HomeMy WebLinkAbout08/2013 09/04/013 * page 1
Town Clerk Monthly Report
' August 01, 2013 -August 31, 2013 1
To the Supervisor: s~\'1
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies
received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting
only such fees and monies, the application of which are otherwise provided for by law.
Account# Account Description Fee Description Ot Local Share
FISW SS2.2130.00 Sewer District 2 450.00
Sub-Total: $450.00
INTEREST Interest Now Account Interest NOW Account 1 3.49
Sub-Total: $3.49
PART Bounced check 1 -225.00
Death Certi. not on file in our office 2 -10.00
death record not on file in our office 1 -10.00
8.1255.00 Yard Sate Permits 108 1,620.00
8.1560.00 Building Permit Fees 7 45,345.81
B.1601.10 Birth Trans. 1 10.00
8.1601.20 Death Trans. 105 1,050.00
8.2110.10 Public Events 4 400.00
ZBA Application Fees 9 8,250.00
8.2590.10 House Trailer Permit 3 750.00
B.2590.40 Event Fee 1 100.00
Fireworks 2 200.00
Sub-Total: $57,480.81
PT-HIGHWAY DB.2590.00 Excavation Permits 4 769.90
Sub-Total: $769.90
SWMD SR.2130.40 Bags -Retail -Large 69 155.25
Bags -Retail -Medium 190 285.00
Bags -Retail -Small 40 30.00
SR.2590.10 2013 1 year 83 1,245.00
2013 add'I 43 322.50
Disposal Permit -Guest 2 50.00
Disposal Permit -Lessee 5 125.00
Disposal Permit -Replace 55 0.00
SR.2590.20 2012-14 Add'I Permit 3 180.00
2013-15 1st Permit 2 240.00
Sub-Total: $2,632.75
WHOLE shortage, cause unkown 1 -10.00
A.1255.10 Marriage License 26 455.00
Marriage Trans. 17 170.00
A.1255.20 Photocopies 111 407.62
A.1289.10 "Houses" Hard -Wholesale 4 36.00
"Houses" Soft -Wholesale 6 24.00
"I Love Southold" Sticker 6 6.90
A.1670.4.600.400 Postage 2 0.92
A.2116.10 Initial 4 100.00
Renewals 2011 2 20.00
Renewals 2012 g gp,00
Renewals 2013 209 2,090.00
A.2116.20 2013 Fines 15 1,500.00
A.2540.10 Bingo Proceeds 4 46.20
A.2544.10 Female, Spayed 28 280.00
Female, Unspayed 6 90.00
0 9/0412 01 3 Town Clerk Monthly Report Page 2
August 01, 2013 -August 31, 2013
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies
received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting
only such fees and monies, the application of which are otherwise provided for by law.
Account# Account Description Fee Description QtY Local Share
Male, Neutered 29 290.00
Male, Unneutered 3 45.00
Replacement Tags 1 3.00
A.2544.20 Dog Adoptions 2 20.00
Dog Redemption- 1st 5 50.00
Dog Redemption - 2nd 2 40.00
A.2590.10 Commercial 1 50.00
Free -Non-Commer. 36 0.00
Non-resident 11 550.00
Replacement 2 0.00
Resid. -Non-Comm. 77 385.00
Voided 2 0.00
A.2590.20 Beach Attendant/lifeguards 3 0.00
Beach Daily 202 5,050.00
Guest 73 2,920.00
Lessee 107 4,280.00
Motel 4 160.00
Non-Resident Seasonal 4 600.00
Replacement Sticker 53 0.00
Resident 372 3,720.00
Voided Sticker 2 0.00
A.2590.30 A.2590.30 16 106.74
A.2590.70 Remuneration Fee 1 658.40
B.2655.00 Zoning Map -Large 1 40.00
Historical Items "Houses" Soft -Wholesale 0 0.00
Sub-Total: $24,274.78
WWDD SS1.2130.00 Septic Permit -Construct -Resid. 3 30.00
Septic Permit -Operation -Resid. 1 10.00
Sub-Total: $40.00
Total Local Shares Remitted: $85,651.73
Amount paid to: NYS Ag. & Markets for spay/neuter program 84.00
Amount paid to: NYS Environmental Conservation 1,831.26
Amount paid to: NYS Health Dept. For Marriage License 585.00
Amount paid to: T1 -Sales Tax 4.05
Total State, County & Local Revenues: $88,156.04 Total Non-Local Revenues: $2,504.31
Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received
by her during the month stated above, excepting only such fees and applications and paym~ eQnts
of~f
which are otherwise provided for by law.
uthold Town Supervisor Da e U Southold Town Clerk Dat
NEW YORK STATE DEPARTMENT OF HEALTH
Empire Stale Plaza-Coming Tower Monthly Report of
Bureau of Accounts Management -Revenue Uni[ -Room 1258
Albany, New York 12237-0016 Marriage Licenses Issued
SEE INSTRUCTIONS AT BOTTOM OF PAGE
Report for the month of DEP NO.
