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Home My WebLink About07/2013 08/01/2013 Town Clerk Monthly Report Page 1 ` July 01, 2013 -July 31, 2013 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. Account# Account Description Fee Description QfY Local Share A.2770.10 Shortage -cause unknown 1 -30.00 Sub-Total: -$30.00 AGENCY & TRUST T1 Tree Book -Retail 2 16.58 Sub-Total: $18.58 ' INTEREST Interest Now Account Interest NOW Account 1 4.39 Sub-Total: $4.39 PART 6.1255.00 Yard Sale Permits 100 1,500.00 i 6.1560.00 Building Permit Fees 11 47,093.62 6.1601.10 Birth Trans. 5 50.00 6.1601.20 Death Trans. 161 1,610.00 6.2110.10 Public Events 2 100.00 ZBA Application Fees 9 7,750.00 6.2115.10 Application Fees 0 0.00 6.2590.10 House Trailer Permit 3 600.00 - Sub-Total: $58,703.82 PT-HIGHWAY D6.2590.00 Excavation Permits 6 2,331.70 Sub-Total: $2,331.70 ' SWMD SR.2130.40 Bags -Retail -Large 179 402.75 ' Bags -Retail -Medium 110 165.00 Bags -Retail -Small 90 67.50 SR.2590.10 2013 1 year 227 3,405.00 2013 add'I 70 525.00 I Disposal Permit -Guest 20 500.00 Disposal Permit -Lessee 10 250.00 Disposal Permit -Replace 81 0.00 SR.2590.20 2012-14 Add'I Permit 2 120.00 2013-15 1st Permit 2 240.00 L Sub-Total: $5,675.25 WHOLE Refund of overpayment for Police 1 -1,344.62 coverage of filming ' A.1255.10 Marriage License 18 305.00 Marriage Trans. 2 20.00 Marriage Trans. -Genealogical 1 11.00 A.1255.20 CD copy 1 1.84 'I Photocopies 53 235.82 ~ A.1289.10 "Houses" Soft Cover -Retail 4 18.40 ! L , "I Love Southold" Sticker 6 6.90 Liber D 3 30.39 ~ A.1289.20 Application Fee -Non-Refund 2 200.00 Beach Permits 18 180.00 ~ Daily Filming Permit 7 700.00 Traffic Control Fee 2 6,500.00 A.1670.4.600.400 Postage 2 1.46 ~ A.2116.10 Initial 11 275.00 Renewals 2010 1 10.00 i I 08f0112013 Town Clerk Monthly Report Page 2 July 01, 2013 -July 31, 2013 I To the Supervisor: Pursuant fo Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies ' received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my offce, excepting only such fees and monies, the application of which are otherwise provided for by law. Account# Account Description Fee Description Qty Local Share Renewals 2011 2 20.00 I Renewals 2012 27 270.00 Renewals 2013 192 1,920.00 A.2116.20 2012 Fines 14 1,400.00 2013 Fines 16 1,600.00 A.2540.10 Bingo Proceeds 6 67.23 A.2544.10 Female, Spayed 34 340.00 Female, Unspayed 2 30.00 Male, Neutered 25 250.00 Male, Unneutered 2 30.00 Replacement Tags 1 3.00 A.2544.20 Dog Redemption - 1st 2 20.00 Dog Redemption - 2nd 2 40.00 A.2590.10 Commercial 3 150.00 Free -Non-Commer. 122 0.00 Non-resident 15 750.00 Replacement 4 0.00 Resid. -Non-Comm. 238 1,190.00 Voided 1 0.00 A.2590.20 Beach Attendant/lifeguards 8 0.00 Beach Daily 406 10,150.00 Guest 246 9,840.00 Lessee 93 3,720.00 Motel 15 600.00 Non-Resident Seasonal 19 2,850.00 Replacement Sticker 57 0.00 Resident 1855 18,550.00 Voided Sticker 9 0.00 A.2590.30 A.2590.30 3 6.40 Sub-Total: $60,947.82 WWDD SS1.2130.00 Septic Permit -Construct -Resid. 9 90.00 I Septic Permit -Construct. Nan-resid. 