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HomeMy WebLinkAboutMPD-07/10/2013 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Wednesday, July 10, 2013 Presiding Commissioners Gerard Goehringer, Chairperson Russell Williamson, Vice Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 6/12/13 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 2014 Proposed Budget (a) Budget Vote -August 8, 2013 from 5:00 p.m. to 8:00 p.m. (b) Authorize advertising and publishing of 2014 proposed budget (c) Budget Vote details to be placed on website (d) Adopt 2014 proposed Budget RFQ for Irrigation Systems for Aldrich Lane, Bay Avenue & Yacht Club Properties -Clerk to open sealed bids Update on Contracting with Verizon for Cell Phones Status of Intermunicipal Agreement w/Mattituck-Cutchogue U.F.S. D. re: Aldrich Lane Fields Update on garbage complaints at Breakwater Beach Additional Lifeguards for the 2013 Summer Season RESOLUTIONS Resolution No. 2013-70 adopting the 2014 Proposed Budget Resolution No. 2013-71 authorizing advertising and publishing of 8/8/13 Budget Vote Resolution No. 2013-72 appointing Election Inspectors for the 8/8/13 Budget Vote Resolution No. 2013-73 appointing Lydia Tortora as Election Coordinator for the 8/8/13 Budget Vote Resolution No. 2013-74 appointing additional Lifeguards for the 2013 Summer Season Resolution No. 2013-75 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 10,2013 Attendance Gerard Goehringer, Chairperson Russell Williamson, Vice Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALLTO ORDER Chairperson G. Goehringer called the meeting to order at 7:05 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the June 12, 2013 Meeting submitted via email. TREASURER'S REPORT 5. Maddaloni reported that assets totaled $839,198.52, liabilities totaled $3,093.81 leaving a fund balance of $836,104.71, and the total liabilities plus fund balance is $839,198.52. She stated that the bill for signs at Vets and some reimbursements were not part of our normal monthly bills. 5. Maddaloni will amend her report to dovetail L. Tortora's report. Motion byG. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Treasurer's Report. CLERK'S REPORT L. Tortora reported that the month of June was not good for beach permits due to the cloudy and rainy weather and said we are about $1,000 behind last year at this time. However, she said that when the weather changed, beach permits did very well starting on 7/3/13 through 7/8/13. R. Williamson asked if beach permit revenues covered payroll and L. Tortora explained that last year it did because the permit is atwo-year permit. L. Tortora reported that our policy is to replace lost permits at no cost as long as they have the yellow receipt. She said we are having issues this year with the permits peeling off. R. Williamson will look into a different type of permit sticker that won't peel off. -1- Girl Scout Troop 679 and Northside Volleyball receipts were audited and everything was found to be in order. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Clerk's Report. MAINTENANCE REPORT G. Goehringer stated that the Maintenance Report was on file in the Clerk's Office and anyone wishing to review same may do so. Motion byG. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Maintenance Report. 