resurfacing Projects $15,500 Total $15,500 To: DB.5110.4.400.300 Drainage Replacements $15,500 Total $15,500 ? Vate Record 12esoluflon RE$ 2013 742 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent I ? Tabled James Dinizio Jr ~ ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ' ? ' ? ? ? ? Town Clerk's APPt Louisa P. Evans ~ ? ? ? ? ? Supt Hgwys Appt Scott A. Russell ? ? ? ? ? No Action ? Lost 2013-743 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney Amend Resolution 2013-604 RESOLVED that the Town Board of the Town of Southold hereby amends Resolution No. 2013-604 dated August 13, 2013 to change the Contract Number to T1000259 in connection Southold Town Meeting Agenda -October 8, 2013 Page 24 with the Town of Southold Watershed and Sewershed Mapping contract. ? Ytite Recncd Resalufion RE'S 2013743 ? Adopted ? Adopted as Amended ? Defeated ' Yes/Aye No/Nay Abstain I Absent ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ~ ? ? ? ? ? Supervisor's Appt - - Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ? ? Supt Hgwys Appt Scott A Russell ? ? ? ? ? No Action ? Lost 2013-744 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney MOU W/SC Office for the Aging -Computers for HRC RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Memorandum of Understanding between the Suffolk County Office for the Aging and the Town of Southold for seventeen (17) personal computer tablets to be made available to Senior Citizens at the Human Resource Center, at no cost to the Town, subject to the approval of the Town Attorney. ? Vnte Recncd Resalufion RRS 2Q13 744 ? Adopted ? Adopted as Amended ? Defeated Yes/Aye No/Nay Abstain Absent ~I ? Tabled James Dinizio Jr ? ? ? ? ? Withdrawn William P. Ruland ' ? ' ? ? ? ? Supervisor's Appt Jill Doherty ? ? ? ? ? Tax Receiver's Appt ? Rescinded Christopher Talbot ~ ? ? ? ? ? Town Clerk's Appt Louisa P. Evans ' ? ' ? ? ' ? ? Supt Hgwys Appt Scott A. Russell ? ? ? i ? ? No Action ? Lost 2013-745 Southold Town Meeting Agenda -October 8, 2013 Page 25 CATEGORY.• Local Law Public Hearing DEPARTMENT: Town Clerk EnactLZJSecond St. Parlcing/New Suffolk WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 10~' day of September, 2013, a Local Law entitled "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk" reads as follows: LOCAL LAW NO. 2013 A Local Law entitled, "A Local Law in relation to Parking on Second Street in the Hamlet of New Suffolk". BE IT ENACTED by the Town Board of the Town of Southold as follows: L Purpose. Parking on Second Street in the hamlet of New Suffolk has resulted in conditions that impact the public health, safety and welfare in the surrounding community. These conditions consist of undue congestion, restrictions on access and maneuverability as well as dangerous traffic impacts. Accordingly, it is necessary to prohibit parking in this area to protect the public and restrictthe public's ability to block the ordinary flow of traffic. Accordingly, an Amendment to Chapter 260 is warranted. IL Chapter 260 of the Code of the Town of Southold is hereby amended as follows: §260-8. Parking prohibited at all times. Name of Street Side Location Second Street Both At all times At New Suffolk, from the southerly intersection of Main Street to the northerly intersection of Jackson Street. III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ? Vtite Record Resolnftan R%S 2013-7A5 ? Adopted ' Yes/Aye ' No/Nay Abstain I Absent ? Adopted as Amended James Dinizio Jr ~ ? ? ? ? ? Defeated ? Tabled William P. Ruland ? ? ? ? ? Withdrawn Jill Doherty ' ? ' ? ? ? Southold Town Meeting Agenda -October 8, 2013 Page 26 ? Supervisor's Appt Christopher Talbot ' ? ' ? ? ? ? Tax Receiver's Appt Louisa P. Evans ? ? ? ? ? Rescinded ? Town Clerk's Appt Scott A. Russell ~ ? ? ? ? ? Supt Hgwys Appt ? No Action ? Lost Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at P.M. + + + + + Elizabeth A. Neville Southold Town Clerk VL PUBLIC HEARINGS Motion To: Motion to recess to Public Hearing RESOLVED that this meeting of the Southold Town Board be and hereby is declared Recessed in order to hold a public hearing. 1. 10/8/13 PH @ 4:32 PM LL/Second St. Parking/New Suffolk