1 25.00 Sub-Total: $115.00 Total Local Shares Remitted: $127,764.36 Amount paid to: NYS Ag. & Markets for spay/neuter program 71.00 Iii Amount paid to: NYS Environmental Conservation _ 109.60 t Amount paid to: NYS Health Dept. For Marriage License 405.00 Amount paid to: T1 -Sales Tax - 6.39 Total State, County & Local Revenues: $128,356.35 Total Non-Local Revenues: $591.99 I Elizabeth A. Neville being I sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received by her during the month at above, excepting only such fees and applications and payments of which are otherwise provided for by law. ~ I Sou old Town Supervisor Date Southold Town Clerk D~ at~~ INTEREST BREAKDOWN WHOLE TOWN BREAKDOWN 60,988.82 WHOLE 2.095 53% DOG LICENSE 0.00 PART 2.016 HIGHWAY 0.080 WHOLE TOWN 60,988.82 FISEWER 0.000 PART TOWN 58,703.62 SWMD 0.195 HIGHWAY 2,331.70 WASTE WATER 0.004 FI SEWER 0.00 TOTAL 4.390 SWMD 5,675.25 WASTE WATER 115.00 TOTAL OF DISTRICTS 127,814.39 NON LOCAL REVENUES 8 MISC. AGENCY 8 TRUST, SALES TAX 22.97 TOTAL OF DISTS 127,814.39 BID SPECIFICATION FEES 0.00 INTEREST ACCOUNT 4.39 COUNTY TREASURER 0.00 TOTAL NON-LOCAL NYS AG 8 MARKETS SPAY/NEUTER REVENUES 541.96 NYS ENVIRONMENTAL 109.60 NYS HEALTH DEPT MARRIAGE 405.00 128,356.35 STATE -BELL JAR/GMS OF CHANCE 0.00 STATE -BINGO 0.00 541.96 July 2013 13 2013 RECONCILIATION BY MONTH 06/30/13 07/31/13 08/31/13 09/30/13 10/31/13 Bank Balance as of the 1st of the Month 110,594.34 102,797.15 Prior month's deposits 8,388.05 1,094.75 Included in prior month total 777.50 3,393.25 of Town Clerk Deposits per 100.00 report, but not on bank statement until current month Items to be adjusted credit card returned check Adjustment 0.01 Credit Memo Overpayment 10.00 Bldg Dept CC prior month Trustees Credit Cards (300.00) Debit memo Foreign Exchange Check Fees Prior months check (111,492.71) (99,109.12) Prior months check (64.00) (495.00) Prior months check (315.00) (59.00) DECALS DEC monthly charge (204.07) (137.92) Subtotal 7,484.11 7,494.12 0.00 0.00 0.00 Balance in General Ledger as on last day of Month 99,801.04 128,356.35 Deposits in Transit (3,393.25) (100.00) Included in current month total of Town Clerk (313.50) (4,432.85) Deposits per report, but not on bank (781.25) (110.00) statement until next month (25.00) Balance General Ledger minus Deposits in Transit 102,797.15 131,182.62 0.00 0.00 0.00 Ending Bank Balance per Statement 102,797.15 131,182.62 Difference Between Bank & General Ledger 0.00 0.00 0.00 0.00 0.00 $~l31'##t1L4 TOWN CLERK txe egloaE itAnrx/a. sAwX 1$1'7 53095 MAIA1 ROAD, TOW N HALL SCAJ ~ ~ 1 NO BOX 1179 ~q 80UTHQLD, tJY 11971 8/5/201:3 . ~ .~it~ #3up11rv'rsorScott A. Russell 1 "127,770.75 One Hundred Twenty-Seven Thousand Seven Hundred Seventy and' 75/100"'"" DOLLARS f v z ,w^ MEMO / 2.CLG[d~~GeL.d.~= July 2013 recpts ~i'00 i817i~' 1:0 2 140666 71: 05000 i5466ii' . . . 