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HomeMy WebLinkAboutMPD-05/14/2013MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MAY 14, 2013 Attendance Gerard Goehringer, Chairperson Russell Williamson, Vice Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Chairperson G. Goehringer called the meeting to order at 6:30 p.m. PledEe of Allegiance APPROVAL OF MINUTES N. Deegan said he did not have a chance to review the Minutes from the two meetings held in April and it was agreed that said Minutes will be approved at our June regular monthly meeting. L. Krauza told N. Deegan that copies of these Minutes are in his meeting packet. BUDGET DISCUSSION The budget spreadsheet for 2013 was reviewed by the Commissioners. It was agreed that all Commissioners will meet with the Treasurer for 2014 budget preparation. G. Goehringer suggested that we set aside 20 minutes to a half hour at our June and July Work Session meetings to discuss the 2014 budget. G. Goehringer asked D. Prokop whether we could change the time frame for our annual budget vote and D. Prokop explained that this type of change could only be approved by the State Legislature. TREASURER'S REPORT S. Maddaloni reported that assets totaled $855,172.63, liabilities totaled $1,516.27 leaving a fund balance of $853,656.36. She stated that the two bills for Mattituck Plumbing for Love Lane and Breakwater Beach were not standard monthly bills. She also stated that the $520 bill for National Grid for gas to the Vets Park Office was not a standard monthly bill. She further noted that we received another tax check from the Town of Southold totaling $12,812.50. S. Maddaloni further reported that the appropriated fund balance was incorrect on last month's Treasurer's Report and she will forward the corrected one to L. Krauza for submission to the Town. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Treasurer's Report. -1- CLERK'S REPORT L. Tortora reported that we have had quite a few bookings recently which are noted on page 2. D. Prokop asked to audit the Lawrence Catullo and Christine Stumpf receipts and everything was found to be in order. It was further noted that the Treasurer's Report and Clerk's Report match. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Clerk's Report. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried for the Commissioners and Legal Counsel to go into Executive Session at 7:20 p.m. so that the Commissioners can meet with Nancy Hartmann to discuss the Lifeguard Supervisor position. Motion byG. Goehringer, seconded by R. Williamson, all in favor and motion carried for the Commissioners and Legal Counsel to come out of Executive Session at 7:45 p.m. MAINTENANCE REPORT G. Goehringer stated that the Maintenance Report was on file in the Clerk's Office and anyone wishing to review same may do so. G. Goehringer further reported that the Vets Park bulkhead was removed and that a lumber delivery was expected for tomorrow for work to be completed to have the Vets Park Beach open by May 24th. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Maintenance Report. VETERANS PARK BULKHEAD PROJECT & PLAYGROUND ISSUER G. Goehringer reported that the lumber being delivered tomorrow will be used across the front of the parking lot landward of the bulkhead (environmental sensitive wood and not treated lumber) to build up the wall a bit so that 4W drive vehicles will not be able to access the beach. The beach cleanup is ongoing. R. Williamson stated that the beach will be raked tomorrow. The Boy Scouts may be assisting with this cleanup. N. Deegan expressed concern over when the fences would be removed. R. Williamson stated that we are doing the work in- house and once completed, the fences will be removed from the beach area. R. Williamson reported that we lost 2' of beach and recovered a great deal of bricks when removing the old bulkhead. He further stated that the work will be completed for public access on the beach in less than two weeks. N. Deegan asked the status of getting the slide repaired. G. Goehringer reported that Ed Grohoski has not heard back from the supplier and that the slide is still not