August 2013
city or Town of Southold Check #
County of Suffolk DO NOT WRITE IN ABOVE SPACE
Pursuant [o [he provisions of Section I S of the Domestic Relations Law, as last amended by Chapter 62 of the Laws of 2003, I herewith transmit
to the State Commissioner of Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered
by this report.
Licenses issued were numbered from 80 to 105 inclusive.
(If ONE license was issued place number in the first space only!) (If NO licenses were issued write "NONE" in the above space.)
Make remittance by CHECK or Name of City or Town Clerk (Please Print)
MONEY ORDER payable to the State EllZabeth A. Neville
Department of Health
Signature of City or Town Clerk Dale
DO NOT SEND CASH 09/04/2013
Mailing Address
Amount of remittance with this report p,0 Box 1179
$ 585.00 Southold, NY 11971
E-mail Address Phone
E.neville~atown.southold.ny.us (631) 765-1800
THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF
HEALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued. [f no licenses were issued,
indicate NONE in the space provided for license numbers.
The issuance of a marriage license makes you responsible for [he remittance fee of 522.50, regardless of whether or not the martiage ceremony is
ever performed.
Marriage licenses must be numbered and reported consecutively throughout [he year starting with number I at the beginning of EACH calendar
year.
Pursuant to the authority of Section 19 of the New York State Domestic Relations Law, [he Commissioner of Health has directed that this report,
together with any fee must be Vansmitted to the State Department of Health by [he 15th of the month following [he month which the report covers.
New York State Domestic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any of [he above
mentioned reporting or filing requirements, shall be deemed guilty of a misdemeanor and shall pay a fine not exceeding the sum of one hundred
dollars on conviction thereof.
DOH-963 (09/2004)
August
TOWN CLERK XX5466 Page 1
9/5/2013
Reconciliation Summary
BANK STATEMENT CLEARED TRANSACTIONS:
Previous Balance: 131,182.62
Checks and Payments 8 Items -128,583.06
Deposits and Other Credits 65 Items 89,805.09
Service Charge 0 Items 0.00
Interest Earned 0 Items 0.00
Ending Balance of Bank Statement: 92,404.65
YOUR RECORDS --UNCLEARED TRANSACTIONS:
Cleared Balance: 92,404.65
Checks and Payments 5 Items '88,176.04
Deposits and Other Credits 6 Items 7,512.49
Register Balance as of 9/5/2013: 11,741.10
Checks and Payments 0 Items 0.00
Deposits and Other Credits 0 Items 0.00
Register Ending Balance: 11,741.10
August
TOWN CLERK XX5466 Page 2
9/5/2013
Uncleared Transaction Detail up to 9/5/2013
Date Num Payee Memo Category Clr Amount
Uncleared Checks and Payments
8/21/2013 1804 Constance White refund did not have death cert -20.00
9/4/2013 TXFR Town Clerk August DECALS [TOWN CLERK -CONS LICENSES X... c -1,831.26
9/4/2013 1820 NYS Agriculture & Markets August dogs -84.00
9/4/2013 1821 NYS Department of Health August marriage -585.00
9/4/2013 1822 Supervisor Swtt A. Russell August receipts -85,655.78
Total Uncleared Checks and Payments 5 Items -88,176.04
Uncleared Deposits and Other Credits
8/31/2013 Paymentech Trans Paymentech 000431263361880 PAYMENTECH PO... 150.00
8/31/2013 Paymentech Trans Paymentech 000431264390888 PAYMENTECH PO... 243.00
9/3/2013 Deposit DEPOSIT c 1,600.00