5 ,rv t , . ~ . ~ - a Y'.o ~t s r,r s. t... x ; , Tt711YN'ItALL x ~ " ~ }t11~¢ 1~?dt79 , +w 199T1 ~ 8}'~IF~`13 ~ u re & Markets ~ ~!'"71.00 ~~~«•~R DOLLARS L z r S r z w MEMO July 2013 dogs u'00 i8 i8~~' 1:0 2 140666 71: 05000 i5466~~' f`,'~ a~ , ~Ui3 i+z~ y <a` t el t ~ ~ , f~, ~ si TM A .h y- t ~y~ yy S ~ k3 ~i 'rr i'tl E F 1 ~ } L x+'F „ ~ ~ ~ , ~if#reistnt of He61t(i ' `405.00 DOLLARS U Z_ F h ~J ~ MEMO July 2013 marriage r ~~'00 i8 i9~i' 1:0 2 14066671: 05000 i 5466~~' • s+4++a READY TO REORDER? CALL 1-800-433-8810 OR VISIT US AT www.intuitmazket.com/otderchecks Hey 3i++ , NEW YORK STATE DEPARTMENT OE HEALTH Empire State Plaza-Corning Tower Monthly Report of Bureau of Accounts Management -Revenue Unit -Room 1258 Albany, New York 12237-0016 Marriage Licenses Issued SEE INSTRUCTIONS AT BOTTOM OF PAGE Report for the month of DEP NO. July 2013 City or Town of Southold Check # County of Suffolk DO NOT WRITE IN ABOVE SPACE Pursuant to [he provisions of Section IS of [he Domestic Relations Law, as last amended by Chapter 62 of the Laws of 2003, I herewith transmit to the State Commissioner of Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered by [his report. Licenses issued were numbered from 62 to 79 inclusive. (If ONE license was issued place number in the firs[ space only!) (If NO licenses were issued write "NONE" in [he above space.) Make remittance by CHECK or Name of City or Town Clerk (Please Print) MONEY ORDER payable to the State Elizabeth A. Neville Department of Health Signature of City or Town Clerk Dale DO NOT SEND CASH ~ ~ 08/05/2013 Mailing Ad re s Amount of remittance with [his report p,0 Box 1179 Southold, NY l ] 971 $ 405.00 E-mail Address Phone E.nevillenatown.southold.ny.us (631)765-1800 THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF HEALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued. If no licenses were issued, indicate NONE in the space provided for license numbers. The issuance of a marriage license makes you responsible for the remittance fee of $22.50, regardless of whether or not the marriage ceremony is ever performed. Marriage licenses must be numbered and reported consecutively throughout [he year starting with number I at [he beginning of EACH calendar year. Pursuant to the authority of Section 19 of the New York State Domestic Relations Law, the Commissioner of Health has directed that this report, together with any fee must be transmitted to the State Department of Health by the ISth of the month following the month which the report covers. New York State pomes[ic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any of the above mentioned reporting or filing requirements, shall be deemed guilty of a misdemeanor and shall pay a fine not exceeding the sum of one hundred dollars on conviction thereof. DOH-963 (09/2004) From: 7(1/2013 To: 773112013 DOG LICENSE I~NTHLY REPORT 08/01/2013 Suffolk q7 Send Copy To: Animal Population Control Elizabeth A. Neville Southold Town Clerk Town of Southold 10 LICENSE TYPES m p AND FEES O rc o' b Unepayad SPaY~ ~O H ti q Statutory Fae Statutory Fee Lpea], Fee (D) Late Penalty (E) Spayed Fea (F) Unspayed Fae (G) a m m (B) (C) 1. Spay/Neuter 59 59 0 NO FEE @ 0.00 0.00 @ 10.00 590.00 0 @0 00 0.00 @ 1.00 59.00 NO FEE 2. Unspay/Unneut 9 9 0 9 @ 0.00 0.00 NO FEE @ 15.00 60.00 0 @ 0.00 0.00 NO FEE @ 3.00 12.00 3. Exemption 0 0 NO FEE NO FEE NO FEE NO FEE NO FEE NO FEE 9. Purebred (1-10) 0 0 0 @ 0.00 0.00 @ 0.00 0.00 @ 25.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00 5. Purebred(11-25) 0 0 0 @ 0.00 0.00 @ 0.00 0.00 @ 50.