operable. N. Deegan agreed to work on assisting with this repair. G. Goehringer explained that the maintenance crew is aware of the playground issues and is working with R. Williamson to address same. -2- BAILIE BEACH REPLENISHMENT EASEMENT D. Prokop reported that the Army Corp. of Engineers is requesting a modification to the Perpetual Easement to include a one year Borrow Easement granting access to the public onto Sallie Beach. D. Prokop further stated that the biggest hurdle for the Army Corps is to obtain a Perpetual Easement from the individual property owners involved. All three Commissioners approved said Easements. IRRIGATION SPECS FOR ALDRICH LANE, BAY AVENUE & YACHT CLUB PROPERTIES N. Deegan handwrote these specifications to be used for the RFC),. L. Krauza will type up said specs, and circulate to the Commissioners and L. Tortora. D. Prokop will prepare the contract when necessary. N. Deegan stated that he felt our maintenance guys should be able to maintain the sprinkler heads. This matter will be placed on the June Work Session Agenda. It was reported that Ed Groshoski manually turned on the systems. BAY AVENUE DRAINAGE PIPE G. Goehringer met with the Southold Town Engineer and the Town is willing to use grant money from Suffolk County to address this area. The road is too high to accept the water now. They are proposing a new environmental drain system consisting of two depressions with environmental plantings and a covert with a new pipe to be drained into James Creek. This will replace the old pipe which is partially functioning. G. Goehringer doesn't see any negative impact to the Park District for this work to be done. The Town will be supplying us with specifications for this project. The Commissioners unanimously agreed to start the process with the Town for this project. The Town expressed an interest in placing a boat ramp here and the Commissioners unanimously denied this request. CARTING COMPANY SERVICES & POSSIBLE RFQ It was agreed that this matter be placed on hold until after the irrigation RFQ is awarded. MATTITUCK YACHT CLUB - ELECTRICAL WORK RFQ L. Tortora stated that there were two elements to the bid and proceeded to open the sealed bids and announce and record the bid amounts. 8ids were received from Goodale Electric, Pumillo Electric and JJW Electric. The Commissioners will review said bids and this matter will be placed on the June Work Session Agenda. COMMUNITY SERVICE YOUTH ASSIGNEE -TOWN CLEANUP 5/18/1 N. Deegan reported that Phillip Beltz from the Town of Southold is organizing this effort and N. Deegan was approached by a young man that is interested in performing community service work. The Commissioners agreed to let this young man sit at Vets Park Beach on Saturday during this cleanup. N. Deegan will forward this young man's information to L. Tortora for any necessary paperwork. G. Goehringer is concerned about garbage being left in -3- the MPD parking lots and said the Town dumpsters would be placed on the road ends at Breakwater and 8ay Avenue. He further suggested that the gates be locked that morning. ICE CREAM VENDOR CONTRACT RENEWAL L. Tortora reported that our contract with SAF SAP Ice Cream Corp. is up for renewal and that the total cost for the year is $250. The Commissioners unanimously agreed to renew this contract for one year by letter agreement to be prepared by Legal Counsel. 2013 SUMMER SEASON STAFF, ETC. A discussion ensued regarding Summer staff. N. Deegan feels that Owen Finnegan should be used for weekends only, unless we were to teach him how to maintain the sprinkler system, etc. L Tortora reminded the Commissioners of a big wedding taking place in the Community Room on June Ist and that the bathrooms and picnic area will need to be cleaned before and after this event. The Commissioners discussed having Owen work weekends only until school is out and that he could be used for this purpose. G. Goehringer stated that he spoke with Owen's father and that his father will get back to Jerry shortly. It was suggested that Dave Reeve be asked to work a half day on Sundays until Owen can start. MISCELLANEOUS L. Tortora reported that