9/3/2013 Deposit DEPOSIT c 2,922.50
9/4/2013 Paymentech Trans Paymentech 000431264390888 PAYMENTECH PO... c 212.50
9/4/2013 Deposit DEPOSIT c 2,384.49
Total Uncleared Deposits and Other Credits 6 Items 7,512.49
Total Uncleared Transactions 11 Items -80,663.55
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• e,a++^ n+%++i READY TO REORDER? CALL 1-800-433-8510 OR VISIT IIS AT www intuitmazket.com/orderchecks r+e~ •
From: 811!2013 To: 8131{2013 DOG LICENSE MONTHLY REPORT 09/04/2013
Suffolk q7 Send Copy To: Animal Population Control Elizabeth A. Neville
Town of Southold 10 Southold Town Clerk
LICENSE TYPES m ~
AND FEES d N- m Unapayed Spayed
o n n y Statutory Fee Statutory Fee Local Fee (D) Late Penalty (E) Spayed Fee (F) Unspayed Fee (G)
m m a (B) (C)
1. Spay/Neuter 57 57 0 NO FEE @ 0.00 0.00 @ 10.00 570.00 0 @ 0 00 0.00 @ 1.00 57.00 NO FEE
2. Unspay/Unneut 9 9 0 9 @ 0.00 0.00 NO FEE @ 15.00 135.00 0 @ 0.00 0.00 NO FEE @ 3.00 27.00
3. Exemption 0 0 NO FEE NO FEE NO FEE NO FEE NO FEE NO FEE
4. Purebred (1-101 0 0 0 @ 0.00 0.00 @ 0.00 0.00 @ 25.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00
5. Purebred!!!-25) 0 0 0 @ 0.00 0.00 @ 0.00 0.00 @ 50.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00
6. Purebred (26+) 0 0 0 @ 100.00 0.00 @ 100.00 0.00 @ 0.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00
7. TOTALS 66 66 0 9 S0.00 50.00 $705.00 50.00 557.00 $27.00
REPLACEMENT AND PUREBRED ~ Column H Column I (Local) Column J (Statutory)
TAG ORDERS PROCESSED # Each Tag Fees Tag Fees
8. Replacement Tags 1 3.00 0.00
9. Purebred Tags 0 0.00 0.00
10. TOTALS 1 53.00 50.00
DISBURSEMENTS (to T.C.V.) Ito County) (to Animal Population Control)
12. Loca18 of 7B + 7C 50.00 15. StatB of 7B + 7C $0.00 1B. 100fl of 7F + 7G 589.00
13. Loca19 of 7D + 7E + l01 5708.00 16. StatB of lOJ $0.00
14. Total J ~ 5708.00 17. Total 50.00
Amount paid to: County Treasurer for Dog Licenses 50.00
Amount paid to: NYS Ag. & Markets for spay/neuter program 584.00
LICENSE SUMMARY
1. Number of Original Standard Dog Licenses: 15
2. Number of Original Purebred Dog Licenses: 0
3. Number of Standard Renewals (including New Owner Licenses!: 51
4. Number Of Purebred License Renewals: 0
5. Total of Lines 1-3: 66
09/04/2013 Town of Southold Page: I
3:39:10 PM ~ DECALS Import Transaction Report
Lynda M Rudder August 01, 2013 -August 31, 2013
Date Aaent Total Sales Less Commission Net Due to Encon UserlD
08/06/2013 29.00 1.60 27.40 CAROLH
08/09/2013 29.00 1.60 27.40 CAROLH
08/12/2013 20.00 1.10 18.90 CAROLH
08/13/2013 88.00 4.84 83.16 CAROLH
08/14/2013 234.00 12.89 221.11 CAROLH
08/15/2013 113.00 6.22 106.78 CAROLH
08/16/2013 60.00 3.31 56.69 CAROLH
08/19/2013 157.00 8.64 148.36 CAROLH
08/21/2013 99.00 5.46 93.54 CAROLH
08/22/2013 118.00 6.49 111.51 CAROLH
08/23/2013 89.00 4.91 84.09 CAROLH
08/26/2013 208.00 11.47 196.53 CAROLH
08/27/2013 60.00 3.31 56.69 CAROLH
08/28/2013 106.00 5.83 100.17 CAROLH
08/29/2013 332.00 18.29 313.71 CAROLH
08/30/2013 196.00 10.78 185.22 CAROLH
Report Totals: $1,938.00 $106.74 $1,831.28
Bridgehampton National Bank Page 1 of 1
Transfer Confirmation
Completed: September 04, 2013 03:14:00 PM EST
ransfer From:
NumberACCOUnt Transfer Amount New Balance
"""'5466 TOWN CLERK 1,831.26 94145.39
ransfer To:
Transfer To Deposits
NumberAccount Transfer Amount New BalanceConfirrnation Number