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00 6. Purebred l26+) 0 0 0 @ 100.00 0.00 @ 100.00 0.00 @ 0.00 0.00 @ 0.00 0.00 @ 1.00 0.00 @ 3.00 0.00 7. TOTALS 63 63 0 9 50.00 50.00 5650.00 $0.00 S59 00 $12.00 REPLACEMENT AND PUREBRED Column H Column I (Local) Column J (Statutory) TAG ORDERS PROCESSED k Each Tag Fees Tag Fees 8. Replacement Tags 1 3.00 0.00 9. Purebred Tags 0 0.00 0.00 10. TOTALS 1 $3.00 $0.00 _ DISBURSEMENTS (to T.C.V.) (to County) (to Animal Population Control) 12. Loca18 of 7B + 7C 50.00 15. StatB of 7B + 7C 50.00 18. 1008 of 7F + 7G 571.00 13. Loca18 of 7D + 7E + l0I 5653.00 16. StatB of lOJ 50.00 19. Total 5653.00 17. Total 50.00 Amount paid to: County Treasurer for Dog Licenses S0.00 Amount paid to: NYS Ag. s Markets for spay/neuter pzogram 571.00 LICENSE SUMMARY 1. Number of Original Standard Dog Licenses: 9 2. Number of Original Purebred Dag Licenses: 0 3. Number of Standard Renewals (including New Owner Licensed : 54 9. Number of Purebred License Renewals: 0 5. Total of Lines 1-3: 63 08/01 /2013 Town of Southold Page: 1 10:x7:15 AM Proceeds Report Lynda M Rudder For: All License Types Date Range: 07/01/2013 to 07/31/2013 License Tvpe License # Organization Name Receipt Date Occasion Receipts Expenses Profits Cash 2013-Bingo 4015 American, Legion Post 803 07/02/2013 06/25/2013 $1,231.00 $873.75 $357.25 $10.72 2013-Bingo 4015 American, Legion Post 803 07/02/2013 07/02/2013 $1,087.00 $1,003.75 $80.75 $2.50 2013-Bingo 4015 American, Legion Post 803 07/09/2013 07/09/2013 $1,330.00 $873.75 $442.56 $13.69 2013-Bingo 4015 American, Legion Post 803 07/23/2013 07/16/2013 $1,338.00 $873.75 $450.32 $13.93 2013-Bingo 4015 American, Legion Post 803 07/23/2013 07/23/2013 $1,245.00 $873.75 $360.11 $11.14 2013-Bingo 4015 American, Legion Post 803 07/30/2013 07/30/2013 $1,382.00 $873.75 $493.00 $15.25 Totals: $7,613.00 $5,372.50 $2,183.99 $67.23 08/01/2013 Town of Southold Page: 1 lo:ae:4e Summary Daily Cash Report Lynda M Rudder July 01, 2013 -July 30, 2013 Cash Category Sub-Cateporv QtY Fee Description Amount Account # A.2770.10 1 Shortage -cause unknown -30.00 1 Category Sub-Total... X30.00 Account # WHOLE 1 Refund of overpayment for Police _1,344.62 coverage of filming 1 Category Sub-Total X1,344.62 Agency & Trust 2 Tree Book -Retail 18.00 2 Category Sub-Total... 518.00 Alarm Fees 14 2012 Fines 1,400.00 14 2013 Fines 1,400.00 1 Renewals 2010 10.00 2 Renewals 2011 20.00 27 Renewals 2012 270.00 169 Renewals 2013 1,690.00 227 Category Sub-Total... 54,780.00 Beach Permits 8 Beach AttendanVlifeguards 0.00 404 Beach Daily 10,100.00 243 Guesl 9,720.00 91 Lessee 3,640.00 15 Motel 600.00 19 Non-Resident Seasonal 2,850.00 54 Replacement Sticker 0.00 1824 Resident 18,240.00 9 Voided Sticker 0.00 2887 Category Sub-Total... 546,150.00 Building Pennit Fees 10 Building Permit Fees 42,420.62 10 Category Sub-Total... S42,420.52 Certification, Birth 5 Birth Trans. 50.00 5 Category Sub-Total... 550.00 Certification, Death 149 Death Trans. 1,490.00 148 Category Sub-Total... 51,490.00 Certification, Marriage 2 Marriage Trans. 20.00 1 Marriage Trans. -Genealogical 11.00 3 Category Sub-Total... 531.00 Conservation (DECALS) 3 Conservation (DECALS) 116.00 3 Category Sub-Total... 