she met with the Coke machine vendor today. She further stated that she found hypodermic needles on the property at Vets and called the Police. N. Deegan suggested that we chain the top of the Coke machine at Breakwater to the building wall. L. Tortora stated that we need to plant flowers at Vets Park and at the Love Lane Ramp. G. Goehringer suggested we purchase the flowers from Home Depot where we have an account. L. Tortora reported that the Mattituck School's Athletic Director has requested a meeting with the Commissioners and the School's Buildings and Grounds Committee to discuss Aldrich Lane fields. They requested May 28th at 7:30 a.m. at the Cutchogue West Administration Building. D. Prokop stated that if the Commissioners plan to renew the Inter-Municipal Agreement (hereinafter 'IMA") currently in effect (which expires in July 2013), then a meeting would make sense. N. Deegan said he would be okay with renewing the IMA so long as they are willing to do more in terms of maintenance. G. Goehringer would consider renewing the IMA so long as they are willing to assist in the work and cost of re-nurturing the fields. The School's Buildings and Grounds Committee members are Doug Cooper, Janique Nine and Bill Gatz. Gregg Wormuth, Athletic Director, and Superintendent James McKenna will also attend this meeting. Part of the discussion will be about the School's Coaches coming inside the fence to use another field after the LaCrosse practices have torn up the field they were scheduled to use. G. Goehringer said he would like the meeting to take place at Vets Office so the group could visit Aldrich fields. He asked L. Tortora to request meeting dates of June 3 or June 5 at 5:30 p.m. at Vets Park Office. RESOLUTIONS Resolution 2013-53 authorizing Chairperson to execute a Perpetual Easement with the U.S. Army Corps of Engineers granting access to the public onto Bailie Beach was unanimously approved as revised to add a Borrow Easement for one year granting access onto Breakwater Beach to the public. Motion by G. Goehringer, seconded by R. Wiiliamson, motion carried unanimously to adopt Resolution No. 2013-53. Resolution 2013-54 authorizing the Clerk to solicit quotes for irrigation at Aldrich Lane, Bay Avenue and Yacht Club properties was unanimously tabled to the June 2013 meeting. Resolution 2013-55 appointing Beach Attendants for the 2013 Summer Season was unanimously approved. Resolution 2013-56 appointing Rebecca Piriano and Kyra Leonardi as Beach Attendants with additional monetary responsibilities for the 2013 Summer Season was unanimously approved. Resolution 2013-57 authorizing petty cash for Beach Attendants for the 2013 Summer Season was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to adopt Resolution Nos. 2013-55, 2013-56, and 2013-57. Resolution 2013-58 appointing Owen Finnegan as Seasonal Laborer for the 2013 Summer Season was approved 2 to i with revisions to authorize him to work weekends when necessary on June 1, 2, 8, 9, 15, 16, 22, and 23, 2013. Motion by G. Goehringer, seconded by R. Williamson, motion carried to adopt Resolution 2013-58 by a vote of 2 to 1. Resolution 2013-59 approving the Maintenance Crew summer hours for the 2013 Summer Season was unanimously approved. Resolution 2013-60 authorizing the renewal of the Agreement with SAP SAF Ice Cream Corp. regarding concession services for the 2013 Summer Season was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to adopt Resolution Nos. 2013-59 and 2013-60. Resolution 2013-61 appointing Nancy Hartmann as Lifeguard Supervisor for the 2013 Summer Season was unanimously approved. Motion by N. Deegan, seconded by G. Goehringer, motion carried unanimously to adopt Resolution 2013-61 at a salary of $5,304. Resolution 2013-62 approving a budget modification was unanimously tabled to the June meeting. Resolution 2013-63 authorizing the Clerk to solicit quotes for porta pottle services for various properties was unanimously approved. -S- Resolution 2013-64 approving the Bill Register and authorizing payment of the current bills was unanimously approved. Motion by G. Goehringer, seconded by R. Williamson, motion