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Road Treatment - Type 6 Top - Hot Mix Asphalt
M1 ~ - D"' N o N ct] Postage $ Y 118 ~ Cedifietl Fee Q ' O Return Receipt Fea ~ Post p (Endorsement Requiretl) ~ Restdctatl Delivery Faa V~ O (Endorsement Required) N 7O ~71T Q(7 ra Total Postage 8 Fees $ ~ , ~ I s - `Oj O V Senr To D" ~ Street, Apt. No.; or P09ox No. City State, ZfP+ ~ u I \I " I . e;'r-• 1 i ¦ Complete Items 1.2, and 3. Also complete A 9 Item 4 N ResMcted Delivery is desired. X ~ pant ¦ Print your name and address on the reverse ? Addressee so that we can return the card to you. by ) C. of ivory ¦ Attach this card to the back of ttre mailpiece, ,q or on the front 'rf space permks. 1. Article Addressed to: D. la delvery rasa ddrerent from Item 1? Y A l H VE3, enter delivery ~drasa below: ? No Corazziri H3pl'W'"1 ~i.o. ao>< 1x81 Cu~choc~ue FJ`I 11935 a sarviceiype ,®oertmed Mau o ~e Meii _ O Repbtered ? Return Receipt for Merchandise ? Insured Mail , O C.O.D. ~_vc;S,.: 4:'Reatrlcted Del' Fee/ ?Yes 2. Article Number 70Q9 0820 0001 7820 8297 PS Form 3811, February 2004 Dorneetb Rearm Reoe¢rt toxsas~~tsw~' r ' ~ ~ . n.l ~ Pcetage $ M1 ~ Cenifietl Fee ~ O Rehm Receipt Fee rk p (Endorsement Required) V ~ ere ~ Reatdcletl Oellvery Fee 0 (Endorsement Required) t'^ rU ~ a'p Tatel Poatege 8 Fees $ ~ ~ ~ Qfp t7 ~ Sent TO 5 OI PO BOX NO, ^q~Jn M1 Ci'ry Siei9. Zl%P+q~:'.A~!...NQ.~_ ~11!1...~.4.~_.._. J i i 9r,8 . i ¦ Complete kerns 1, 2, end 3. Also complete A. Sip kern 4 k Restricted Delivery is desired. ~AgeM ¦ PrIM your name and address on the reverse X ? Addressee so that we Can return the Card to you. B. Received by (Printed N C. Date of Delivery ¦ Attach this card to the beck of the mailpiece, -7, ~ ~,i . ` or on the front k space permks. 1 1. Artice Addressed to: d. b delivery address different from kern 19 ? es M YES, enter delivery address below: No Sa,i~h brk ~s~ha~} aa~ A Nor. K1A;h SI-. Soukhow~~ Ny l 19c~8 SeMce'lype ~ Cettlfied Mail ? 6~ress Maii ? Reglatered ? Return Receipt for Memhandise ? Insured Mall ? C.O.D. 4. Restricted Deliveyt (Exha Feel ? yes 2. Article Number 7009 0820 DO01 782 828 (fiansler Irom servke ~1 PS Form 3811, February 2004 Domeetlc Retun Receipt tozaesnz-m-tsao i a m O m - . o IL 5.d i': • Paae~e s N y ~i cermled Pea ,Z, a O Ratum Receipt Fee ~ 1 ~e c 0 (Endorsement Requlretl) 2 re ~ Resiripetl Delivery Fee ~ (Endorsement Required) ti ~+Q5 ~ Total Postage 8 FBea ~ U J O ~ Serer To 1 Street, Apt (Se.; p or PO Box No. • ~ ~l r ay, scare, n Y' i 14~f z ~ w°°"~`. e I . PrIMYeanemerrd.aan..onm.wvlrM.~. > "mo"t so then we can rskarrtha cane to you. ? nddreaeea ¦ Attach thke card to fhe back of the maNpboe, calla by ?rrta) C. Date e ' ery or gr,lhe troll H epeoe permits, ~1. Ardcle Aadraeaea to 0.hdtavay addsee dNrerera fttxn item l? ? ea a YE.4, enter delivery address below: ? Na ~0Seht10.r Ot~ tuC'~~ot^ J~(p ~ir~C ~trtet task- Mo. i ches tilt 11940 a. ttetvloe,ppa lfDlosdlnea Mae ? t3~reea Mafl ? RepMEead ? Retum Receipt for Merchandise . ? Inalaed Mall ? C.O.D. a. weamcted oellverY+ ftxca reel ? Yes z. Aa~leNumeer 709 0820 0001 7820 8303 (lYans7er Iran servke le6slp - PS Form 3811, February 2004 0wnaalle lleeaa f icz5ssm-rt-i. , o~0g11FF0(,~cO ELIZABETH A. NEVILLE, MMC ~y~ r/y Town Hall, 53095 Main Road TOWN CLERK C ~ P.O. Box 1179 Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • ~ Fax (631) 765-6145 MARRIAGE OFFICER y~ 0`' Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER ~l ~ wwwsoutholdtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 23, 2013 South Fork Asphalt 224A North Main Street Southampton, NY 11968 Dear Sir: At the regular Town Board meeting held on July 5, 2013, the Town Board accepted the bid of Corazzini Asphalt and Rosemaz Construction for Type 6 Asphalt. A certified copy of the resolution is enclosed with bid pricing as awazded. Your bid deposit is being returned to you. Thank you for your bid. Very ^trufly` yoursl, ~u'KkS~+~ ~l 1 Lynda M Rudder Deputy Town Clerk Ens. o~~g~FFOl,~cO ELIZABETH A. NEVILLE, MMC ,`.j. Gy Town Hall, 53095 Main Road TOWN CLERK c ~ P.O. Box 1179 H Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p • ,F Fax (631) 765-6145 MARRIAGE OFFICER T'~ a0~ Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 23, 2013 Rosemar Construction 56 Pine Street East Moriches, NY 11940 Dear Sir: Congratulations. At the regular Town Board meeting held on July 5, 2013, the Town Board accepted the bid of Rosemar Construction for supplying 500-1000 tons of Type 6 Asphalt. A certified copy of the resolution is enclosed with bid pricing as awarded. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, ~~~k~~1 Lynda M Rudder Deputy Town Clerk Ens. o~OgOFFO[,rco ELIZABETH A. NEVILLE, M11'IC h~ ~y Town Hall, 53095 Main Road TOWN CLERK o= ~ P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax (631) 765-6145 MARRIAGE OFFICER y,~ ~ Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER ~l ~ FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 23, 2013 Corazzini Asphalt PO Box 1281 Cutchogue, NY 11935 Dear Sir: Congratulations. At the regular Town Board meeting held on July 5, 2013, the Town Board accepted the bid of Corazzini Asphalt for supplying Type 6 Asphalt. A certified copy of the resolution is enclosed with bid pricing as awazded. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, ~ Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board -better Board Meeting of July 16, 2013 a`~,' ~w~a, RESOLUTION 2013-541 Item # 5.13 f~®~ ADOPTED DOC ID: 8958 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2013-541 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 16, 2013: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #5, Type 6 Asphalt Road Treatment: Price per Awarded to: Ton Southold Town Virgin 100-250 92.00 Corazzini Asphalt 250-500 93.00 Coarzzini Asphalt 500-1000 88.00 RosemazAsphalt 1000+ 87.00 Corazzini Asphalt Southold Town RAP 100-250 81.00 Corazzini Asphalt 250-500 77.00 Corazzini Asphalt 500-1000 75.85 Corazzini Asphalt 1000+ 73.85 Corazzini Asphalt Fishers Island RAP 100-250 350.00 Corazzini Asphalt 250-500 300.00 Corazzini Asphalt 500-1000 250.00 Corazzini Asphalt 1000+ 250.00 Corazzini Asphalt Q~ Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER: William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated July 17, 2013 Page 21 o~~g~FFO(,r~o ELI7.ABETH A. NEVILLE, MMC G.f, Town Hall, 53095 Main Road TOWN CLERK p ~ P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS ~ • .F Fax (631) 765-6145 MARRIAGE OFFICER y~~l ~~0~ Telephone (631) 765-1500 RECORDS MANAGEMENT OFFICER ~ wwwsoutholdtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING July 5, 2013 at 12:00 pm #5 Tvae 6 Top Three (3) bids were received: Town Fishers Island Rosemar Construction 56 Pine St East Moriches, NY l 1940 Virgin Materials 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $88.00 $300.00 20% RAP 