HomeMy WebLinkAboutKVS Information SystemsSouthold Town Board - Letter Board Meeting of March 12, 2013
RESOLUTION 2013-212
ADOPTED
Item # 5.19
DOC ID: 8628
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-212 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 12, 2013:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute the Intermunicipal Agreement between the Town of
Southold, the Village of Greenport, and KVS Information Systems, Inc. in connection with the
Town providing access regarding tax assessments and property information to the Village of
Greenport, subject to the approval of the Town Attomey.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER: William Ruland, Councilman
AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell
Generated March 12, 2013 Page 31
VILLAGE OF GREENPORT
MONDAY, MARCH 25, 2013 at 6:00 P.M.
RESOLUTION OF THE BOARD OF TRUSTEES
At the Village of Greenport Board of Trustees Regular Meeting held on
Monday, March 25, 2013; via a motion by Trustee Mary Bess Phillips and
seconded by Trustee Dave Murray, the Board adopted a resolution approving
the attached Inter-Municipal Agreement between the Village of Greenport
and the Town of Southold, with a term of five years, as to the sharing of
information concerning certain property records regarding assessments and
property information of properties that are located within the Town of
Southold in the territory of the Village of Greenport.
Trustee George Hubbard, 3r. Yes
Trustee Mary Bess Phillips Yes
Trustee Chris Kempner Yes
Trustee Dave Murray Yes
Mayor David Nyce Yes
Motion Carried
STATE OF NEW YORK
COUNTY OF SUFFOLK ss:
THIS TS TO CERTIFY THAT I, Sylvia Pidllo, Village Clerk Of the Village of
Greenport of the County of Suffolk, have compared the foregoing copy of the
resolution now on file in this office, which was adopted by the Village of
Greenport Board of Trustees on March 25, 2013 and that the same is a true
and correct transcript of said resolution of the whole thereof.
IN WITNESS WHEREOF, I have hereunto set my hand and the official seal of
the Village of Greenport of the County of Suffolk.
Dated:
March 25, 2013
~1 lvia PirlJl'~, ~/~C~
/Village Clei-k
INTERMUNICIPAL AGREEMENT FOR
ACCESS TO SOUTHOLD TOWN DATA AND INFORMATION
FOR VILLAGE OF GREENPORT TAX BILL PREPARATION
AGREEMENT made this ~ day of ,2013, by and between the
TOWN OF SOUTHOLD, a municipal corporation with its principal place of
business at P.O. Box 1179, 53095 Route 25, Southold, New York 11971-0959
hereinafter referred to as "TOWN", the INCORPORATED VILLAGE OF
GREENPORT, a municipal corporation with its principal place of business at 236
Third Street, Greenpod, New York 11944, hereinafter referred to as the
"VILLAGE" and KVS Information Systems, Inc., with its principal place of
business at 821 Maple Road, Witliamsville, New York 14221, hereinafter referred
to as "KVS";
WHEREAS, municipal corporations are authorized by Section 119-0 of
Article 5-G of the General Municipal Law of the State of New York to enter into
agreements for the performance among themselves or one for the other of their
respective functions, powers and duties on a cooperative or contract basis; and
WHEREAS, the Town maintains certain property records regarding
assessments and property information of properties that are located in the Town
in the territory of the Village, in an electronic format for tax and assessment
purposes; and
WHEREAS, the Village is responsible to prepare its own tax bills for billing
of Village real estate taxes each year and has acquired new software from KVS
to compute and process the Village's tax bills for at least the next five year
period; and
WHEREAS the KVS software that was acquired by the Village requires
data from the Town's files in order to compute and process Village tax bills for
the Village's taxes; and
WHEREAS the Village and the Town together with the Village's tax billing
software provider, KVS, have agreed to provide temporary access to the data
from the electronic files of the Town related to assessment and property
information for the sole purpose of enabling the Village to do its 2013-2017 tax
billing, and the parties are desirous of entering an InterMunicipal Agreement for
that purpose.
NOW, THEREFORE, it is mutually agreed by and between the parties
hereto as follows:
1. The term of this Agreement shall be five years from the date herein.
2. The Agreement may be terminated, in whole or part, by either party
on ten (10) days written notice to the other party in the event either party fails to
fulfill its obligations under this Agreement or in the event continued performance
under the terms of this Agreement would not be in the best interest of either the
Town or the Village. Such notice shall be made in accordance with the Notice
provisions below.