carried unanimously to adopt Resolution Nos. 2013-63 and 2013-64. PUBLIC COMMENTS Patricia Morgan was in attendance and she asked L. Krauza to email her with the monthly meeting dates and times going forward. She was upset that our meeting started at 6:30 p.m. and not 7:00 p.m. as stated in the newspaper. L. Krauza told her that she forgot to noti~ the paper of the time change and apologized for said error. Her email address is patlSmorRan~yahoo.com. Ms. Morgan spoke about an article she read in the paper regarding the Vets Park Bulkhead Project and G. Goehringer explained that we were hoping for approval by the Trustees at their meeting tomorrow night. There being no further business to come before the meeting, motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 8:53 p.m. -6- RESOLUTION 2013-53 RESOLUTION CONSENTING TO AN EASEMENT GRANTING PUBLIC ACCESS ONTO BAILIE BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby consent to a perpetual Easement with the U.S. Army Corps of Engineers granting access to the public onto Bailie Beach, and a Borrow Easement granting access to the public onto Breakwater Beach for a term of one year, and further authorizes Chairperson, Gerard Goehringer, to execute said Easements on behalf of the Park District, which Easements shall be recorded with the Suffolk County Clerk, subject to the approval of Legal Counsel. RESULT: ADOPTED 5/14/13 (Unanimous) RESOLUTION 2013-54 RESOLUTION AUTHORIZING CLERK TO SOLICIT QUOTES FOR IRRIGATION AT ALDRICH LANE, BAY AVENUE AND YACHT CLUB PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit quotes in connection with irrigation maintenance at Aldrich Lane, Bay Avenue and Yacht Club properties. RESULT: TABLED TO JUNE 20t3 MEETING RESOLUTION 20t3-55 RESOLUTION APPOINTING REBECCA GROHOSKI, KYRA LEONARDI, DAINA REYNOLDS, CASEY GRATHWOHL, REBECCA PIRIANO, MEGAN DALEY, HALEY UNGER, EMILY ClAMARICONE, AND LENNY LLEWELLYN AS SEASONAL BEACH ATTENDANTS FOR THE 20t3 SUMMER SEASON WHEREAS, the Board of Commissioners have set forth the job requirements for the position of Beach Attendant and have kept same on file at the Park District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint the individuals listed below to the position of seasonal Beach Attendants for the 2013 Summer Season with the following work schedules: Beginning May 25th at Breakwater and Veterans Park Beaches and continuing through June 15th, Beach Attendants will work weekends only, but shall include Monday, May 28TM Beginning June 21st through September 2nd, Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m. weekdays at Breakwater and Veterans Beach, and from 10:00 a.m. to 4:30 p.m. on weekends. Beach Attendants working at the boat ramp shall work from 8:00 a.m. to 10:30 a.m. in accordance with the dates set forth by the Park District. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattituck Park District have established the following hourly rates for seasonal Beach Attendants as follows: Entry Level $ 8.50 Year Two 9.00 Year Three 9.50 Year Four plus 10.00 (this is the cap) Therefore, the hourly salaries of the seasonal Beach Attendants shall be as follows: Rebecca Grohoski $10.00 8th year Kyra Leonardi 10.00 4th year Daina Reynolds 9.50 3rd year Casey Grathwohl 9.50 3r~ year Rebecca Piraino 9.00 2nd year Haley Unger 8.50 1st year Megan Daly 8.50 Ist year Emily Ciamaricone 8.50 1st year Lenny Llewellyn 10.00 4th year (ramp only) RESULT: ADOPTED 5/14113 (Unanimous) RESOLUTION 2013-56 RESOLUTION APPOINTING REBECCA PIRIAN0 AND KYRA LEONARDI AS "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE 20t3 SUMMER SEASON WHEREAS, the Board of Commissioners have set forth the job requirements for the position of Beach Attendants and have kept same on file at the Park District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now, therefore, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Savanna Campbell and Kyra Leonardi to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 25th and continuing through September 2nd the Beach Attendants shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater and Veterans Park