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RESOLUTION 2014-468
ADOPTED
DOC ID: 9823
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-468 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 20, 2014:
Resolved that the Town Board of the Town of Southold hereby amends the “Town Of Southold
Policy For Special Events On Town Properties And Roads” to add new rules prohibiting parade
participants from throwing items at spectators and consequences for failure to adhere to
conditions.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER:
Jill Doherty, Councilwoman
SECONDER:
William P. Ruland, Councilman
AYES:
Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell
TOWN OF SOUTHOLD
Policy for Special Events on Town Properties and Roads
In addition to the criteria set forth in Chapter 204 of the Southold Town Code with respect to the
review of events are proposed to utilize or be held on any land owned, leased or controlled by the
Town of Southold and, in particular, special events on Town roads, and with the exception of
community organized parades, the issuance of a Special Event Permit by the Town Board will be
subject to the following guidelines:
1.All events must be sponsored by a not-for-profit organization or recognized charity and
the applicant must verify that all proceeds generated by the event are wholly for the
benefit of said organization or recognized charity.
2.Events that require the closing of a road shall not be held on a holiday or at the same time
or location of previously approved community or special events absent the authorization
from the Chief or Captain of the Police Department.
3.All bicycle or motorcycle events shall be limited to 600 participants.
4.Applicants may only receive approval for one event in each calendar year.
5.The prior issuance of an approval does not bind the Town Board to approve the same or a
similar event in the future.
6.Failure to comply with any condition of approval may result in revocation of
approval and/or denial of future applications.
All special event approvals shall be subject to the compliance with the following conditions
:
1.They file with the Town Clerk a Two Million dollar Certificate of Insurance naming the
Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size
of event); a remuneration of determined by the Chief or Captain of the Police for traffic
control; $250 or more deposit for clean-up (deposit to be returned after event upon
recommendation of Southold Town Police Chief);
2.Make every effort to control noise;
3.Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of
the event;
4.Coordinate traffic control upon notification of the adoption of this resolution with Police
Captain;
5.No permanent markings be placed on Town, County or State roads or property for the
event; and
6.Any road markings or signs for the event be removed within twenty-four (24) hours of
the completion of the event.
7.Any Parade Participants shall not throw candy or other objects at or in the
direction of spectators along the parade route but such items may be handed
directly to spectators.
The Town Board reserves the right to waive or modify any or all of the above guidelines and
conditions as it may deem appropriate under the circumstances presented and to deny any
application for a special event that is determined to not be in the best interest of the residents of
the Town of Southold.
$250 or $350 filing fee (depends on size of event, see law)
$250 or more Clean-up Deposit - Cannot be waived.
$____________ remuneration for traffic control
____Fees Waived
Certificate of Insurance for $2,000,000.00
Revised 5/20/14
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TOWN OF SOUTHOLD
Policy for Special Events orr Town Properties and Roads
In addition to the criteria set forth in Chapter 2Q5 of the Southold Town Code with ~
respect to the review of events that are proposed to u#ilize or be held on any land f
' owned, leased or controlled by the Town of Southold and, in particular, special events
on Town roads, and with the exception of community organized parades, the issuance . ,
of a Special Event Permit by the Town Board will be subject to the following guidelines: I
1. All events must be sponsored by anot-for-profit organization or recognized
charity and the applicant must verify tha# all proceeds generated by the event are ~
wholly for the benefit of said organization or recognized charity.
2. Events that require the closing of a road shall not be held on a holiday or at the
same time or location of previously approved community or special events
absent authorization from the Ghief or Captain of the Police Department.
3. All bicycle or motorcycle events shall be limited to 600 participants.
4. Applicants may only receive approval for one event in each calendar year. i,
5. The prior issuance of an approval does not bind the Town Board to approve the j
same or a similar event in the future. 4
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All special event approvals shalt be subject to compliance with the following conditions:
1. They file with the Town Clerk a One Million Dollar Certificate of Insurance
naming the Town of Southold as an additional insured; a $700 filing fee; a i
remuneration fee of $ for traffic control; $500.00 deposit for clean-up
(deposit to be returned after event upon recommendation of Chief FlaYley,
Southold Town Police Department);
2. Make every effort to control noise;
3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in
advance of event;
4. Coordinate traffic control upon notification of the adoption of this resolution with
Captain Kruszeski; i
5. No.permanent markings be placed on Town, County or State roads or property
for the event; and
6. Any road markings or signs for the event be removed within twenty-four (24) {
hours of the completion of the event.
The Town Board reserves the right to waive or modify any or all of the above guidelines.
and conditions as it may deem appropriate under the circumstances presented and to I~
deny any application for a special event that is determined to not be in the best interest
of the residents of the Town of Southold.
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