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Home My WebLink AboutYellow BagsELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtown ny. gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 21,2013 Dawn Currie Waste Zero 5180 Horry Dr Murrells Inlet, SC 29576 Dear Ms. Currie: Congratulations. At the regular Town Board meeting held on February 12, 2013, the Town Board accepted the bid of Waste Zero for supplying Yellow Town Garbage Bags. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southotd, NewYork 11971 Fax (631) 765~6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 21,2013 Paul Bitters Tags-Bags-Containers 698 Country Club Dr. P O Box 565 Greenfield, MA 01302-0565 Dear Mr. Bitters: At the regular Town Board meeting held on February 12, 2013, the Town Board accepted the bid of Waste Zero for supplying yellow Town garbage bags. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk EBS. Southold Town Board - Letter Board Meeting of February 12, 2013 RESOLUTION 2013-145 ADOPTED Item # 5.23 DOC ID: 8567 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-145 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 12, 2013: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Waste Zero to supply the town with yellow "town" garbage bags at the prices submitted in their bid of January 29, 2013, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Evans, Russell Generated February 13, 2013 Page 37 (EndorsememRequired} FE~ 2 , r~ 2013 (Endorsement Required} / · Complete items 1,2, and 3. Also complete item 4 If Restrfcted Delive~ Is desired. · Pdnt your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits, ~ 1. Article Addressed to: B. Received by { C. D. Is delivery If YES, enter delivery 3. Service 'lype ~ Ce~fled Mall [] Express Mail G¥~je,~l'~'~.\l~ ~')~A' OJSO~'O~:~ []Registered aRetumRsceiptforMerchandlse I [] Insured Mail [] C.O.D. j4. Restflcted Delive~ (E~tra Fse) []Yes 2. Article Number (Transfer from servfce/abe/) 7009 0820 0001 7820 8686 PS Form 3811, February 2004 Domestic Return Receipt ~.11 02/21/2013 [~_ or PO Box No. · · Complete items 1,2, and 3. Also complete Item 4 if Restricted Delivery Is desired. · Pdnt your name and address on the reverse so that we can return the card to you. · Attach this card to the or on the front if space perm[ts. 1. Article Addressed to: [] Registered [] Return Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restricted Deliver./? (Extra F~e) r'l yes 2, ArticieNumber 70a9 D62D DDD1 76;=D 8679 p#~z~.~e,~ C, Date of Delivery ~t fTOm item 17 []Yes below: ~--1 No PS Form 3811, February 2004 Domestic Return Receipt ~o25es~e-M-~54o ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS .MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765~6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Two (2) bids were received: Tags-Bags-Containers 698 Country Club Dr. P O Box 565 Greenfield, MA 01302-0565 413-522-7016 BID OPENING Bid on Yellow Garbage Bags Bid Opening 1/31/13 10:00 A.M. Small Med L~ $.1045 $104.50 (peri000) $.2000 $20O.OO (per 1000) $.3030 $303.00 (per l000) Waste Zero 5180 Horry Dr Murrells Inlet, SC 29576 800-866-3954 $.11128 $111.28 (peri000) $.1968 $196.80 (peri000) $.2952 $295.15 (peri000) Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Thursday, January 31, 2013 3:16 PM To: Bunchuck, Jim; Chris Talbot (christptal@yahoo.com); Doherty, Jill; Louisa Evans (Ipevans05390@gmair.com); Russell, Scott; W. Ruland (rulandfarm@yahoo.com); Andalom, Jennifer; Finnegan, Martin; Krauza, Lynne Cushman, John Emailing: garbage bag bids - 2_20130131150518 Cc: Subject: Attachments: garbage bag bids - 2_20130131150518, pdf 1/31/2013 TAGS-BAGS-CONTAINERS P. O. Box 565, Greenfield, MA 01302~0565 PH: 413-522-7016 P. O. Box 1899, Wells, ME 04090-1899 PH: 207-641-5024 FX: 413-475-3843 EMAIL: paulC~.ta.qsba,qscontainers.com Visit our Web Page: www.ta.qsbaqscontainers.com Town of Southold, Town Clerks Office Lynda Rudder, Deputy Town Clerk 53095 Main Road, P.O.Box 1179 Cutchogue, NY 11971 Dear Lynda, PH: 631-765-1800 FX: 631-765-6145 Email: jbunchuck@town.southold ny.us January 28,2013 We appreciate the Town again including TAGS-BAGS-CONTAINERS in this Bid. We wish to note that since the prior Bids were open and (presume) noted for Public Record, other vendors were able to see our Bid pricing, and will now be able to "adjust their Bids" to reflect what should be a sliohtlv h~qher pdce. It was noted to you in our email correspondence that we would absorb the minimal increase in cost to match the gauge increase of the Small bag from 1.00mil to 1.10mil. TAGS-BAGS-CONTAINERS prides itself on being 1) compliant, 2) competitive, 3) consistent and 4) respected in the market, supplying the size and thickness quoted, at a fair and equitable cost, in a positive, professional manner. Therefore you will note that pricing from us, even with the minor gauge increase noted on the Small bag, will remain the same as the pdor solicitation. Since you already have our sample packet, we are only sending on sample of our 33-gallon (33x41 1.50mil Green) bag. We are enclosing our 1) Check for $100, 2) Non-Collusive bid Certificate and 3) the re-Bid information noted below, and 4) mailing to the Town Clerk, 53095 Main Road, Southold NY 11971 Southold -Town Garbage Bag Bid: January 1, 2013 - December 31, 2014 Non Collusive Bid Certificate - Completed as requested Bid Specifications - January 1, 2013 through December 31, 2014 (see notes below) Color: Bright Yellow bags with Black ink Quantities Total Bags Size Actual Gauge Gallon/Capacity Small 175,000 25x37, 1.10mil, 16-gallon Med. 350,000 33x45, 1.25mil, 36-gallon Large 275,000 38x52, 1.40mil, 56-gallon Film: Virgin, Hexene LLDPE, tubular, Bottom seal, permanent (Black) ink Samples: to be forward to Jim Bunchuck, Waste Management Office Imprint: Print will be repeated on left and right side of face of bag to be better seen and displayed at most angles. Print will be random & repeated several times on bag. Each size bag will have size (ie: LARGE 56-GALLON) imprinted in bag Closure: Will be our WAVE-top. Note that the measurement of height will be to the middle WAVE, and not to the top of the WAVE, to assure proper size and compliance with Specifications requested. UPC: Each clear sleeve will have a printed insert with separate UPC number, program information such as Town Trash website and phone number, to communicate Program to Southold participating residents CONTINUED Packa(~in(~: In Clear sleeve with sizes, counts, case-packs and total-cases as follows: Small 5-bagslsleeve 100-sleeves/case 350-total cases (175,000-bags) Med. 5-bags/sleeve 50-sleeves/case 1400-total cases (350,000-bags) Large 3-bags/sleeve 33-sleeves/case 2778-totalcases (275,000-bags) Above based on estimated TWO YEAR usage Inserts with UPC: Each insert for each size bag will be different (light) color containing a UPC/Bar code, size, pack and related text, in Black ink Orders: Upon confirmation of Bid Award, and confirmation of layout of Print on both the Trash bags and the Printed/UPC Insert, TAGS-BAGS-CONTAINERS will Manufacture '/'~- of 1 years inventory, and 1) ship % of those cases to the Town and hold the balance of the remaining %-of run in our inventory for shipment to the Town within a one to two week time frame. The Town will be billed at the agreeded-upon (Bid) prices with Net-15 Day Payment Terms extended. Once the second (% of initial run) shipment has been made, another run of % years inventory will be scheduled to run, and maintained in stock for another "set" of shipments as above. Delivery: Initial delivery would be 4 to 6 weeks from Bid Award & Print confirmation Which would be % of a %-year run for stock. Please advise the Ship-to Address, Phone and Contact