Beaches, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing. When performing their collection duties, the Beach Attendants' salary shall be $13 per day on weekdays, and $15 per day on weekends and the Holidays of Memorial Day, the 4th of July and Labor Day, which salary includes gas used and the use of their personal vehicles. RESULT: ADOPTED 5/14/13 (Unanimous) RESOLUTION 20'13-57 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PETTY CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job duties, it is necessary for Beach Attendants to make change to residents and Park District users; NOW, THEREFORE, BE IT RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of $30 per Beach Attendant at the beginning of the 2013 Summer Season; and BE IT FURTHER RESOLVED, that such petty cash in the amount of $30 shall be returned by each Beach Attendant to the Park District at the end of the season. RESULT: ADOPTED 5/t4113 (Unanimous) RESOLUTION 2013-58 RESOLUTION APPOINTING OWEN FINNEGAN AS SEASONAL LABORER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Owen Finnegan to the position of part-time Laborer for the 2013 Summer Season, effective June 24, 2013, at an hourly rate of $10.00 and further authorizes him to work weekends (Saturdays and Sundays) when necessary on the following dates: June 1, 2, 8, 9, 15, 16, 22, and 23, 2013. RESULT: AYES: NAYS: ADOPTED 5/t41t3 (2 to 1) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-59 RESOLUTION ESTABLISHING MAINTENANCE CREW SUMMER HOURS FOR 2013 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the full-time Maintenance Laborer's 2013 Summer Season work hours as follows: 7:30 a.m. until 4:00 p.m. Monday through Friday and 8:00 a.m. until 4:30 p.m. on Saturdays. RESULT: ADOPTED 5/14113 (Unanimous) RESOLUTION 2013-60 RESOLUTION AUTHORIZING RENEWAL OF CONTRACT WITH SAF SAP ICE CREAM CORP. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the contract with SAF SAP Ice Cream Corp. for one year in connection with mobil concession services dated June 29, 2011, providing concession services for the 2013 Summer Season, and further authorizes Chairperson, Gerard Goehringer, to execute said renewal, subject to the approval of Legal Counsel. RESULT: ADOPTED 51141t3 (Unanimous) RESOLUTION 2013-61 RESOLUTION APPOINTING NANCY HARTMANN AS LIFEGUARD SUPERVISOR FOR THE 2013 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Nancy Hartmann to the position of Lifeguard Supervisor for the 2013 Summer Season at a salary of $5,304.00. RESULT: ADOPTED 5114/13 (Unanimous) RESOLUTION 2013-62 AUTHORIZING BUDGET MODIFICATION RESOLVED that the Board of Commissioners of the Mattituck Park District authorize a budget modification for the following 2013 budget line items as follows: FROM: TO: RESULT: TABLED TO JUNE 2013 MEETING RESOLUTION 2013-63 RESOLUTION AUTHORIZING CLERK TO SOLICIT QUOTES FOR PORTA POTTLE SERVICES FOR VARIOUS PARK DISTRICT PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit quotes in connection with porta pottle services for various Park District properties, RESULT: ADOPTED 5114113 (Unanimous) RESOLUTION 2013-64 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 14, 2013 meeting and further authorize payment of the current bills. RESULT: ADOPTED 5/14/13 (Unanimous) Account A.200 A.201 A.210 Mattituck Park District Balance Sheet 5/14/2013 Assets Account Name Cash Cash in Time Petty Cash Total Assets Balance 8,558.44 846,564.19 50.00 855~172.63 Account A.021 A.022 A.023 A.026 A.909 Liabilities Account Name NYS Tax Payable Federal Tax Payable Income Executions FICA Tax Payable Total Liabilities Fund Balance Balance 421.26 371.31 1.64 722.06 1,516.27 853,656.36 Total Liabilities plus Fund Balance 8551172.63 Check 23539 23540 23541 23542 23543 23544 23545 23546 23547 23510 23511 23512 23513 23514 23515 23516 23517 23518 23519 23520 23521 23522 23523 23524 23525 23526 23527 23528 23529 add-on: 23534 NO, Payee BP C.F.Van Duzer Dave Prokop Ed Grohowski Griffing Hardware Harry Goldman Water Home Depot Ink Spot Island Portables Island Portables Laurel Stone LIPA Marjam Mattituck Plumbing & Heating Mattituck Plumbing & Heating Mattituck Sanitation Mattituck Sanitation NYSIF