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Home My WebLink About01/2013COMPLETE FILE IN LASERFICHE RECEIVED APR 2 4 $outhold Town Clerk TOWN OF SOUTHOLD BUDGET REPORT FOR THE MONTH ENDED JANUARY 31,2013 Prepared: April 23, 2013 Accounting & Finance Dept. TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FUND - A GENERAL FUND WHOLE TOWN ACCOUNT Balance Sheet JAN 31, 2013 ACCOUNTING & FINANCE DEPT. GL570R-V07.23 PAGE 1 BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: A .200 CASH 541~092.03 A .201 CASH IN NFB E ACCOUNT 2,798,338.63 A .202 CASH PAYROLL ACCOUNT 3.38 A .203 CASH SCNB-ACCOUi~TS PAYABLE 21.27 A .204 CASH-JP MORGAN CHASE 780,226.68 A .205 CASH-MBIA CLASS INVESTMENT 48,576.03 A .206 CASH-TAX RECEIVER 6.272.435.77 A ~207 CASH-RECREATION DEPARTMENT 664.39 A .208 CASH-OTHER DEPARTMENTAL CASH 104,095.75 A .209 CASH-CREDIT CARD MOLDING A/C 28.00 A .210 PETTY CASH 580.74 A .211 CLEARING ACCOUNT 2,446,312.50 A .250 TAXES RECEIVABLE 8,514.98 A .380 ACCOUNTS RECEIVABLE 54,313.98 A .391 DUE FROM OTHER FUNDS 113~777.77 A .410 DUE FROM STATE & FED GOV'T 436,289.51 A .440 DUE FROM OTHER GOVERNMENTS 1,053,616.35 A .445 CENTRAL SUPPLIES 1,766.22 A .480 DEFERRED EXP ENSUING YRS BUD 717~107.19 TOTAL CURRENT ASSETS: 15,377~761.17 TOTAL ASSETS: 15,377,761.17 LIABILITIES AND FUND BALANCE 36,008.20 36,008,20 577,100.23 15,494,866.45 15,484,866.45 18,293,205.08 0.16CR 0.16CR 3.22 20,013.80CR 20,013.80CR 19,992.53CR 168.44 165.44 780,392.12 0.13 0.13 48,576.18 6,272,435.77CR 6,272,435.77CR 0.00 5,711.32 5,711.32 6,375.71 104,095.75CR 104,095.75CR 0.00 0.00 0.00 28.00 1,719.26 1,719.26 2,300.00 20,000.00 20,000.00 2,466,312.50 12,332.62CR 12,332.62CR 41,981.36 6,069.00 6,069.00 119,846.77 14,239.86CR 14,239.86CR 422,049.65 119.52 119.52 1,053,735.87 306.60CR 306.60CR 1,459.62 717,107.19CR 717,107.19CR 0.00 8,417,811.42 8,417,811,42 23,795,572.59 8,417,811.42 8,417,811.42 23~795,572.59 CURRENT LIABILITIES: .600 ACCOUNTS PAY~LE 688,616.11CR .630 DUE TO OTHER FUNDS 2,778,070.87CR .631 DUE TO OTHER GOVERNMENTS 778.42CR .691 DEFERRED REVENUE 4,204,793.63CR TOTAL CURRENT LIABILITIES: 7,672,259.03CR TOTAL LIABILITIES: ?,672,259.03CR FUND BALANCE: .521 ENCUMBRANCES 71,116.50 .522 APPROPRIATION EXPENSE 25,103,311.26 .821 RESERVE FOR ENCL~4BP~CES 71,116,50CR .909 FUND BALANCE 6,581,994.20CR .980 REVENUES 26,226,819.20CR TOTAL FUND BALANCE: 7,705,502.14CR 529,854,64 529~854.64 158~761.47CR 2,234,506.55 2,234,506.55 543,564.32CR 778.42 778.42 0.00 4,204,793.63 4,204,793.63 0.00 6,969,933.24 6,969,933.24 702,325.79CR 6,969,933.24 6,969,933.24 702,325.79CR 228,303.25 228,303.25 299,419.75 2,957,713.78 2,957,713.78 28,061,025.04 228,303.25CR 228,303.25CR 299,419.75CR 0.00 0.00 6,581,994.20CR 18,345,458.44CR 18,345,458.44CR 44,572,277.64CR 15,387,744.66CR 15,387,744,66CR 23,093,246.80CR TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R V07.23 PAGE 2 JAN 31, 2013 ---FUND .... A GENER3%L FUND WHOLE TOWN ACCOUNT TOTAL LIABILITIES ;%ND FUND BALANCE: TOTAL FOND: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BAI~kNCE 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:18:06 Revenue Guideline LEVEL OF DETAIL 1.0 THRU 2.0 FOR TME PERIOD{S) J~2~ 01, 2013 THROUGH JJLN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED Adopted Budget Current Bud§et AND IN PROCESS AND IN PROCESS ACCOONTING & FINkNCE DEPT. GL520R-V07.23 PAGE A GENERAL FUND WHOLE TOWN 1001 REAL PROPERTY TAXES 22~215,752.00 1081 PAYMENTS IN LIEU OF RE TAXES 32,000.00 1090 INT & PENALTIESRE TAXES 55,000.00 1110 SALES TAX 885.473.00 1230 DATA PROCESSING FEES 4,700.00 1255 CLERK FEES 5,800.00 1289 OTHER DEPARTMENTAL INCOME 800.00 1520 POLICE FEES 5,500.00 1840 AGING PARTICIP~%NT INCOME 218,400.00 2001 PJ~RK ~-ND RECREATION FEES 98,000.00 2025 SPECIAL RECREATION FACILITY 10,000.00 2116 ALARM FEES 30,000.00 2210 SERVICES OTHER GOVERNMENTS 168,511.00 2401 INTEREST AND EARNINGS 65,000.00 2410 RENTAL OF REAL PROPERTY 195,000.00 2540 BINGO LICENSES 230.00 2544 DOG LICENSES 2590 PERMITS 290,760.00 2610 FINES & FORFEITS/RES OF BAIL 185,000.00 2620 FORFEITURE OF DEPOSITS 500.00 2650 SALE OF SCP~P & EXCESS ~ATRL 2,500.00 2655 MINOR SALES, OTHER 125.00 2680 INSUP. ANCE RECOVERIES 50,000.00 2700 REIMB MEDICARE PART D EXPENS 12~000.00 2701 REFLTND PRIOR YR EXPENDITURES I~000.00 2705 GIFTS AND DONATIONS 13~525.00 2750 SUFFOLK CO~/NTy AGING GP~ANTS 274~126.00 2770 OTHER UNCLASSIFIED REVENUE 250.00 3005 STATE AID, MORTGAGE TAX 975,000.00 3820 STATE AID, YOUTH PROGP~AMS 19,376.00 4389 FEDERAL AID-PUBLIC SAFETY 9,150.00 4597 FEDERAL AID ISTEA GP~T 0.00 4997 FEDEP~AL AID~ OTHER HOME & CO 10,000.00 5990 APPROPRIATED FUND BALJ~NCE 2,630~000.00 TOTAL: GENERAL FUND WHOLE TOWN 22,215,752.00 18,245,971.81 18,245,971.81 3,969,780.19 32,000.00 16.363.47 16,363.47 15,636.53 55,000.00 0.00 0.00 55,000,00 885,473.00 0.00 0.00 885,473,00 4,700.00 0.00 0.00 4,700.00 5,800.00 20.00 20.00 5,780.00 800.00 0.00 0.00 800.00 5,500.00 0.00 0.00 5,500.00 218,400.00 17,621.00 17,621.00 200,779.00 98,000.00 5.711.00 5,711.00 92,289.00 30,000.00 0.00 0.OO 30,000.00 30,000.00 0,00 0.00 30,000.00 168,511.00 0.00 0.00 168,511.00 65,000.00 3~947.88 3,947.88 61,052.12 195,000.00 28,055.50 28,055.50 166,944.50 230.00 0.00 0.00 230.00 7,750.00 0.00 0.00 7,750.00 290,760.00 0,00 0.00 290,760.00 185,000.00 0.00 0.00 185,000.00 500.00 0.00 0.00 500.00 2,500.00 0.00 0.00 2,500.00 125.00 0.00 0.00 125.00 50,000.00 0.00 0.00 50,000.00 12,000.00 0.00 0.00 12,000.00 1~000.00 0.00 0.00 1,000.00 18,275.00 6,300.00 6,300.00 11,975.00 274,126.00 21,467.78 21,467.78 252,658.22 250.00 0.00 0.00 250.00 975,000,00 0.00 0.00 975,000.00 19,376,00 O.O0 0.00 19,376.00 9,150.00 0.00 0.00 9,150.00 99,200.00 0.00 0.00 99,200.00 10,000.00 0.00 0.00 10,000.00 2,730,366.70 0.00 0.00 2,730,366.70 28,695,544.70 18,345,458.44 18,345,458.44 10~350,086.26 0 0 0 0 0 8 5 0 0 0 6 0 0 0 0 0 0 0 63 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JI~N 31, 2013 ~fl~NUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS /~ND IN PROCESS BAL/~NCE PCT ACCOL~NTING & FINANCE DEPT. GL520R-V07.23 PAGE 1 A GENERAL FOND WMOLE TOWN 1010 TOWN BOARD 1 TOWN BOARD, P.S. 131~150.00 0.00 13~778.38 13,778.38 117,371.62 10 4 TOWN BOARD, C.E. 232~650.00 525.00 2,330.96 2.330.96 229,794.04 1 TOTAL: TOWN BOARD 363,800.00 525.00 16,109.34 16,109.34 347,165.66 4 1110 JUSTICES i JUSTICES, P.S. 459,075.00 0.00 50,228.55 50,228.55 408,846.45 10 2 JUSTICES, EQUIP. 2,700.00 1,072.85 0.00 0.00 1,627.15 39 4 JUSTICES, C.E. 90,200.00 50.00 2,221.76 2,221.76 87,928.24 2 TOTAL: JUSTICES 551,975.00 1,122.85 52,450.31 52,450.31 498,401.84 9 1220 SUPERVISOR 1 SUPERVISOR~ P.S. 221~900.00 0.00 25~515.57 25,515.57 196,384.43 11 4 SUPERVISOR~ C.E. 3~350.00 51.10 263.18 263.18 3,035.72 9 TOTAL: SUPERVISOR 225,250.00 51,10 25,778.75 25,778,75 199,420.15 11 1310 ACCOLrNTING & FINANCE 1 ACCOL~NTING, P.S. 405,000.00 0.00 45,516.00 45,516.00 359,484.00 11 2 ACCOUNTING, EQUIPMENT 100.00 0,00 0.00 0.00 100.00 0 4 ACC0~3]~TING, C.E. 27,845.00 0,00 1,204,08 1,204.08 26,640,92 4 TOTAL: ACCOUNTING & FINANCE 432,945.00 0,00 46,720.08 46,720.08 386,224.92 10 1320 IND. AUDITING & ACCOLrNTING 4 IND. AUDITING, C.E. 91,500,00 0.00 0.00 0.00 91,500.00 0 TOTAL: IND. AUDITING & ACCOLrNTING 91,500,00 0.00 0.00 0.00 91,500,00 0 1330 TAX COLLECTION 1 TAX COLLECTION, P,S. 99,700.00 0.00 11,136.83 11,136.83 88,563,17 11 4 TAX COLLECTION, C.E. 18,800.00 0.00 3,333.12 3,333.12 15,466.88 17 TOTAL: TAX COLLECTION 118,500.00 0.00 14,469.95 14,469.95 104,030.05 12 1355 ASSESSORS 1 ASSESSORS, P.S. 371,600.00 0.00 41,488.77 41,488.77 330,111.23 11 2 EQUIPMENT 2,000.00 0.00 0.00 0.00 2,000.00 0 4 ASSESSORS, C.E. 25,875.00 172.64 315.00 315.00 25,387.36 1 TOTAL: ASSESSORS 399,475.00 172.64 41,803.77 41,803.77 357,498.59 10 1410 TOWN CLERK 1 TOWN CLERK, P.S. 380,000.00 0.00 42,368.16 42,368.16 337,631.84 11 4 TOWN CLERK, C.E. 22,240.00 96.13 2,239.71 2,239.71 19,904.16 10 TOTAL: TOWN CLERK 402,240.00 96.13 44,607.87 44,607.87 357,536,00 11 1420 TOWN ATTORNEY 1 TOWN ATTORNEY, P.S. 360,100.00 0.00 36,607.62 36,607.62 323,492.38 10 4 TOWN ATTORNEY, C.E. 77,400.00 52.28 593.02 593.02 76,754.70 0 TOTAL: TOWN ATTORNEY 437,500.00 52.28 37,200.64 37,200.64 400,247.08 8 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH J;~N 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RES~AINING Current Budget ENCQq~BERED ~ND IN PROCESS AND IN PROCESS BALANCE PCT A GENEP~AL FUND WHOLE TOWN 1440 ENGINEER 1 ENGINEER, P.S. 156,200.00 0.00 17~659.41 17,659.41 138,540.59 2 EQUIPMENT 750.00 0.00 0.00 0.00 750.00 4 ENGINEER, C.E. 16,464.00 0.00 86.19 86.19 16,377.81 TOTAL: ENGINEER 173,414.00 0.00 17,745.60 17,745.60 155,668.40 1460 RECORDS ~[ANAGEMENT OFFICER 1 PERSONAL SERVICES 92,900.00 0.00 8,797.73 8,797.73 84,102.27 4 CONTRACTUAL EXPENSE 11,674.00 1,824.00 459.30 459.30 9,390.70 TOTAL: RECORDS ~ANAGEMENT OFFICER 104,574.00 1,824.00 9~257.03 9,257.03 93,492.97 1490 pI/MLIC WORKS ADMINISTP~TION 1 PUBLIC WORKS ADMIN, P.S. 99,650.00 0.00 6,923.82 6,923.82 92,726.18 4 PUBLIC WORKS ADMIN, C.E. 500.00 0.00 0.00 0.00 500.00 TOTAL: PUBLIC WORKS ADMINISTRATION 100,150.00 0.00 6,923.82 6,923.82 93,226.18 1620 BUILDINGS & GROL~NDS 1 BUILDINGS & GROUNDS, P.S. 826,700.00 0.00 67,667,98 67,667.98 759,032.02 2 BUILDINGS & GROUNDS,EQUIP. 83,193.57 17,343.57 147,65 147.65 65,702.35 4 BUILDINGS & GROUNDS, C.E. 579,250.00 24,313.64 22,606.25 22,606.25 532,330.11 TOTAL: BUILDINGS & GROUNDS 1,489,143.57 41,657.21 90,421.88 90,421.88 1,357,064.48 1640 CENTRAL G~kP~AGE 4 CENTP. AL GAP~GE, C.E. 17,300.00 0.00 260.74 260.74 17,039.26 TOTAL: CENTP~L GARAGE 17,300.00 0.00 260.74 260.74 17,039.26 1670 CENTRAL COPYING & ~{AILING 2 CENTRAL COPY/MAIL, EQUIP. 