""""7685 TOWN CLERK -CONS 1 831.26 1,831.26 400375163
LICENSES
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https://web 13.secureinternetbank.com/PBI_PBI 1961 /Pbi 1961.ashx?WCI=ExpressXfr& WC... 9/4/2013
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Fcmwt Staterierrt
Report printed an: 09/04/c"b13 03:07 PM ESf
a~lr ID : 20f$
Town Of Southold
53055 Main Road
Southold, M' - 11511
f~q~stir~g P06 ID ' 2190
Accowt Pbtirs # 4301
Account Notirn Date : 09/04/2013
Billing Period : 08/012013 throw~,,
C9/3120I3
Sales Sumiay
Gross Sales 51938.00
Cmmissions 5106.74
Net Sales 51831.26
asowt Detai 1 s
Prey Palances ~ S~D.OOts ants P
Od~9
Balance Forrxrd '50.00
Open Frrnwts Forts Pending
t Chars ~ a~ftT~nss
08/0]/2013 4 50.00
~~~2%13 6 5~0. W
081(X/2013 4 5P1.40
08/07/2013 3 50.00
GB/C92013 1 50.00
x/09/2013 3 5.40
08/12/2013 14 518.9)
0fl/13/2013 7 583.16
Cfli14/2013 9 51.11
G9/]S/2013 9 5108.78
08/16/2013 S .556.69
C8/19/crol3 7 5148.36
09/202013 9 50.00
09/212013 2 593.54
CB/22~2013 7 5111.51
x'23/2013 5 58'!.09
CB/c5/2013 14 5196.53
C9/c//2013 1 556.69
CB/ffi/2013 2 5100.17
08/29/2013 14 5313.71
Cfl/30/2013 6 5185.22
Total Pat Sales 51831.26
CtrrEnt Charges : a~ustments
Current Chas : Plw returned doam~aits
Previously Disputed Transactians~ Data
(f~solved this period)
PC11 Fai 1 ores ~ Data
repa-ted (this peri~)~a
a71 Failures paid (this period)
Ph Data
)Fai l ores 5dedul ed fa' Pament (thi s
Totals 511.26 ~ SO
00
a~rrt I~view Pctivity Sires 04/04/cro13
arowts Disputed
Pb Data
Disputed arounts Resolved
M=_w a>i Failwes Repa-ted ~ Uata
aN Failures Paid ~ Data
Pb Arta
A01 Failures Sdeduled far Peyment
(sing 05/09/2013)
a}I Fai i ores rarnvcd fran resutmr
~rD~a
(sires 03/04/2013)
Totals 50.00 ~ sO
W
Fniounts to he swept an or after
09/162013 12:00:00
Rending Charges s183~1.~
P[mrnt Hal arm 51831.26
Note: Tte letter ~A~~ after the arbwt in
~i'reviously Disputed Transactions
(Resolved this periodP~ wd ^Disputed
Frmwts Resolved sections indicates
that therE 15 cYl dd~u5tlrprlt InaC~ t0 thlS
1 tEn.
09/04/2013 Town of Southold Page: I
16:39:37 f Summary Daily Cash Report
Lynda M Rudder August 01, 2013 -August 31, 2013
Cash Category Sub-Catenorv ~ Fee Description Amount
Account # PART 1 Bounced check -225.00
2 Death Certi. not on file in our -10.00
office
1 death record not on file in our -10.00
office
4 Category Sub-Total... 4245.00
Account # WHOLE 1 shortage, cause unkown -10.00
1 Category Sub-Total... X10.00
Adoption 2 Dog Adoptions 20.00
2 Category Sub-Total... 520.00
Alarm Fees 15 2013 Fines 1,500.00
4 Initial 100.00
2 Renewals 2011 20.00
9 Renewals 2012 90.00
209 Renewals 2013 2,090.00
238 Category Sub-Total... j3,800.00
Beach Permits 3 Beach AttendanVlifeguards 0.00
202 Beach Daily 5,050.00
73 Guest 2,920.00
107 Lessee 4,280.00
4 Motel 160.00
4 Non-Resident Seasonal 600.00
53 Replacement Sticker 0.00
372 Resident 3,720.00
2 Voided Sticker 0.00
820 Category Sub-Total... j18,730.00
Building Permit Fees 7 Building Permit Fees 45,345.81
7 Category Sub-Total... 545,345.61
Certification, Birth 1 Birth Trans. 10.00
1 Category Sub-Total... j10.00
Certification, Death 105 Death Trans. 1,050.00
706 Category Sub-Total... j1,050.00
Certification, Marriage 17 Marriage Trans. 170.00
77 Category Sub-Total... j170.00
Conservation (DECALS) 16 Conservation (DECALS) 1,938.00
78 Category Sub-Total... j1,838.00
09/04/2013 Town oC Southold Page: 2