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $78.00 $250.00 South Fork Asphalt 224A North Main Street Southampton NY 11968 Virgin Materials 2X ] 00-250 ton 02.00 no bid 2X 250-500 ton $101.00 no bid 3X 500-1000 Ton $98.00 no bid 4X over 1000 Ton $94.50 no bid 20% RAP 2X 100-250 ton $90.50 no bid 2X 250-500 ton $84.75 no bid 3X 500-1000 Ton $81.90 no bid 4X over 1000 Ton $79.85 no bid Corazzini Asphalt PO Box 1281 Cutchogue NY 11935 Virgin Materials 2X 100-250 ton $92.00 $350.00 2X 250-500 ton $93.00 $350.00 3X 500-1000 Ton $92.00 $300.00 4X over 1000 Ton $87.00 $250.00 20% RAP 2X 100-250 ton $81.00 $350.00 2X 250-500 ton $77.00 $300.00 3X 500-1000 Ton $75.85 $250.00 4X over 1000 Ton $73.85 $250.00 LEGAL NOTICE CORAZZINI ASPHALT INC P.O. Boat 1281 NOTICE TO BIDDERS NY 11935 (631) 734-5 Far (631) 734• Q!J NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids aze sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top -Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft, certified check. or bid bond in the amount of $100 00 will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 12:00 P.M.(Noon), FRIDAY, July 5, 2013, at which time they will be opened and read aloud in public. The Town Boazd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Apri123, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON June 27, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Boazd Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to famish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be mazked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed afrer which they will be released or returned to the respective bidders whose proposals they accorpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties aze invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awazded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standazd form of Agreement between Owner and Contractor. The Town will either awazd the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals aze reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical en•or and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aze part of this Contract. The Contractor is responsible for being familiaz with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of cazriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the tatter's employees unless such employees aze covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($],000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollazs ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 Liabilitv and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liabilitv and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollazs ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollazs 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation ornon-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 PROPOSAL FORM DATE: ~i~ ~ 3 a~ ~ 3 NAME OF BIDDER: ~U`~'O.'Z-"2n rl t ~S ~ `n L TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals aze named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has cazefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAN ~ ~,,nZ~Y TWA ~~~aw r~'1 ~ ~n (written in w rds) Per Ton (written in words) Per on 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" $ Year 2013 X92- 3Z7- (written in numbers) Per Ton (written in numbers) Per Ton 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: N one+y ~hwee dol~a~~ Tbiree ~~~d~--~d ~'~i ct~ol/ate (written in words) Per Ton (written in words) Per Ton ~ ~ (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: tUo~lefy -h~v dol~a~-s -71-,+'-e2 /-?~nd~d dollar (written in words) Per Ton (written in words) Per Ton 6 ~Z- X300 - (written in numbers) Per Ton (written in numbers) Per Ton *xr+*****~~*****rr*******+**+r***a*~***+*«++*******~sa***?*~~a~+****+~r~~++~ 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: ~l GI~i-~ s~~r-en dollc~~ Tt,~o tied ~ .~ftc-idolla~ (written ' wor s) Per Ton (written in words) Per Ton ~ Z~ - (written in numbers) Per Ton (written in numbers) Per Ton BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: E i Gil owe, c~,e,~`~~ ~l~~e hur<d ~~ol ~ ~o Ila ~ (wri~in w~rds) Per Ton (written in words) Per Ton ~ ~g~_ ~3~_ (written in numbers) Per Ton (written in numbers) Per Ton 7 ' Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: ~.~.t>e.y~ ~a ll ate 7`1~,~~ ~ llg K (written in rds) Per Ton (written in words) Per Ton $ ~"1 ~ - X300 - (written in numbers) Per Ton (written in numbers) Per Ton **+++**ra**t~+*+r+*+**t**s~~~~~~*r*~*+rr~r*+**~+~?*******rrt*r*s~s*~*******«* 3X 500- 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: ~'R~e?tl-~! ~i JP do(~a~rs fii.~y ndv-ec~ f -fu do Ila~3 (written in w ds) Per Ton (written in words) Per Ton ~ ~ 5, g ~ 2S~b , (written in numbers) Per Ton (written in numbers) Per Ton ****s*s+r+*~r*+~*s?**+*«+r**~***+*r~r*•~**++~***rs*~•~~a++r*****»~~*******r* 4X Over 1,000 Tons SOUTHOLD `T`,OWN: FISHERS ISLAND: ~SZ~ten~y T4'W~e. C~.Ot~A~'1 r -C~~~ Tz.~c~ ~~~-~dl d o f la K (written in ords) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections aze necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreem/en`t may extend this time period. Signature of Bidder: ~y Business Address: ~ ~ ~jQ ~ ~ ff 1 ~C~fCI'lo/q~e l~l ~ 1435 Telephone Number: lQJ ~ ~ 3 Y ~ ~Qy(~ Date: l l,( ~ ~ ~J 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 1. DESCRIPTION Bids aze requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) yeaz bit inning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other azeas requiring pavement within Town right-of--ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total 1" 100 1/2" 95-100 1/4" 65-85 7 1/8" 36-65 7 No. 20 15-39 7 No. 40 8-27 7 No. 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not Foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 ' Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 20] 3 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standazds of excellence. The Contractor agrees to bear the cost and pay for all tests which aze deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. ]0 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION I1 ' Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regazding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that C~Q~~ w~Q-Z?~^~ Sr of the n(Name of signatory) `r O.L7n n~ / V J`~ I ~L Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconio, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. ~ -F ~v1~ The foregoing is true and correct copy of the resolution adopted by~OlraLlnv~~ /"S~~ corporation at a meeting of the Board of Directors, held on the day of r ~ , 20~_ 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 (SEAL OF THE CORPORATION) Laws c,fNev, York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Sign hire 13 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) ~ (Corporate Title) ~res; (if any) ~P~ Printed Name ~ \1 W~-~V~ t-O~/p~Z-~~~1r 7? Company CCU ~ Q,Z'~ n ~ AS;~~,~,-~ ~ f1 L Address (~17X ~ Z,~ ~ ~~O qVE ~7 (~3 ~ ~3~f-.