Optimum Orlowski Oxford Ray Nine Southold Dept of Solid Waste Southold Dept of Solid Waste Sprint Staples Starlite Auto Body Suffolk Times Verizon total: NYSIF Date 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14~2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 Amount 382.75 $101.54 $822.50 $18.46 $100.00 $55.00 $68.59 $45.00 $234.50 $313.00 $29.00 $734.35 $39.36 $195.00 $175.00 $387.34 $500.00 $359.96 $179.80 $189.83 $1,560.95 $410.00 $82.80 $29.00 $90.06 $525.68 $131.25 $48.17 $37.03 $7,845.92 $359.96 love lane breakwtr .Date: 05'/13/2013 'Dme: 12:49 PM Account Account Name Mattituck Park District P.O. Box 1413 Mat'dtuc~ New Yor~ 11952 Current Budg Honth To Date Year To Date Remaining Budg A. 1001 Real ~toperW Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rentat A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2650 Sale of Excess Materials A.2655 Ramp Keys A.2701 Refunds Prior Year Exp. A.2705 Gifts & DonaUons A.2771 OU]er Revenues A.030 Bid Deposits A.4960 Federal Emerg. Man. Aid A.599 Appropriated Fund Balance Total Revenues Expenditures PartrJng Attendants A.5650.12 Parking Attend., Hourly Total Parking AIJ:endants Parks A.7110.12 Parks, Part-'Dine Houdy A. 7111.12 Parks, Full-time Houdy A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site ]mpmvements A. 7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office SteUonary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.7110.431 ]nsurance A.7110.442 Site Maint/Fadlity Rprs A. 7110.443 Equipment Repairs A.7110.451 Legal Coundl A.7110.452 Secretary A.7110.453 Treasurer A. 7110.454 FJecUon Tellers A. 7110.455 AudiUng Services A.7110.461 ~ A,7110.462 Permits A.7180.11 A.7180.12 A.9030.8 A.9050.8 A.9060.8 Total Contractual Expense Beaches Beach Manager Baaches, Houdy Total Beaches Employee Benefits RCA, Employee Benefits Unemployment ]nsurance Medical Insurance Total Employee Benefits Total Expenditures 404,860.00 0.00 360,404.37 44,455.63 0.00 0.00 0.00 0.00 3,000.00 0.00 402.88 2,597.12 500.00 0.00 0.00 500.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 650.00 -650.00 20,000.00 2,000.00 11,230.00 8,770.00 0.00 0.00 125.00 -125.00 0.00 0.00 1,648.88 -1,648.88 1471300.00 0.00 0.00 147,300.00 585,660.00 2,000.00 374,461.13 211,198.87 13,000.00 0.00 312.00 12,688.00 13,000.00 0.00 312.00 12,688.00 38,500.00 0.00 11,653.37 26,846.63 50,000.00 0.00 18,322.80 31,677.20 20,000.00 0.00 6,869.00 13,131.00 108,500.00 0.00 36,845.17 71,654.83 205,000.00 0.00 1,108.25 203,891.75 26,000.00 0.00 0.00 26,000.00 231,000.00 0.00 1,108.25 229,891.75 600.00 0.00 0.00 600.00 50,000.00 0.00 20,426.93 29,573.07 -50.00 0.00 0.00 -50.00 500.00 0.00 0.00 500.00 S,O00.00 0.00 1,208.62 3,791.38 12,000.00 0.00 2,759.98 9,240.02 500.00 0.00 46.63 453.37 51000.00 520.00 1,606.47 3,393.53 30,000.00 0.00 1,392.51 28,607.49 20,000.00 0.00 20,802.79 -802.79 5,000.00 0.00 3,211.24 1,788.76 10,000.00 0.00 3,521.00 6,479.00 6,000.00 0.00 2,138.42 3,861.58 7,000.00 0.00 2,487.58 4,512.42 300.00 0.00 0.00 300.00 15,000.00 0.00 0.00 15,000.00 500.00 0.00 90.00 410.00 60.00 0.00 200.00 -140.00 167,410.00 520.00 59,892.17 107,517.83 5,500.00 0.00 0.00 5,500.00 25,000.00 0.00 0.00 25,000.00 30,500.00 0.00 0.00 30,500.00 13,200.00 0.00 3,196.50 10,003.50 0.00 0.00 0.00 0.00 18,000.00 0.00 5,316.80 12,683.20 31,200.00 0.00 8,513.30 22,686.70 581,610.00 520.00 106,670.89 474,939.11 Page no. 1 MAY 2013 Clerk's Report of Receipts Period Covering April 11, 2013 - May 12, 2013 Deposit l ; Other Revenue I Picnic Comm ] ! Total Beach ! Ramp j i Federal - ~ - ~ -~ ! ~ Room i ' ~ ' Date iGroup/Payee I Description ! Dates Booked Lodge[ Area, ~th~; i OtherRev. Permits j Permits]Donations: Aid _ Janua~ Repo~ i 1,275.~ ] - ' 1,275.~ / Feb~a~ Re~d 1,625.~ 3~.~ 1,975.~ ,Mar~ Re~ ~ 1,2~.~ ~ 3~.~ ~.~ 1,620.~ ~.~ 4~5D013.,{ NiColas Ba~lakis~ ; Usage F~. _~ 5/~013 I ; l 'SuCh McKenna Usage F~ ,~ 5/11D013 ~ E S ~.oo 3~.~ 5/~/2013 ~T~mey, La~am, S~a, LLP Usa~F~ ~ 7/G~013 i ~ ~ i 1~.~ 3 Girl S~uts S.C. Tr-392 ~ Usage F~ 5/24,25 & 26 425 O0 ~lg~sia ~ C~sto Maranatha Usage. F~ 5/4/2013 5/10~013 La~en~ Catullo j Usa~ F~ [ 7/~013 175.00 ~ I , , Gerard G~hd~er ~ Usa~ F~ ~ ~9~013. 