58,400.00 296.00 5,066.02 5,066.02 53,037.98 4 CENTRAL COPY/MAIL, C.E. 44,640.00 4,990.00 5,000.00 5,000.00 34,650.00 TOTAL: CENTRAL COPYING & b~ILING 103,040.00 5,286,00 10,066.02 10,066,02 87,687,98 1680 CENTRAL DATA PROCESSING 1 DATA PROCESSING, P.S. 197,800.00 0.00 22,326.84 22,326.84 175,473.16 2 EQUIPMENT 5,940.00 113.23 0.00 0.00 5,826.77 4 DATA PROCESSING, C.E. 323,891.00 20,361.90 52,075.04 52,075.04 251,454.06 TOTAL: CENTP~L DATA PROCESSING 527,631.00 20,475.13 74,401.88 74,401,88 432,753.99 1920 MUNICIPAL DUES 4 MUNICIPAL DUES, C.E. 1,650.00 0.00 1,650.00 1,650.00 TOTAL: MUNICIPAL DUES 1,650.00 0.00 1,650.00 1,650.00 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTP~ACTUAL EXPENSE 80,500.00 0.00 4~991.76 4,991,76 75,508,24 TOTAL: PAYMENT OF MTA PAYROLL TAX 80,500.00 0.00 4,991.76 4,991.76 75,508,24 ACCOUNTING & FINA~NCE DEPT. GL520R-V07.23 PAGE 2 0 0 9 8 8 8 9 1989 L~-ND MANAGEMENT COORDINATION TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH J;~N 31~ 2013 ~NNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCLD4BERED AND IN PROCESS AND IN PROCESS BALANCE PCT ACCOUNTING & FINANCE DEPT. GL520RIV07.23 PAGE 3 A GENERAL FUND WHOLE TOWN 1989 LAND M~AGEMENT COORDINATION 1 PERSONAL SERVICES 100~000.00 0.00 11,254.71 11,254.71 88,745.29 11 2 LD24D MANAGEMENT COORD,EQUIP 3,200.00 0.00 0.00 0.00 3,200.00 0 4 CONTRACTUAL EXPENSE 2,890.00 0.00 0.00 0.00 2~890.00 0 TOTAL: LJ%ND MJkNAGEMENT COORDINATION 106,090.00 0.00 11,254.71 11,254.71 94,835.29 10 1990 CONTINGENT 4 CONTINGENT, C.E. 324,525.00 0.00 0.00 0.00 324,525.00 0 TOTAL: CONTINGENT 324,525.00 0.00 0.00 0.00 324,525.00 0 3020 PUBLIC SAFETY COMMUNICATIONS 1 PUBLIC SAFETY COMM, P.S. 833,200.00 0.00 91,843.00 91,843.00 741,357.00 11 2 PI/BLIC SAFETY COMM, EQUIP. 74,147.00 4,847.00 1,947.94 1,947.94 67,352.06 9 4 PI/BLIC SAFETY COMM, C.E. 49,125.90 445.90 1,258.89 1,258.89 47,481.11 3 TOTAL: pUBLIC SAFETY CO~94UNICATIONS 956~472.90 5,292.90 95~049.83 95,049~83 856,130.17 10 3120 POLICE 1 POLICE, P.S. 7,371,500.00 0.00 582,644.42 582,644.42 6,788,855.58 7 2 POLICE, EQUIPMENT 299,770.73 70,420.73 0.00 0.00 229,350.00 23 4 POLICE, C.E. 433,455.50 34,144.15 14,350.14 14,350.14 384,961.21 11 TOTAL: POLICE 8,104,726.23 104,564.88 596,994.56 596,994.56 7,403,166.79 8 3130 BAY CONSTABLE 1 BAY CONSTABLE, P.S. 230,600.00 0.00 20,502.47 20,502.47 210,097.53 8 2 BAY CONSTABLE, EQUIPMENT 44,755.00 400.00 0.00 0.00 44,355.00 0 4 BAY CONSTABLE, C.E. 82,795.00 200.00 6,878.83 6,878.83 75,716.17 8 TOTAL: BAY CONSTABLE 358,150.00 600.00 27,381.30 27,381.30 330,168.70 7 3157 JUVENILE AIDE BUREAU 4 J.A.B., C.E. 6,570.00 0.00 0.00 0.00 6,570.00 0 TOTAL: JUVENILE AIDE BUREAU 6~570.00 0.00 0.00 0.00 6,570.00 0 3310 TP, AFFIC CONTROL 4 TRAFFIC CONTROL, C.E. 16,350.00 7,200.00 0.00 0.00 9,150.00 44 TOTAL: TP~FFIC CONTROL 16,350.00 7,200.00 0.00 0.00 9,150.00 44 3410 FIRE FIGHTING 4 FIRE FIGMTING, C.E. 150.00 0.00 0.00 0.00 150.00 0 TOTAL: FIRE FIGHTING 150.00 0.00 0.00 0.00 150.00 0 3510 CONTROL OF DOGS 4 CONTROL OF DOGS, C.E. 214,815.00 0.00 35,191.66 35,191.66 179,623.34 16 TOTAL: CONTROL OF DOGS 214,815.00 0.00 35,191.66 35,191.66 179,623.34 16 3610 EXJtMINING BOARDS 1 EXAMINING BOARDS, P.S. 9,300.00 0.00 0.00 0.00 9,300.00 0 TOWN OF SOUTMOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RENLAINING Current Budget ENCUMBERED ;kNDIN PROCESS AND IN PROCESS BALJkNCE PCT ACCOUNTING & FIN~kNCE DEPT. GL520R-V07.23 PAGE 4 A GENERAL FUND WHOLE TOWN 3610 EXA~4INING BOARDS 4 EXAMINING BOARDS, C.E. 8,175.00 0.00 752.34 752.34 7,422.66 9 TOTAL: EXAMINING BOARDS 17,475.00 0.00 752.34 752.34 16,722.66 4 3640 EMERGENCY PREPA/{EDNESS 4 EMERGENCY PREPAREDNESS, CE 1,900.00 0.00 0.00 0.00 1,900.00 0 TOTAL: EMERGENCY PREPAREDNESS 1,900.00 0.00 0.00 0.00 1,900.00 0 4010 PUBLIC HEALTH 4 CONTRACTUAL EXPENSE 1,800.00 0.00 300.00 300.00 1,500.00 16 TOTAL: PUBLIC HEALTH 1,800.00 0.00 300.00 300.00 1,500.00 16 4210 FAMILY COL~SELING 4 CONTRACTUAL EXPENSE 33,000.00 0.00 0.00 0.00 33,000.00 0 TOTAL: FAMILY COUNSELING 33,000.00 0.00 0.00 0.00 33,000.00 5010 SUPERINTENDENT OF HIGHWAYS 1 PERSONAL SERVICES 312,300.00 0.00 34,201.56 34,201.56 278,098.44 10 TOTAL: SUPERINTENDENT OF HIGHWAYS 312,300.00 0.00 34,201.56 34,201.56 278,098.44 10 5182 STREET LIGHTING 1 PERSONAL SERVICES 66,300.00 0.00 5,236.91 5,236.91 61,063.09 7 2 EQUIPMENT 3,000.00 0.00 0.00 0.00 3,000.00 0 4 CONTP~CTUAL EXPENSE 128,800.00 165.15 0.00 0.00 128,634.85 0 TOTAL: STREET LIGHTING 198,100.00 165.15 5,236.91 5,236.91 192,697.94 2 5650 OFF STREET PARKING 4 CONTRACTUAL EXPENSE 500.00 0.00 0.00 0.00 500.00 0 TOTAL: OFF STREET PARKING 500.00 0.00 0.00 0.00 500.00 0 6410 PUBLICITY 4 CONTRACTUAL EXPENSE 30,000.00 0.00 0.00 0.00 30,000.00 0 TOTAL: PUBLICITY 30,000.00 0.00 0.00 0.00 30,000.00 0 6772 PROGP~AMS FOR THE AGING 1 PERSONAL SERVICES 1,021~900.00 0.00 99~372.60 99,372.60 922,527.40 9 2 EQUIPMENT 2,800.00 1,194.98 0.00 0.00 1,605.02 42 4 CONTRACTUAL EXPENSE 293,970.00 42,527.00 2,045.19- 2,045.19- 253,488.19 13 TOTAL: PROGR3kMS FOR THE AGING 1,318,670.00 43,721.98 97~327.41 97,327.41 1,177,620.61 10 7020 RECREATION 1 PERSONAL SERVICES 84,000.00 0.00 8,378.30 8,378.30 75,621.70 9 4 CONTR~%CTUAL EXPENSE 94~660.00 37.00 1,167.94 1,167.94 93,455.06 1 TOTAL: RECREATION 178,660.00 37.00 9,546.24 9,546.24 169,076.76 5 7180 BEACHES (RECREATION) TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RE)~AINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT ACCOL?NTING & FIN;~NCE DEPT. GL520R-V07.23 PAGE 5 A GENEP. AL F~ND WHOLE TOWN 7180 BEACHES (RECREATION) 1 PERSONAL SERVICES 98,180.00 0.00 0.00 0.00 98,150.00 0 4 CONTRACTUAL EXPENSE 7,900.00 0.00 0.00 0.00 7,900.00 0 TOTAL: BEACHES (RECREATION) 106,050.00 O.00 0.00 0.00 106,050.00 0 7310 YOUTH PROGP. AM 4 CONTRACTUAL EXPENSE 6~000.00 0.00 0.00 0.00 6,000.00 0 TOTAL: YOUTH PROGR3{M 6,000.00 0.00 0.00 0.00 6,000.00 0 7510 HISTORIAN 1 PERSONAL SERVICES 18,800.00 0.00 2,121.60 2,121.60 16,678.40 11 4 CONTRACTUAL EXPENSE 1,400.00 0.00 0.00 0.00 1,400.00 0 TOTAL: HISTORIAN 20,200.00 0.00 2,121.60 2,121.60 18,078.40 10 7520 HISTORIC PRESERVATION COMM 1 PERSONAL SERVICES 5,500.00 0.00 461.55 461.55 5,038.45 8 4 CONTP~CTUAL EXPENSE 1,750.00 0.00 0.00 0.00 1~750.00 0 TOTAL: HISTORIC PRESERVATION COMM 7,250.00 0.00 461.55 461.55 6,788.45 6 7550 CELEBP. ATIONS 4 CONTRACTUAL EXPENSE 1,000.00 0.00 0.00 0.00 1,000.00 0 TOTAL: CELEBRATIONS 1,000.00 0.00 0.00 0.00 1,000.00 0 8090 TRUSTEES 1 PERSONAL SERVICES 194,520.00 0.00 20,908.35 20,908.35 173,611.65 10 2 EQUIPMENT 1,000.00 0.00 0.00 0.00 1,000.00 0 4 CONTRACTUAL EXPENSE 29,375.00 304.23 401.11 401.11 28,669.66 2 TOTAL: TRUSTEES 224,895.00 304.23 21,309.46 21,309.46 203,281.31 9 8560 TREE COMMITTEE 1 PERSONAL SERVICES 2,000.00 0.00 0,00 0.00 2,000.00 0 4 CONTRACTUAL EXPENSE 5,925,00 0,00 0.00 0.00 5,925.00 0 TOTAL: TREE COMMITTEE 7,925.00 0.00 0.00 0.00 7,925.00 0 8660 COMMUNITY DEVELOPMENT 1 PERSONAL SERVICES 160,825.00 0.00 16,651.36 16,651.36 144,173.64 10 4 CONTRACTUAL EXPENSE 1,600.00 0.00 0.00 0.00 1,600.00 0 TOTAL: COMMUNITY DEVELOPMENT 162,425.00 0.00 16,651.36 16,651.36 145,773.64 10 8710 LAND PRESERVATION DEPARTMENT 4 CONTRACTUAL EXPENSE 6,360.00 0.00 0.00 0.00 6,360.00 0 TOTAL: L~D PRESERVATION DEPARTMENT 6,360.00 0,00 0.00 0.00 6,360.00 0 8720 FISH & GAME 4 CONTRACTUAL EXPENSE 10,000.00 0.00 0,00 0.00 10,000.00 0 TOTAL: FIS~ & G;~E 10,000.00 0.00 0.00 0.00 10,000.00 0 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) J;LN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCQMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT A GENERAL F~/ND WHOLE TOWN 8810 CEMETERIES CONTP. ACTUAL EXPENSE TOTAL: CEMETERIES 8830 SHELLFISH CONTRACTUAL EXPENSE TOTAL: SHELLFISH 9010 NYS RETIREMENT EMPLOYEE BENEFITS TOTAL: NYS RETIREMENT 9015 FIRE & POLICE RETIREMENT EMPLOYEE BENEFITS TOTAL: FIRE & POLICE RETIREMENT 9030 SOCIAL SECURITY EMPLOYEE BENEFITS TOTAL: SOCIAL SECURITY 9040 WORKERS COMPENSATION EMPLOYEE BENEFITS TOTAL: WORKERS COMPENSATION 9050 UNEMPLOYMENT INSUR~CE EMPLOYEE BENEFITS TOTAL: UNEMPLOYMENT INSUP~ANCE 9055 OTHER BENEFITS EMPLOYEE BENEFITS TOTAL: OTHER BENEFITS 9060 HOSPITAL & MEDICAL INSUP~CE EMPLOYEE BENEFITS TOTAL: HOSPITAL & MEDICAL INS~rRANCE 9089 OTHER EMPLOYEE BENEFITS EMPLOYEE BENEFITS TOTAL: OTHER EMPLOYEE BENEFITS 9710 SERIAL BONDS 6 SERIAL BOND PRINCIPAL 7 SERIAL BOND INTEREST TOTAL: SERIAL BONDS 6.00 0.00 0.00 0.00 6.00 6.00 0,00 0.00 0.00 6.00 20,000.00 0,00 0.00 0.00 20,000.00 20,000.00 0,00 0.00 0.00 20,000.00 1,314,000.00 0.00 292,495.75 292,495.75 1,021,504.25 1,314,000.00 0.00 292,495.75 292,495.75 1,021,504.25 1,580,000.00 0.00 302,750.55 302,750.55 1,277,249.45 1~580,000.00 0.00 302,750.55 302,750.55 1,277,249.45 1,068,875.00 0.00 102,861.56 102,861,56 966,013.44 1,068,875.00 0.00 102,861.56 102,861.56 966,013.44 250,800.00 0.00 85,742.02 55,742.02 195,057.98 250,800.00 0.00 55,742,02 55,742.02 195,057.98 31,000.00 0.00 400,48~ 400.48- 31,400.48 31,000.00 0,00 400.48 400.48 31.400.48 307,900.00 0,00 23,366.17 23,366.17 284,533.83 307,900.00 0.00 23,366.17 23,366.17 284,533.83 1,642,100.00 0.00 228,746.28 228~746.28 1,413,353.72 1,642,100.00 0.00 228,746.28 228,746.28 1,413,353.72 47,915.00 0.00 0.00 0.00 47,915.00 47,915.00 0.00 0.00 0.00 47,915.00 503,400.00 0.00 0.00 0.00 503,400.00 172,200.00 0.00 0.00 0.00 172,200.00 675,600.00 0.00 0.00 0.00 675,600.00 ACCOUNTING & FINANCE DEPT. GL520R-V07.23 PAGE 6 0 0 0 0 22 9 22 22 - 7 7 0 0 0 0 0 9730 BOND ANTICIPATION NOTES TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LE%rEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH J~kN 31, 2013 ;%NNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED ;%NDIN PROCESS ~%ND IN PROCESS BALANCE PCT A GENEP. AL FUND WHOLE TOWN 9730 BOND ANTICIPATION NOTES 6 B.A.N. PRINCIPAL 7 B.A.N. INTEREST TOTAL: BOND ANTICIPATION NOTES 9901 T~NSFERS TO OTHER FL~DS 9 TRANSFERS TO OTHER FUNDS TOTAL: TR3~NSFERS TO OTHER FLrNDS TOTAL: GENEP. AL FUND WHOLE TOWN ACCOL~TING & FIN~kNCE DEPT. GL520R-V07.23 PAGE 7 3,251,702.00 0.00 503,512.00 503,512.00 2,748,190.00 15 3,251,702.00 0.00 503,512.00 $03~512.00 2,748,190.00 15 - 28,695,544.70 233~148.48 2,957,713.78 2,957,713.78 25,504,682.44 11 150,000.00 0.00 0.00 0.00 150,000.00 0 2,700.00 0.00 0.00 0.00 2,700.00 0 152,700.00 0.00 0.00 0.00 152,700.00 0 TOWN OF SOUTHOLD ACCOLrNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R V07.23 PAGE 3 JAN 31, 2013 FUND .... B GENEP~kL FLrND PART TOWN ACCOUNT ASSETS CURRENT ASSETS: B ,201 CASH IN NFB E ACOUNT B .205 CASH-MBIA CLASS INVESTMENT B .380 ACCOUNTS RECEIVABLE B .391 DUE FROM OTHER FUNDS B .410 DUE FROM STATE & FED GOV'T B .480 DEFERRED EXP ENSUING YRS BUD TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: B .600 ACCOUNTS PAYABLE B .630 DUE TO OTHER FUNDS B .