person information. Price Adiustment/Increases: Prices quoted below will reflect actual pdces for any/all Shipments and Cases run from January 1, 2013 through December 31, 2013. Thirty-Days (30) pdor to December 31, 2013, TAGS-BAGS-CONTAINERS will Offer and Justify any revision (up or down) to the 2013-year costs. Testin.q: TAGS-BAGS-CONTAINERS manufactures to Approved and Accepted Standards in Plastic Bag and Film Production for Strength and Durability. Gauge (thickness) of bag offered on Bid, and to be produced is "Actual" based On Industry Standards, and not on "Gauge-Equivalent" estimations. Bid Cost Proposal- Price Per 1000-bags (/m) Prices are effective on shipments from January 1, 2013 through December 31, 2013. As noted in above section (Price Adjustment/Increases), 30-days prior to December 31, 2013, any (up or down) adjustment will be duly noted to the Town for approval. Item Description Price/BaR Price Ext SML 25x37 1.10mil Yellow WAVE ptd Black, 5-pk, 100-sleeve/case, 500-bags/case $0.1~lS/bag MED 33x45 1.25mil Yellow WAVE ptd Black, 5-pk, 50-sleeve/case, 250-bags/case $0.2OiX)/bag LRG 38x52 1.40mil Yellow WAVE ptd Black, 3-pk, 33-sleevelcase, 99-bags/case $0.3030/bag · Prices good from January 1, 2013 through December 31, 2013. See above for 2014 Pdce Basis. · TAGS-BAGS-CONTAINERS will absorb ali layout and print-plate charges. Bidder Information Company: By (name): Position: Address: Telephone: Email: TAGS-BAGS-CONTAINERS Paul R. Bitters President/Owner 698 Country Club Road, Greenfield, MA 01301 413-522-7016 Fax: 413-475-3843 paul~tagsba.qscontainers.com $104.50/m $200.001m $303.001m rAGS-BAGS-CONTAINERS LEGAL NOTICE Phone' 413-522-7016 · 207-641-5024 W, th OrCa;es ~n W~,~, Ma~e NOTICE TO BIDDERS Post Office Box 565 Greenfield, MA 01302-0565 NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2013. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 1 1971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 31, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 27, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 17, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck ' Town Df Southold Garbage Bag Bid Specifications p. 2of 7 TAGS-BAGS-CONTAINEr' TOWN GARBAGE BAG BID SPECIFICATIONS Pho,e' 413-522-?016. 207-641-502, Wtth Offices in Wells, Maine Post Office Box 565 TERM OF BID: JANUARY l, 2013 - DECEMBER 31, 2014 Greenfield, MA 01302-0565 NOTE: The quantity figures below are estimates onlF, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Small 175,000 25" x 37" Medium 350,000 33" x 45" Large 275,000 38" x 52" Capacity/Strength 16 gallons/1.10 mil 36 gallons/l.25 mil 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT: · Text for Town Garbage Bag Rules: see Attachment #1 to this spec. ("Town Logo" to be supplied by Town) At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR "LARGE", on one line, to be followed by # of gallons (e.g., "16 GALLONS", or "36 GALLONS", or "56 GALLONS") on the same line. 'WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four (4) flaps or "ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a "handle" by which the bag may be held. Flaps shall be not less than 4" tall and 3" wide. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: Town of Southold Garbage Bag Bid Specifications p. 3of 7 TAGS'BAGS-CONTAiNERS Phone.. 413-522.70./6 · 207-641-5024 W~h Offices in We/Is, Maine Style and Counts Post Office Box 565 Greenfield, MA 01302-0565 Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # Sleeves per Case Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. Insert and UPC Code Sleeves shall contain a paper insert no larger than 3" x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation (e.g., "Small 16 Gallon" or "Medium 36 Gallon" or "Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down - RECYCLE!" ORDERS Orders for bags will be placed as needed, however, the Town expects to need 3-4 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS - OR PART THEREOF REQU1RED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion of the order shipped later. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price 'Town'of Southold Garbage Bag Bid Specifications p. 4of 7 PRICE ADJUSTMENTS/INCREASES (cont'd) TAGS-BAGS-CONTAINERS Phor~e: 413-522-7016 · 207-641-5024 With Offices in Wells, Ma~ne Post Office Box 565 Greenfield, MA 01302-0565 increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACTAWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 TAGS-BAGS-CONTAINERS ' Town'~f Southold Garbage Bag Bid Specifications Phone-413-522-7016 *~ 207-641~5024 p. 5 of 7 Wdh Offices in Wells. Ma¢ne Post Office Box 565 Greenfield, MA 01302-0565 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2013 - December 31, 2014 Item 1) "Small" Bags 2) "Medium" Bags 3) "Large" Bags Price Per Bag .,,4,/o 9'~ x 1,0o0 = 'J~,,~,,l~ O x 1,000 = Price Extended ~_Xo _¢. o o. PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company ~'-.'~'~'-~' By(Name) Position Telephone No. Fax No. 'Town'of Southold Garbage Bag Bid Specifications p. 6of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone # Contract Amount TAGS-BAGS-CONTAINERS Phooe: 413-522-7016 · 207-~41-5024 W~th Offices in Wells, Ma*ne Post Office Box 565 Greenfield, MA 01302-0565 CONTINUED Bidder References - Current/Ongoing Programs Barre, MA Faye Zukowski, BOH 978-355-2504 x 117 2-sizes of bags, with MIND the Store Program Bernardston, MA Gary Wetherby, DPW 1-size bag, single delivery, no program 413-768-9853 Brookfield, MA Mike Seery, BOH 2-sizes of bags, single delivery, no program 508-867-2930 Phillipston, MA Matt Pearson, Town 1-size bag, single delivery, no program 978-249-1735 Raymond, NH Denise O'Grady 603-895-4735 2-sizes of bags, with MIND the Store Program Shutesbury, MA Becky TOrTes, Admin 1-size bag, single delivery, no program 413-259-1214 Southampton, MA Ed Cauley, DPW Supt 2-sizes of bag, single delivery, no program 413-527-3666 Hadley MA (SWS) Solid Waste Sol- Marlene 2-sizes of bag, single delivery, no program 413-648-0099 Westerly, RI Elaine Mosley, DPW 401-348-2517 2-sizes of bag, using same ¼-delivery program as proposed to Southold boardofhealth~townofbarre.com ~arvwet her by ['~.clmail. corn mseery~),brookfieldma us health(~,phillipston-ma.qov do,qradv(~ravmondnh.qov townad min~r~,shutesbu ry. or,q ecauley~,southampton, ma. us marlene.whitney~,comcast.net moseley~,westerly, or,q Bag Print - Layout for each Size We understand the layout of the print on 1) each bag size and 2) each sleeve insert. We will provide a "Proof' for each bag (SMIMD/LG) and each sleeve upon confirmation of approval of pricing and program for the Town of Southold. This layout was provided and approved by Jim Bunchuck earlier. Summary As noted above in our prior Bid we forwarding a set of sample bags to Jim Bunchuck (VVaste Management Office) meeting his and the Towns approval It was not noted to resend samples in this Bid. We thank you for your consideration and look to serve the Town of Southold, New York with our quality bags and service. Paul R. Bitters President ' South"Id Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD Town Logo (9" diameter) "TOWN GARBAGE BAG" RULES rAGS-BAGS-CONTAINERS Phone: 413-522-7016 * 207-641-5024 With Offices in Wells. Ma¢f~e Post Office Box 565 Greenfield, MA 01302-0565 · THIS BAG IS INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). · All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A "HANDLE" TO LIFT BAG. · "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled" by residents to the Cutchogue Transfer Station (operating hours 7:00 am - 5:00 pm, 7 days a week, except holidays). · Vehicles bringing garbage to the Transfer Station must display valid permit (available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLD RECYCLES ! BUY FEWER TRASH BAGS - AND SAVE MONEY - BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. You can also reduce your waste handling costs by: Composting food waste Re-using or giving away used but useable items Buying goods with recyclable packaging Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtownny.gov, place cursor over "Government", click on "Departments" and go to "Waste Management" (or call (631) 734-7685). NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. TAGS'BAGS-CONTAINERS Phoebe 413-522-?016 · 207-641-5024 W~th Offices in Wells. Ma~ne Post Office Box 565 Greenfield, MA 01302-0565 Corporate Title (if any) Company Name ~'"~dy--~70'/~5'-- z/~/'~/7-.M//'tr~c''' Mailing Address 7 Phone Number Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS WasteZero Save Money. Reduce Waste f: 843.299.0445 t: 800.866.3954 5180 Horry Drive Murrells Inlet, SC 29576 info~wastezero.com www.WasteZero.com January 29, 2013 Elizabeth A. Neville, Town Clerk Southold Town Hall 53095 Main Road Southold, NY 11971 Re: Plastic Garbage Bag Bid Dear Ms. Neville, WasteZero is pleased to submit pricing to the Town of Southold, NY for your "BID FOR PLASTIC GARBAGE BAGS". To our knowledge, we have received and reviewed all addenda issued by the Town for this program. Upon review of the specifications, we are satisfied our firm has the resources to fulfill the Scope of Services outlined in the bid documents, including delivery within six (6) weeks of receipt of order. As the number one supplier of MSW programs, like the one in Southold, our program is designed to fit "your' needs, including but not limited to, bag dimensions, color, artwork, packaging, and delivery. We work directly with the Town to meet your needs. In addition, WasteZero has a full range of programs, including storage and delivery as needed, down to the retail level. Ask your salesperson about these additional services. WasteZero is quoting the same standard and quality the Town is currently receiving from our company and, therefore, do not need to send samples per Valerie DeFio. A list of references is included for your review. The bid check will be sent out Wednesday for earliest next day delivery. Pricing is firm for one (1) year. After 1st year, WasteZero reserves the right to review pricing based on current resin pricing. Best Regards, Manager, Pricing 'Town 'of Southold Garbage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. Januar~y 1, 2013 - December 31, 2014 Item Price Per Bag Price Extended 1) "Small" Bags ,/t,//,,~ x 1,000 = _ /t/t/, ~h.~3 . 2) "Medium" Bags 3) "Large" Bags ~q~'~ x 1,000 = ~?q.~./~-~ . PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company /X.)dZ~.. ~d__~O By(Name) Address ~ Telephone No. ~q~ ~ ~.~,~- t93,q/ ~Town df Southold Garbage Bag Bid Specifications p. 6of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone # Contract Amount NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name ~ Vr F/C.-, Corporate Title (if any) Company Name Mailing Address Phone Number ~- 244- g) ~q~"j Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS References WasteZero References o; ~E TITLE STATE~WN PHONE ~RAM Pat Winn Solid Waste Recycling Concord, NH 603-230-3192 RSD+Accounting Manager Bob Fiore Assistant Worcester, MA 508-929-1300 RSD Commissioner, Public Works Will Cronin Recycling Coordinator Middletown, RI 401-842-6519 RSD+Accounting Our Products Supplies WasteZero Programs WasteZero Trash Metering PAY1' Conversions Specialized Bags Supplies Cash PAYT at · Trash · Custom tailored to meet Convenience · Recycling your program needs Center/TransferStation · Yard waste Program Services to WasteZero Trash Event bags · Program design MeteringTM · Composting Annual bag pricing Bio waste recommendations Tags to WasteZero Trash E-waste · Program launch planning MeteringTM · Glass bags · Communication (print, · Curbside · Degradable web, press) · Transfer Station · Roadside clean up · RetaiIStore DistributionTM Beach clean up (of WasteZero Trash Variable Rate Carts to MeteringTMbags), WasteZero Trash Specialized PAYT Tags including: MeteringTM and Stickers - A/R collections - Logistics - Inventory monitoring and controls · Accounting and reporting for program revenues and costs · Toll-free number support for residents · Municipal web page with I/4/2 013 resident program information · Support for community MANUFACTURE OF BAGS WasteZero makes all of its plastic bags in our 24/7 state-of-the-art manufacturing facility in Hemingway, SC, providing jobs for nearly 70 local residents. We have four bag lines, a best-in-class extrusion process, and highly customized bag-making and printing capabilities. Finally, we count and code each bag; our secure supply chain starts in manufacturing. WASTEZERO BAGS With WasteZero bags, you can count on quality unmatched in the industry. We make our bags with three-ply technology using metallocene, adding more reinforcement, strength, and durability than most available polyethylene bags. All WasteZero bags have recycled content. Additionally, we manufacture and customize bags exactly to your needs with options that include: · CIosuretypes: Drawstring or twist-tie bags · Sizes: Width, length, and height dimensions created precisely to meet your needs · Gauge: Standard gauge ranges from 1.2 mil to 2.55 mil · Colors: Colors and customized printing for both trash and recycling bags · Dispensing options: Including coreless rolls, interleaved rolls, and fold-fiats · Packing options: Including sleeves or chipboard boxes · Inserts: Customized inserts to convey the information, instructions, or images you want · Content: While all WasteZero plastic trash bags contain recycled content (typically 25%) we can adjust that percentage based on customer request. Additionally, we have the capabilities to produce degradable bags. Quality Control Procedures and Safety Compliance Our quality control system is based on ISO 9002/2008 principles and requirements. TESTING WasteZero engages state-of-the art testing capabilities to ensure that its plastic bags are exactly what we say they are--and exactly what's requested. We test nearly every roll of film we extrude in-house and meet or exceed ASTM International standards (formerly known as the American Society for Testing and Materials, a globally recognized leader in the development and delivery of international voluntary consensus standards), including - ASTM D882, testing tensile, elongation, yield, and modulus gauge instruction - ASTM F1306, testing penetration resistance (or, puncture resistance) - ASTM D1894, examining the co-efficient of friction, specifically providing information on the "openability" of a drawstring or twist tie bag - ASTM D2103, testing film gauge (thickness) properties - ASTM D6988, determining the thickness of plastic film, using dial indicators at the extrusion process BAG MAKING During the bag-making process, we check the roll weight every 15 minutes to ensure A) the correct number of bags per roll and B) correct gauge. BAG PACKING During the bag-packing process, we record every case weight to ensure that the correct number of bags is packed into the case. We also re-check gauge at this juncture as well. SAFETY WasteZero strives to continuously improve its safety and environmental performance and have clear policy objectives in place. · Developing and improving programs and procedures to assure compliance with all applicable laws and regulations · Ensuring that personnel are properly trained and provided with appropriate safety and emergency equipment Taking appropriate action to correct hazards or conditions that endanger health, safety or the environment · Considering safety and environmental factors in