Is:39s7 ~ Summary Daily Cash Report
Lynda M Rudder August 01, 2013 -August 31, 2013
Cash Cateaorv Sub-Catesforv QtY Fee Description Amount
Dog Licenses Original 6 Female, Spayed 66.00
Dog Licenses Original 3 Female, Unspayed 54.00
6 Male, Neutered 66.00
15 Category Sub-Total... 5186.00
Dog licenses Renewal 22 Female, Spayed 242.00
3 Female, Unspayed 54.00
23 Male, Neutered 253.00
3 Male, Unneutered 54.00
51 Category Sub-Total... 5803.00
Dog Licenses Rep Tags 1 Replacement Tags 3.00
1 Category Sub-Total 53.00
Fishers Island Sewer District 2 Sewer District 450.00
2 Category Sub-Total... 3450.00
Highway Excavation 4 Excavation Permits 769.90
4 Category Sub-Total... 3769.90
Historical Items 4 "Houses" Hard -Wholesale 36.00
6 "Houses" Soft -Wholesale 24.00
6 "I Love Southold" Sticker 7.50
16 Category Sub-Total 587.50
House Trailer Permits 3 House Trailer Permit 750.00
3 Category Sub-Total... 5760.00
Interest Now Account 1 Interest NOW Account 3.49
1 Category Sub-Total 53.49
Misc, Cash 111 Photocopies 407.62
111 Category Sub-Total... 5407.82
Ordinance Fees 1 Zoning Map -Large 43.45
1 Category Sub-Total... =43.46
Postage 2 Postage 0.92
2 Category Sub-Total... 50.92
Racing And Wagering Bingo 4 Bingo Proceeds 46.20
4 Category Sub-Total... 548.20
Redemptions 5 Dog Redemption - 1st 50.00
2 Dog Redemption - 2nd 40.00
7 Category Sub-Total... 590.00
09/04/2013 Town of Southold Page: 3
15:39:37 ~ Summary Daily Cash Report
Lynda M Rudder August 01, 2013 -August 31, 2013
Cash Cateaorv Sub-Cateaorv ~Gt L Fee Description Amount
Shellfish 1 Commercial 50.00
Shellfish 36 Free -Non-Commer. 0.00
11 Non-resident 550.00
2 Replacement 0.00
77 Resid. -Non-Comm. 385.00
2 Voided 0.00
128 Category Sub-Total... 5965.00
Solid Waste Management 3 2012-14 Add'I Permit 180.00
District
83 2013 1 year 1,245.00
43 2013 add'I 322.50
2 2013-151st Permit 240.00
69 Bags -Retail -Large 155.25
190 Bags -Retail -Medium 285.00
40 Bags -Retail -Small 30.00
2 Disposal Permit -Guest 50.00
5 Disposal Permit -Lessee 125.00
55 Disposal Permit -Replace 0.00
492 Category Sub-Total... 52,832.75
Special Events 1 Event Fee 100.00
2 Fireworks 200.00
1 Remuneration Fee 658.40
4 Category Sub-Total... 5868.40
Vital Statistics Marriage 26 Marriage License 1,040.00
26 Category Sub-Total... 57,040.00
Wastewater Disposal District 3 Septic Permit -Construct -Resid. 30.00
1 Septic Permit -Operation -Resid. 10.00
q Category Sub-Total... 540.00
Yard Sale Permits 108 Yard Sale Permits 1,620.00
108 Category Sub-Total... 51,820.00
ZBA Application Fees 9 ZBA Application Fees 8,250.00
9 Category Sub-Total 58,250.00
Zoning Board Of Appeals 4 Public Events 400.00
4 Category Sub-Total... 5400.00
Grand Total 568,158.04
09/04/2013 Town of Southold Page: 1
9:41:47 AM Proceeds Report
Lynda M Rudder For: All License Types
Date Range: 08/01/2013 to 08/31/2013
License Type License # Organization Name Receipt Date Occasion Receipts Expenses Profits Cash
2013-Bingo 4015 American, Legion Post 803 08/08/2013 08/06!2013 $1,259.00 $873.75 $373.69 $11.56
2013-Bingo 4015 American, Legion Post 803 08/15/2013 08/13/2013 $1,316.00 $873.75 $428.98 $13.27
2013-Bingo 4015 American, Legion Post 803 08!20/2013 08/20/2013 $1,586.00 $873.75 $690.88 $21.37
2013-Bingo 4015 American, Legion Post 803 08/27/2013 08/27/2013 $1,403.00 $1,563.75 -$160.75 $0.00
Totals: $5,564.00 $4,185.00 $1,332.80 $46.20