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: B .521 ENCUMBRANCES B .522 APPROPRIATION EXPENSE B .821 RESERVE FOR ENCUMBRANCES B .909 FUND BAi~NCE B .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BAI~ANCE 532,311.83 613,676.19 613,676.19 1,145,988.02 5,180.41 0.01 0.01 5,180.42 137,949.00 0.00 0.00 137,949.00 197,130.31 229,172.21CR 229,172.21CR 32,041.90CR 30,997.36 26,172.37CR 26,172.37CR 4,824.99 43,$93.85 43,093.85CR 43,093.85CR 0.00 946,662,76 315~237.77 315,237.77 1,261,900.53 946~662.76 315,237.77 315,237.77 1,261,900,53 19,168.55CR 8,644.02 5,644.02 13,524.53CR 8,731.62CR 0.00 0.00 8,731,62CR 213,413.37CR 164,576.09 164~576.09 48,837.28CR 241,313.54CR 170,220.11 170~220.11 71,093.43CR 241,313.54CR 170,220.11 170,220.11 71,093.43CR 10~259.68CR 21~743.26 21,743.26 11,483,58 1,898~934.42 227~916.64 227,916,64 2,126,851,06 10,259.68 21~743.26CR 21,743.26CR 11,483,58CR 694,161.53CR 0.00 0.00 694,161,53CR 1,910,122,11CR 713,374.52CR 713,374.52CR 2,623,496.63CR 705,349,22CR 485,457.88CR 485,457.88CR 1,190,807.10CR 946,662.76CR 315,237.77CR 315,237.77CR 1,261,900,53CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOI/NTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE 2 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Bud§et Current BudGet AND IN PROCESS AND IN PROCESS BAL~CE PCT B GENERAL FUND PART TOWN 1001 REAL PROPERTY TAXES 864,689.00 864,689.00 710,176.74 710,176.74 154,512.26 1081 PAYMENTS IN LIEU OF RE TAXES 1,100.00 1,100.00 670.76 670.76 429.24 1090 INT & PENALTIES RE TAXES 40.00 40.00 0.00 0.00 40.00 1170 FR3{NCHISES 501,000.00 501,000.00 0.00 0.00 501,000.00 1255 CLERK FEES 8,000.00 8,000.00 0.00 0.00 8,000.00 1560 SAFETY INSPECTION FEES 450~000.00 450,000.00 0.00 0.00 450,000.00 1601 PUBLIC HEALTH FEES 13,150.00 13,150.00 0.00 0.00 13,150.00 2110 ZONING FEES 61,500.00 61,500.00 0.00 0.00 61,500.00 2115 PLANNING BOARD FEES 85,000.00 85,000.00 2,250.00 2~250.00 82,750.00 2401 INTEREST AND EARNINGS 8,500.00 2,500.00 277.02 277.02 2,222.98 2590 PERMITS 11,600.00 11,600.00 0.00 0,00 11,600.00 3001 STATE AID, REVENUE SHARING 85,000.00 85,000.00 0.00 0.00 85,000.00 3089 STATE AID 30,000.00 30~000.00 0.00 0.00 30,000.00 5990 APPROPRIATED FDhD BALANCE 98,500.00 99,312.80 0.00 0.00 99,312.80 TOTAL: GENERAL FUND PART TOWN 2,212,079.00 2,212,891.80 713,374.52 713,374.52 1,499,517.28 0 0 0 0 32 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT ACCOUNTING & FINANCE DEPT. GL520R-V07.23 PAGE 8 B GENEP. AL FUND PART TOWN 1420 TOWN ATTORNEY 4 CONTRACTUAL EXPENSE 60,000.00 0.00 0.00 0.00 60~000.00 0 TOTAL: TOWN ATTORNEY 60,000.00 0.00 0.00 0.00 60,000.00 0 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 5,300.00 0.00 431.15 431.15 4,868.85 8 TOTAL: PAYMENT OF MTA PAYROLL TAxX 5,300.00 0.00 431.15 431.15 4,868.85 8 1990 CONTINGENT 4 CONTRACTUAL EXPENSE 55,000,00 0.00 0.00 0.00 55,000.00 0 TOTAL: CONTINGENT 55,000.00 0.00 0.00 0.00 55,000.00 0 3620 BUILDING DEPARTMENT 1 PERSONAL SERVICES 548,500.00 0.00 48,261.21 48,261.21 500,238.79 8 4 CONTRACTUAL EXPENSE 20,512,80 360.00 914.80 914,80 19,238.00 6 TOTAL: BUILDING DEPARTMENT 569,012,80 360,00 49,176.01 49,176,01 519,476.79 8 3989 OTHER-ARCHITECT REVIEW BOARD 1 PERSONAL SERVICES 1,300.00 0.00 0.00 0.00 1,300.00 O 4 CONTP. ACTUAL EXPENSE 50.00 0.00 0.00 0.00 50.00 0 TOTAL: OTHER ARCHITECT REVIEW BOARD 1,350.00 0.00 0.00 0.00 1,350.00 0 8010 ZONING 1 PERSONAL SERVICES 156,400.00 0.00 15,466.80 15,466.80 140,933.20 9 2 EQUIPMENT 600.00 0,00 0.00 0,00 600.00 0 4 CONTRACTUAL EXPENSE 23~550.00 4,867.75 1,012.86 1,012.86 17,669.39 24 TOTAL: ZONING 180,550.00 4,867.75 16~479.66 16,479,66 159,202.59 11 8020 PLANING 1 PERSONAL SERVICES 497,900.00 0.00 54,895.98 54,895,98 443,004.02 11 4 CONTRACTUAL EXPENSE 95,708,00 6,173.23 1,277.68 1,277.68 88,257.09 7 TOTAL: PLANING 593,608,00 6,173.23 56,173.66 56,173.66 531,261.11 10 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 194,000.00 0.00 42~962.75 42,962.75 151,037.25 22 TOTAL: NYS RETIREMENT 194,000.00 0.00 42~962.75 42~962.75 151,037.25 22 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 93,000.00 0.00 8~986.94 8,986.94 84,013.06 9 TOTAL: SOCIAL SECURITY 93,000.00 0.00 8~986.94 8,986.94 84,013.06 9 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 12,800.00 0.00 2,825.09 2,825.09 9,974.91 22 TOTAL: WORKERS COMPENSATION 12,800.00 0.00 2,825.09 2,825.09 9,974.91 22 9050 LrNEMPLOYMENT INSURANCE TOWN OF SOtFfHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCLrMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT B GENEP. AL FDND PART TOWN 9050 UNEMPLOYMENT INSURANCE 8 EMPLOYEE BENEFITS 21,000.00 0.00 0.00 0.00 21~000.00 TOTAL: UNEMPLOYMENT INSUP~NCE 21,000.00 0.00 0.00 0.00 21,000.00 9055 OTHER BENEFITS $ EMPLOYEE BENEFITS 30,500.00 0.00 2~086.42 2,086.42 28,413.58 TOTAL: OTHER BENEFITS 30,500.00 0.00 2~086.42 2,086.42 28~413.58 9089 OTHER EMPLOYEE BENEFITS B EMPLOYEE BENEFITS 31,145.00 0.00 0.00 0.00 31,145.00 TOTAL: OTHER EMPLOYEE BENEFITS 31,145.00 0.00 0.00 0.00 31,145.00 9901 TP. ANSFERS TO OTHER FL~NDS 9 TRANSFERS 365,626.00 0.00 48,794.96 48~794.96 316,831.04 TOTAL: TR~SFERS TO OTHER FUNDS 365,626.00 0.00 48,794.96 48,794.96 316,831.04 TOTAL: GENERAL FDlgD PART TOWN 2,212,891.80 11,400.98 227~916.64 227,916.64 1,973,574.18 ACCOUNTING & FINANCE DEPT. GL520R V07.23 PAGE 9 0 6 6 0 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 4 JAN 31, 2013 FOND .... CD COMMUNITY DEVELOPMENT FUND ACCOUNT ASSETS CDRRENT ASSETS: CD .391 DUE FROM OTMER FUNDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: CD .600 ACCOUNTS PAYABLE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: CD .522 APPROPRIATION EXPENSE CD .909 FUND BALANCE CD .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FLrND BALANCE: BEGINNING ACTUAL-THIS ACTUAL THIS ENDING BALANCE MONTH YEAR BALANCE 44,253.00 43~600.96CR 43~600.96CR 652.04 44,253.00 43~600.96CR 43,600.96CR 652.04 44,253.00 43,600.96CR 43~600.96CR 652.04 43,600.96CR 43,600.96 43,600.96 0.00 43,600.96CR 43,600.96 43,600.96 0.00 43,600.96CR 43,600,96 43,600.96 0.00 193,817.96 0.00 0.00 193,817.96 9,983.00CR 0.00 0.00 9,983,00CR 184,487.00CR 0.00 0.00 184,487.00CR 652.04CR 0,00 0.00 652.04CR 44,253.00CR 43,600.96 43,600.96 652.04CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTNOLD ACCOL/NTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R V07.23 PAGE3 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ~NNUAL ACT MTD POSTED ACT YTD POSTED RE~AINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BAL~kNCE PCT CD C05~4~NITY DEVELOPMENT FUND 2743 C0~4UNITY DEVELOPMENT GP, ANT 0.00 103,108.35 0.00 0.00 103,108.35 0 5990 APPROPRIATED Fb~ND BALJkNCE 0.00 652.04 0.00 0.00 652.04 TOTAL: COMMUNITY DEVELOPMENT FLIND 0.00 103,760.39 0.00 0.00 103,760.39 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE 10 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REFRAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BAIJ%NCE PCT CD COMMUNITY DEVELOPMENT FUND 8660 COMMUNITY DEVELOPMENT C YEAR 37 47,193.04 0.00 0.00 0.00 47,193,04 D YEAR 38 56~567.35 0.00 0.00 0.00 56,567.35 TOTAL: COMMUNITY DEVELOPMENT 103,760.39 0.00 0.00 0.00 103~760.39 TOTAL: COMMUNITY DEVELOPMENT FUND 103,760.39 0.00 0.00 0.00 103,760.39 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 5 JAN 31. 2013 FUND .... CS RISK RETENTION FUND ACCOUNT ASSETS CURRENT ASSETS: CS .391 DUE FROM OTHER FUNDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE CLrRRENT LIABILITIES: CS .600 ACCOUNTS PAYABLE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FLIND BAL~CE: CS .522 APPROPRIATION EXPENSE CS .909 FUND BALANCE CS .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FI/ND BAL~kNCE: BEGINNING ACTUAL-THIS ACTUAL THIS ENDING BAL4kNCE MONTH YEAR BAL~CE 445,005.18 14,885.23CR 14,885.23CR 430~119.95 445,005.18 14,885.23CR 14,885.23CR 430,119.95 445,005.18 14,885.23CR 14,885.23CR 430,119.95 1V,415.18CR 5,054.43 5,054.43 12,360.75CR 17,415.18CR 5,054.43 5,054.43 12,360.75CR 17.415.18CR 5,054.43 5,054.43 12~360.75CR 338,459.68 271,568.60 271,568.60 610,028.28 252,936.37CR 261,737.80CR 261,737.80CR 514,674.17CR 427,590.00CR 9,830.80 9,830.80 417,759,20CR 445~005,18CR 14,885.23 14,885.23 430,119.95CR TOTAL FLrND: 0.00 0,00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FIN/~NCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE4 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) J~dg 01, 2013 THROUGH J~-N 31, 2013 ~%NNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Bud§et Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT CS RISK RETENTION FUND 5031 INTERFUND TP~SFERS 521,000.00 521,000.00 261,737.80 261,737.80 259,262.20 50 TOTAL: RISK RETENTION FLrND 521,000.00 521,000.00 261,737.80 261,737.80 259,262.20 50 .... TOWN OF SO~THOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT CS RISK RETENTION FUND 1910 INSUR~CE 4 CONTRACTUAL EXPENSE 521,000.00 0.00 271,568.60 271,568.60 249,431.40 52 TOTAL: INSUR~CE 521,000.00 0.00 271,568.60 271,568.60 249,431.40 52 TOTAL: RISK RETENTION FL~ND 521,000.00 0.00 271,568.60 271,568.60 249,431.40 52 ACCOUNTING & FINANCE DEPT. TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 6 JAN 31~ 2013 FUND DB HIGHWAY FUND PART TOWN ACCOUNT ASSETS BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE DB .201 DB .205 DB .391 DB .410 DB .480 CURRENT ASSETS: CASH IN NFB E ACOLGqT CASH-MBIA CLASS INVESTMENT DUE FROM OTHER FUNDS DUE FROM STATE & FED GOV'T DEFERRED EXP ENSUING YRS BUD TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE 606,958.97 3,530,673.03 3,530,673.03 4,137,632.00 1,146.84 0.00 0.00 1,146.84 934,994.38 935~132.08CR 935,132.08CR 137.70CR 659,222.20 0.00 0.00 659,222.20 96,862.97 96,862.97CR 96,862.97CR 0.00 2,299~185.36 2,498,677.98 2,498,677.98 4,797,863.34 2,299,185.36 2.498,677.98 2,498,677.98 4,797,863.34 CURRENT LIABILITIES: DB .600 ACCOUNTS PAYABLE DB .630 DUE TO OTHER FUNDS DB .