2014 PROPOSED BUDGET G. Goehringer stated that a minor change was made to the proposed budget for 2014 from what was discussed at our Work Session on July 2nd. $18,800 was added to site improvements. The 2014 proposed budget represents a 09'o tax increase. G. Goehringer asked S. Maddaloni to get back to him with the total cost for lifeguards for this summer. N. Deegan questioned the increase in payroll from 2013 to 2014. G. Goehringer explained that this increase does not represent hirings and that it is there if it is ever needed. N. Deegan feels we should hire less staff and focus on efficiency and accountability with the staff that we have and that additional staff is not necessary. N. Deegan also questioned the raises that employees received in 2013 as he felt they were too high. G. Goehringer stated that the employees that received raises deserved them. D. Prokop reiterated the fact that having a 0%tax increase for our 2014 proposed budget is most important and that we don't need to justify hiring someone tonight. Motion by R. Williamson, seconded by G. Goehringer, motion carried 2 to 1 to adopt the 2014 proposed budget. RFO FOR IRRIGATION AT ALDRICH LANE. BAY AVENUE & YACHT CLUB PROPERTIES At this time L. Tortora opened and read the sealed bids that we received and they are as follows: Lindsay Irrigation - $245 to open and close for a total cost of $490; $70/hour for repairs Blue Water Irrigation and Lawn Care - $375 to open; winterize $285; $65/hour per man @ 15 minute intervals; $96 service call fee for 1 hour Sound Shore Irrigation - $245 to open and close for a total of $490; $65/hour for repairs -2- East End Irrigation -various rates were quoted for various items at all three locations and L. Tortora suggested the Commissioners review same. L. Tortora will provide all Commissioners with a copy of this quote due to its extensiveness. L. Tortora stated that North Fork Irrigation did not submit a quote. L. Tortora asked the Commissioners to consider the effective dates of the contract that is awarded. L. Tortora will draft a contract for approval. NEW CEII PHONES 5. Maddaloni contacted Sprint and we will not have to pay any termination fees for ending our service with them. R. Williamson stated that Verizon will charge $85.00/month for the 3 phones which includes 700 minutes and we will need to bring the phones to Verizon for them to switch the service and we will be able to keep the same phone numbers. S. Maddaloni also said we do not have to return the old Sprint phones. GARBAGE COMPLAINTS AT BREAKWATER BEACH G. Goehringer went there after our Work Session and found only two bottles and nothing else. He said we need to do work on the lifeguard stands. He said the piping plover nest is 803'0 of the beach area and he discussed this with Marine Police and was told that a fine of $10,000 is possible if anyone goes within 3' of this area. R. Williamson had a trash receptacle placed next to the lifeguard stand. N. Deegan felt the receptacle was a bit small. G. Goehringer stated they may want to consider elongating the boardwalk about 100' and place a trash receptacle next to the walkway. N. Deegan felt our employees should be more diligent in picking up the garbage and should be reminded of this and the areas they should concentrate on. MATTITUCK SCHOOL DISTRICT & ALDRICH LANE FIELDS D. Prokop drafted a second letter reiterating our position to the School District for G. Goehringer's signature. G. Goehringer stated that the School District decided they only wish to lease the Aldrich Lane fields for part of the year and that we are not interested unless it is for the full year. N. Deegan stated that the fields came back so far tremendously but that during the school playing season the fields were hard to keep up to a soccer grade. 