~ ~o «a3s Phone Item # 5 Type 6 Top -Hot Mix Asphalt Concrete Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 PROPOSAL FORM DATE: 7uLU S~ ~G 13 NAME OF BIDDER: ~o~-rtt Fon~C L`s~~~+-T ~~c da~f A IJo2rl1 !~n~ast ~ ~'ou-rt-to~~ru~ ~Y1t~16~' TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX ] 179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETF,D FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100 - 250 Tons SOUTHOLD TOWN: ~ //p FISHERS ISLAND: r!J.~u~w(~+.ct' `~~'oa.o-rco~~mocwcrd Nv Qio (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 ~ ~c~a. ~o Q!n (written in numbers) Per Ton (written in numbers) Per Ton +~**+r**~r***~r~r+~~~*t+~*~~+***~******rs*s+**sx~****s***+~***+~~*~++~t~~~~** 2X 250 - 500 Tons SOUTHnOLD TOWN: FISHERS ISLAND: _~~'CL~Yc~A,u~( "'~ortLC~~ ~~noeeu~ /Vu /3!-~ (written in words) Per Ton (written in words) Per Ton /O! . ~t1y ~J ~o (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: -utiR~E e.~+~ No fro (writte~i' in ords) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: cy FISHERS ISLAND: ~-cv$v ~'aw,c~o~rua ~T/-~ye~,~.Ei nio Pv~n (written i words) Per Ton rG' (written in words) Per Ton '~9y, s° n~~ 6~b (written in numbers) Per Ton (written in numbers) Per Ton BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: °)2v~ ~ca2~cCCa `~~.-~p,.G, ea~~' ,vo f3~o (written ' words) Per Ton (written in words) Per Ton 9U. S-s' ° g (written in numbers) Per Ton (written in numbers) Per Ton 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 2X 250 - 500 Tons SOUTHOLD T/O/WN: FISHERS ISLAND: (writt~~ s) Per Ton (written in words) Per Ton ~Q~y.7-~ uv Bi'~ (written in numbers) Per Ton (written in numbers) Per Ton +**+***~****rr**+~a~++*~~*~****«rra~+***+*~~*****r+s+a****+t~s•*+*++~r**?*s*s 3X 500 - 1,000 Tons S,LO/~~UTH9yOLD TOW/N: FISHERS ISL/JAND: L~<.tl-Kti~~. ~7~~L-~~ ~~/Z~iIU~y CC~c~? N[J 4Jl p ( e words) Per Ton (written in words) Per Ton l `'Ulo~ /Va Blo (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOpUTHOLD TOWN: /J,,, FISHERS ISLAND: -O..e,~ec~t,,m~n,~,cG~CUr.`'~-~~1~'~ NU Bid (wri~words) Per Ton (written in words) Per Ton 9r7~1, a' Na Q ro (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections aze necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Sou-re{ Fonk~rsPkr~-~.~ -1uc Business Address: a a4 ~1 illoun ~~~~1 St So~.crk~~avnPruv~ NY ll`tL$ Telephone Number: (v~l - 1~3 - OG3-7 Date: Sul s aG r3 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related pazking facilities for a period of one (1) yeaz beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of--ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total 1" 100 1/2" 95-100 1/4" 65-85 7 1/8" 36-65 7 No. 20 15-39 7 No. 40 8-27 7 No. 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, cwbs and other structwes shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standazds of excellence. The Contractor agrees to beaz the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to ow specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafrer. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehiculaz and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 ' HoY Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 STATEMENT OFNON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ~crt2u.la1.~1 ei..wLw ~2 of the (N of signatory) dour-e, t=on,k ~s~l~~z `r"..~ Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 1 ] 958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by So~m~~oa(c.~tsp~ corporation at a meeting of the Board of Directors, held on the 3ru,~ day of ~u , 20 I ~ . 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & t• effective on September 1, 1965. Signatur 13 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been an•ived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) ~ (Corporate Title) (if any) firxsidz.,T' Printed Name Ike W~ 17e~+L~o`Tn, Company Sow~x foe,(2 ~SfINktR ~,~G Addressa,2yA I.kstTrt N~n,o S~ S~~.u-un-w~p-coa; u~ ll9i'fs Phone 63i-1B3-ocr'+7 Item # 5 Type 6 Top -Hot Mix Asphalt Concrete LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids aze sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top -Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100 00 will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 12:00 P.M.(Noon), FRIDAY, July 5, 2013, at which time they will be opened and read aloud in public. The Town Boazd of the Town of Southold reserves the right to reject any and al] bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. Al] bids must be signed and sealed in envelopes plainly mazked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Apri123, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON June 27, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be mazked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the awazd. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standazd form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. ~ PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similazly to provide Workmen's Compensation Insurance for all of the Tatter's employees unless such employees aze covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may azise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollazs ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regulaz Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollazs ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollazs ($1,000,000.00) for all damages arising-out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Pronertv Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars 2,000,000.00) for all damages azising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this pazagraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall beaz the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall uc endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 PROPOSAL FORM DATE: 3w1,` ~ ~ 20 l3 NAME OF BIDDER: rv~.o.r Cc,ns~rv.~i-ton T,~c TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF TH$ BOARD; The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals aze named below; that this proposal is made without any connection, directly or indirectly with' any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has cazefully examined all project7equirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as,indicated on bottom page); that he has satisftec~ himself by personal, exaEnination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See SpecificaYwns) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: IJo atZ IJo $:d (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 e 8tZ No Sri (written in numbers) Per Ton (written in numbers) Per Ton *~~:~********~**r***?*+r*a*s~*~*****s+r*r****+****~*e*r+******~:***~**r*a~i***r 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: N:n~~y E:.t1~ Anus i>~ cu,h Tt~ Hw,d,,.