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: DB .521 ENCUNBR~2qCES DB .522 APPROPRIATION EXPENSE DB .821 RESERVE FOR ENCUMBRANCES DB .909 FUND BALANCE DB .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: 202,714.44CR 157,591.32 157,591.32 45,123.12CR 4,547.46CR 74.46 74.46 4,473.00CR 930,304.94CR 930,304.94 930,304.94 1,137,566.84CR 1,087,970.72 1,087,970,72 49,596.12CR 1,137,566.84CR 1,087.970.72 1,087,970.72 49,596.12CR 12,067.36 6,267.36CR 6,267.36CR 5.800.00 5,330,849.81 469,328.14 469,328.14 5,800,177.95 12,067.36CR 6,267.36 6~267.36 5,800.00CR 992,519.59CR 0.00 0.00 992,519.59CR 5,499,948.74CR 4,055,976.84CR 4,055,976.84CR 9,555,925.58CR 1,161,618,52CR 3,586~648.70CR 3~586,648.70CR 4,748,267.22CR 2,299,185.36CR 2,498,677.98CR 2,498.677.98CR 4,797,863.34CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE5 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BAL~CE PCT DB HIGHWAY FUND PART TOWN 1001 REAL PROPERTY T~%XES 4.932,817.00 4,932~817.00 4,051,357.62 4,051~357.62 881,459.38 82 ....... 1081 PAYMENTS IN LIEU OF RE TAXES 7,200.00 7,200.00 3,826.45 3,826.45 3,373.55 53 --- 1090 INT & PENALTIES RE T~J{ES 250.00 250.00 0.00 0.00 250.00 0 2401 INTEREST AND EARNINGS 9,500,00 9,500.00 ?92.77 792.77 8~707,23 8 2590 PERMITS 10,000.00 10,000.00 O.00 0.00 10,000,00 0 3501 CONSOLIDATED HIGHWAY AID 326,819.00 326,819.00 0.00 0.00 326,819.00 0 5990 APPROPRIATED FUND BALANCE 335,500.00 347,549.87 0.00 0.00 347,549.87 0 TOTAL: HIGHWAY FLnND PART TOWN 5,622,086.00 5,634,135.87 4,055,976.84 4,055,976.84 1,578,159.03 71 ~ TOWN OF SOUTHOLD ACC0~3NTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R V07.23 PAGE 12 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) J~.N 01, 2013 THROUGH JAN31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BAL4%NCE PCT DB HIGHWAY FDlqD PART TOWN 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 8,200.00 0.00 774.16 774.16 7,425.84 9 TOTAL: PAYMENT OF MTA PAYROLL TAX 8,200.00 0.00 774.16 774.16 7,425.64 9 5110 GENEP, AL REPAIRS 1 PERSONAL SERVICES 1,521~500.00 0.00 118,977.78 118,977.78 1,402,522.22 7 4 CONTRACTUAL EXPENSE 549,300.00 5,800.00 6,308.13 6,308.13 537,191.87 2 TOTAL: GENEP, AL REPAIRS 2,070,800.00 5,800.00 126,205.91 125,285.91 1,939,714.09 6 5112 CONSOLIDATED HIGHWAY IMPRMNT 2 CAPITAL OUTLAY 326,819.00 0.00 0.00 0.00 326,819.00 TOTAL: CONSOLIDATED HIGHWAY IMPRMNT 326,819.00 0.00 0.00 0.00 326,819.00 0 5130 MACHINERY 1 PERSONEL SERVICES 299,000.00 0.00 22,242.94 22,242.94 276,757.06 7 2 EQUIPMENT & CAPITAL OUTLAY 38,500.00 0.00 0.00 0.00 38,500.00 0 4 CONTRACTUAL EXPENSE 137,000.00 0.00 517.60 517.60 136,482.40 0 TOTAL: MACHINERY 474,500.00 0.00 22,760.54 22,760.54 451,739.46 4 5140 BRUSH & WEEDS/MISCELLANEOUS I PERSONAL SERVICES 109,000.00 0.00 0.00 0.00 109,000.00 0 2 EQUIPMENT 250.00 0.00 0.00 0.00 250.00 0 4 CONTRACTUAL EXPENSE 68~670.00 0.00 365.35 365.35 68,304.65 TOTAL: BRUSH & WEEDS/MISCELLANEOUS 177~920.00 0.00 365.35 365.35 177,554.65 0 5142 SNOW REMOVAL 1 PERSONAL SERVICES 204,000.00 0.00 21,353.36 21,353.36 182,646.64 10 - 2 EQUIPMENT 20,000.00 0.00 0.00 0.00 20,000.00 0 4 CONTP~CTUAL EXPENSE 168,749.87 0.00 7,511.43 7,511.43 161,238.44 4 TOTAL: SNOW REMOVAL 392,749.87 0.00 28,864.79 28,864.79 363,885.08 7 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 430,000.00 0.00 96,727.50 96,727.50 333.272.50 22 -- TOTAL: NYS RETIREMENT 430,000.00 0.00 96,727.50 96,727.50 333.272.50 22 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 168,000.00 0.00 12~248.37 12,248.37 155,751.63 7 TOTAL: SOCIAL SECURITY 168,000.00 0.00 12,248.37 12,248.37 155,751.63 7 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 168,300.00 0.00 37,418.03 37,418.03 130~881.97 22 TOTAL: WORKERS COMPENSATION 168,300.00 0.00 37,418.03 37,418.03 130~881.97 22 -- 9055 OTHER BENEFITS 8 EMPLOYEE BENEFITS 62,200.00 0.00 4,759.97 4,759.97 57,440.03 7 TOTAL: OTHER BENEFITS 62,200.00 0.00 4,759.97 4,759.97 57,440.03 7 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING C~rren~ Budget ENCtT~BERED AND IN PROCESS AND IN PROCESS BALANCE PCT DB HIGHWAY FL?ND PART TOWN 9710 SERIAL BONDS 6 PRINCIPAL 15,000.00 0.00 0.00 0.00 15,000.00 7 INTEREST 25,500.00 0.00 0.00 0.00 25,500.00 TOTAL: SERIAL BONDS 40,500.00 0.00 0.00 0.00 40,500.00 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 72,000.00 0.00 0.00 0.00 72,000.00 7 INTEREST 2,400.00 0.00 0.00 0.00 2,400.00 TOTAL: BOND ANTICIPATION NOTES 74,400.00 0.00 0.00 0.00 74,400.00 9901 TR3%NSFERS TO OTHER FUNDS 9 TRANSFERS 1,239,747,00 0.00 140.123,52 140,123,52 1,099,623.48 TOTAL: TRANSFERS TO OTHER FUNDS 1,239,747.00 0.00 140,123.52 140,123.52 1,099,623,48 TOTAL: HIGHWAY FUND PART TOWN 5,634,135.87 5,800,00 469,328.14 469,328.14 5,159,007,73 ACCOUNTING & FINANCE DEPT. GL520R-V07.23 PAGE 13 0 0 0 0 0 0 8 TOWN OF SO~TTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R V07.23 PAGE 7 JAN 31, 2013 FUND .... DB1 ORIENT BY THE SEA ROAD IMPRO ACCOLrNT ...................... ASSETS CURRENT ASSETS: DB1.201 CASH IN NFB E ACOUNT DB1.391 DUE FROM OTHER F[/NDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AxND FUND BALANCE CLrRRENT LIABILITIES: DB1.691 DEFERRED RE~rENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: DB1.522 APPROPRIATION EXPENSE DB1.909 FUND BAL~CE DB1.980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: BEGINNING ACTUAL-THIS ACTUAL THIS ENDING BALANCE MONTH YEAR BALANCE 1,821.26 2,475.27 2,475.27 4,296.53 565.79 565.79CR 565.79CR 0.00 2,387.05 1,909.48 1,909.48 4,296.53 2,387.05 1,909.48 1,909.48 4,296.53 565.79CR 565.79 565.79 0.00 565.79CR 565.79 565.79 0.00 565.79CR 565.79 565.79 0.00 3,166.76 0.00 0.00 3,166.76 2,005.64CR 0.00 0.00 2,005.64CR 2,982.38CR 2,475.27CR 2,475.27CR 5,457,65CR 1,821.26CR 2,475.27CR 2,475.27CR 4,296,53CR 2,387.05CR 1,909.48CR 1,909.48CR 4,296.53CR TOTAL FUND: 0.00 0,00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINA/~CE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE6 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH J;~N 31, 2013 A~UAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BAL~CE PCT DB1 ORIENT BY THE SF~ ROAD IMPR0 1001 REAL PROPERTY TAXES 3,000.00 3,000.00 2,474.37 2,474.37 525.63 82 .... 2401 INTEREST AND EARNINGS 0.00 0.00 0.90 0.90 0.90- 9999 ..... 5990 APPROPRIATED F~ND BAI~CE 650.00 650.00 0.00 0,00 650.00 0 TOTAL: ORIENT BY THE SEA ROAD IMPR0 3.650.00 3,650.00 2,475.27 2,475.27 1,174.73 67 TOWN OF SOUTHOLD ACCODNTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R V07.23 PAGE 14 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD{S) J~JN 01, 2013THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT DB1 ORIENT BY THE SEA ROAD IMPRO 1420 TOWN ATTORNEY 4 CONT~ACTUAL EXPENSE 500.00 TOTAL: TOWN ATTORNEY 500.00 ~730 BOND ANTICIPATION NOTES 6 PRINCIPAL 3,000.00 7 INTEREST 150.00 TOTAL: BOND ANTICIPATION NOTES 3,150.00 TOTAL: ORIENT BY THE SEA ROAD IMPRO 3,650.00 0.00 0.00 0.00 500.00 0 0.00 0.00 0.00 500.00 0 0.00 0.00 0.00 3,000.00 0 0.00 0.00 0.00 150.00 0 0.00 0.00 0.00 3,150.00 0 0,00 0.00 0.00 3,650.00 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R V07.23 PAGE 8 JAN 31, 2013 CAPITAL PROJECTS ACCOUNT ACCOUNT ...................... ASSETS BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE .201 H .410 H .440 CURRENT ASSETS: CASH IN TIME-EMA ACCOUNTS DUE FROM OTHER FUNDS DUE FROM STATE & FED GOV'T DUE FROM OTHER GOVERNMENTS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES ;kND FUND BALJkNCE 201,153.58 3,782.73CR 3,782.73CR 197,370.85 161,524,68 127,020.81 127,020.81 288,545.49 133,854.84 133,854.84CR 133,854.84CR 0.00 52,419.49 0.00 0.00 52,419.49 548,952.59 10,616.76CR 10,616.76CR 538,335.83 548,952.59 10,616.78CR 10,616.76CR 538,335.83 CURRENT LIABILITIES: H ,600 ACCODNTS PAYABLE H ,605 RETAINED PERCENTAGES H .626 BOND ANT. NOTES PAYABLE H .630 DUE TO OTHER FUNDS TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: H .521 ENCUMBP~CES H .522 APPROPRIATION EXPENSE H ,821 RESER~fE FOR ENCLrMBI{ANCES H .909 FUND BALANCE H .980 REVENUES TOTAL FUND BAL&NCE: TOTAL LIABILITIES AND FUND BAL&NCE: 28,220.36CR 16,453.20 16,453.20 11,767.16CR 10,475.00CR 0.00 0.00 10,475.00CR 965,000.00CR 0.00 0.00 965,000.00CR 97,057.63CR 5~768.75CR 5,768.75CR 102,826.38CR 1.100,752.99CR 10,684,45 10,684.45 1,090,068.54CR 1,100.752.99CR 10,684.45 10,684.45 1,090,068.54CR 97,480.5ICR 281~538.94 281,538.94 184,058,43 409,880.63 0.00 0.00 409,880.63 97~480.51 281~538.94CR 281,538.94CR 184,058.43CR 934,505.85 0.00 0,00 934,505.85 792,586,08CR 67.69CR 67.69CR 792,653.77CR 551,800.40 67.69CR 67.69CR 551,732.71 548,952.59CR 10,616.76 10,616.76 538,335.83CR TOTAL FUND: 0,00 0.00 0.00 0,00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL52OR-V07.23 PAGE 7 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget ;LND IN PROCESS AND IN PROCESS BALANCE PCT H CAPITAL PROJECTS ACCOUNT 2389 MISC REVENUE, OTHER GOV'T 2401 INTEREST AND E~NINGS 3089 MISCELIJ~NEOUS STATE AIDE 4389 FEDERAL AID-PUBLIC SAFETY 5031 INTERFLrND TRANSFERS 5710 SERIAL BOND PROCEEDS 5990 APPROPRIATED FUND BALANCE TOTAL: CAPITAL PROJECTS ACCOLTNT 0.00 33,246.51 0.00 0.00 33,246.51 0 0.00 3.31 67.69 67.69 64.38- 2045 0.00 64,234.00 0.00 0.00 64,234.00 O 0.00 194,000.00 0.00 0.00 194,000.00 0 0.00 221,750.00 0.00 0.00 221,750.00 0 0.00 500,000.00 0.00 0.00 500~000.00 0 0.00 279,344.76 0.00 0.00 279,344.76 0 0.00 1,292,578.58 67.69 67.69 1,292,510.89 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT CAPITAL PROJECTS ACCOUNT 1620 BUILDINGS AND GROLrNDS 2 CAPITAL OUTLAY 205,524.17 0.00 0.00 0.00 205,524.17 TOTAL: BUILDINGS AND GROUNDS 205,524.17 0.00 0.00 0.00 205,524.17 1640 CENTP~L GARAGE 2 EQUIPMENT 28,000.00 26,227.16 0.00 0.00 1,772.84 TOTAL: CENTP~L GARAGE 28,000.00 26,227.16 0.00 0.00 1,772.84 1680 CENTRAL DATA PROCESSING 2 CAPITAL OUTLAY 118~110.14 0.00 0.00 0.00 118,110.14 TOTAL: CENTP~L DATA PROCESSING 118,110~14 0.00 0.00 0.00 118,110.14 3120 POLICE 2 EQUIPMENT & CAPITAL OUTLAY 194,000.00 0.00 0.00 0,00 194,000.00 TOTAL: POLICE 194,000.00 0.00 0.00 0.00 194,000.00 5110 GENERAL REPAIRS 2 CAPITAL OUTLAY 151,515.60 0.00 0.00 0.00 151,515.60 TOTAL: GENERAL REPAIRS 151,515.60 0.00 0.00 0.00 151~515.60 6772 PROGRAMS FOR THE AGING 2 EQUIPMENT 28,000.00 26,642.38 0.00 0.00 1,357.62 TOTAL: PROGP~S FOR THE AGING 28,000.00 26,642.38 0.00 0.00 1,357.62 8540 D}tAINAGE 2 CAPITAL OUTLAY 509,567.84 0.00 0.00 0.00 509,567.84 TOTAL: DRAINAGE 509,567,84 0.00 0.00 0.00 509,567.84 8997 OTHER HOME & COMMLINITY SVCS 2 CAPITAL OUTLAY 57,480.51 57,480.51 0.00 0.00 0,00 TOTAL: OTHER HOME & COMMUNITY SVCS 57,480.51 57,480.51 0.00 0.00 0.00 9710 SERIAL BONDS 7 INTEREST 21,10 0.00 0.00 0.00 21.10 TOTAL: SERIAL BONDS 21.10 0.00 0.00 0.00 21.10 9730 BOND ANTICIPATION NOTES 7 INTEREST 359.22 0.00 0.00 0.00 359.22 TOTAL: BOND ANTICIPATION NOTES 359.22 0.00 0.00 0.00 359.22 TOTAL: CAPITAL PROJECTS ACCObNT 1,292,578,58 110,350.05 0,00 0.00 1,182,228.53 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 9 JAN 31, 2013 OPEN SPACE CAPITAL FUND ASSETS BEGINNING ACTUAL THIS ACTUAL-THIS ENDING BAI~INCE MONTH YEAR BALIMNCE CURRENT ASSETS: H2 .201 CASH IN NFB E ACCOUNT TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES ~ND FOIqD BALANCE 913,396.89 310.36 310.36 913,707.25 913~396.89 310.36 310.36 913~707.25 913,396.89 310.36 310.36 913,707.25 FUND BALANCE: H2 .521 ENCUMBRANCES H2 .522 APPROPRIATION EXPENSE H2 .821 RESERVE FOR ENCUMBRANCES H2 .909 FUND BAI~NCE H2 .