2013 SUMMER SEASON -ADDITIONAL LIFEGUARDS L. Krauza reported that Nancy Hartmann needed to hire 5 additional lifeguards as 5 that were hired previously decided they only wanted to be subs. They are all being hired as first year at an hourly rate of $12.17. -3- RESOLUTIONS Resolution 2013-70 adopting the 2014 proposed budget was approved 2 to 1. Resolution 2013-71 authorizing the Secretary to advertise the 2014 proposed budget vote was unanimously approved. Resolution 2013-72 appointing Election Inspectors for the 8/8/13 Budget Vote was unanimously approved. Resolution 2013-73 appointing Lydia Tortora as Election Coordinator for the 8/8/13 Budget Vote was unanimously approved. Resolution 2013-74 appointing five additional lifeguards for the 2013 Summer Season was unanimously approved. Resolution 2013-75 approving Bill Register and payment of current bills was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to adopt Resolution Nos. 2013-70, 2013-71, 2013-72, 2013-73, 2013-74, and 2013-75. PUBLIC COMMENTS Janet Mehan, Patricia Morgan, Denise Goehringer and Barbara Goehringer were in attendance. Ms. Mehan questioned the Board's procedures for budget modifications and expressed concern that the public be made aware of same. G. Goehringer explained that we do budget modifications when necessary and they are done at Work Sessions and approved at monthly meetings and the public is informed. Pat Morgan asked who mowed all the lawns and said that they did a great job. She thought we were considering hiring apart-time Laborer to mow lawns. She also stated that the tennis courts looked good. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to go into Executive Session at 8:00 p.m. to discuss personnel. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to come out of Executive Session at 8:25 p.m. L. Krauza was asked to prepare two additional resolutions as follows: -4- Resolution 2013-76 appointing Christine Elliot as a part-time Clerk for up to 8 hours per week at an hourly rate of $13.00 effective 8/1/13 on a 3-month probationary period. Motion by R. Williamson, seconded by G. Goehringer, motion carried unanimously to hire Ms. Elliot. N. Deegan agreed to hiring Ms. Elliot with the stipulation that he would have preferred to advertise for the position. Resolution 2013-77 appointing Timothy Pumillo as a part-time Laborer for up to 24 hours per week at an hourly rate of $15.00 effective 7/15/13 on a 3-month probationary period. Motion by R. Williamson, seconded by G. Goehringer, motion carried 2 to 1 to hire Mr. Pumillo. N. Deegan abstained. There being no further business to come before the meeting, motion by R. Williamson, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 8:35 p.m. -5- RESOLUTION 2013-70 RESOLUTION ADOPTING THE 2014 PROPOSED BUDGET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2014 proposed budget, attached hereto, prepared by the Treasurer. RESULT: ADOPTED 7/10/13 (2 to 1) AYES: G. Goehringer and R. Williamson NAYES: N. Deegan RESOLUTION 2013-71 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2014, subject to the approval of the Treasurer. RESULT: ADOPTED 7/10/13 (Unanimous) RESOLUTION 2013-72 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 8, 2013 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 8~h day of August, 2013, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2014; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Theresa Kuhn and Christine Elliot as Election Inspectors for the August 8, 2013 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of $11.00 per hour. RESULT: ADOPTED 7/10/13 (Unanimous) °;:'S,°~~I13 Mattituck Park District P~ 1 