5116.00 08/01/2013 Town of Southold Page: 2 lo:ab:a6 Summary Daily Cash Report Lynda M Rudder July 01, 2013 -July 30, 2013 Cash Category Sub-Category ~qt L Fee Description Amount Dog Licenses Original 3 Female, Spayed 33.00 Dog Licenses Original 1 Female, Unspayed 18.00 5 Male, Neutered 55.00 9 Category Sub-Total... 5106.00 Dog Licenses Renewal 31 Female, Spayed 341.00 1 Female, Unspayed 18.00 20 Male, Neutered 220.00 2 Male, Unneutered 36.00 54 Category Sub-Total... 5816.00 Dog Licenses Rep Tags 1 Replacement Tags 3.00 1 Category Sub-Total... 53.00 Filming 2 Application Fee -Non-Refund 200.00 18 Beach Permits 180.00 7 Daily Filming Permit 700.00 2 Traffic Control Fee 6,500.00 29 Category Sub-Total... 57,580.00 Highway Excavation 6 Excavation Permits 2,331.70 6 Category Sub-Total... 52,331.70 Historical Items 4 "Houses" Soft Cover -Retail 20.00 6 "I Love Southold" Sticker 7.50 3 Liber D 33.00 13 Category Sub-Total... 560.50 House Trailer Permits 3 House Trailer Permit 600.00 3 Category Sub-Total... 5800.00 Interest Now Account 1 Interest NOW Account 4.39 1 Category Sub-Total... 54.39 Misc. Cash 1 CD copy 2.00 52 Photocopies 235.57 53 Category Sub-Total... 5237.57 Planning Board Application Fees 0.00 Category Sub-Total 50.00 Postage 2 Postage 1.46 2 Category Sub-Total... 51.48 Racing And Wagering Bingo 6 Bingo Proceeds 67.23 08/01/2013 Town of Southold Page: 3 io:ab:ae ~ Summary Daily Cash Report Lynda M Rudder July 01, 2013 -July 30, 2013 Cash Cate9orv Sub-Category Q Fee Description Amount 8 Category Sub-Totat... 567.23 Redemptions 2 Dog Redemption - 1st 20.00 2 Dog Redemption - 2nd 40.00 4 Category Sub-Total... 580.00 Shellfsh 3 Commercial 150.00 t21 Free -Non-Commer. 0.00 15 Non-resident 750.00 4 Replacement 0.00 231 Resid. -Non-Comm. 1,155.00 1 Voided 0.00 375 Category Sub-Total... 52,055.00 Solid Waste Management 2 2072-14 Add'I Permit 120.00 District 223 2013 1 year 3,345.00 69 2013 add'I 517.50 2 2013-15 1st Permit 240.00 179 Bags -Retail -Large 402.75 85 Bags -Retail -Medium 127.50 90 Bags -Retail -Small 67.50 20 Disposal Permit-Guest 500.00 10 Disposal Permit -Lessee 250.00 77 Disposal Permit -Replace 0.00 757 Category Sub-Total 55,570.25 Vital Statistics Marriage 17 Marriage License 670.00 17 Category Sub-Total... 5870.00 Wastewater Disposal District 9 Septic Permit -Construct -Resid. 90.00 9 Category Sub-Total... 580.00 Yard Sale Permits 97 Yard Sale Permits 1,455.00 87 Category Sub-Total... 51,455.00 ZBA Application Fees 8 ZBA Application Fees 6,750.00 6 Category Sub-Total... 56,750.00 Zoning Board Of Appeals 2 Public Events 100.00 2 Category Sub-Total... =700.00 Grand Total 5121,046.10 Transfer Confirmation Completed: August 05, 2013 10:01:00 AM, EST ransfer From: Number Account Transfer Amount New Balance ""'5466 TOWN CLERK 109.60 139453.61 Transfer To: Transfer To Deposits Number Account Transfer Amount New Balance Confirmation Number ""7685 TOWN CLERK- 109.60 109.60 400045777 CONS LICENSES OK 08/01/2013 Town of Southold Page: 1 10:52:45 AM' DECALS Import Transaction Report Lynda M Rudder July 01, 2013 -July 31, 2013 Date Aaent Total Sales Less Commission Net Due to Encon UserlD 07/02/2013 29.00 1.60 27.40 CAROLH 07/22/2013 58.00 3.20 54.80 CAROLH 07/23/2013 29.00 1.60 27.40 LYNDAR Report Totals: $176.00 36.40 5109.60