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FI/ND BALANCE: TOTAL FLrND: 0.00 50.00CR $0.00CR 50.00CR 2~131,678.90 0.00 0.00 2~131,678.90 0.00 50,00 50.00 50.00 3,036,806.95CR 0.00 0.00 3,036,806.95CR 8,268,84CR 310,36CR 310.36CR 81579,20CR 913,396.89CR 310.36CR 310.36CR 913,707.25CR 913,396.89CR 310.36CR 310.36CR 913,707.25CR 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL$20R-V07.23 PAGE8 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT H2 OPEN SPACE CAPITAL FUND 2401 INTEREST AND EARNINGS 0.00 0.00 310.36 310.36 310.36 9999 ....... 5990 APPROPRIATED FUND BAI~CE 0.00 913,396.89 0.00 0.00 913,396.89 0 TOTAL: OPEN SPACE CAPITAL FUND 0.00 913,396.89 310.36 310.36 913,086.53 0 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current B~dget ENCLrMBERED AND IN PROCESS ~3qD IN PROCESS BAL~.NCE PCT ACCOUNTING & FIN~2qCE DEPT. H2 OPEN SPACE CAPITAL FUND 8686 ADMINISTRATION 2 CAPITAL OUTLAY 910,359.27 0.00 0.00 0.00 910,359.27 0 TOTAL: ADMINISTP~TION 910,359.27 0.00 0.00 0.00 910,359.27 0 9710 SERIAL BONDS 7 INTEREST 3,037.62 0,00 0.00 0.00 31037.62 0 TOTAL: SERIAL BONDS 3,037.62 0.00 0.00 0.00 3,037,62 0 TOTAL: OPEN SPACE CAPITAL FUND 913,396.89 0.00 0.00 0.00 913,396.89 0 TOWN OF SOUTHOLD ACCOLqqTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 10 JAN 31, 2013 ---FUND .... H3 COMMI/NITY PRES FUND (2% TAX) ACCOUNT ASSETS BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING MALe%NCE MONTM YEAR BALANCE H3 .200 H3 .380 H3 .410 H3 .440 CURRENT ASSETS: CASH ACCOUNTS RECEIVABLE DUE FROM STATE & FED GOV'T DUE FROM OTHER GOVERNMENTS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FIIND BAL~CE 8,773,814.71 208,533.76 208,533.76 8,982,348.47 47,546.00 31,700.00CR 31,700.00CR 15,846.00 459,237.90 226.15CR 226.15CR 459,011.75 212,886.17 212,886.17CR 212,886.17CR 0.00 9,493,484.78 36,278.56CR 36,278.56CR 9,457,206.22 9,493.484.78 36,278.56CR 36,278,56CR 9,457~206.22 CURRENT LIABILITIES: H3 .600 ACCOUNTS PAYABLE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BAI~ANCE: H3 .521 ENCUMBP~CES H3 .522 APPROPRIATION EXPENSE H3 .821 RESERVE FOR ENCUMBR3~NCES H3 .909 FUND BALANCE M3 .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: 14,601.89CR 12,201.89 12,201.89 2,400.00CR 14,601.89CR 12,201.89 12,201.89 2,400.00CR 14,601.89CR 12,201.89 12,201.89 2,400.00CR 4,700.76 5,605.71 5,605.71 10,306.47 2,689,679.40 24,823.74 24,823.74 2,714,503.14 4,700.76CR 5,605.71CR 5,605.71CR I0,306.47CR 7,808,372.36CR 0.00 0.00 7.808,372.36CR 4,360,189.93CR 747.07CR 747.07CR 4,360,937.00CR 9,478,882.89CR 24,076.67 24,076.67 9,454,806.22CR 9,493,484.78CR 36,278.56 36,278.56 9,457,206.22CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE9 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01~ 2013 THROUGH JAN 31, 2013 ;~NNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget ;%ND IN PROCESS AND IN PROCESS BALANCE PCT H3 COMMUNITY PRES FUND {2% TAX) 1189 OTHER NON-PROPERTY T~ES 3,600,000.00 3,600,000~00 0.00 0.00 3,600,000.00 0 2401 INTEREST AND EARNINGS 5,000.00 5,000.00 747.07 747.07 4,252,93 14 3097 CAPITAL GRANT NYS 311,000.00 311,000.00 0.00 0.00 311~000.00 0 5990 APPROPRIATED FUND BALANCE 2,377,439.00 2,382,138.66 0.00 0.00 2,382,138.66 0 TOTAL: COMMUNITy PRES FUND (2% TAX) 6,293,439.00 6,298,138.66 747.07 747.07 6,297,391.59 0 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BAL;~NCE PCT ACCOUNTING & FINANCE DEPT. 3,420,271.00 3,420,271.00 1,282,300.00 1,095,141.00 2,377~441.00 6,298,138.66 N3 COMMUNITY PRES FUND (2% TAX) 1320 IND. AUDITING & ACCOUNTING 4 IND. AUDITING, C.E. 7,000.00 0.00 0.00 0.00 ?,000.00 TOTAL: IND. AUDITING & ACCOUNTING 7,000.00 0.00 0.00 0.00 7,000.00 1620 SITE DEVELOPMENT 1 PERSONAL SERVICES 47.502.00 0.00 971.14 971.14 46~530,86 2 4 CONTRACTUAL EXPENSE 42~400.00 0.00 0.00 0.00 42,400.00 0 TOTAL: SITE DEVELOPMENT 89~902.00 0.00 971.14 971.14 88,930.86 1 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 875.00 0.00 76.24 76.24 798.76 8 TOTAL: PAYMENT OF MTA PAYROLL TAX 875.00 0.00 76.24 76.24 798.76 8 8660 ACQUISITION OF REAL PROPERTY 2 CAPITAL OUTLAY 3,350.00 2,400.00 2,400.00 3,414,521.00 TOTAL: ACQUISITION OF REAL PROPERTY 3~350.00 2,400.00 2,400.00 3,414,521.00 0 8710 L~D PRESERVATION DEPARTMENT 1 PERSONAL SERVICES 191,900.00 0.00 19,796.75 19,796.75 172,103.25 10 - 2 CAPITAL OUTLAY 192,349.66 1,349.66 0.00 0.00 191,000.00 0 TOTAL: L~ND PRESERVATION DEPARTMENT 384,249.66 1,349.66 19,796.75 19,796.75 363,103.25 5 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 18,400.00 0.00 1,579.61 1,579.61 16,820.39 8 TOTAL: SOCIAL SECURITY 18,400.00 0.00 1,579.61 1,579.61 16,820.39 8 9710 SERIAL BONDS 6 PRINCIPAL 0.00 0.00 0.00 1,282,300.00 7 INTEREST 0.00 0.00 0.00 1.095,141.00 0 TOTAL: SERIAL BONDS 0.00 0.00 0.00 2,377,441.00 TOTAL: COMML~NITY PRES FUND (2% TAXI 4,699,66 24,823.74 24,823.74 6,268,615.26 0 TOWN OF SOUTMOLD 4/23/2013 10:17:58 FUND .... H5 LA.ND PRESERVATION (NON-CPF) ACCOUNT ASSETS Balance Sheet JAN 31, 2013 ACCOUNTING & FINA~NCE DEPT. GL570R V07.23 PAGE 11 BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BAL~xNCE CURRENT ASSETS: H5 .201 CASH IN TIME-EMA ACCOUNTS TOTAL C~3RRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE 175,098.33 59.50 59.50 175,157.83 175,098.33 59.50 59.50 175,157.83 175,098.33 59.50 59.50 175,157.83 FUND BALANCE: H5 .522 APPROPRIATION EXPENSE H5 .909 FUND BAI~ANCE H5 .980 REVENUES TOTAL FI/ND BALANCE: TOTAL LIABILITIES AND FUND BALJ%NCE: TOTAL FUND: 6,566.25 0.00 0.00 6,566.25 818,531.16 0.00 0.00 818,531.16 1,000,195.74CR 59.50CR 59.50CR 1,000,255.24CR 175,095,33C~ 59.50CR 59,50CR 175,157.83CR 175~098.33CR 59.50CR 59.56CR 175,157.83CR 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FIN~.NCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE 10 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT H5 L~D PRESERVATION (NON-CPF) 2401 INTEREST AND EARNINGS 0.00 0.00 59,50 59.50 59,50- 9999 ....... 5710 SERIAL BOND PROCEEDS 0.00 3,100~000.00 0.00 0.00 3,100,000.00 0 5990 APPROPRIATED FUND BALANCE 0~00 78.523.81 0.00 0.00 78,523.81 0 TOTAL: LAND PRESERVATION (NON-CPF) 0.00 3,178,523.81 59.50 59.50 3,178,464.31 0 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEUEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) J;~N 01, 2013 THROUGH J~ 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BAL$~NCE PCT H5 L~D PRESERVATION (NON-CPF) 8660 LAND PRESERVATION 2 CAPITAL Ob~LAY 3,1~8~523.81 0.00 0.00 0.00 3,178,523.81 0 TOTAL: LAND PRESERVATION 3,178,523.81 0.00 0.00 0.00 3,178,523.81 0 TOTAL: L;%ND PRESERVATION (NON-CPF) 3,178~523.81 0.00 0.00 0.00 3,178,523.81 0 ACCOLqgTING & FINANCE DEPT. TOWN OF SOUTHOLD ACCOUNTING & FIN~kNCE DEPT. 4/23/2013 10:17:58 Balance Sheet GLS?0R V07.23 PAGE 12 JAN 31, 2013 FUND --- H7 FIFD CAPITAL PROJECTS ACCOUNT LIABILITIES AND FI3ND BALANCE CURRENT LIABILITIES: H7 .626 BOND ANT. NOTES PAYABLE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BAL~CE: H7 .909 FLTND BALANCE H7 .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BAiJ~NCE: TOTAL FUND; BEGINNING ACTUAL THIS ACTUAL THIS ENDING BALANCE MONTH YEAR BALANCE 550,000.00CR 0.00 0.00 550,000.00CR 550,000.00CR 0.00 0.00 550,000.O0CR 550,000.00CR 0.00 0.O0 550,000.00CR 650,000.00 0.00 0.00 650,000.00 100,000.00CR 0.00 0.00 100,000.00CR 550,000.00 0,00 0.00 550,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOWN OF SOUTNOLD 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01~ 2013 THROUGH JAN 31, 2013 ANNUAL ACT ~TD POSTED ACT YTD POSTED RE~k~INING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BAL~CE PCT H? FIFD CAPITAL PROJECTS 5031 INTERFL~D TR~SFERS 0.00 361,000.00 0.00 0.00 361,000.00 0 5710 SERIAL BOND PROCEEDS 0.00 500,000.00 0.00 0.00 500,000.00 0 TOTAL: FIFD CAPITAL PROJECTS 0.00 861,000.00 0.00 0.00 861,000.00 ACCOUNTING & FINANCE DEPT. TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JA2g 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED A~gD IN PROCESS AND IN PROCESS BALANCE PCT H7 FIFD CAPITAL PROJECTS 5720 DOCKS, WHARVES 2 EQUIPMENT & CAPITAL OUTLAY 861,000.00 0.00 0.00 0.00 861,000.00 0 TOTAL: DOCKS, WHARVES 861,000.00 0.00 0.00 0.00 861,000.00 0 TOTAL: FIFD CAPITAL PROJECTS 861,000.00 0.00 0.00 0.00 861,000.00 0 ACCOUNTING & FINANCE DEPT. TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FUND .... K NON-CURRENT GOVT ASSETS ACCOUNT Balance Sheet JAN 31, 2013 ACCOUNTING & FINANCE DEPT. GL570R-V07.23 PAGE 13 BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE ASSETS FIXED ASSETS: K .101 LAND K .102 BUILDINGS K .103 IMPROVEMENTS OTHER THAN BLDG K .104 MACHINERY AND EQUIPMENT K .105 CONSTRUCTION IN PROGRESS K .106 INFRASTRUCTURE K .112 ACCUM DEPREC-BUILDINGS K .113 ACCUM DEPREC-IMPROVEMENTS K .114 ACCUM DEPREC-MACHINERY & EQU K .116 ACCUM DEPREC-INFRASTRUCTURE TOTAL FIXED ASSETS: TOTAL ASSETS: LIABILITIES AND FLIND BALANCE 115,807,660.96 0.00 0.00 115,807~660.96 13,226,237.23 0.00 0.00 13,226,237.23 15,756,291.11 0.00 0.00 15,756,291.11 12~038,911.81 0.00 0.00 12,038,911.