all operating decisions including planning and acquisition · Using energy efficiently throughout our operations · £ncouraging personal accountability and emphasizing compliance with standards and conformance with Company policies, as well as best management practices during employee training and performance reviews · Monitoring our progress through periodic evaluations WasteZero complies with all OSHA-directed policies and regulations as they apply to accident investigation. Additionally, Waste Zero has a written program that complies with OSHA standards for hazardous chemicals. SAFETY RECORD AND DOCUMENTATION · WasteZero is in compliance with all applicable federal, state, and local health, environmental and safety laws, standard codes, and ordinances. · We are able to supply written safety programs {via our company Environmental, Safety, and Health Manual) training, records, and permits. WasteZera Save Money. Reduce Waste. f: 843.299.0445 ~ 800.866.3954 5180 Horry Drive Murrells Inlet, SC 29576 info~wastezero.com www.WasteZero.com FAX Dale: To: January 30, 2013 Bonnie - Southold (631-765-6145) From: Dawn Currie/WasteZero Pages: 12 (including cover) Subject: Bid Documentation Bonnie, Per our conversation, attached is the bed and fed ex documentation showing the bid was sent on Tuesday, i-29 and the expected delay by Fed Ex duo to weather. I am also including the copy of the $100 bank check and fed ex documentation that is en-routa to you as well. Thank you for your confirmation this is acceptable to the Town of Southold. Have a wonderful dayt. Dawn Currie Mgr, Pricing Page 2 of 2 ~ Shipmant Receipt Address In fomation Ship to: Ship from: Elizabeth Neville Linda Deighan- $outhold WasteZgro 53095 Main Road 5180 How7 Dr Southold, NY Murrellslnleg SC *. 11971 29576 '~US US 631-734-7685 8432990354 Shipment Information: Tracking no.: 794631346042 Estim~hipping cl~r~,: 15.83 Paakn~, lnfarmnfion S~rvica tTpe: 8t.~dmd Overnight Package type: FedEx Envelope Number of packages: I Tolal weight: 0.50 bBS Declared Value: 0.00 USD Special Scrvicgs: Pickup/Drop-off: Usc an alw. ady schaduled pickup at my location Billing Information: Bill tronspo~ation to: Murrells Inlet-457 Your rafaranee: Enviro P.O. no.: Invoice no.: Department no.: Thank you for Shlppkl9 On,lite with FedEx ShipManager at fedex.rom. Please Note https://www.fedex.com/shipping/h~ml/en//PrintlFrame.hanl 1/29/2013 FedEx Page 1 of 1 794631346042 Travel History Shipment Facts https://www.fedex.eom/fedextraek/?cntry_eode-~zs&tab= 1 &Lracknums=794631346042,&c... 1/30/2013 WasteZero' Save Money. Reduce Waste. Janum7 29, 2013 Elizabeth A. Neville, Town Clerk Southold Town Hall 53095 Main Road Southold, NY i 1971 ~ 800.866.3954 5180 Horry Drive (~ ~ ~j~ ~ Murrells inlet, SC 29576 info(~wastezero.com Re: Plastic Garbage Bag Bid Dear Ms. Neville, WasteZero is pleased to submit pricing to the Town of Southold, NY for your "BID FOR PLASTIC GARBAGE BAGS". To our knowledge, we have received and reviewed all addenda issued by the Town for this program. Upon review of the specifications, we are satisfied our finn has the resources to fulfill the Scope of Services ouffmed in the bid documents, including delivery within six (6) weeks of receipt of order. As the number one supplier ofMSW pwgrams, like the one in Southold, our program is designed to fit "your' needs, including but not limited to, bag dimensions, color, artwork, packaging, and delivery. We work directly with the Town to meet your needs. In addition, WasteZero has a full range of programs, including storage and delivery as needed, down to the retail level. Ask your salesperson about these additional services. WasteZero is quoting the same standard and quality the Town is currently receiving from our company and, therefore, do not need to send samples per Valerie DeFio. A list of references is included for your review. The bid check will be sent out Wednesday for earliest next day delivery. Pricing is firm for one (I) year. After 1st year, WasteZere reserves the fight to review pricing based on current resin pricing. Best Regards, Manager, Pricing Pat Winn Solid Waste Recycling Manager Concord, NH 603-230-3192 RSD + Accounting Assistant Bob Fiore Commissioner, Worcester, MA ~ $08-929-1300 RSD Public Works Wilt Cronin Recycling Coordinator Middletown, RI 401-842-6519 RSD + Accountinl~ ::'~--,r~,,~,.~~ :~,,,.,, ~.~. ,.,.~,~,~.~,:~,,.~,.~,~..~,~ .~, .,, ~ ~,:;-;:,;~ ~;,~,,;,~.:,~ :,',~: ;;~ ;':; ~:;~';" y ~'~ %:~ ~ ~: · S~lallzed Ba~ Supplies ~sh PA~ ~ ~nvenlence Trash Custom tailored to meet ~nter~ra~r S~ion ~ Wa~Z~ Recycling your program needs T~sh Metering-- Yard waste Program ~w~ Event bags · Program design Ta~ ~ WasteZero T~sh MeteringTM · Curbside Composting · Annual bag pricing ~commendations Tran~r Station 8io waste · Program launch planning E-waste Communication (print, web, Variable ~te ~ to Glass ba~ press) WaCOm T;sh M~e~ngTM Degradable Retail Store D~ribution" Roadside clean up (of WasteZem Trash MeteringTM ba~), including: Beach clean up - ~R colle~ions - Logi~ics S~ciali;ed PA~ Tags and - Inventow monitorin8 Sticke~ and controls Accounting and re~ing for program revenues and cos~ · Toll-free number suppo~ for ~sidents · Municipalweb pagewith resident program information Communi~ education suppo~ WASTEZ£RO BAGS With WasteZero bags, you can count on quality unmatched in the industry. We make our bags with three-ply technology using metallocene, adding more reinforcement, strength, and durability than most available polyethylene bags. All WasteZero bags have recycled content. OPTIONS Additionally, we manufacture and customize bags exactly to your needs with options that include: · Closure types: Drawstring or twist-tie bags · Sizes= Width, length, and height dimensions created precisely to meet your needs · Gauge: Standard gauge ranges from :1.2 mil to 2.55 mil · Colors: Colors and customized printing for both trash and recycling bags Dispensing options: Including coreless rolls, interleaved rolls, and fold-fiats · Packing options: Includingsleevesorchipboardboxes · Inserts: Customized inserts to convey the information, instructions, or images you want Content: While all WasteZero plastic trash bags contain recycled content (typically 25%) we can adjust that percentage based on customer request. Additionally, we have the capabilities to produce degradable bags. MANUFACTURE WasteZero makes all of its plastic bags in our 24/7 state-of-the-art manufacturing facility in Hemingway, SC, providing jobs for nearly 70 local residents. We have four bag lines, a best-in- class extrusion process, and highly customized bag-making and printing capabilities. Finally, we count and code each bag; our secure supply chain starts in manufacturin8. QUALITY CONTROL PROCEDURES AND SAFETY COMPLIANCE Our quality control system is based on ISO 9002/2008 principles and requirements. TESTING WasteZero engages state-of-the art testing capabilities to ensure that its plastic bags are exactly what we say they are--and exactly what's requested. We test nearly every roll of film we extrude in-house and meet or exceed ASTM International standards (formerly known as the American Society for Testing and Materials, a globally recognized leader in the development and delivery of international voluntary consensus standards), including · AS'FM D882, testing tensile, elon§ation, yield, and modulus gauge instruction · ASTM F:I=I06, testing penetration resistance (or, puncture resistance) · ASTM D:1894, examining the co-efficient of friction, specifically providing information on the "openability" of a drawstring or twist tie bag · ASTM D210:~, testing film gauge (thickness) properties · ASTM D69gg, determining the thickness of plastic film, using dial indicators at