2~.~ Christine Stumpf GST 205 Usage F~ ~4, 5 & 6 250.00 , Sharon Co~idan Usage F~ ~ 6/1D013 ~ 1~.~ ~ 350.~ ~ , i ~Y RECEIPTS : 850.00 $ 3~.~ Y~R TO DATE 7260 00~ 40000 265000 1~5.~ $ 11,355.~ 650.~ 1,~8.88 April and May Report 2013 Events Booked this Period LODGE 5/21 6~7, 8&9 6~28, 29 & 3O 7~8, 9 & 10 8~23, 24 & 25 10/4, 5 & 5 School Field Trip, Cutchogue East Elementary School, Sarah Maine Rocky Point Girl Scout Service Unit 54, Donna McCauley Girl Scout Troop 2287, Robin Grow Girl Scout Troop 1358, Christine Collins Girl Scout Troop 488, Christine Farruguia Boy Scout Troop 234, Kitty Blessing COMMUNITY ROOM Sun., June 9, Sat.,June 22 Sun., July 21 PICNIC AREA Sun., May 5 Mon., June10 Sun., June 16 Fri., June 21 Sun., June 23 Sat., July 14 Tues., July 18 MISC. 7/16,24, 8/1,8 & 13 Birthday Party, Gerard Goehringer Graduation Party, Beth Dumblis Christening Party, Elaine Villano Birthday Picnic, Nairy Garcia Senior Class Picnic, Mattituck High School, David Smith Leros Association Father's Day Picnic, Markela Katos Senior Citizens Picnic, Southold Town HRC, Karen McLaughlin Arcadian Assoc. Picnic, John Siolas Family Picnic, Tom Riecker Company Outing, ~)izza, movie, Times Review Newspapers, Andrew Olsen North Fork Summer Camp, Family Service League, Meredith Stevenot swimming and picnic at Veterans Park, Page 2 of 2 April 2013 Report Aldrich Field 1. Cleaned behind building. 2. Moved bleachers offofthe field, turned on the sprinkler system, and marked sprinkler head locations. 3. Cut down, and removed two small trees by the building. 4. Put tree sumps, brush, and debris in dumper. 5. Set up watering time on sprinklers for new grass seed. 6. Remove C&D to land fill. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Replaced bumt out light bulbs. 3. Opened building for Goldman Water Testing. 4. Replaced two Sanitary napkin disposal containers. Bay Avenue Ball Field 1. Removed shells from the tennis courts. 2. Move picnic table out from inside of the tennis court fence. 3. Put sand clay mixture down on baseball infield. 4. Installed Owl decoy on tennis court fence. 5. Did a grass cutt'mg on baseball field. Breakwaters Beach 1. Put the line back on the top of the roof of the bathroom. This will keep the birds off of the building. 2. Installed lifeguard stand on the beach. 3. Removed debris from in front of stairs to beach east side of the parking lot. Yacht Club 1. Remove top layer of infield at 50 foot baselines, and fill and rake in clay sand mixture. 2. Cleaned driftwood offofthe beach. 3. Put two metal post in to close the opening in the west side baseball fence. 4. Rake the beach with the York Rake, and pickup and remove debris. 5. Installed Metal guard mil, along south side of the parking lot. Love Lane Boat Ramp 1. Removed washed up tree limbs, and grass from the ramp again. 2. Talked to Kathy The neighbor, about the Girl Scouts planting the flower boxes. She thinks It would be fine. Kathy has donated, and planted the flowers for years. She donated a flag again for use at the boat ramp flag pole. This will be the third time that I can remember that shes done this. The flag if we purchase them cost $98.00 each. 3. Removed weeds from flower bins, and put mulch in. 4. Repaired walkway ramp. Veteran's Beach Park 1. Dug out blown in sand along the bottom of the fence by the parking lot. 2. Repair temporary fence. 3. Remove picnic tables from storage, and put out on grounds. 4. Remove plywood support 2x4 slats from window/doors. 5. Remove sand from front patio. 6. Put mulch around the trees on the south side of the main building. 7. Repaired chain link fence on the east side of the parking lot. 8. Washed windows on the patio main building. 9. Opened gate to the beach for FEMA. Misc 1. Put together magnetic baseball bases, for use at the Yacht Club ball field. 2. Painted picnic table. 3. Pickup, and move donated chairs from Commissioner Williamson house to Veterans Park. 4. Picked up, and moved guard rail from Baileys Beach to Yacht Club. 5. Brought Chevy Pickup to "Star Lite Auto body" For repair of tailgate latch. 6. Picked up one yard of top soil, brought to Aldrich.