~ Li~ll.r~ ~1, Gwn13 (written m words) Per Ton (written in words) Per Ton -~qg^ (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: 6t-~Y-f ~FJ' t~llaw 119e Gen+s 'flr.~ {{~,ndrsd L~?lor-~ 1~o GenfS (wntten m words) Per Ton (written in words) Per Ton egg ~ .~3OO- (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: Et 1' Ilwr [anfs Tl.ra.a H.nd~~l [~jlara I..b Lenfs (wn ten m wor s Per Ton (written in words) Per Ton !l 88 la 300 (written in numbers) Per Ton (written in numbers) Per Ton BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE +*r******~****+**a******aa*+~r**+*~*~*+~**+****+*s******++***+~**+++********+ 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: t?o `3iZ No 3:Z (written in words) Per Ton (written in words) Per Ton NSo 'B;d No 3~J. (written in numbers) Per Ton (written in numbers) Per Ton *r+++~~**?~*.****+*+~*+~+*+~.++*+*~~**+~~++*~~+***+*****r~~**s*~~*rr****+*r+* 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: :ne~• it #7o Can~S Tly~n.~ Flw.d.rl~.d. ~llo,~-S /Je C.t/~s (written in wor s Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: h ?ao c..nfs it.n~ 1-L.~..drel •Lbllor-a Ab CeitQs (wntten m words Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **+**rrr*ar**r~*r+*~+«*r~*r+?******?***r*?***~**~**+.***a*+~~?x*r*axr+r+r~r~ 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: Seuon•E E; I.i- Qml~ ?Jo Gnts F: 1letlers Ue Gents (written in words) er Ton (written in words) Per on (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal 11 be reviewed by the Town to correct any deficiencies in the proposed scope of work , ~f no orrections are necessary, further agree that this proposal is a formal bid and shall re in effe or a d of forty-five (45) days, the Town will accept or reject this proposal or by mut agreem may nd thi ~me period. Signature of Bidder: Business Address: $S tn;ns~ 5~nrrj- E4s~~„c-~cstic~ t194b Telephone Number: g'Jp, -252'+ Date: ~J/r, /13 T- 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of4he Town Highways and-.r~Iated parking facrlities for a~period of o~ie (1) year begi „ning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of--ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT GOIVCRETE PAVEMENT . Screen General limits Job Mix Sizes % Passing Total 1" 100 1/2" 95-100 No. 20 15-39 7 Nor4~ 8-27 ~ No. 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergen ~y. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standazds of excellence. The Contractor agrees to beaz the cost and pay for all tests which aze deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMF,NT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION it Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 STATEMENT OFNON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regazding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that `t?iobtl-~ Gierene. of the (Name of signatory) CZc1seanq~ ~ns'~'h~.n~!-1 en S+~ Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by'Rec.r.,nc~ ~nsfrt,~~ corporation at a meeting of the Board of Directors, held on the s day of ~ , 20 t3 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 (SEAL OF THE CORPORATION) Laws o: ~icw York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature . 13 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior tot is ening of the bid . (Signe (Corporate Title) (ifanY) P.,..~1..~ Printed Name__ (3sb.r} G.~-.nom Company lZ~selyf~ c,ns}y~•--a,~., Twc Address SG;~ t'tn~ S~+~cat l~cf Mu,.,c.Mef 1JY II~~ Phone ~s~ $7$ -27 Z3 Item # 5 Type 6 Top -Hot Mix Asphalt Concrete L ~ .n m 0 C ~ , ~ Vr N ~O Postage $ r ~ Certified Fee ~ ostmark O Return Receipt Fee Here O (Endorsement Requiretl) ~ ResMCted mellvery Fee f~O ~ (Endorsement Required) + 11~. _ n.r ~ Total Postage 8 Faes ~ ~ O ~ tTO 1 p rt'~l. R.LI.QSY r ^Hr - street . No.; orP09prNO. ~aa.l~_..?\iA...... ~ .x~.fi_. ¦ Complete items 1. $ and & Also cample0e A Item 4 H ReaMC[ed DelNery to desired. Agent ¦ Print your name and eddreae on the reverse X ? Addressee so that we can return the card to you. ~ fJsme C. /m oeiwery ¦ Attach this card to the bads of the meilpkoe, or on the troll K apace permits, 7. Article Addressed to: D. bdBYVery addrem dinerent iremitem l? Yes l~, C~iO 'ir• KYES errter delWery adtlress bebw: ? No ~er r.' ~ J~ LL. s^o~1uu~'{'A~'~ 1~"'~D rk 1 `S~I10.c t (hC daflll ~D?I'h ~~0.iy1 S'trtel' f ~ .I I s. senrl~.,ype S ou'~'hcgryt~-fOr? ~ ~ 9 ~ 8~ a c«nnea Man o t3garese Man O Re~etered O Realm Receipt for Merchandise O Insured Mail ? C.O.D. 4. Reetrkted Deliveryt (Eittra Fee) ? Yes z. MicbNUmtier 7©09 082 OOU1 7820 8365 (f-ranster from seMce le6elj i PS Form 3811, February 2004 Dernaao ttsere Ilsesbt tozsss-o2-M-f sao m p l ~ "fin `5~ I rL ~ Po rage M1 + Cedifi tl Fes 01 ~ Poatme 0 Return Reca t Fae Herr D (Endorsement Re iced) O ResMCted Delivery ee ~ (Endorsement Requl ^A T _`,l ~ Total Postage 8 Fees O D" r d . ~ Sfree( Apt. No.; r, or PO Box No. ------------------•--~~-~-.-....t.n¢---- 'I're ary. sfa P.e hQ3 ¦ Comp~teltema 1, 2, and 3. Alm Complete a 3 re kern 4 k Fteehicted Delivery la desired. Agent ¦ PrIM your name and address on the reverse X dresses so that vae Can return the Card to you. g, Receryed by (py ) C. Date ery ¦ Attach this card to the heck of the mailpiece, or on the front k apace permits, D. Ia delNery eddrees dMererR flan kern 1 es 1. Art~le Addressed to: k YES, enter delivery address below: No i~ol~,.~k Gia ron-~ 062yy~d-r CO ~'19~t JG~1 ~ 5(0 n1 'reef a Savlcelype M O r ; (L _S 1 ~Oxtllbd Mail ~ Bl~rme Meal t~4"~ ~1 %?1~ O Registered O Return Receipt for Merchandise O Irreured Mail ? C.O.D. 4. Reetrkted DelNery'1 (Ekes Fee) Q Yea z. ArtlcleNUrnber 7009 0820 0001 7820 8358 PS Forth 3811, February 2004 Dameetlc Return Raapt -.-.tazsasoz-n~tsao o~OS~FFO(,~'c0 ELI7.ABETH A, NEVILLE, MMC ~.t. r/y Town Hall, 53095 Main Road TOWN CLERK C ~ P.O. Bax 1179 H Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O ~ .F Fax (631) 765-6145 MARRIAGE OFFICER Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER ~l ~ wwwsoutholdtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 11, 2013 Robert Gianone Rosemar Construction 56 Pine Street East Moriches, NY 11940 Deaz Sir: At the regulaz Town Boazd meeting held on June 4, 2013, the Town Board rejected all bids For road Treatment #5, Type 6 Top. A certified copy of the resolution is enclosed. I have enclosed the re-bid paperwork. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, ~t~=~m Lynda M Rudder Deputy Town Clerk Ens. ~og~FFOt,~~, ELIZABETH A. NEVILLE, MMC „yam ~r/,y Town Hall, 53095 Main Road TOWN CLERK ~ ~ P.O. Bax 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O ~ ~ Fax (631) 765-6145 MARRIAGE OFFICER '1'~ fit` Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 11, 2013 Perry W. DeLalio, Jr. South Fork Asphalt Inc 224A North Main Street Southampton, NY 11968 Dear Sir: At the regular Town Board meeting held on June 4, 2013, the Town Board rejected all bids for road Treatment #5, Type 6 Top. A certified copy of the resolution is enclosed. I have enclosed the re-bid paperwork. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, ~~~,ti, Lynda M Rudder Deputy Town Clerk Ens. RESOLUTION 2013-456 ADOPTED DOC ID: 8874 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2013-456 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 4, 2013: RESOLVED that the Town $oard of the Town of Southold hereby rejects any and all bids received for the following Road Treatments: Item # 2 Oil & Stone Item # 5 Type 6 Top Item # 8 Type 6 pick up and be it further RESOLVED that the Town Clerk is herebv authorized and directed to re-advertise for various road treatment bids for the calendar vear 2013. ~Q~"e~' E~-IQQizabet~h A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 PROPOSAL FORM i I! DATE: M a y ~ L~ 10 l3 ! NAME OF BIDDER: `Jou.TN ~o2~G AS~KgI'T ~?,~c j aay Jk ~URM ~"1Wtwst So~r*~tgmD'ru~ N b `b~ i TO: ~ SOUTHOLD TOWN BOARD NOTE: All items listed herein must ~ TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. ~ SOUTHOLD, NEW YORK ] 1971 MEMBERS OF THE BOARD: I The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named,below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no . I I,' person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in ! ' the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he I has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, speciftcations, and,addenda, if any (Note: acknowledgment of addenda and.their dates ~ must be included as indicated on bottom, page); that he has satisfied himself by personal examinatiomof.the ~ ~ proposed work, and by such other means as he may have chosen, as to the conditions and requirements of:'' the work; and_ he proposed and agrees that if his proposal be accepted he will contract to furnish all I materials qot provided by the Town (See Specifications) and to perform all the work required to construct, I, perform and complete thespecified work;: and that he will start the work. as duetted by the Town, he will ' accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE, "UNIT PRICE" OF: ; ' I! BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN ~ HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) #####################+!##########################################k############ 2X 100 - 250 Tons ~ SOUTHOLD TOWN: FISHERS ISLAND: i I / li,., ~ o~t>Q~at,d ~rno Ct,~j N o D t o (written i s) Per Ton (written in words) Per Ton i ~ L 6 J f Hot Mix Asphalt Concrete Item # 5 "Type 6 y~Togp" Year 2013 is ~ IJO ~It'J (written in numbers) Per Ton (written in numbers) Per Ton i ################################################i##4####k###########i######## i.... 2X 250 - 500 Tons I SOUTHOLD TOWN: FISHERS ISLAND: °YttnuLa .e.~a~a~a. `k~ Cf'.c~u ati No Bt A (written i ords) Per Ton (written in words) Per Ton ~ i I ~ 96. SO N O 3l4 (written in numbers) Per Ton (written in numbers) Per Ton #####################################3###########i#i######################### 3X 500 -1,000 Tons SOUTHOLD TOWNS FISHERS ISLAND: v ~cc~oeraw~mo ec~,~ IUO ~1lJ (written words) Per Ton (written in words) Per Ton ,S 96- uo ego (written in numbers) Per Ton (written in numbers) Per Ton i il. 4X Over 1,000 Tons SO~UTHOyLD TOWN: FISHERS ISLAND: ~~~+tt~~~~~ No 'HID {written: i ords) Per Ton (written in words) Per Ton S 9a. y4 u o a ?a , ~ (written: in numbers)-Per Ton {written in numbers) Per Ton ####s##############################+##################«####################'# BTD #2 ~ i FURNISH AND PLACE THF. FOLLOWING WITHIN ~ HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE i ###########################################i################################# 2X 100 - 250 Tons SOLI"I'HOLD TOWN: FISHERS ISLAND: NO FBI D i (wri~i~words) Per Ton (written in words) Per Ton ~ O~ NO B.Q (written in numbers) Per Ton (written in numbers) Per Ton ~ ####################k############################+#4######################### ii 7 I i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in orris) Per Ton (written in words) Per Ton f ~'l9• S.Q ,trd Bto (written in numbers) Per Ton (written in numbers) Per Ton #############################################4############################### I. 3X 500 -1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: sF~.,euwt,~u ,.ec,~~ olal~..ra c~ w o 3 ~ o i (written in o )Per Ton (written in words) Per Ton ~ i ~ 78. u o 8t n (written in numbers) Per Ton (written in numbers) Per Ton ####################*###*#######+##*#########s#########s##############+##### 4X Over 1,000 Tons SOpUTHOLD~TO~WyN:, FISHERS ISLAND: j ~O -u9w1• ~K~- til, ~ e~ N O ~ l o (wd~w )Per Ton (written in words) Per Ton ~i ~`I8 ra i _ U e 8 Fa I (written in numbers) Per Ton. (written in numbers) Per Ton And he further agrees. that if this proposal shall be accepted by the Town and that if he shalt refuse, fail or j neglect to enter into a; Contractpursuant to such proposal and to the requirements of the Town, shall. have . ~ ~ been deposited in the mail addressed to him at the.address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this ~ proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept I or reject this proposal or by mutual agreement may extend this time period. , it ` t iI Signature of Bidder: J~ou'M /CSl~hk~'r Tic ~ i~ i', Business Address: adc) A 1J orLZrt ~a.a Sti ~ I Sou-r~av~flza~ 1•)~' 4196 Telephone Number: l0:11- `a.,Qr3 -064"7 ' I.. Date: ~ (fo Q.Q `9 ~ ~ . 8 i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in 1 l repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of--ways or any other areas under the jurisdiction of the Commission of Public i. Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT i. Screen General limits Job Mix Sizes % Passing Total % i 1" 100 - 1/2" 95-100 1/8" 36-65 7 No. 20 15-39 7 No. 40 8-27 7 No. 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 .Mixing & Placing 'temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the' Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: f 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of lacemeni p ii of the Asphalt Concrete Materal. i I' II 4. EQUIPMENT, DELIVERY & APPLICATION ~ ~ All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place I I and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate f capacity and sufficient storage for the items to be furnished. ~ ~i 9 i I Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 All work shall commence within five (5) Calendaz days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the ~ Town, work must continue without any further delay. Bituminous pavers shall beself-powered units, provided with an activated screed or strike-off assembly. , The machine shall be capable of s readin and finishin courses of bituminous lant mix materi P g g p al to lane I i widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. t il. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT j construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt ~ I concrete material. f ; 5. TESTING ~ i The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. ! The Contractor shall repair or replace at rio additional cost to the Town, any materials found to not meet the Specificatiops and quality intended. The work shall be executed in the best and most workmanlike manner. I ' 6. SAMPLES I The town at its discretion can requesYSamples pf asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. i 7. BIDDER QUALIFICATIONS i. 'The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a j responsible contractor experienced in the kind of work to be performed; that he is financially able to execute , the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his ~ ~ Plant Facilities. i 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awazded, aze to be used in establishing prices for actual materials fiunished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual ~ written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include ~ the cost of famishing all materials, equipment, labor and incidentals necessary to complete the work. { ]0 i I Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 ' 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. j ' NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the I composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. ~ END OF SPECIFICATION 'I jl G i'' j i ' 11- i I i ii I~ I. I~ I1 'i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 STATEMENT OFNON-COLLUSION i (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official ~ I; thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and ~ in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: j (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. ~ (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder L I prior to opening, directly or indirectly, to any other bidder or to any competitor. I ~I , (3) No attempt has been made or will be made by the bidder to induce any other person, j partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B: The person signing this bid or proposal certifies that he has fully informed himself regarding the ' accuracy of the statements. contained in this certification, and under the statements contained in this certification, and under the penalties of pery'ury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto {if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLiJ"ETON ~ Resolved that W ~ 1~2~,n~so of the (Name of signatory) ~ Sower ~ya.~ ~~~g~ Tvc Be authorized to sign and submit the bid j (Name of Corporation) j i Or proposal of this corporation for the following Project: , Item # 5 ~ Hot Mix Asphalt Concrete I I "Type 6 Top" ~ I~ Peconic Lane, Peconic, New York 11958 ~ I and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- I d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or j miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is [rue and correct copy of the resolution adopted by Sc~?x. tcue.~t. ltyp{t!u corporation at a - meeting of the Board of Directors, held on the (5th day of _ , 20__j_'~ 16 12 I I Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 (SEAL OF THE CORPORATION) ~ ~ i Laws of New York, 1965 ~ j Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature il. it ~L i i-~ jl i I ;I !I i i. l i Ii I I, i 13 i NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the ~ Iii contents of this bid have not been communicated by the bidder, nor, to its best lrnowledge ~ and belief, by any of its employees or agents, to any person not an employee or agent of I the bidder or its surety on any bond furnished herewith prior to the official opening of the i : bid . (Signed) I (Corporate Title) (if any) ~tesicLe.. T I PrintedName W X71 e~.al-io J2, Company SoLrrt~ Folk ~c5~1I1A~7 Ti.c Address a.24 k N on~ty ~w.N St So..~tt+awr~cc, ~ N I Phone 63i-a~3-OO37 i Item # 5 Type 6 Top -Hot Mix Asphalt Concrete i 4~ I i ~i o~~g~FFO(,f-~O ELIZABETH A. NEVILLE, MMC h~ Oy Town Hall, 53095 Main Road TOWN CLERK p ~ P.O. Box 1179 y Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS O ~ ~ Fax (631) 765-6145 MARRIAGE OFFICER 'y~ Telephone (631) 765-1800 RECORDS MANAGEMENT OFFICER ~ ~a FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING May 16, 2013 at 12:00 pm #5 Tvae 6 Toa Two (2) bids were received: Town Fishers Island Rosemar Construction 56 Pine St East Moriches, NY 11940 Virgin Materials 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $88.00 $250.00 20% RAP 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $78.00 $250.00 South Fork Asphalt 224A North Main Street Southampton NY 11968 Virgin Materials 2X 100-250 ton $98.00 no bid 2X 250-500 ton $96.50 no bid 3X 500-1000 Ton $96.00 no bid 4X over 1000 Ton $92.40 no bid 20% RAP 2X 100-250 ton $83.00 no bid 2X 250-500 ton $79.50 no bid 3X 500-1000 Ton $78.80 no bid 4X over 1000 Ton $78.10 no bid LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top -Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 12:00 P.M.(Noon), FRIDAY, July 5, 2013, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Apri123, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON June 27, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Boazd Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guazanty in the form of a bid bond or certified check in the amount of one hundred 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accorOpanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the tatter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liabilitv and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liabilitv Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damal;e Insurance in an amount not less than One Million Dollars ($1,000,000.00) For damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims azising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 (written in numbers) Per Ton (written in numbers) Per Ton 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton +***~+~*++*+ss+++~r~+?+++:es~*?~~r**+s***s**~+~~~r~~~*~*~«**r+r~a**a+r+~*+.++ 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500 - 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total 1 " 100 1/2" 95-100 1/4" 65-85 7 1/8" 36-65 7 No. 20 15-39 7 No. 40 8-27 7 No. 