3. This Agreement shall terminate automatically upon the termination
of services of KVS by the Village of Greenport.
4. All Notices required to be given under this Agreement shall be sent
prepared registered mail, return receipt requested, or as the parties may later
determine in writing, to the parties at the following addresses:
Town Attorney
Town of Southold
P. O. Box 1179
54375 Route 25
Southold, New York 11971-0959
Village Clerk
Village of Greenpor[
236 Third Street
Greenport, New York 11944
KVS Information Systems, Inc.
821 Maple Road
Williamsville, New York 14221
5. Any and all services provided under this Agreement shall at all
times be under the direction and supervision of the Tax Receiver and Assessor
of the Town of Southold, and their interpretations and decisions shall be final and
conclusive.
6. The Town shall provide the Village with exclusive access to or
electronic copies of the real property assessment and other assessment
information that is necessary for the Village to process and complete the 2013-
2017 Village billings.
7. The Town agrees to provide the aforementioned services during the
term of this Agreement for no consideration due to the substantial consideration
that is provided by the Village to the Town with regard to this and other
agreements.
8. The Village and KVS agree that the information provided by the
Town is and will remain the properly of the Town and that the data and
information that is shared by the Town with the Village and KVS will not be used
by the Village or KVS for any use other than that stated in this Agreement, to
compute and process the Village's real estate tax bills, and will not be released
by either the Village or KVS to or with any other party for any reason. Upon
completion of the preparation the Village tax bills, the Village will return the
database information provided to the Town or destroy the same.
9. This Agreement may not be changed, altered, amended or
extended except by written consent of the parties pursuant to applicable
provisions of law.
10. This Agreement shall bind the successors, assigns and
representatives of the parties hereto.
11. The Village and KVS shall be responsible for any damage or
liability the Town may incur due to misuse or improper dissemination of the data
provided hereunder.
12. All provisions as required by Law are hereby deemed inserted. The
parties agree that nothing in this Agreement shall be construed so as to interfere
with or diminish any municipal powers or authority.
IN WITNESS WHEREOF, this Agreement has been executed by the
Supervisor of the Town of Southold, who has caused the seal of the Town to be
affixed hereto pursuant to resolution of the Town Board dated March 12, 2013
and by the Mayor of the Village of Greenport, who has caused the seal of the
Village to be affixed hereto, pursuant to resolution of the Village Board dated
~ , 2013.
(TOWN SEAL)
TOWN OF,~HOLD
S co'~A.~R u ss~-~', Supervisor
(VILLAGE SEAL)
INCORPORATE/VILLAGE OF
GREEI~ORV
~M~yor'
KVS INFORMATION SYSTEMS. INC.
By .~'-~"~/' ~ / 't~"~/'----~
STATE OF NEW YORK)
)SS.:
COUNTY OF SUFFOLK)
undersiOg~;~?~'~oCaar~ ~fublic~in~ \and f~ tsh~dY~;te2~ lp3erbsoefn°ar~;~tehaered
SCOTT A. RUSSELL, personally known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity,
and that by his signature on the instrument, the individual, or the person upon
behalf of which the individual acted, executed the instrument.
l~o['ary Public
STATE OF NEW YORK)
)SS.:
COUNTY OF
On the 5'~ day of ~__~_E~_~ in the year 2013 before me, the
undersigned, a-~-0~-ary Public in and for said State, personally appeared
.E~'~o~-d/4/.o~-,~'~., personally known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity,
and that by his signature on the instrument, the individual, or the person upon
behalf of which the individual acted, executed the instrument.
Notary Public
SUAH~ C. pRECHE~
STATE OF NEW YORK)
)SS.:
COUNTY OF SUFFOLK:
On the ~--~'~' day of ~ r~ L in the year 20'F~before me, the
~ldersigned, a Notary Public in and for said State, personally appeared
~,~ F",, ,~ ~.~. , personally known to me or proved to me on the basis
of satisfactory evidence to be the individual whose name is subscribed to in the
within instrument and acknowledged to me that he/she executed the same in
his/her capacity, and that by his/her signature on the instrument, the individual, or
the person upon behalf of which the individual acted, executed the instrument.
N~. 01006251238
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