P.O. Box 1413 MaltiWdc, New York 11952 Aanwrt Aa00unt Name Crarard lrMtY Month To 11a6e Ypr To Da6e RemalMng &rdY 0.3001 Real Property Taxes 404,860.00 0.00 406,350.00 -1,490.00 0..1090 [n0eres[-Real Prop. Tax 0.00 0.00 0.00 0.00 0..2401 Interest 8: Earnings 3,000.00 144.39 685.45 2,314.55 az44o cerioeasien Recital SDD.ao o.oo zw.oo zso.oo 0..2590 Beach Permits 9,000.00 1,655.00 4,565.00 4,435.00 az6zo ForfNted Ba Deposits o.oD 0.00 0.00 0.00 0..2650 Sale of Excess Ma[erlak 0.00 0.00 0.00 0.00 0.2655 Ramp Keys 1,000.00 15.00 30.00 970.OD 0.2701 ReArxfs Prior Year Exp. 0.00 O.OD 0.00 0.00 0.2705 Gilts 8: Danatkxe: 0.00 0.00 950.00 0.50.00 0..2771 C4her Revenues 20,000.00 1,567.50 16,587.50 3,412.50 0.030 Bid DeposKs 0.00 0.00 125.00 -125.00 0..4960 Federal Ertierg. Man. Aid 0.00 0.00 1,648.88 -1,648.88 0..599 Appropriated Fund Balarae 147,300.00 0.00 0.00 147,300.00 Total Revenues 585,660.00 3,381.84 431,191.83 154,468.17 . ExpendWres Parking Atterxlant5 0..5650.12 Parldrg Attend., Harty 13,000.00 1,551.75 3,679.75 9,320.25 Total Parldrg Attendants 13,000.00 1,551.75 3,679.75 9,320.25 Parks 0..7110.12 Parlor, Part-Time Haxty 38,500.00 1,326.98 18,723.8) 19,776.13 A.7111.12 Perks, Fu0-time NaUtly 50,000.00 2,016.00 28,201.20 21,798.80 A.7112.12 Parks, C4Bce 20,000.00 840.00 10,932.50 9,067.50 Total Parks Personnel 108,500.00 9,162.98 57,857.57 50,642.43 Capital CMlay 0..7110.242 Site Improvements 205,000.00 316.00 1,701.41 203,298.59 0..7110.243 Equipment 26,000.00 0.00 0.00 26,000.00 TotalCaptta' II I 231,000.00 316.00 1,701.41 229,298.59 0..1980 MTA Payroll Tax 600.00 0.00 0.00 600.00 0..7110.411 Suppik:s & Materials 43,000.00 3,695.23 31,31).42 11,682.58 0..7130.410 Prompt Payment Dkmimts -50.00 0.00 0.00 -50.00 0.7110.412 C4BCe Statkxwry 260.00 0.00 0.00 260.00 0..7110.421 Teleplgrie 5,000.00 315.28 2,142.94 2,857.06 0..7110.422 gectrk 12,000.00 1,881.75 6,990.62 5,009.36 0.7110.473 Water 500.00 0.00 67.61 432.39 0..7310.424 Na4iral Gas 5,000.00 31.27 1,739.28 3,260.72 0.7110.431 Ins,rrarice 30,000.00 0.00 2,112.43 27,887.57 0..7110.442 Site MainpFadlity Rprs 27,000.00 6,325.93 32,145.35 -5,145.35 0.7110.443 Equipment Repairs 5,000.00 0.00 3,964.39 1,035.61 0.7110.451 Legal Coundl 10,000.00 822.50 3,848.50 6,151.50 0.7110.452 SevMay 6,000.00 240.38 3,340.32 2,659.68 0..7130.453 Treastuer 7,000.00 280.00 3,887.58 3,112.42 0..7110.454 gepbn Tellers 300.00 0.00 0.00 300.00 0..7110.455 Auditlrg Servfoes 15,000.00 0.00 0.00 15,000.00 0..7130.%1 Postage 500.00 0.00 180.00 320.00 0.7130.%2 Permits 300.00 50.00 250.00 50.00 Total Contractual Expere;e 167,410.00 13,642.34 91,986.44 75,423.56 Beadtis 0..7180.11 Beach Manager S,SOD.00 1,060.80 2,121.60 3,378.40 0..7180.12 BeaCws, Noudy 25,000.00 5,177.28 5,891.53 19,108.47 Total eeaU>es 30,500.00 6,238.08 8,013.13 22,486.87 Employee BerreArs 0..9030.8 FICA, Employee BerreBCS 13,200.00 956.04 5,875.28 7,324.72 0..9050.8 lArempkryrtrent Irsiwarxe 0.00 0.00 0.00 0.00 0.9060.8 Medkal lnsurarice 18,000.00 1,457.95 9,484.65 8,515.35 Total Employee Betieflts 31,200.00 2,413.99 15,359.93 15,640.07 Total Expenditures 561,610.00 28,345.14 178,598.23 403,011.77 RESOLUTION 2013-73 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 8, 2013 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 8th day of August, 2014, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2014; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the August 8, 2013 budget vote to work from 4:30 p.m. to 8:30 p.m. RESULT: ADOPTED 7/10/13 (Unanimous) RESOLUTION 2013-74 RESOLUTION APPOINTING ADDITIONAL LIFEGUARDS FOR THE 