$1 19,619.00 0.00 0.00 19,619.00 76,059,090.26 0.00 0.00 76~059,090,26 4,159,929.65CR 0.00 0.00 4,159,929.65CR 5~905,650.29CR 0.00 0.00 5,905,650.29CR 9,293~981.82CR 0.00 0.00 9.293,981.82CR 64,234~002.38CR 0.00 0.00 64,234,002.38CR 149,314,246,23 0.00 0.00 149,314,246.23 149~314~246,23 0.00 0.00 149,314,246.23 FUND BALANCE: .159 INVESTMENT IN CAPITAL ASSETS .522 APPROPRIATION EXPENSE ,909 FUND BALANCE TOTAL FUND BALANCE: TOTAL LIABILITIES AND FI/ND BALANCE: 194,270,480.98CR 0.00 0.00 194,270,480.98CR 3,320,596,64 0.00 0.00 3,320,596.64 41,635~638.11 0.00 0.00 41,635,638.11 149,314,246.23CR 0.00 0.00 149,314,246.23CR 149,314,246.23CR 0.00 0.00 149,314~246.23CR 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FUND K1 NON-CURR GOVT ASSETS-COMP UT ACCOUNT Balance Sheet JAN 31, 2013 ACCOLINTING & FINANCE DEPT. GL570R-V07.23 PAGE 14 BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALkNCE ASSETS K1 .103 K1 .104 K1 .105 K1 .106 FIXED ASSETS: LAND BUILDINGS IMPROVEMENTS OTHER TFIAN BLDG MACHINERY AND EQUIPMENT CONSTRUCTION IN PROGRESS INFRASTRUCTURE ACCUM DEPREC - BUILDINGS ACCUM DEPREC - IMPROVEMENTS ACCUM DEPREC-MACHINERY & EQU ACCUM DE PREC - INFRASTRUCTURE TOTAL FIXED ASSETS: TOTAL ASSETS: LIABILITIES ;MND FI/ND BAL~CE 2,193,348.69 0.00 0.00 2,193,348.69 2,536,237.87 0.00 0.00 2,536,237.87 3,565,504,29 0.00 0.00 3,565,504.29 40,790.50 0.00 0.00 40.798.50 2.899,440.37 0.00 0.00 2,899,440.37 3,502,441.70CR 0.00 0.00 3,502,441.70CR 566,474,04CR 0.00 0.00 566,474.04CR 3,038,183,40CR 0.00 0.00 3,038,183.40CR 1,934,753.19CR 0.00 0.00 1,934,753.19CR 16,338,838.06 0.00 0.00 16,338,838.06 16,338,838.06 0,00 0.00 16,338,838.06 FI/ND BALANCE: K1 .159 INVESTMENT IN CAPITAL ASSETS K1 .522 APPROPRIATION EXPENSE K1 .909 FI/ND BALJ%NCE TOTAL FUND BALJkNCE: TOTAL LIABILITIES AND FI/ND BALANCE: TOTAL FUND: 23,573,081.75CR 0.00 0.00 23,573,081.75CR 771,567.83 0.00 0.00 771,567.83 6~462,675.86 0.00 0.00 6,462,675.86 16,338,838.06CR 0.00 0.00 16,338,838.06CR 16,338,838.06CR 0.00 0.00 16,338,838.06CR 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 15 JI~N 31, 2013 FUND MS EMPLOYEE HEALTH BENEFIT PL4%N ACCOUNT ASSETS CURRENT ASSETS: MS .200 CASH MS .201 CASH IN NFB E ACCOUNT MS .380 ACCOUNTS RECEIVABLE TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE CURRENT LIABILITIES: MS .600 ACCOUNTS PAYABLE MS .630 DUE TO OTHER FONDS MS .686 JUDGEMENTS & CLAIMS PAYABLE MS .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BAI~NCE: MS .522 APPROPRIATION EXPENSE MS .909 FUND BALANCE MS .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE 14.07 3,010.10 3,010.10 3,024.17 973,897.80 23,655.36 23,655.36 997,553.16 12,302.24 12,166.08CR 12,166.08CR 136.16 986,214.11 14,499.38 14,499.38 1,000,713.49 986,214.11 14,499.38 14,499.38 1,000,713.49 279,105.69CR 252,512.83 252,512.83 26,592.86CR 5,821.11CR 2,012.32CR 2,012.32CR 7,833.43CR 0.00 25,921.28CR 25,921.28CR 25,921.28CR 2,857.50CR 2,857.50 2~857.50 0.00 287,784.30CR 227,436.73 227,436.73 60,347.57CR 287,784.30CR 227,436.73 227~436.73 60,347.57CR 4,533,648.61 128,005.95 128,005.95 4,661,654.56 1,129,624.47CR 0.00 0.00 1,129,624.47CR 4,102,453.95CR 369,942.06CR 369,942.06CR 4,472,396.01CR 698,429.81CR 241,936.11CR 241,936.11CR 940,365.92CR 986,214.11CR 14,499.38CR 14,499.38CR 1,000,713.49CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE 12 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01. 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT MS EMPLOYEE HEALT~ BENEFIT PLA~ 2401 INTEREST AND EARNINGS 6,000.00 2700 REIMB MEDIC;~RE PART D EXPENS 55,000.00 2709 PARTICIPANT CONTRIBUTIONS 194,148.00 5031 INTERFUND TP~NSFERS 4,345,636.00 5990 APPROPRIATED FUND BALANCE 150,000.00 TOTAL: EMPLOYEE HEALTH BENEFIT PLA~ 4,750,784.00 6,000.00 399.48 399.48 5,600.52 6 55,000.00 0.00 0.00 55,000.00 0 194,148.00 16,080.18 16,080.18 178,067.82 8 4,345,636.00 353,462.40 353,462.40 3~992,173.60 8 150,000.00 0.00 0.00 150,000.00 0 4~750,784.00 369,942.06 369,942.06 4,380,841.94 7 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01~ 2013 THROUGH JAN 31~ 2013 A~NUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT MS EMPLOYEE HEALTM BENEFIT PLAN 1910 INSUP. ANCE 4 CONTP. ACTUAL EXPENSE TOTAL: INSUP~ANCE 1989 MEDICARE REIMBURSEMENT 4 CONTRACTUAL EXPENSE TOTAL: MEDICARE REIMBURSEMENT 8686 ADMINISTRATION 4 CONTRACTUAL EXPENSE TOTAL: ADMINISTRATION 9060 HOSPITAL & MEDICAL INSURANCE 8 EMPLOYEE BENEFITS TOTAL: HOSPITAL & MEDICAL INSURD~NCE TOTAL: EMPLOYEE HEALTH BENEFIT PLAN 495,272.00 0.00 99~803.20 99,803.20 395.468.80 495~272.00 0.00 99,803.20 99~803.20 395,468.80 100,000.00 0.00 0.00 0.00 100,000.00 100,000.00 0.00 0.00 0.00 100,000.00 75,512,00 0.00 9,968.50 9,968.50 65,543.50 75,512.00 0.00 9.968.50 9,968.50 65,543.50 4,080,000,00 0.00 18,234.25 18,234.25 4,061,765.75 4,080~000.00 0.00 18,234.25 18,234.25 4,061~765.75 4,750,784.00 0.00 128,005.95 128,005.95 4,622,778.05 ACCOUNTING & FINANCE DEPT. GL520R-V07.23 PAGE 20 2O 0 0 0 0 2 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 16 JAN 31, 2013 FUND .... SF E-W FIRE PROTECTION DISTRICT ACCOUNT ............................ ASSETS CURRENT ASSETS: SF .201 CASH IN NFB E ACOLrNT SF .205 CASH-MBIA CLASS INVESTMENT SF .391 DUE FROM OTHER FUNDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALD2{CE CURRENT LIABILITIES: SF .600 ACCOUNTS PAYABLE SF .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: SF .522 APPROPRIATION EXPENSE SF .909 FUND BAi~NCE SF .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE 28~007,54 588,051.44 588~051.44 616,058.98 138,023.86 138,023.86CR 138,023.86CR 0.00 167,039.19 450,027.58 450,027.58 617,066.77 167,039.19 450,027.58 450,027.58 617~066.77 13,136.40CR 13,136.40 13~136.40 0.00 138~023.86CR 138,023.86 138,023.86 0.00 151,160.26CR 151,160.26 151~160.26 151,160.26CR 151,160.26 151,160.26 0.00 738,959.80 0.00 0.00 738,959.80 10,661.65CR 0.00 0,00 10,661.65CR 744,177.08CR 601,187.84CR 601,187.84CR 1,345,364.92CR 15~878.93CR 601,187.84CR 601~187.84CR 617,066.77CR 167,039.19CR 450,027,58CR 450,027.58CR 617,066.77CR TOTAL FUND: 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:18:06 Revenue Guideline GL520R V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01~ 2013 THROUGN JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RE~4AINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SF E-W FIRE PROTECTION DISTRICT 1001 REAL PROPERTY TAXES 731~853.00 731,853.00 601,076.66 601,076.56 130,776.44 82 ........ 2401 INTEREST AND EARNINGS 500.00 500.00 111.28 111.28 388.72 22 5990 APPROPRIATED FUND BALANCE 7~000.00 7~000.00 0.00 0.00 7,000.00 0 TOTAL: E-W FIRE PROTECTION DISTRICT 739,353.00 739,353.00 601,187.84 601,187.84 138,165.16 81 ........ ACCOUNTING & FIN;~NCE DEPT. TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SF E-W FIRE PROTECTION DISTRICT 3410 FIRE FIGHTING 4 CONTRACTUAL EXPENSE TOTAL: FIRE FIGHTING 9795 INTERFUND LOANS 7 INTEREST TOTAL: INTERFUND LOANS TOTAL: E-W FIRE PROTECTION DISTRICT ACCOUNTING & FINANCE DEPT. 100.00 0.00 0.00 0.00 100.00 0 100.00 0.00 0.00 0.00 100.00 0 739,353.00 0.00 0.00 0.00 739,353.00 0 739,253.00 0.00 0.00 0,00 739,253.00 0 739,253.00 0.00 0.00 0.00 739,253.00 0 TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FUND SM FISHERS ISLAND FERRY DIST~ ACCOtrNT Balance Sheet JAN 31, 2013 ACCOUNTING & FINANCE DEPT. GL570R-V07.23 PAGE 17 BEGINNING ACTUAL THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE ASSETS SM .200 SM .201 SM .203 SM .204 SM .205 SM .206 SM .210 SM .380 SM .389 SM .391 SM .410 SM .480 CURRENT ASSETS: CASH 813,736.46 CASH IN TIME BANK OF D~4ERICA 15,491.27 CASH-SCNB-ACCOUNTS PAYABLE 1.98 CASH-BNB-PAYROLL 0.13 CASH-MBIA CL~%SS INVESTMENT 366.82 CASH-ATM MACHINE OFFSET A/C 1.91 PETTY CASH 1,450.00 ACCOI/NTS RECEIV~BLE 32,916.92 ALLOWANCE FOR RECEIVABLES 4,600.00CR DUE FROM OTHER FUNDS 144,275.49 DUE FROM STATE & FED GOV'T 2,865.78 DEFERRED EXP ENSUING YRS BUD 37,917.00 TOTAL CURRENT ASSETS: 1,044,423.76 TOTAL ASSETS: 1,044,423.76 LIABILITIES AND FUND BALANCE 424,287.08 424~287.08 1,238,023.54 6,476.98CR 6,476.98CR 9,014.29 0.92CR 0.92CR 1.06 0.05 0.05 0.18 0.00 0.00 366.82 0.00 0.00 1.91 0,00 0.00 1,450.00 6,659.99CR 6,659.99CR 26,256.93 0.00 0.00 4,600.00CR 144,275,13CR 144,275.13CR 0.36 0.00 0.00 2,865.78 37,917.00CR 37,917.00CR 0.00 228,957,11 228,957.11 1,273,380,87 228,957,11 228,957.11 1,273,380.87 CURRENT LIABILITIES: SM .600 ACCOUNTS PAYABLE SM .605 RETAINED PERCENTAGES SM .688 SECURITY DEPOSITS SM .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: F~3ND BALANCE: SM .522 APPROPRIATION EXPENSE SM .909 FUND BALD2~CE SM .980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND F~ND BALANCE: TOTAL FUND: 209,636.68CR 179,247.16 179~247.16 30,383.52CR 7,012.57CR 0.00 6.60 ?,012.57CR 9,416.02CR 0.00 0.00 9,416,02CR 144,275.22CR 144,275.22 144,275.22 0,00 370,334.49CR 323,522.38 323,522.38 46,812.11CR 370,334.49CR 323,522.38 323,522.38 46,812.11CR 3,401~643.12 177,793.11 177,793.11 3,579,436.23 669,375,12CR 0.00 0.00 669,375.12CR 3,406,357.27CR 730,272.60CR 730,272.60CR 4,136,629.87CR 674~089.27CR 552,479.49CR 552,479.49CR 1,226~568.76CR 1,044,423.76CR 228,957.11CR 228,957.11CR 1,273,380.87CR 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RE~L~INING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT ACC0~3NTING & FIN~3gCE DEPT. SM FISHERS ISLAND FERRY DIST. 1001 REAL PROPERTY TAXES 765,000,00 765,000.00 628,294.63 628,294.63 136~705.37 82 ........ 