the extrusion process BAG MAKING During the bag-making process, we check the roll weight every 15 minutes to ensure A) the correct number of bags per roll and B) correct gauge. BAG PACKING During the bag-packing process, we record every case weight to ensure that the correct number of bags is packed into the case. We also re-check gauge at this juncture as well. SAFETY WasteZero strives to continuously improve its safety and environmental performance and have clear policy objectives in place. · Developing and improving programs and procedures to assure compliance with all applicable laws and regulations · Ensuring that personnel are properly trained and provided with appropriate safety and emergency equipment · Taking appropriate action to correct hazards or conditions that endanger health, safety or the environment · Considering safety and environmental factors in all operating decisions including planning and acquisition · Using energy efficiently throoghout our operations · Encouraging personal accountability and emphasizing compliance with standards and conformance with Company policies, as well as best management practices during employee training and performance reviews · Monitoring our progress through periodic evaluations WasteZero complies with all OSHA-directed policies and regulations as they apply to accident investigation. Additionally, Waste Zero has a written program that complies with OSHA standards for hazardous chemicals. SAFETY RECORD AND DOCUMENTATION · WasteZero is in compliance with all applicable federal, state, and local health, environmental and safety laws, standard codes, and ordinances. · We are able to supply written safety programs (via our company Environmental, Safety, and Health Manual) training, records, and permits. 'Town ol' 3outhold Oatbake ~ Bid Spedfications p. 6of 7 BIDDERS MUST PROVIDE AT LEA~T FIVE (b') CU/FFOMER REFERENCES (to indude at least th, ee (3) mu~/cipalitie~) o 'go NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifie~ that this bid has be~n arrived at by the bidder iudepaud~tly and has bean sulnnilted without collusion with any other wndor of materials, supplies or equipmant of the type described in the invitation for bid~, mad the contents of ~ts bid have not beea communicated by the bidder, nor, to its best knowledge and belief, by may of its employees or agents, to any l~sun not au employee or agent of. the bidder or its surety on any bond futnisbed he, re~. 'or to the official oinking of the bid. S ' Bid on YF-,AR 2013 - 14 PLASTIC GARBAGI~ Town of Southold (hu'bage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid pric~ per 1,000 bags met'ling all of lhese specUications, famished and delivered. NOTE: BIDDER~ ARE TO SUBMIT ONE AND ONLY ONE ~I~TAL BID PRICE' IN RESPOI~JE TO THIS SOLIuITATION~ BIDS CONTAINING MULTIPLE OR gALT~RNATIVE" PRICES, UNLESS BA~ED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRF~PONSIVE TO THIS SOLICITATION AN1) WILL NOT BE ACCEPTED. Januar~ Ir 2013 - December 31~ 2014 Item Price Per Beg Price Extended i) "Small" Bags ,///o~ ~ x 1,000 - 2) "~,~i~,,~ ./qd:~ x ~,ooo = / %.gO, 3) "~g¢'~,~q~ x l,OOO -- ~ ~ ,~. PLEASE COMPLETE ALL REQUESTED INI~ORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION olr THE BID. The Town reserves the fight to r~ject any and all bids. Position ~,t~t~ ,, Telephone No. '~ 2~S7~ Page 2 of 2 ~ll~. Shipmont Receipt Town of $omhold ~UTIIOLD, NY M~lls lnle~ 11971 US US Sh~ment Tm~ing no.: 7~636363538 d~ ~ 1637 s.~=o~o~o,~ Pac~ge lnfom~on S~i~ ~: ~ofi~ ~emight P~k~e ~: F~Ex Envelo~ ~o~=~: ~ To~l ~ight: 0.50 LBS ~ w~: o.oo ~so S~c~ ~i~s: Plckup~p~ff U~ ~ ~mMy ~h~ul~ ~lng lafomafl~n: Bill ~o~on to: Mu~IIs ln~t~57 Yonr ~fer~: Envi~ ..o..o.: Invoi~ no.: D~p~ no.: Thank you for shipping online with FedEx ShipMnnager at fedex.com. Plense NOte https://www.fedex.com/shipping/html/en//PrintlFrame.html 1130/2013 e First Federal 576056 01 ,,"~0/201.:~ PAY TO TH~ ORDER OF TOWN OF $OUT~OLD #11013 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 17th day of January, 2013. Principal Clerk Sworn to before me this day of LEGAL NOTICE NOT~CE TO ~ NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 o£ thc General Municipal Law, that sealed bids are sought and reqm~t- ed or the purchase of PLASTIC GAR- BAGE BAGS by the Town of Southold for Calendar Year 2013. Specifications and bid propoe~al form may be obtained at the Office of the Town Clerk, Town of Southot~, Town Hall. PO Box 1179, 53095 Main Road, Sout,hold, New York 11971. The sealed bid, together with a Non- c~Ausive Bid Cartilicat¢ and bank raft or NOTARY PUBLIC-STATE OF NEW YORK No. 01VO6105050 Qualified in Suffolk County My Commission Expires February 28, 2016 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2013. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 31, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 27, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 17, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board 'l'own Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the [ I day of ~ ~t ¢'It~OA.LI ,2013, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 1/31/13 Yellow Bag rebid (~duthold Tgwn ~lerk - - Sworn before ne this II day of~, 2013. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 11, 2013 Mr Paul Bitters Tags - Bags - Containers 698 Country Club Drive Greenfield, MA 01301 Dear Mr. Bitters: At a Special meeting of the Town Board held on December 27, 2012, the Town Board rescinded its resolution awarding the yellow bag bid and is now re-bidding. A certified copy of the resolution is enclosed as well as the new bid specifications. We look forward to receiving your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 11,2013 Ms. Dawn Currie Waste Zero 5180 Horry Drive, Suite B Murrells Inlet, SC 29576 Dear MsCurrie: At a Special meeting of the Town Board held on December 27, 2012, the Town Board rescinded its resolution awarding the yellow bag bid and is now re-bidding. A certified copy of the resolution is enclosed as well as the new bid specifications. We look forward to receiving your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 2012 Dawn Currie Waste Zero 5180 Horry Drive, Suite B Murrells Inlet, SC 29576 Dear Ms Currie: At the regular Town Board meeting held on December 18, 2012, the Town Board accepted the bid of Tags-Bags-Containers for supplying yellow bags for the 2013 calendar year. A certified copy o£the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 2012 Paul Bitters Tags-Bags-Containers 698 Country Club Road Greenfield, MA 01301 Dear Mr. Bitters: Congratulations. At the regular Town Board meeting held on December 18, 2012, the Town Board accepted the bid of Tags-Bags-Containers for supplying yellow bags for the 2013 calendar year. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS Town of Southold Garbage Bag Bid Specifications p. 2of 7 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: JANUARY 1, 2013 - DECEMBER 31, 2014 NOTE: The quantity figures below are estimates onlF, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity. Dimension Small 175,000 25" x 37" Medium 350,000 33" x 45" Large 275,000 38" x 52" Capacity/Strength 16 gallons/1.10 mil 36 gallons/1.25 mil 56 gallord1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT: · Text for Town Garbage Bag Rules: see Attachment #1 to this spec. ("Town Logo" to be supplied by Town) At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR "LARGE", on one line, to be ~bllowed by # of gallons (e.g., "16 GALLONS", or "36 GALLONS", or "56 GALLONS") on the same line. 'WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four (4) flaps or "ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the lbrmation ora "handle" by which the bag may be held. Flaps shall be not less than 4" tall and 3" wide. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: Town of Southold Garbage Bag Bid Specifications p. 3of 7 · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. Insert and UPC Code Sleeves shall contain a paper insert no larger than 3" x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation (e.g., "Small 16 Gallon" or "Medium 36 Gallon" or "Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down - RECYCLE!" ORDERS Orders for bags will be placed as needed, however, the Town expects to need 3-4 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MIN1MUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL StflP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS - OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER TITAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion of the order shipped later. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price lndex or by performing a market survey of other bag manufacturers. A price Town of Southold Garbage Bag Bid Specifications p. 4of 7 PRICE ADJUSTMENTS/INCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION B Y THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACT A WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory, Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE SMALL MEDIUM LARGE ~ART MACHINE TEAR DIRECTION DIRECTION i95 536 588 }70 556 806 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January/ 1,2013 December 31,2014 Item Price Per Bag 1) "Small" Bags x 1,000 2) "Medium" Bags x 1,000 - 3) "l.arge" Bags x 1,000 - Price Extended PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company By (Name) Position Address l'elephone No. Fax No. Town of Southold Garbage Bag Bid Specifications p. 6of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Contact Address Phone # Contract Amount Compan_~ ...... Southold Town Garbage Bag Specifications ATTACHMENT I TOWN OFSOUTHOLD "TOWN GARBAGEBAG"RULES Town Logo (9" diameter) · THIS BAG IS INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). · All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A "ltANDLE' TO LIFT BAG. · "Town Bags" are required BOTH fbr curbside pickup AND for garbage "self-hauled" by residents to the Cutchogue Transfer Station (operating hours 7:00 am - 5:00 pm, 7 days a week, except holidays). · Vehicles bringing garbage to the Transfer Station must display valid permit (available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLD RECYCLES · BUY FEWER TRASH BAGS- AND SAVE MONEY BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. · You can also reduce your waste handling costs by: Composting food waste Re-using or giving away used but useable items Buying goods with recyclable packaging Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtownny.gov, place cursor over "Government", click on "Departments" and go to "Waste Management" (or call (631 ) 734-7685). RESOLUTION 2012-933 ADOPTED DOC ID: 8418 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-933 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 27, 2012: RESOLVED that the Town Board of the Town of Southold hereby rescinds its acceptance on December 18, 2012 of the bid of"Bags-Tags-Containers" for the supply of Town garbage bags in 2013-14, and also rejects all bids received on December 6, 2012 pursuant to the bid for Town garbage bags, and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the supply of Town garbage bags for the 2013-2014 period, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED ]UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: William Ruland, Jill Doherty, Albert Krupski Jr., Scott Russell · Print your name and address on the mveme so that we can retum the cerd to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: []Yes If YES, ' delivery address below: [] No [] Registered [] Return Receipt for Merchandise [] Ir~=ured Mail [3 C.O.D. Restricted Delivery? (Ex~a Fee) [] yes 2. Article Number (Transit from sen,/ce/abe/) 7009 0820 0001 7820 8792 i PS Form 3811, February 2004 Domestic Retum Receipt ~ 102595-02-M-1540 Southold Town Board - Letter Board Meeting of December 18, 2012 RESOLUTION 2012-921 ADOPTED Item # 5.33 DOC ID: 8399 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-921 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 18, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Tags-Bags-Containers of Greenfield, MA to supply the town with municipal garbage bags at the prices submitted in their bid of November 29, 2012, all in accordance with t,he review and approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Dohe~ty, Kmpski Jr., Evans, Russell Generated December 18, 2012 Page 46 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD two (2) bids received Waste Zero 5180 Horry Drive, Suite B Murrells Inlet, SC 29576 Dawn Currie 843-237-1711 Tags-Bags-Containers 698 Country Club Road Greenfield, MA 01301 Paul Bitters 413/522-7016 BID OPENING 2013 Plastic Garbage Bags Bid Opening 12/6/12 10:00 A.M. (price per bag) Small Medium $0.1069 $0.2047 Large $0.3071 $0.1045 $0.2000 $0.3030 eral P.O. Box 118068 N. Charleston, South Carolina 29423-8068 PAY TO THE ORDER OF TOWN OF SOUTHOLD NEW YORK 67-71§4 2532 575892 12/04/2012 $100 One H~ndr'ed ~.nd 00/'100 REMITTER: WRSTE~ERO [NC 7051 FIRST FEDERAL OF CHARLESTON CHARLESTON, S.C. I1' 5 ? 5.q, q 21~. m-' 2 S ~ 2 ? ~.~h Sm: qoqo0 i. OOO AUTHORIZED SIGNATURE Sll' CENTRAL POLY CORP. MANUFACTURER OF POLYETHYLENE FILMS, BAGS, DRUM LINERS & SPECIALTIES 2400 BEDLE PLACE, P.O. BOX 4097, LINDEN, NJ 07036 TEL 908-862-7570 FAX 908-862-9019 December 3, 2012. Town of Southold PO Box 1179, 53095 Main Road Southold, New York 11971 Re: No Bid/Bid Number: Plastic Garbage Bags Bid Was Due: 12/6/12 @ 10:00 am Please note that this is a no bid response. Unfortunately, we are not interested in bidding for the following reasons: (X) 1. Unable to bid at this time, but would like to receive future bids proposals. 0 2. Item(s) or material(s) not ( ) manufactured 0 distributed ( ) stocked 0 furnished. ( ) 3. Material(s) or item(s) we have to offer do not fully meet the requirement specified. ( ) 4. Multiplicity of delivery points. ( ) 5. Deliveries quantities to small. ( ) 6. We cannot meet the time of delivery of the item(s) or material(s) specified. ( ) 7. Insufficient time allowed for preparation and submission of bid. ( ) 8. Other reasons. We deliver and furnish plastic can liners, janitorial supplies and custo~al supplies. Please keep us in your bidders list for future bids. ~ / ?? Andr~'~H ..flor, President TAGS-BAGS-CONTAINERS P. O. Box 565, Greenfield, MA 01302-0565 PH: 413-522-7016 P. O. Box 1899, Welb, ME 04090-1899 PH: 207-641-5024 FX: 413-475-3843 EMAIL: paul~.taqsbaRscontainers.com Visit our Web Pa~Je: www.ta,qsba.qscontainers.com Town of Southold, Waste Management Office James Bunchuck, Solid Waste Coordinator 6155 Cox Lane, P.O.Box 962 Cutchogue, NY 11935 PH: 631-734-7685 FX: 631-734-7976 Email: jbunchuck@town.southold.ny.us Email: DSW@town.southold.ny.us Dear Jim, November 29, 2012 Thank you for including TAGS-BAGS-CONTAINERS in you 2013-2014 Trash Bag bid. We received your email on November 21~t with much of the Bid Specifications, yet did not note a Bid Opening Date or a Bid Response Address. It was our understanding that you would email this information. We are providing our pricing and program information to both you at the Waste Mgt Office (address above) and to the Southold Town Clerks (53095 Main Street, Southold) Office to assure our information is received. Samples being mailed to the Waste Management office. Based on the page-order we received in your November 21st email, we will 1) provide responses to each page/request and also 2) complete our