2013 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint the following additional Lifeguards for the 2013 Summer Season, whose names and hourly rates are listed below: Jacqueline Esposito, 1St year @ $12.17/hour, effective 6/29/13 Tracey Breen, 1St year ~ $12.17/hour, effective 6/23/13 John Paul Hartmann, 15 year @ $12.17/hour, effective 6/21/13 Laurel Bertolas, 1St year @ $12.17/hour, effective 6/24/13 Clay Davis, 1St year @ $12.17/hour, effective 6/29/13 RESULT: ADOPTED 7/10/13 (Unanimous) RESOLUTION 2013-75 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 10, 2013 meeting and further authorize payment of the current bills. RESULT: ADOPTED 7/10/13 (Unanimous) RESOLUTION 2013-76 RESOLUTION APPOINTING CHRISTINE ELLIOT AS PART-TIME CLERK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Christine Elliot to the position of part-time Clerk, effective August 1, 2013, at an hourly rate of $13.00, up to 8 hours per week, fora 3- month probationary period. RESULT: ADOPTED 7/10/13 (Unanimous) Nick Deegan stated he would have preferred to advertise for the position. RESOLUTION 2013-77 RESOLUTION APPOINTING TIMOTHY PUMILLO AS PART-TIME LABORER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Timothy Pumillo to the position of part-time Laborer, effective July 15, 2013, at an hourly rate of $15.00, up to 24 hours per week, fora 3-month probationary period. RESULT: ADOPTED 7/10113 (2 to 1) AYES: G. Goehringer and R. Williamson NAYES: N. Deegan (N. Deegan abstained from voting on this matter) Mattituck Park District Balance Sheet 7/10/2013 Assets Account Account Name Balance A.200 Cash 16,086.14 A.201 Cash in Time 822,792.38 A.210 Betty Cash 320.00 Total Assets 839,198.52 Liabilities Account Account Name Balance A.021 NYS Tax Payable 511.90 A.022 Federal Tax Payable 667.22 A.023 Income Executions 1.64 A.026 FICA Tax Payable 1,913.05 Total Liabilities 3,093.81 A.909 Fund Balance 836,104.71 Total Liabilities plus Fund Balance 839,198.52 ' Bill Register July 2013 Check No. Payee Date Amount 23607 Bergo 7/10/2013 958.94 23608 BP 7/10/2013 608.86 23609 Dave Prokop 7/10/2013 $822.50 23610 Harry Goldman Water 7/10/2013 $55.00 23611 Home Depot 7/10/2013 $132.23 23612 Island Portables 7/10/2013 $704.25 23613 Kolb 7/10/2013 $748.70 23614 LIPA 7/10/2013 $1,881.75 23615 Marjam 7/10/2013 $185.54 23616 Mattituck Plumbing 7/10/2013 $35.00 23617 Mattituck Sanitation 7/10/2013 $95.04 23618 Mattituck Sanitation 7/10/2013 $391.06 23619 Mattituck Sanitation 7/10/2013 $95.04 23620 Nancy Hartman 7/10/2013 $34.10 23621 National Grid 7/10/2013 $31.27 23622 North Fork Sign 7/10/2013 $166.00 23623 North Fork Sign 7/10/2013 $150.00 23624 Northeastern Equipment 7/10/2013 $22.82 23625 Optimum 7/10/2013 $179.80 23626 Orlowski 7/10/2013 $306.24 23627 Oxford 7/10/2013 $1,560.95 23628 Ray Nine 7/10/2013 $410.00 23629 Russell Williamson 7/10/2013 $42.48 23630 Southold Dept of Solid Waste 7/10/2013 $14.40 23631 Sprint 7/10/2013 $96.04 23632 Staples 7/10/2013 $381.46 23633 Verizon 7/10/2013 $39.44 total: 510,148.91 Dale :07/10/2013 Page no. 1 Tme : 2:26 PM Mattituck Park District P.O. Box 1413 Mattitudc, New York 11952 Account Aaount Name Current Budq Month To Date Year To Date Remalning Budg A.1001 Real Property Taxes 404,860.00 0.00 406,350.00 -1,490.00 A.1090 Interest-Real Prop. Tax 0.00 0.00 0.00 0.00 A.2401 Interest & Earnings 3,000.00 144.34 685.45 2,314.55 A.2440 Concession Rental 500.00 0.00 250.00 250.00 A.2590 Beach Permits 9,000.00 0.00 0.00 9,000.00 A.2620 Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2655 Ramp Keys 1,000.00 15.00 45.00 955.00 