1760 FERRY OPER3%TIONS 2,567,391.00 2,567~391.00 92~486.30 92~486.30 2.474,904.70 3 1765 CHARTERS 18,421.00 18,421.00 0.00 0,00 18,421.00 0 1789 U. S, ~iAIL 28,000,00 28,000.00 2,378.08 2,378.08 25~621.92 8 2089 THEATER 10~547,00 10,547.00 0.00 0.00 10~547.00 0 2210 SERVICES OTHER GOVERNMENTS 68,809.00 68,809.00 6,941,84 6,941,84 61,867,16 10 - 2401 INTEREST AND E~SRNINGS 1~000,00 1,000.00 34.61 34.61 965.39 3 2770 OTHER UNCLASSIFIED REVENUE 0.00 0.00 137.14 137.14 137.14 9999 5990 APPROPRIATED FU~D BAL~CE 281~669.00 281,669.00 0.00 0.00 281~669.00 0 TOTAL: FISHERS ISLAND FERRY DIST. 3,740,837.00 3,740,837.00 730,272.60 730~272.60 3,010,564.40 19 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SM FISHERS ISLAND FERRY DIST. 1310 ACCOUNTING & FINANCE 4 CONTRACTUAL EXPENSE 35,000.00 0.00 0.00 0.00 35,000.00 TOTAL: ACCOUNTING & FINANCE 35,000.00 0.00 0.00 0.00 35,000.00 1420 LEGAL FEES AND FINES 4 CONTRACTUAL EXPENSE 60,000.00 0.00 0.00 0.00 60,000.00 TOTAL: LEGAL FEES AND FINES 60,000.00 0.00 0.00 0.00 60,000.00 1910 INSUR3%NCE 4 CONTRACTUAL EXPENSE 71,129.00 0.00 0.00 0.00 71,129.00 TOTAL: INSURANCE 71,129.00 0.00 0.00 0.00 71,129.00 1930 INSURANCE CLAIMS 4 CONTP~CTUAL EXPENSE 5,000.00 0.00 0,00 0.00 5~000.00 TOTAL: INSURANCE CLAIMS 5,000.00 0.00 0.00 0.00 5,000.00 1950 PROPERTY T~X 4 CONTP~ACTUAL EXPENSE 48,000.00 0.00 900.00 900.00 47,100.00 TOTAL: PROPERTY TAX 48,000.00 0.00 900.00 900.00 47,100.00 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 4,291.00 0.00 0.00 0.00 4,291.00 TOTAL: PAYMENT OF MTA PAYROLL TAX 4,291.00 0.00 0.00 0.00 4,291.00 5610 ELIZABETH AIRPORT 4 CONTRACTUAL EXPENSE 30,000.00 0.00 9,870.00 9,870.00 20,130.00 TOTAL: ELIZABETH AIRPORT 3O,O0O.0O 0.00 9,870,00 9,870.00 20,130.00 5709 REPAIRS 2 CAPITAL OUTLAY 80,000.00 0.00 1,527.11 1,527.11 78,472.89 TOTAL: REPAIRS 80,000.00 0.00 1,527.11 1,527,11 78,472.89 5910 F.I. FERRY OPEP~TIONS 1 PERSONAL SERVICES 1,262,119.00 0.00 82,672.28 82,672.28 1,179~446.72 2 EQUIPMENT & CAPITAL OUTLAY 200,000.00 0.00 824.50 824.50 199,175.50 4 CONT~CTUAL EXPENSE 672,500.00 0.00 6,249.87 6,249.87 666,250.13 TOTAL: F.I. FERRY OPERATIONS 2,134,619.00 0.00 89,746,65 89,746,65 2,044,872.35 5711 OFFICE EXPENSE 4 CONTRACTUAL EXPENSE 12,000.00 0.00 109.95 109.95 11,890.05 TOTAL: OFFICE EXPENSE 12,000.00 0.00 109.95 109.95 11,890.05 5712 COMMISSIONER FEES 4 CONTP~CTUAL EXPENSE 7,500.00 0.00 0.00 0,00 7,500.00 TOTAL: COMMISSIONER FEES 7,500.00 0.00 0.00 0.00 ACCOUNTING & FINANCE DEPT. GL520R-V07.23 PAGE 22 0 0 0 0 0 0 0 0 0 0 5713 U.S. MAIL TOWN OF SOUTHOLD ACCOUNTING & FIN~kNCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE23 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31~ 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED D. ND IN PROCESS AND IN PROCESS BALANCE PCT SM FISHERS ISLAND FERRY DIST. 5713 U.S. MAIL 4 CONTRACTUAL EXPENSE 9,000.00 0.00 0.00 0.00 9,000.00 0 TOTAL: U.S. MAIL 9,000.00 0.00 0.00 0.00 9,000.00 0 7155 THEATER 4 CONTP. ACTUAL EXPENSE 9,000.00 0.00 0.00 0.00 9,000.00 0 TOTAL: THEATER 9,000.00 0.00 0.00 0.00 9,000.00 0 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 206,000.00 0.00 37,917.00 37,917.00 168,083.00 18 - TOTAL: NYS RETIREMENT 206,000.00 0.00 37,917.00 37,917.00 168,083.00 18 9030 SOCIAL SECURITY 8 EMPLOYEE BENEFITS 96,552.00 0.00 6,181.45 6,181.45 90,370.55 6 TOTAL: SOCIAL SECURITY 96,552.00 0.00 6,181.45 6,181.45 90,370.55 6 9050 UNEMPLOYMENT INSUPJkNCE 8 EMPLOYEE BENEFITS 20,000.00 0.00 0.00 0.00 20,000.00 0 TOTAL: UNEMPLOYMENT INSURANCE 20,000.00 0.00 0.00 0.00 20,000.00 0 9060 HOSPITAL & MEDICAL INSUP~CE 8 EMPLOYEE BENEFITS 200,000.00 0,00 31,540.95 31,540.95 168,459.05 15 TOTAL: HOSPITAL & MEDICAL INSURANCE 200,000.00 0.00 31,540.95 31,540.95 168,459.05 15 - 9710 SERIAL BONDS 6 PRINCIPAL 175,000.00 0.00 0.00 0.00 175,000.00 0 7 INTEREST 71,060.00 0.00 0.00 0.00 71,060,00 0 TOTAL: SERIAL BONDS 246,060.00 0.00 0.00 0.00 246,060.00 0 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 100,000.00 0.00 0.00 0.00 100,000.00 0 7 INTEREST 5,500.00 0.00 0.00 0.00 5,500.00 0 TOTAL: BOND ANTICIPATION NOTES 105,500.00 0.00 0.00 0.00 105,500.00 0 9901 TR3%NSFERS TO OTMER FUNDS 9 TR~SFERS 361,186.00 0.00 0.00 0.00 361,186.00 0 TOTAL: TP. ANSFERS TO OTHER FUNDS 361,186.00 0.00 0.00 0.00 361,186.00 0 TOTAL: FISHERS ISLAND FERRY DIST, 3,740,837.00 0.00 177,793.11 177,793,11 3,563,043.89 4 TOWN OF SOUTHOLD ACCO[/NTING & FINA/~CE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 18 JAiN 31, 2013 FUND .... SR REFUSE & GARBAGE DISTRICT ACCOUNT ASSETS CURRENT ASSETS: SR .200 CASH SR .201 CASH IN NFB E ACCOUNT SR .210 PETTY CASH SR .380 ACCOUNTS RECEIVABLE SR .391 DUE FROM OTHER FI/NDS SR .410 DUE FROM STATE & FED GOV'T SR .480 DEFERRED EXP ENSUING YRS BUD TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND F~ND BALANCE CURRENT LIABILITIES: SR .600 ACCO[TNTS PAYABLE SR .630 DUE TO OTHER FUNDS SR .691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: SR .521 ENCUMBRANCES SR .522 APPROPRIATION EXPENSE SR .821 RESERVE FOR ENCUMBRANCES SR .909 FUND BALJ~NCE SR .980 REVENUES TOTAL FUND BALJkNCE: TOTAL LIABILITIES AND FUND BAL~CE: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE 32~039.78 56,099.98 56~099.98 88,139.76 602,435.77 1,397,491.40 1,397~491.40 1,999,927.17 400.00 300.00 300.00 700.00 128,625.26 35,604.35CR 35,604.35CR 93,020.91 401,328.25 405,234.65CR 405,234.65CR 3,906.40CR 42,275.44 0,00 0.00 42,275.44 46,655.79 46,655.79CR 46,655.79CR 0.00 1,253,760,29 966,396,59 966,396.59 2,220,156.88 1,253,760.29 966,396.59 966~396.59 2,220,156.88 349,882.99CR 328,274.98 328,274.98 21,608.01CR 1,616.97CR 302,971.86CR 302,971.86CR 304,588.83CR 516,791.85CR 516,791.85 516,791.85 868,291.81CR 542,094.97 542,094.97 326,196.84CR 868,291.81CR 542,094.97 542,094.97 326,196.84CR 6,897.08CR 310,560.74 310,560.74 303,663.66 4,333,914.68 487,645.90 487~645.90 4,821,560.58 6,897.08 310,560.74CR 310,560.74CR 303,663.66CR 443,532.44CR 0,00 0.00 443,532.44CR 4,275,850.72CR 1,996,137.46CR 1,996,137.46CR 6,271,988.18CR 385,468.48CR 1,508,491,56CR 1,508,491.56CR 1,893,960.04CR 1,253,760.29CR 966,396.59CR 966,396.59CR 2,220,156.88CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTMOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R V07.23 PAGE 15 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD{S) JAN 01~ 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SR REFUSE & GARBAGE DISTRICT 1001 REAL PROPERTY TAXES 2130 REFUSE AND GARBAGE CHARGES 2401 INTEREST AND EARNINGS 2590 PERMITS 2650 SALE OF SCP. AP & EXCESS MATRL 3089 MISCELLANEOUS STATE AIDE 5990 APPROPRIATED FUND BALANCE TOTAL: REFUSE & GARBAGE DISTRICT 2,107,276.00 2,107,276.00 1,730,724.13 1,730,724.13 376,551.87 82 1,700,500.00 1,700,500.00 132,711.92 132,711.92 1,567,788.08 7 5,000.00 5,000.00 562.69 562.69 4,437.31 11 144,000,00 144,000.00 119,358.00 119,355.00 24,645.00 82 ...... 390,000.00 390,000.00 12,783.72 12,783.72 377,216.28 3 25,000.00 25,000.00 0.00 0.00 25,000.00 0 78,000.00 78,000.00 0.00 0.00 78,000,00 0 4,449,776.00 4,449,776.00 1,996,137.46 1,996,137.46 2,453,638,54 44 - TOWN OF SOUTHOLD ACCO~/NTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE 24 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JikN Ol, 2013 q~ROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCOMBERED AND IN PROCESS ~%ND IN PROCESS BAL4~NCE PCT SR REFUSE & GARBAGE DISTRICT 1420 TOWN ATTORNEY 4 CONTP~CTUAL EXPENSE 5,000.00 0.00 0.00 0,00 5,000.00 0 TOTAL: TOWN ATTORNEY 5,000.00 0.00 0.00 0.00 5,000.00 0 1490 ADMINISTRATION 1 PERSONAL SERVICES 164,500.00 0.00 18,310.68 18,310,68 146,189.32 11 TOTAL: ADMINISTP~TION 164,500.00 0.00 18,310.68 18,310.68 146,189.32 11 - 1980 PAYMENT OF MTA PAYROLL TAX 4 CONTRACTUAL EXPENSE 3,600.00 0.00 437.59 437,59 3,162.41 12 TOTAL: PAYMENT OF MTA PAYROLL TAX 3,600.00 0.00 437.59 437.59 3,162.41 12 8160 REFUSE & GARBAGE 1 PERSONAL SERVICES 881,800.00 0.00 36,272.96 36,272.96 845,527.04 4 2 EQUIPMENT 5,200.00 0.00 0.00 0.00 5,200.00 0 4 CONTRACTUAL EXPENSE 1,942,350,00 322,917.15 10,796.77 10,796.77 1,608,636,08 17 - TOTAL: REFUSE & GARBAGE 2,829,350.00 322,917.15 47,069,73 43,069.73 2,459,363.12 13 9010 NYS RETIREMENT 8 EMPLOYEE BENEFITS 210,000.00 0.00 46,561.50 46,581.50 163,418.50 22 TOTAL: NYS RETIREMENT 210,000,00 0.00 46,581.50 46,581.50 163,418,50 22 -- 9030 SOCIAL S~CURITY 8 EMPLOYEE BENEFITS 80,100,00 0.00 4,094,17 4~094.17 76,005,83 5 TOTAL: SOCIAL SECURITY 80,100.00 0.00 4,094.17 4,094.17 76,005,83 5 9040 WORKERS COMPENSATION 8 EMPLOYEE BENEFITS 85,600.00 0.00 17,472.36 17,472.36 68,127.64 20 TOTAL: WORKERS COMPENSATION 85,600,00 0.00 17,472.36 17,472.36 68,127.64 20 9055 OTHER BENEFITS $ EMPLOYEE BENEFITS 29,200,00 0,00 2,226.27 2,226.27 26,973.73 7 TOTAL: OTHER BENEFITS 29,200.00 0.00 2,226.27 2,226.27 26,973,73 7 9710 SERIAL BONDS 6 PRINCIPAL 508,300.00 0.00 285~000.00 285,000.00 223,300.00 56 7 INTEREST 171,100,00 0,00 17,794.81 17,794.81 153,305.19 10 - TOTAL: SERIAL BONDS 679,400.00 0.00 302,794.81 302,794.81 376,605.19 44 .... 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 15,000,00 0.00 0.00 0,00 15,000.00 0 7 INTEREST 150,00 0,00 0.00 0,00 150.00 0 TOTAL: BOND ANTICIPATION NOTES 15,150,00 0.00 0.00 0.00 15,150.00 0 9901 TRANSFERS TO OTHER FONDS 9 TRANSFERS 347,876.00 0.00 48,658.79 48,658,79 299,217,21 13 - TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07~23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ~2~NUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BALANCE PCT SR REFUSE & GARBAGE DISTRICT TOTAL: TP~SFERS TO OTHER FUNDS 347,876.00 0.00 48,658.79 48,658.79 299,217.21 13 TOTAL: REFUSE & GARBAGE DISTRICT 4,449,776.00 322,917.15 487,645.90 487,645.90 3,639,212.95 18 - ACCOUNTING & FIN~NCE DEPT. 25 TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FL~ND- - SSI SO[~HOLD WASTEWATER DISTRICT ACCOUNT Balance Sheet JAN 31, 2013 ACCOUNTING & FINANCE DEPT. GL570R-V07.23 PAGE 19 BEGINNING ACTUAL-THIS ACTUAL THIS ENDING BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: SS1.201 CASH IN NFB E ACCOUNT SS1.205 CASH-MBIA CLASS INVESTMENT SS1.391 DUE FROM OTHER FUNDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE 766.31 0,00 0.00 766.31 20,172.66 20,172.66CR 20,172.66CR 8?,862.23 67,309.15 67,309.15 155,171.38 87,862.23 67,309.15 67,309.15 155,171.38 SS1.522 SS1.909 SS1.980 CURRENT LIABILITIES: SS1.691 DEFERRED REVENUE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: FUND BALANCE: ENCUMBRANCES APPROPRIATION EXPENSE RESERVE FOR ENCUMBRANCES FUND BALANCE REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUlqD BALANCE: 20,047.66CR 20,047.66 20,047.66 0.00 20,047.66CR 20,047.66 20,047.66 0.00 20,047.66CR 20,047.66 20,047.66 0,00 0.00 3,959.78 3,959.78 3,959.78 116,130.25 0.00 0.00 116,130.25 0.00 3,959.78CR 3,959,78CR 3,959.78CR 102~875.71CR 87,356.81CR 87,356,81CR 190,232.52CR 67,814.57CR 87,356.81CR 87,356.81CR 155,171,38CR 87,862.23CR 67,309.15CR 67,309.15CR 155,171.38CR TOTAL FUND: 0,00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:18:06 Revenue Guideline GL520R V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED RESIAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BAL~kNCE PCT SS1 SOUTHOLD WASTEWATER DISTRICT 100I REAL PROPERTY TAXES 106,300.00 106,300.00 87,319.21 87,319.21 18,980.79 82 ........ 