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION AI? asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage For the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 STATEMENT OFNON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone Item # 5 Type 6 Top -Hot Mix Asphalt Concrete [ Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 PROPOSAL FORM DATE: s~t~~n I'' NAME OF BIDDER: RoSEKAR CoNs,rsvc~oa l.g ~ ! TO: I SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be Bounds for 5309 M 5 AIN ROAD I disqualification. SOUTHOLD, NEW YORK 11971 i MEMBERS OF THE BOARD: ' The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with i I any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in I ~i. the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has cazefully examined all project requirements, including bidding requirements, contract, general and s ecial conditions s ecifications, and addenda if an P P y (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the ' proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agees that if his proposal be accepted he will contract to furnish all materials not provided by the Town {See Specifications) and to perform all the work required to construct, I perform and complete the specified work; and that he will start the work as directed by the Town, he will i accept, in full payment thereof as listed below: ~ BTD ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: j BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" ' ' _ MADE WITH ALL (VIRGIN MATERIALS) *«a+s~***s*s+~***~s*~*~*~r+aa~*n*a~x~***t****~~s**«**~s*~xe*»+»**«*~e~*t~r*K*~ j 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: i N. t~~o ty 8t0 ~ ~ . (written in words) Per Ton (written in words) Per Ton is j 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 20] 3 (written in numbers) Per Ton (written in numbers) Per Ton ; I!,. ~~**~**~r*a***+**rar~*r~~~*a~*M~*****a~*r**~***~+xa*s*~*~r+~*~r****+*+e~~~**a i; 2X 250 - 500 Tons ~I SOUTHOLD TOWN: FISHERS ISLAND: i N \M<1\ ~c 1 ~ N 1 ~.\A(L/ \H ft`2E NtiNV a..~y D.~l~P[ (written in words) Per Ton (written in words) Per Ton 30~~ (written in numbers) Per Ton (written in numbers) Per Ton +°+++****ra+~+**+s*+~*~s~*+*~***#~r*+**sxa~t***~+*s»*+*s~****r*****~*:rs**°*~r** 3X 500 - 1,000 Tons ~ I SOUTHOLD TOWN: FISHERS ISLAND: I _ tl4!}iti El{,H\ "A.~~.A 0.~ \HR.~F\.n.ai0a1 "A<~.~.Ia l\t ' (written in words) Per Ton (written in words) Per Ton YiS" 3ov' i I~, (written in numbers) Per Ton (written in numbers) Per Ton +*~~~~*~*°*~*s*s**~s~****~*x+*~*r~+*a*r~*?~srr~s~•**•ar».~~.**??•?rrrr~~?s+• 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: ~ ' i'' SCI I.H~~ ~ll.l-F-\ ~•~.~AN IH Rcyc F~..,rv ty0e '7. \AR' (written in words) Per Ton (written in words) Per Ton 8 S 3ov (written in numbers) Per Ton (written in numbers) Per Ton *~s~s+~******~~ass**+**rrsrrrrt~*trrrr**v*+*x***s*~*~+*a*s*~~+++~*~rt~***+~+* BID t#2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (20% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 2X 100 - 250 Tons SOUTHOLD TOWN: FISHERS ISLAND: l N. 8.n N• tS (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 7 i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 2X 250 - 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: N~.+~, t'~~w'C'~.~.uant ~wvc<~.1>,...-..ow~r"~•..~nc~t (written in words) Per Ton (written in words) Per Ton i` 9e- 300 (written in numbers) Per Ton (written in numbers) Per Ton 3X 500- 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: t.~1.H14 ~ul\.\i-"C ~o~.~ARJ ~HAc~E 4~vNSlRY. ~+~.`A11f j (written in words) Per Ton (written in words) Per Ton 8B' 3oy- i (written in numbers) Per Ton (written in numbers) Per Ton C 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: " ~b>l`~+ 1-t ~ \ ~+\\!7~(~ t Wa \1y~+V Q.E~ C ~ ~`GZ ~~.~J~ {1f (written in words) Per Ton (written in words) Per Ton ; -1~ 2SO- ~ ~I (written in numbers) Per Ton (written in numbers) Per Ton , ****x*e*swr~~at**rs+~*++~a++++*~*a*ses~«k*~r~~v+~*~~~*~~~**++~*~*rs*~~?*****• And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or i neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall Gave ~ been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall.be reviewed by the Town to correct any deficiencies in the proposed scope of work and, lf-n" orrections are necessary, further agree that this L proposal is a formal bid and shall remain i for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual a em may exten timebd. Signature of Bidder: ~ 6 Business Address: 5C '1~:..e Sa-r-~,e} EGSt Mo ~ tc',i ee 1.N 11!`t0 ~ 'telephone Number: ~I~ $'~}3 - L3Z'S Date: J~If,~t3 I! 8 I Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 I. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, pazking fields, street intersections or any other areas requiring pavement within Town right-of--ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. i 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total 1" 100 1/2" 95-100 i l/4" 65-85 7 j 1/8" 36-65 +/-7 No. 20 15-39 7 No. 40 8-27 7 No, 80 4-16 4 No. 200 2 - 6 2 Asphalt Content, % 5.8-7.0 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS j , The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. .The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION ~I . All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place .and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate ~ capacity and sufficient storage for the items to be furnished. 9 i Hot Mix Asphalt Concrete Item # 5 "TYpe 6 Top" Year 2013 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the I Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane f widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel rol ler conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. ~ 5. TESTING i The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine confomilty to Specifications, quality and standards of excellence. The Contractor k agrees to beaz the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. ! ' The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. j j 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have ~ periodic testing of the mix at aDOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. I II 7. BIDDER QUALIFICATIONS 4 The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently I I~ perform the work as directed within the specified time limits. The bidder must state exact location of his i ' Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, aze to be used in establishing prices for actual ~ materials furnished and placed within the Town of Southold from the date of award up to and including one I j (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. j Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include ! the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 'I, Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. j j ~i NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION f'~ i 1'i ii ~i li it 1' III. i L III 11 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 2013 STATEMENT OFNON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September I, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, ii communication, or agreement, for the purpose of restricting competition, as to any matter ~ relating to such prices with any other bidder or any competitor. j - (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. j (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. I~,- B. The person signing this bid or proposal certifies that he has fully informed himself regarding the I accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder ~ RESOLUTION Resolved that Rom- Cy,,.re••c of the I (Name of signatory) t~„c..,,,o,.