A.2701 Refunds Prior Year Exp. 0.00 0.00 0.00 0.00 A.2705 Gifts & Donations 0.00 0.00 950.00 -950.00 A.2771 Other Revenues 20,000.00 3,007.50 20,922.50 -922.50 A.030 Bid Deposits 0.00 0.00 125.00 -125.00 A.4960 Federal Emerg. Man. Aid 0.00 0.00 1,648.88 -1,648.88 A.599 Appropriated Fund Balance 147,300.00 0.00 0.00 147,300.00 Total Revenues 585,660.00 3,166.84 430,976.83 154,683.17 Expenditures Panting Attendantr A.5650.12 Parking Attend., Hourly 13,000.00 1,551.75 3,679.75 9,320.25 Total Parking Attendants 13,000.00 1,551.75 3,679.75 9,320.25 Parks A.7110.12 Parks, Part-Time Hourly 36,500.00 1,326.98 18,723.67 19,776.13 A.7111.12 Parks, Full-time Hourly 50,000.00 2,016.00 28,201.20 21,798.80 A.7112.12 Parks, Office 20,000.00 840.00 10,932.50 9,067.50 Total Parks Personnel 108,500.00 4,182.98 57,857.57 50,642.43 Capital Outlay A.7110.242 Site Improvements 205,000.00 316.00 1,701.41 203,298.59 A.7110.243 Equipment 26,000.00 0.00 0.00 26,000.00 Total Capital Outlay 231,000.00 316.00 1,701.41 229,298.59 Contractual Expenses A.1980 MTA Payroll Tax 600.00 0.00 0.00 600.00 A.7110.411 Supplies & Materials 43,000.00 3,695.23 31,317.42 11,682.58 A.7110.410 Prompt Payment Discountr -50.00 0.00 0.00 -50.00 A.7110.412 Office Stationary 260.00 0.00 0.00 260.00 A.7130.421 Telephone 5,000.00 315.28 2,142.94 2,857.06 A.7110.422 Electric 12,000.00 1,881.75 6,990.62 5,009.38 A.7110.423 Water 500.00 0.00 67.61 432.39 A.7110.424 Natural Gas 5,000.00 31.27 1,739.28 3,260.72 A.7110.431 Insurance 30,000.00 0.00 2,112.43 27,887.57 A.7110.442 Site MainVFacility Rprs 27,000.00 6,325.93 32,145.35 -5,145.35 A.7110.443 Equipment Repairs 5,000.00 0.00 3,964.39 1,035.61 A.7130.451 Legal Coundl 10,000.00 822.50 3,848.50 6,151.50 A.7110.452 Secretary 6,000.00 240.38 3,340.32 2,659.68 A.7110.453 Treasurer 7,000.00 280.00 3,887.58 3,112.42 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 15,000.00 0.00 0.00 15,000.00 A.7110.461 Postage 500.00 0.00 180.00 320.00 A.7110.462 Pernitr 300.00 50.00 250.00 50.00 Total Contractual Expense 167,410.00 13,642.34 91,986.44 75,423.56 Beaches A.7180.11 Beach Manager 5,500.00 1,060.80 2,121.60 3,378.40 A.7180.12 Beaches, Hourly 25,000.00 5,177.28 5,891.53 19,108.47 Total Beaches 30,500.00 6,238.08 8,013.13 22,486.87 Employee Benefits A.9030.8 FICA, Employee Benefits 13,200.00 956.04 5,875.28 7,324.72 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insu2nce 18,000.00 1,457.95 9,484.65 8,515.35 Total Employee Benefits 31,200.00 2,413.99 15,359.93 15,840.07 Total Expenditures 581,610.00 28,345.14 178,598.23 403,011.77 JULY 2013 Clerk's Report of Receipts Period Covering June 11, 2013 -July 8, 2013 Deposit Other Revenue Picnic Comm Total Beach Ramp Federal congestion Date Group/Payee Description Dates Booked Lodge Area Room Other Other Rev. Permits Permits Donations Aid Rental January Repon 1,275.00 - - - 1,275.00 - _ February Report 1,625.00 - 350.00 - 1,975.00 - - 50.00 1,648.88 March Repon 1,230.00 - 350.00 40.00 1,620.00 600.00 April Report 2,280.00 100.00 - 955.00 3,335.00 May Report 850.00 300.00 1,950.00 50.00 3,150.00 _ _ June Report 2,080.00 300.00 350.00 100.00 2,830.00 1,050.00 15.00 - - 250.00 Tolals previously reported 9,340.00 700.00 3,000.00 1,145.00 14,185.00 1,050.00 15.00 650.00 1,648.88 250.00 JULY Report: - _ 6/16/2013 400.00 6/18/2013 Boy Scouts America T-64 Usage Fee 6114,15 & 16 25.00 East End Lions Club 300.00 6/22/2013 20.00 6/23/2013 375.00 215.00 6/24/2013 Gerard & Karen Diffley Usage Fee 7/28/2013 350.00 G.S.S.C SU 65, Troop 916 Usage Fee 7/14 & 15 135.00 6/25/2013 Geros Tou Morea Inc. Usage Fee 