2401 INTEREST AND EARNINGS 0.00 0.00 37.60 37.60 5990 APPROPRIATED FUND BALANCE 20,000.00 20,000.00 0.00 0.00 126,300.00 126,300.00 87,356.81 87,356.81 ACCOUNTING & FINANCE DEPT. 37.60- 9999 20,000.00 0 TOTAL: SOUTHOLD WASTEWATER DISTRICT 38,943.19 69 TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED ~2gD IN PROCESS AND IN PROCESS BALANCE PCT SSI SOUTHOLD WASTEWATER DISTRICT 8130 SEWAGE TREATMENT 4 CONTRACTUAL EXPENSE 13,000.00 TOTAL: SEWAGE TREATMENT 13,000.00 9730 BOND ANTICIPATION NOTES 6 PRINCIPAL 110,000.00 7 INTEREST 3,300.00 TOTAL: BOND ANTICIPATION NOTES 113,300.00 TOTAL: SOUTHOLD WASTEWATER DISTRICT 126,300.00 ACCOUNTING & FINANCE DEPT. 26 0.00 0.00 0.00 110,000.00 0.00 0.00 0.00 3,300.00 0.00 0,00 0.00 113,300.00 0.00 0.00 0.00 126,300.00 0.00 0.00 0.00 13,000.00 0 0.00 0.00 0.00 13,000.00 0 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 20 JAN 31, 2013 .... FUND-- SS2 FISHERS ISLAND SEWER DIST. ACCOUNT ASSETS CURRENT ASSETS: SS2.201 CASH IN NFB E ACOUNT SS2.205 CASH-MBIA CLASS INVESTMENT SS2.250 TAXES RECEIVABLE SS2.391 DUE FROM OTHER FUNDS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES kND FL~ND BALANCE CURRENT LIABILITIES: SS2.600 ACCOUNTS PAYABLE TOTAL CURRENT LIABILITIES: TOTAL LIABILITIES: F~ND BALANCE: SS2.521 ENCUMBRANCES SS2.522 APPROPRIATION EXPENSE SS2~821 RESERVE FOR ENCU~BP. ANCES SS2.909 FUND BALANCE SS2.980 REVENUES TOTAL FUND BALANCE: TOTAL LIABILITIES AND FUND BALANCE: BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE 32,366.79 7,957.66 7,957.66 40,324.45 901.42 0.00 0.00 901.42 3,929.73 3~058.62CR 3,058.62CR 871.11 7,663.64 7~663.64CR 7,663.64CR 0.00 44,861.58 2,764.60CR 2.764.60CR 42~096.98 44,861,58 2,764,60CR 2.764.60CR 42,096.98 3,824.75CR 2,777.25 2~777.25 1,047.50CR 3,824.75CR 2,777.25 2~777.25 1,047.50CR 3~824.75CR 2~777.25 2,777,25 1,047.50CR 0.00 2,174.00 2,174.00 2,174.00 28,916.65 0.00 0.00 28,916.65 0.00 2,174.00CR 2,174.00CR 2,174.00CR 29,701.40CR 0.00 0.00 29,701.40CR 40,252.08CR 12.65CR 12.65CR 40,264.73CR 41,0~6.83CR 12.65CR 12.65CR 41,049.48CR 44,861.58CR 2,764.60 2,764.60 42,096.98CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:18:06 Revenue Guideline GL520R V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT SS2 FISHERS ISLAND SEWER DIST. 2129 UNPAID SEWER RENTS 2,421.00 2,421.00 0.00 0.00 2,421.00 0 2130 GARBAGE REMOVAL & DISP CHGS 30,000.00 30,000.00 0.00 0.00 30,000.00 0 2401 INTEREST AND EARNINGS 50.00 50,00 12.65 12.65 37.35 25 5990 APPROPRIATED FUND BALANCE 2,129.00 5,529.00 0.00 0.00 5,529.00 0 TOTAL: FISHERS ISL~kND SEWER DIST. 34,600.00 38,000,00 12.65 12.65 37,987.35 0 ACCOUNTING & FINANCE DEPT. TOWN OF SOUTHOLD 4/23/2013 10:18:16 Expenditure Guideline GL520R-V07.23 PAGE LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENC~/MBERED AND IN PROCESS AND IN PROCESS BALANCE PCT ACCOUNTING & FINANCE DEPT. 27 SS2 FISHERS ISLAND SEWER DIST. 8120 SANITARY SEWER 4 CONTRACTUAL EXPENSE 27,900.00 2~174.00 0.00 0.00 25,726.00 7 TOTAL: SANITARY SEWER 27,900.00 2,174.00 0.00 0.00 25,726.00 7 9710 SERIAL BONDS 6 PRINCIPAL 6,000.00 0.00 0.00 0.00 6,000~00 0 7 INTEREST 4.100.00 0.00 0.00 0.00 4~100.00 0 TOTAL: SERIAL BONDS 10,100.00 0.00 0.00 0.00 10,100.00 0 TOTAL: FISHERS ISLAND SEWER DIST. 38~000.00 2,174.00 0.00 0,00 35,826.00 5 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:17:58 Balance Sheet GL570R-V07.23 PAGE 21 J~N 31, 2013 .... FUND-- - TAX SUPERVISORS TAX ACCOUNT ACCOUNT ASSETS CURRENT ASSETS: TAX.200 CASH TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BAL~kNCE CURREN~r LIABILITIES: DUE TO OTHER FUNDS TOTAL CURREA~T LIABILITIES: TOTAL LIABILITIES: FUND BALJ%NCE: T~.522 APPROPRIATION EXPENSE TAX.980 REVENUES TOTAL FUND BAL~kNCE: TOTAL LIABILITIES AND FLrND BALANCE: TOTAL FUND: BEGINNING ACTUAL THIS ACTUAL-THIS ENDING BALANCE MONTH YEAR BALANCE 0.31 193.32 193.32 193.63 0.31 193.32 193.32 193.63 0.31 193.32 193.32 193.63 0.31CR 193.32CR 193.32CR 193.63CR 0.31CR 193.32CR 193.32CR 193.63CR 0,31CR 193.32CR 193.32CR 193,63CR 114,158,260.68 65,115,000.00 65~115,000.00 179,273,260.68 114,158,260.68CR 65,115,000.00CR 65,115,000.00CR 179,273,260.68CR 0.00 0.00 0.00 0.00 0.31CR 193.32CR 193,32CR 193.63CR 0.00 0.00 O.OO 0.00 TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:06 Revenue Guideline GL520R-V07.23 PAGE 18 LEVEL OF DETAIL 1.0 THRU 2.0 FOR THE PERIOD{S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Adopted Budget Current Budget AND IN PROCESS AND IN PROCESS BALANCE PCT TAX SUPERVISORS TAX ACCOUNT 1000 SCHOOLS 77,512,349.76 77,512,349.76 32~557,500.00 32,557,500.00 44,954,849.76 42 r_ 2000 TOWN AND SPECIAL DISTRICTS 39,640,964.95 39,640,964.95 32,557,500.00 32,557~500.00 7,083,464.95 82 ....... TOTAL: SUPERVISORS T~S( ACCOUNT 117,153,314.71 117,153,314.71 65,115,000.00 65,115,000.00 52,038,314.71 55 ..... TOWN OF SOUTHOLD ACCOUNTING & FINANCE DEPT. 4/23/2013 10:18:16 Expenditure Guideline GL520R V07.23 PAGE 28 LEVEL OF DETAIL 1.0 THRU 3.0 FOR THE PERIOD(S) JAN 01, 2013 THROUGH JAN 31, 2013 ANNUAL ACT MTD POSTED ACT YTD POSTED REMAINING Current Budget ENCUMBERED AND IN PROCESS AND IN PROCESS BAI~CE PCT TAX SUPERVISORS TAX ACCOUNT 1000 TAX DISTRIBUTIONS 4 TAX DISTRIBUTIONS TOTAL: TAX DISTRIBUTIONS TOTAL: SUPERVISORS T~.X ACCOUNT 117,153,314.71 0.00 65~115~000.00 65,115,000.00 52,038,314.71 55 .... 117,153.314.71 0.00 65,115,000.00 65,115~000.00 52,038,314.71 55 ..... TOWN OF SOUTHOLD 4/23/2013 10:17:58 .... FUND .... T1 SOUTHOLD AGENCY & TRUST ACCOUNT Balance Sheet JAN 31, 2013 ACCOUNTING & FINA/~CE DEPT. GL570R-V07.23 PAGE 22 BEGINNING ACTUAL-THIS ACTUAL-THIS ENDING BAL~CE MONTH YEAR BALANCE ASSETS T1 .200 T1 .201 Ti .204 T1 .207 Ti .208 Ti .391 T1 .460 CURRENT ASSETS: CASH CASH IN NFB E ACCOUNT CASH TRUST FUNDS-CABLEVISION CASH-TA/( RECEIVER CASH-JUSTICES BAIL ACCOUNTS DUE FROM OTHER FI/NDS DEFERRED COMP pLAN ASSETS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE 39,368.29 449,961.59 449,961.59 489,329.88 223,851.79 76.06 76.06 223,927.85 8,499.69 0.72 0.72 8,500.41 16,429,212.77 16,429,212.77CR 16,429,212.77CR 0.00 192,676.94 192,676.94CR 192,676.94CR 0.00 355.40 302,439.41 302,439.41 302,994.81 11,378,232.34 8,488.33CR 8,488.33CR 11,369,744.01 28,272,397.22 15,877,900.26CR 15,877,900.26CR 12,394,496.96 28,272,397.22 15,877,900.26CR I5,877,900.26CR 12,394,496.96 TI .017 Ti .018 Ti .021 TI .022 Ti .023 TI .026 Ti .030 T1 .035 T1 .037 T1 .039 T1 .067 T1 .069 T1 .072 Ti .086 T1 .098 T1 .630 T1 .631 CURRENT LIABILITIES: DEFERRED COMPENSATION NYS RETIREMENT NYS INCOME TAX FEDERAL INCOME TAX INCOME EXECUTIONS SOCIAL SECURITY GUAP~ANTEE BID DEPOSITS BAIL DEPOSITS PARK ;%ND RECREATION HOUSING FLrND DONATIONS BINGO LICENSES SALES TAX COLLECTIONS TREE C05~MITTEE DONATIONS TRUST FUNDS-CABLEVISION DUE TO OTHER FUNDS DUE TO OTHER GOVERNMENTS TOTAL CURRENT LIABILITIES: 11,378,232.34CR 8,488.33 8,488.33 11,369,744.01CR 0.00 24,987.96CR 24,987.96CR 24,987.96CR 0.00 35,526.71C~ 35,526.71CR 35,526.71CR 0.00 90,965.69CR 90,965.69CR 90,965.69CR 0.00 33.90CR 33.90CR 33.90CR 0.00 99,765.78CR 99,765.78CR 99,765.78CR 20,500.00CR 0.00 0.00 20,500.00CR 192,676.94CR 192,676.94 192,676.94 0.00 223,851.79CR 76.06CR 76.06CR 223,927.85CR 800.00CR 0.00 0.00 800.00CR 555.00CR 555.00 555.00 0.00 52.69CR 0.00 0.00 52.69CR 8~619.84CR 367,616.78CR 367,616.78CR 376,236.62CR 9,393.49CR 200.00CR 200.00CR 9~$93.49CR 8,499.69CR 0.72CR 0.72CR 8,500.41CR 2.67CR 133,859.18CR 133,859.18CR 133,861.85CR 16,429,212.77CR 16,429~212.77 16,429,212.77 0.00 28,272,397.22CR 15,877,900.26 15,877,900.26 12,394,496.96CR TOTAL FUND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:17:58 - FUND .... T2 F.I.F.D. AGENCY & TRUST ACCOUNT Balance Sheet JkN 31, 2013 ACCOUNTING & FINANCE DEPT. GL570R-V07.23 PAGE 23 BEGINNING ACTUAL-THIS ACTUAL THIS ENDING BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: T2 .200 CASH T2 .460 DEFERRED COMP pL~3N ASSETS TOTAL CURRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FLTND BALANCE 0.27 14,430.43 14,430.43 14,430.70 1~212,798.26 3,663.39 3,663.39 1,216,461.65 1.212,798.53 18,093.82 18,093.82 1,230~892.35 1,212,798.53 18,093.82 18,093.82 1,230,892.35 CURRENT LIABILITIES: T2 .017 DEFERRED COMPENSATION T2 .018 NYS RETIREMENT T2 .021 NYS INCOME TAX T2 .022 FEDERAL INCOME TAX T2 .026 SOCIAL SECURITY T2 .630 DUE TO OTHER FLTNDS TOTAL CLrRRENT LIABILITIES: 1,212,798.26CR 3,663.39CR 3,663.39CR 1,216,461.65CR 0.00 2,743.39CR 2,743.39CR 2,743.39CR 0.00 514.51CR 514.51CR 514.51CR 0.00 4~558.14CR 4,558.14CR 4,558.14CR 0.00 6,614.30CR 6~614.30CR 6,614.30CR 0.27CR 0.09CR 0.09CR 0.36CR 1,212,798.53CR 18,093.82CR 18,093.82CR 1,230,892.35CR TOTAL FLtND: 0.00 0.00 0.00 0.00 TOWN OF SOUTHOLD 4/23/2013 10:17:58 FUND - - W NON-CURRENT GOVT LIABILITIES ACCOUNT Balance Sheet JAN 31, 2013 ACCOUNTING & FIN~YNCE DEPT. GL570R V07.23 PAGE 24 BEGINNING ACTUAL-THIS ACTUAL-TMIS ENDING BALANCE MONTH YEAR BALANCE ASSETS CURRENT ASSETS: .129 TOTAL NON CURR LIABILITIES TOTAL C~3RRENT ASSETS: TOTAL ASSETS: LIABILITIES AND FUND BALANCE 50,057,394.79 0.90 0.00 50,057,394.79 50,057,394.79 9.00 0.00 50,057,394.79 50,057,394.79 0.00 0.00 50,057.394.79 W .628 W .687 LONG TERM LIABILITIES: BONDS PAYABLE COMPENSATED ABSENCES TOTAL LONG TERM LIABILITIES: TOTAL LIABILITIES: TOTAL FUND: 41,739,000.00CR 0.00 0.00 41,730,000.00CR 8,327,394.79CR 0.00 0.00 8,327,394.79CR 50,057,394.79CR 0.00 0.00 $0,057,394.79CR 50,057,394.79CR 0.00 0.00 50,057,394.79CR 0.00 0.00 0.00 0.00