-- Go sF~w 1c,.. ~ ~ Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: ~ l Item # 5 Hot Mix Asphalt Concrete "TYpe 6 Top„ ~ i Peconic Lane, Peconic, New York 1 ] 958 j and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- I d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by ~6~n.n.r Censln.FlrCOrporation at a meeting of the Board of llirectors, held on the IC T4 day of Mti., , 20 t3 ~ 12 i i I I i Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Yeaz 20]3 - (SEAL OF THE CORPORATION) Laws of New York, 1965 - Ch. 751, Sec. 103-d, as amended & ~ - i effective on September 1, 1965. Signature I I i ii i. il, I'; !~j 13 i I 'I NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been amved at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the I' contents of this bid have not been communicated by the bidder, nor, to its best knowledge ~ and belief, by any of its employees or agents, to any person not an employee or agent of ~ I the bidder or its surety on any bond famished herewith prior to the offjcial opening of the bid . ~ , / / ~ i ,,l (Signed) i - - ~E (Corporate Title) (if any) Q~~,;d~.,~ Printed Name ~,,ror.~ Company i~~ess.ma.~ Constt'ke~ 1..~~ Address SC 'a.... S+ree- ~ E..s ¢ P1enLlw t1Y ; H d Phone Ca - Z3 't Item # 5 Type 6 Top -Hot Mix Asphalt Concrete I~ li I'' ~I i III. i LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top -Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with aNon-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 12:00 P.M.(Noon), Thursday, MAY 16, 2013, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: Apri123, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 9, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of , 2013, she affixed a notice of which the annexed printed notice is a true co , in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Item #5 Type 6 Top Hot Mix Asphalt 0 ~ . lizabeth A. Neville Southold Town Clerk Sworn before me this day of Cs. , 2013. u~~ 1~r1 I~d1~ tary Public LYNDA M. RUDDER Nohry Publiq Shia of Newyork No. OtRU8020832 Qual~etl In Suflolk County Commission Expires March 8, ~0~ Rudder, Lynda From: Tracey Doubrava <tdoubrava~atimesreview.com> Sent: Tuesday, April 30, 2013 12:47 PM To: Rudder, Lynda; Harris, Peter; Sinramm, Joan; Davids, Curt; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot -Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: Re: for publication Got it. Will be published in the 5/9 edition of the Suffolk Times. Thank you! Tracey Doubrava Display Ad Sales Coordinator Times/Review News Group 7785 Main Rd. P.O. Box 1500 Mattituck, NY 11952 P: (631) 298-3200 E: tdoubrava@timesreview.com From: <Rudder>, Lynda <Iynda.rudder@townsouthold.nv.us> Date: Tuesday, April 30, 2013 11:05 AM To: "Harris, Peter" <peter.harris@town.southold.nv.us>, "Sinramm, Joan" <Joan.Sinramm@town.southold.nv.us>, "Davids, Curt" <curt.davids@town.southold.nv.us>, "Andaloro, Jennifer" <Jennifer.andaloro@town.southold.ny.us>, "Beltz, Phillip" <Phillip.Beltz@townsouthold.nv.us>, "Christopher M. Talbot -Forward" <christotal@vahoo.com>, "Cushman, John" <John.Cushman@town.southold.nv.us>, "Dinizio, James" <iames.dinizio@town.southold.nv.us>, "Doherty, Jill" <jilt.doherty@town.southold.nv.us>, "Finnegan, Martin" <martin.finneean@town.southold.nv.us>, "Krauza, Lynne" <Iynne.krauza@townsouthold.nv.us>, Times Review <tdoubrava@timesreview.com>, Louisa Evans <Ioevans06390@amail.com>, "Neville, Elizabeth" <E.Neville@town.southold.nv.us>, "Reisenberg, Lloyd" <Llovd.Reisenbere@town.southold.nv.us>, "Russell, Scott" <Scott.Russell@townsouthold.nv.us>, "Standish, Lauren" <Lauren.Standish@townsouthold.nv.us>, "Talbot, Christopher" <christooher.talbot@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com> Subject: FW: for publication Darn that's twice now. Attachment attached this time Please [publish in the 5/9 edition of the Suffolk Times and on the town website 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Tuesday, April 30, 2013 11:41 AM To: Rudder, Lynda Subject: RE: for publication Posted -Not twice. , Llgpd H. Reisenberg Network and System Administrator Town ofSoutkold, New Ynrk Email:llgpd.reisenberg(a~town.soMholdny.us O: 631-765-1891 C:h31-819-l554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Tuesday, April 30, 2013 11:05 AM To: Harris, Peter; Sinramm, Joan; Davids, Curt; Andaloro, Jennifer; Beltz, Phillip; Christopher M. Talbot -Forward; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (tdoubravaCaltimesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: FW: for publication Darn that's twice now. Attachment attached this time Please [publish in the 5/9 edition of the Suffolk Times and on the town website 1 02/05 '13 THLi 09:58 FAX 631 785 6145 SOLITHOLD TOWN CLERK [001 MULTI TX/RX REPORT TX/RX NO 2612 INCOMPLETE TX/RX [ffi 50] TRANSACTION OK [x 51]18005243329 Burrelle's Info 52]18882329941 Data Construct 53]18002582984 Dodge Reports 54]18009620544 Construct Info ERROR LEGAL NOTICE NOTICE TO BIDDERS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids aze sought anti requested for famishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stonc 5. Type 6 Top -]Slot Mix Asphalt Concrete g. Type 6 Asphalt (town pickup) SpecificatiUns may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed. bids, together with aNon-Collusive Bid Certificate, and bank dry certified check, or bid bond in the amount of $100.00, wiU be rece;ved by the Town Clerk ol'the TUwn of Southold at the Southold 1 own Hall, PO Box 1179, 53095 Main Road, Southold, New York, unti112:0U P.M.(Noon), Thursday, MAY 16, 2013, at which time they will be opened and read aloud in public. 'l~he Town Boazd of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly mazked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. 1'he bid price shall not include any tax, federal, state, or local, from which the Town Uf Southold is exempt. Dated: Apri123, 2013 1:LiZABETH A. NEVILLE SOU'1 HOLD TOWN CLERK PLEASE PUBLISH ON MAY 9, 2013, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO F,LIZABETH NEVILLE, TOWN CLERK, TUWN HALL, PO BOX 1179, SOU"fIiOLD, NY 11971 Copier' to the following: Suffolk Times Town Boazd Members Town Attorney Superintendent of Highways Harris _ ..._~_n r1n,I r,P Rnnn'Rc Southold Town Board -better Board Meeting of April 23, 2013 RE„~OLUTION 2013-319 Item # 5.11 ADOPTED DOC ID: 8733 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-319 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 23, 2013: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for various road treatment bids for the calendar year 2013. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated April 23, 2013 Page 21