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ENTRY DATE 09/10/13 PROJECT STATUS REPORT RUN DATE 09/10/13
PROJECT 0580144561 LOCAL GOVT RECORDS MANAGEMENT
SED CODE 581005640067 TOWN OF SOUTHOLD
NYC DOC #
BUDGET DETAIL INFORMATION
PROF SALARY 15 0.00 BEGIN DATE 07/01/13
NON PROF SALARY 16 0.00 END DATE 06/30/14 i~
PURCH SERVICES 40 23,613.00 AMENDMENT #
SUPP & MATERIAL 45 31,242.00 CONTRACT #
TRAVEL EXPENSE 46 0.00. STOP DATE
EMP BENEFITS 80 0.00 REFUND CHECK #
INDIRECT COST 90 0.00 IND COST RATE 0.0
BOCES SERVICES 49 0.00 INT ELIG N
REMODELING 30 0.00
EQUIPMENT 20 9,648.00
BUDGET SUMMARY INFORMATION
FUNDYEAR BUDGET SPLITS PAID TO DATE OUTSTANDING ENC
058014 64,503.00 32,251.00 32..,252.00
058013 0.00 0.00 '0.00
058015 0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
TOTAL 64,503.00 32,251.00 32,252.00
LOG AND CONTRACT DATES
RECEIVED ENTERED APPROVED
BUDGET 09/06/13 09/09/13 CONTRACT
INTERIM
FINAL
CASH DETAIL-
ENTRY DOC # TRANS ENC RPT LINE AMOUNT FUNDYR MIR PD DT STAT
091013 339896F INIT 000 09/13 O1 32,251.00 058014 090613 ENT
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THIS BUDGET HAS BEEN PROCESSED BY THE NEW YORK STATE
EDUCATION DEPARTMENT. THIS SUMMARY REPLACES THE SIGNED COPY.
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The University of the State of New PROPOSED BUDGET SUMMARY FOR A FEDERAL OR
York STATE PROJECT
THE STATE EDUCATION FS-20 (12/05)
DEPARTMENT
(see instructions for mailing address) project Number: 0580 -14 -4561
Funding Source: Local Government Records Management Improvement
Fund
Report Prepared By: Elizabeth Neville
Name of Applicant: Town Of Southold
Mailing Address: 53095 Main Rd
Ciry, State: Southold NY 11971
Telephone#: 631-765-1800 County: Suffolk
E-Mail Address: e.neville@townsouthold.ny.us
Project Funding Dates: Start 711!13 End 6/30/14
INSTRUCTIONS
Submit the original FS-20 Budget Summary, and 3 copies, all with signatures in blue ink, along with
the completed application directly to the appropriate State Education Department office as indicated
in the application instructions for the grant program for which you are applying. DO NOT submit
this form to the Grants Finance.
Please submit the FS-20 Budget Summary as a two page form (not back-to-back on a single sheet).
For changes in agency or payee address contact the State Education Department office indicated on
the application instructions for the grant program for which you are applying.
An approved copy of the FS-20 Budget Summary will be returned to the contact person noted above.
A window envelope will be used; please make sure that the contact information is accurate, legible
and confined to the address field.
For information on budgeting, including 2005-06 REVISED guidelines for equipment and supplies,
refer to the Fiscal Guidelines for Federal and State Aided Grants at www.oms.nysed.gov/cafe!.
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Neville, Elizabeth
From: Neville, Elizabeth
Sent: Wednesday, September 18, 2013 11:54 AM
To: Cushman, John
Subject: RE: Resolution 9099 was Submitted
Tracking: Recipient Delivery
Cushman, John Delivered: 9/18/201311:54 AM
Thank you, John
From: Cushman, John
Sent: Wednesday, September 18, 2013 11:41 AM
To: Neville, Elizabeth
Subject: RE: Resolution 9099 was Submitted
You may commence the procurement process after the resolution is adopted.
From: Neville, Elizabeth
Sent: Wednesday, September 18, 2013 11:36 AM
To: Cushman, John
Subject: RE: Resolution 9099 was Submitted
No, that is not the case.
So, after Tuesday, provided the resolution is adopted, we can begin the purchase order process to procure the software?
Please advise, Thanks, John.
Betty
rom: Cushman., John
Sent: Wednesday, September 18, 2013 10:43 AM
To: Neville, Elizabeth
Subject: RE: Resolution 9099 was Submitted
This resolution appropriates the State Aide. If the Town is expected to contribute something to the project, then an
additional resolution is needed.
From: Neville, Elizabeth
Sent: Wednesday, September 18, 2013 10:41 AM
To: Cushman, John
Subject: RE: Resolution 9099 was Submitted
Thank you, John.
Does it require an additional resolution for appropriation of the funds?
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From: Cushman, John
Sent: Wednesday, September 18, 2013 10:40 AM
To: Rudder, Lynda (lynda.rudderCaltown.southold.ny.us); Cooper, Linda (Linda.Cooper(atown.southold.ny.us);' Neville,
Elizabeth
Subject: Resolution 9099 was Submitted
This Resolution has been Submitted and now needs to be reviewed by: Accounting.
Title: Create Capital Project for GIS Implementation
Department: Accounting
Category: Budget Modification
Meeting: Town Board -Regular Meeting -Tuesday, September 24, 2013 7:30 PM
RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the
following Capital Project in the 2013 Capital Budget:
Capital Project Name: GIS Imalementation Project
Financing Method: State Aide
Budget: Revenues:
H.3089.10 NYS Record Archives Grant $64,503
Aaoropriations:
H.1680.2.200.600 Central Data Processing
Equipment & Capital Outlay
GIS Implementation Project $64,503
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Neville, Elizabeth
From: Neville, Elizabeth
Sent: Wednesday, March 06, 2013 10:35 AM
To: LGRAC@listserv.nysed.gov
Subject: RE: Grant Application Numbers -Preliminary
Thank you for the information.
Betty Neville
-----Original Message-----
From: Adiscussion list for Local Government Records Advisory Council. [mailto~LGRAC listserv.nvsed.ROV] On Behalf Of
Denis Meadows
Sent: Wednesday, March 06, 2013 9:30 AM
To: LGRAC@Iistserv.nvsed.QO_v
Subject: Grant Application Numbers -Preliminary
Good morning! As you know last Friday was the dead line for submitting LGRMIF applications for the 2013-2014 grant
year.
' n. We
are in the process of matching up the paper signa ure pages with the electronic applications and reviewing the list of
applications for any anomalies. As a result these figures could be adjusted slightly in the coming days.
In comparison, last year we received 281 applications including 21 shared services requests.
- Denis
Denis P. Meadows
Grants Manager and Regional Advisory Officer New York State Archives -Region 4 Records Center Building 21-Suite 102
1220 Washington Ave.
Albany, NY 12226-2152
Phone (518) 485-6233
FAX: (518)485-6236
e-mail: dmeadows@mail.nysed.ROv
htto•//www.archives nvsed.ROV/a/records/mr local.shtml
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