6/23/2013 100.00 6/25/2013 - 6/28/2013 275.00 220.00 6/29/2013 Suzanne Auer Usage Fee 6/28/2013 350.00 6/30/2013 355.00 7/2/2013 Famlly Service League Usage Fee 300.00 Esseks, Hefter & Angel, LLP Usage Fee 7/12/2013 100.00 North Fork Beach Volleyball Usage Fee Summer Season 130.00 Stephanie Psyllos Usage Fee 7/13/2013 350.00 Rocky Pt G.S. Troop 238 Usage Fee 10/4, 5 & 6 187.50 7/3/2013 5.00 15.00 7/4/2013 200.00 7/5/2013 665.00 205.00 7/6/2013 350.00 7/8/2013 215.00 7/8/2013 Douglas Corrigan Usage fee 7l22I2013 100.00 GSSC Troop 679 Usage Fee 7126, 27 & 28 250.00 North Sitle-Out Bch Volleyball Usage fee Summer Season 150.00 15.00 JULY RECEIPTS 697 50 300.00 1050.00 580.00 $ 2,527.50 3,515.00 15.00 300.00 - - YEAR TO DATE $9,937.50 100000 $4,050.00 $ 1,725.00 $ 16,712.50 $4,56500 $30.00 $950.00 51,648.88 $250.00 Page ] of 1 . ' July Report 2013 Events Booked this Period LODGE 8/30 & 31, 9/1 Babylon Village Girl Scout Troop 1820 10/11, 12 & 13 Rocky Point Girl Scout Service Unit 54, Donna McCauley 8/23, 24 & 25 Girl Scout Troop 488, Christine Farruguia COMMUNITY ROOM Sat., July 13 Birthday Party, Peter Psyllos Wed., Aug. 21 Company Party, Love Lane Kitchen, Nicole Webb PICNIC AREA Mon., Aug. 12 Blind and Sighted, Jean Richards Sat., Sept. 7 Southold Mothers Club, Doris McGreevy MISC. 6/1 - 9/2 North Side-Out Beach Volleyball every Wednesday night 6/1 - 9/3 North Fork Beach Volleyball, every Monday and Tuesday night 7/6 Family Ball game @ Bay Avenue ball field, Joseph Pradas 7/9 - 8/11 Mattituck Mets, games and practice @ Yacht Club property Paga 2 0/2 June 2013 Aldrich Field 1. Cut grass, and weed whacked. 2. Put left over mulch around hedge by the building. 3. Put grass seed on bare spots. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. Bay Avenue Ball Field 1. Cut grass, and weed whacked. 2. Turn on, and setup sprinkler system, Installed new 9 volt battery. 3. Removed weeds from infield. 4. Added sand clay mix to baselines. 5. Used tiller on infield to fluff up dirt. 6. Removed weeds, and shells from tennis courts. 7. Filled in one pot hole to tennis courts. Breakwaters Beach 1. Installed rest of summer signage in pazk. 2. Installed new shower head. 3. Made three existing garbage bins lazger to handle 33 gal cans, and installed locking covers Love Lane Boat Ramp 1. Cut, and weed whacked grass. Yacht Club 1. Cut grass, and weed whacked. 2. Worked on sprinkler controls. Installed new 9 volt battery. 3. Removed weeds from baseball infield, twice. 4. Ran generator for sprinkler control powec to wet infield down for baseball game. 5. Put sand clay mix on first base line. 6. Used tiller on infield to fluff up dirt. Pike Street Parking lot 1. Weed whacked. 2. Picked up trash. Veteran's Beach Park 1. Cut grass, and weed whacked. 2. Removed snow fence, and stakes from top of the bluff along the beach. Returned fence, and stakes to Southold Town. 3. Raked, and cleaned sea weed from beach. 4. Installed the rest of summer signage in the park. 5. Called in for a dumpster pick up. 6. Moved rolls of fencing, and pipes to Aldrich for storage. 7. Put Swim area boundary floats out. 8. Leveled outside shower platform, and put in walkway from shower to life guard building. 9. Installed guard rail on stairs to beach. 10. Cut two walk ways in bank to beach. 11. Installed rope barrier with sign on picnic area gate. Wolf Pit 1. Cut,weed whacked,grass. Misc 1. Picked up Toro lawn mower from Northeastern Equipment. 2. Showed Coast Line Contractor drains at Veterans, and Pike street parking lot. 3. Brought White Ford Pickup in for inspection, passed.