required response on a hard-copy of your email Bid. Southold -Town Garbage Bag Bid: January 1, 2013 - December 31, 2014 Non Collusive Bid Certificate - Completed as requested Bid Specifications - January 1,2013 through December 31, 2014 (see notes below) Color: Bright Yellow bags with Black ink Quantities Total Bags Size Actual Gauge Gallon/Capacity Small 175,000 25x37, 1.00mil, 16-gallon Med. 350,000 33x45, 1.25mil, 36-gallon Large 275,000 38x52, 1.40mil, 56-gallon Film: Virgin, Hexene LLDPE, tubular, Bottom seal, permanent (Black) ink Samples: to be forward to Jim Bunchuck, Waste Management Office Imprint: Print will be repeated on left and right side of face of bag to be better seen and displayed at most angles. Print will be random & repeated several times on bag. Each size bag will have size (ie: LARGE 56-GALLON) imprinted in bag Closure: Will be our WAVE-top. Note that the measurement of height will be to the middle WAVE, and not to the top of the WAVE, to assure proper size and compliance with Specifications requested. UPC: Each clear sleeve will have a printed insert with separate UPC number, program information such as Town Trash website and phone number, to communicate Program to Southotd participating residents CONTINUED Packaging: In Clear sleeve with sizes, counts, case-packs and total-cases as follows: Small 5-bags/sleeve 100-sleeves/case 350-total cases (175,000-bags) Med. 5-bags/sleeve 50-sleeves/case 1400-total cases (350,000-bags) Large 3-bags/sleeve 33-sleeves/case 2778-total cases (275,000-bags) Above based on estimated TWO YEAR usage. Inserts with UPC: Each insert for each size bag will be different (light) color containing a UPC/Bar code, size, pack and related text. Black ink Orders: Upon confirmation of Bid Award, and confirmation of layout of Pdnt on both the Trash bags and the Pdnted/UPC Insert, TAGS-BAGS-CONTAINERS will Manufacture Y~- of 1 years inventory, and 1) ship ~ of those cases to the Town and hold the balance of the remaining Y~-of run in our inventory for shipment to the Town within a one to two week time frame. The Town will be billed at the agreeded-upon (Bid) prices with Net-15 Day Payment Terms extended. Once the second (~ of initial run) shipment has been made, another run of ~ years inventory will be scheduled to run, and maintained in stock for another "set" of shipments as above. Delivery: Initial delivery would be 4 to 6 weeks from Bid Award & Print confirmation Which would be ~ of a %-year run for stock. Please advise the Ship-to Address, Phone and Contact person information. Price Adjustment/Increases: Prices quoted below will reflect actual prices for any/all Shipments and Cases run fro January 1, 2013 through December 31, 2013. Thirty-Days (30) prior to December 31,2013, TAGS-BAGS-CONTAINERS will Offer and Justify any revision (up or down) to the 2013-year costs. Testin.q: TAGS-BAGS-CONTAINERS manufactures to Approved and Accepted Standards in Plastic Bag and Film Production for Strength and Durability. Gauge (thickness) of bag offered on Bid, and to be produced is "Actual" based On Industry Standards, and not on "Gauge-Equivalent" estimations. Bid Cost Proposal- Price Per 1000-bags (/m) Prices are effective on shipments from January 1, 2013 through December 31, 2013. As noted in above section (Pdce Adjustment/Increases), 30-days prior to December 31, 2013, any (up or down) adjustment will be duly noted to the Town for approval. Item Description SML 25x37 1.00mil Yellow WAVE ptd Black, 5-pk, 100-sleeve/case, 500-bags/case MED 33x45 1.25mil Yellow WAVE ptd Black, 5-pk, 50-sleeve/case, 250-bags/case LRG 38x52 1.40mil Yellow WAVE ptd Black, 3-pk, 33-sleeve/case, 99-bags/case Price/BaR Price Ext $0.1045/bag $0.2000/bag $0.3030fbag Prices good from January 1, 2013 through December 31, 2013. See above for 2014 Pdce Basis. TAGS-BAGS-CONTAINERS will absorb all layout and print-plate charges. $104.50/m $200.001m $303.001m Bidder Information Company: By (name): Position: Address: Telephone: Email: TAGS-BAGS-CONTAINERS Paul R. Bitters President/Owner 698 Country Club Road, Greenfield, MA 01301 413-522-7016 Fax: 413-475-3843 oaul~ta(~sba(~scontainers.com CONTINUED Bidder References - Current/Ongoing Programs Barre, MA Faye Zukowski, BOH 978-355-2504 x 117 2-sizes of bags, with MIND the Store Program Bernardston, MA Gary Wetherby, DPW l-size bag, single delivery, no program 413-768-9853 Brookfield, MA Mike Seery, BOH 2-sizes of bags, single delivery, no program 508-867 -2930 Phillipston, MA Matt Pearson, Town 1-size bag, single delivery, no program 978-249-1735 Raymond, NH Denise O'Grady 603-895-4735 2-sizes of bags, with MIND the Store Program Shutesbury, MA Becky Torres, Admin 1-size bag, single delivery, no program 413-259-1214 Southampton, MA Ed Cauley, DPW Supt 2-sizes of bag, single delivery, no program 413-527-3666 Hadley MA (SWS) Solid Waste Sol- Marlene 2-sizes of bag, single delivery, no program 413.648-0099 Westerly, RI Elaine Mosley, DPW 401-348-2517 2-sizes of bag, using same ¼-delivery program as proposed to Southold boardofhealth~,townofbarre com qarywetherbv(~omail.com mseery(~,brookfieldma us health~.phillipston-ma,qov do~rad¥~.ra,/mondnh.,qov townadmin~.shutesbury.orq ecauley~'~,southampton, ma.us ma rlene.whitne¥(~.comcast, net mosele¥~,westerl¥, orr Bag Print - Layout for each Size We understand the layout of the pdnt on 1) each bag size and 2) each sleeve insert. We will provide a "Proof" for each bag (SM/MD/LG) and each sleeve upon confirmation of approval of pricing and program for the Town of Southold. Summary As noted above we will be forwarding a set of sample bags to Jim Bunchuck (Waste Management Office) within the next few days. We thank you for your consideration and look to serve the Town of Southold, New York with our quality bags and service. Paul R. Bitters President NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents oft[ds bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (if any)C°rp°rate Title /~<_) 25 ~-,-C//~///~'-Of~--~ Company Name Phone Number ~.~'~.~ZZ- 70/d'. Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS TAGS-BAGS-CONTAINERS Phone: 413-522-7016 · 207-641-5024 W~th Offices in Wells. Maine Post Office Box 565 Greenfield, MA 01302-0565 Town of Southold Garbage Bag Bid Specifications p. 2of 7 TOWN GARBAGE BAG B1D SPECH?ICATIONS TERM OF BID: JANUARY I, 2013 - DECEMBER 31, '~014 NOTE: The quantity figures below are est/mates on/~, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Small 175,000 25" x 37" Medium 350,000 33" x 45" Large 275,000 38" x 52" Capacity/Strength 16 gallons/1.00 mil 36 gallons/l.25 mil 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT: · Text for Town Garbage Bag Rules: see Attachment #1 to this spec. ("Town Logo" to be supplied by Town) At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR "LARGE", on one line, to be followed by # of gallons (e.g., "16 GALLONS", or "36 GALLONS", or "56 GALLONS") on the same line. 'WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four (4) flaps or "ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a "handle" by which the bag may be held. Flaps shall be not less than 4" tall and 3" wide. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: TAGS-BAGS-CONTAINERS Phooe: 413-522-7010 · 207-641-5024 Wilh OfFices in Wells, Maine Post Office Box 565 Greenfield, MA 01302-0565 Town of Southold Garbage Bag Bid Specifications p. 3of 7 · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size # Bags per Sleeve # Sleeves per Case Small 5 I00 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. Insert and UPC Code Sleeves shall contain a paper insert no larger than 3" x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation (e.g., "Small 16 Gallon" or "Medium 36 Gallon" or "Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down - RECYCLE!" ORDERS Orders for bags will be placed as needed, however, the Town expects to need 34 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMLrM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS - OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion oftbe order shipped later. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price TAGS-BAGS-CONTAINERS Plmne: 413.522.7016 · 207-641-5024 With Offices in Wells. Maine Post Office Box 565 Greenfield, MA 01302-0565 Town of Southold Garbage Bag Bid Specifications p. 4of 7 PRICE ADJUSTMENTS/INCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southoid Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd, Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER ,4 CONTRACTAWARDED PURSUANT TO THIS BID. Price decreases are aceeptable on invoice(s) presented for payment without documentatiou. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACmNE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 TAGS-BAGS-CONTAINERS Phone: 413.522.7016 · 207-641-5024 With Offices in Wells. Marne Post Office Box 565 Greenfield, MA 01302-0565 Town of Southold Garbage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE~ PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January, Ir 2013 - December 31t 2014 Item Price Per Bag Price Extended 1) "Small"Bags 2) "Medium" Bags x 1,000 = 3) "Large" Bags x 1,000 PLEASE COMPI,F, TE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN TglE DISQUALIFICATION OF THE BID. The Town reserves the fight to reject any and ali bids. Position Telephone No. TAGS-BAGS-CONTAINERS Phone: 413-~2~-7016 · 207-641-5024 With Dffices ~ We#s, Maine Post Office Box 565 Greenfield, MA 01302-0565 Town of Southold Garbage Bag Bid Specifications p. 6 of 7 ~ ~'/~'/O~fd BIDDERS MUST PROVIBE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone # Contract Amount TAGS'BAGS-CONTAINERS Phone: 413-522-70~6 · 207-641-5024 With Offices in Wells. Mai,~e Post Office Box 565 Greenfield, MA 01302-0565 Sodthold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG" RULES TOWn LOgO (9" diameter) THIS BAG IS INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A "HANDLE" TO LIFT BAG. "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled" by residents to the Cutchogue Transfer Station (operating hours 7:00 am - 5:00 pm, 7 days a week, except holidays). Vehicles bringing garbage to the Transfer Station must display valid permit (available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLD RECYCLES! BUY FEWER TRASH BAGS - AND SAVE MONEY - BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. You can also reduce your waste handling costs by: Composting food waste Re-using or giving away used but useable items Buying goods with recyclable packaging Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at }g~:2 s_%t~thol_d_Lo35.!)33~3~;, place cursor over "Government", click on "Depm h.ents" and go to "Waste Management" (or call (631) 734-7685). TAGS-BAGS-CONTAINERS Pho,~e: 413-522-7016 · 207-641-5024 With O~ces in Wells, Maine Post Office Box 565 Greenfield, MA 01302-0565 WasteZero Proven- Practical' Solutions o: 843 5583227 f: 843 299.0445 ~ 800866.3954 5180 Horry Drive Murrells Inlet, SC 29576 December 3, 2012 Elizabeth A. Neville, Town Clerk Southold Town Hall 53095 Main Road Southold, NY 11971 Re: Plastic Garbage Bag Bid Dear Ms. Neville, WasteZero is pleased to submit pricing to the Town of Southold, NY for your "BID FOR PLASTIC GARBAGE BAGS". To our knowledge, we have received and reviewed all addenda issued by the Town for this program. Upon review of the specifications, we are satisfied our firm has the resources to fulfill the Scope of Services outlined in the bid documents, including delivery within six (6) weeks of receipt of order. As the number one supplier of MSW programs, like the one in Southold, our program is designed to fit "your' needs, including but not limited to, bag dimensions, color, artwork, packaging, and delivery. We work directly with the Town to meet your needs. In addition, WasteZero has a full range of programs, including storage and delivery as needed, down to the retail level. Ask your salesperson about these additional services. WasteZero is quoting the same standard and quality the Town is currently receiving from our company and, therefore, do not need to send samples per Valerie DeFio. A list of references is included for your review. Pricing is firm for one (1) year. After ist year, WasteZero reserves the right to review pricing based on current resin pricing. rd5, Dawn Currie Manager, Pricing Town of Southold Garbage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. Januar~ I? 2013 - December 317 2014 Item Price Per Bag Price Extended 1) "Small" Bags · 2) "Medium" Bags . 3) "Large" Bags ,3D'71 x 1,000: .Y~)tT' I · PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company /2~)~'~_~' 0 Position ~/ ~' ~F;C~r)g~ Address ~ ~ ~ ~~ Tel~hone No. ~ ~ ~/ Town of Southold Garbage Bag Bid Specifications p. 6of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone # Contract Amount NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Sign&IL.J- 44,ce../ Print name _ Ccc0r~ c4-/w~., Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS Page 1 of 2 From: (843) 237-17t I Origin ID: GGEA . ~L..~,~ea~. Wendy Morgan ~ WastsZero ~11 5180 Horry Drive Suite B Mu~rells Inlet, SC 28578 SHIP TO: (63t) 765-1800 Elizabeth Neville, Town Clerk Town of Southold Townhall 53095 Main Road $OUTHOLD, NY 11971 BILL SENDER I I After printing this label: Ship Date: 0ADECI2 ActWgt: 05 LB CAD: 104130617/INET3300 Delivery Address Bar Code Ref# Enviro invoice # PO # Dept # WED - 05 DEC AM PRIORITY OVERNIGHT mE# 7942 1458 9952 119.yTu1S I Use the 'Print' button on this page to print your label to your laser or inkjet printer. 2. Fold the printed page along the horizontal line, 3. Place label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be read and scanned Warning Use only the printed original label for shipping Using a photocopy of this label for shipping purposes is fraudulent and could result ~n additional billing charges, along with the cancellation of your FedEx account number Use of this system constitutes your agreement to the service conditions in the current FedEx Service Guide, available on fedex.corn. FedEx will not be responsible for any claim in excess of $100 per package, whether the result of loss. damage, delay, non- delivery,misdelivery,or misinformation, unless you declare a higher value, pay an additional cha~ge, document your actual loss and file a timely claim. Limitations found in the current FedEx Service Guide apply. Your right to recover from FedEx for any loss, including intrinsic value of the package, loss of sales, income interest, profit, attorney's fees, costs, and other forms of damage whether direct, incidental,consequential, or special is limited to the greater of $100 or the authorized declared value. Recovery cannot exceed actual documented loss. Maximum for items of extraordinary value is $1,000, e.g. jewelry, precious metals, negotiable instruments and other items listed in our ServiceGuide. Written claims must be filed within strict time limits, see current FedEx Service Guide. https://www.fedex.com/shipping/html/en//PrintIFrame.html 12/4/2012 #10952 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 29th day of November, 2012. Principal Clerk Sworn to before me this ~,~ day of ~ 2012. LEGAL NOTICE NO~CE TO ~IDDEIt$ NOTICE l~ HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are sought ami request- ed or the lam:km~e of PLASTIC GAR- BAGE BAGS by thc Town of Southold for Calendar Year 2013. Specifications and bid proposal form may b~ obtained at the Office of ~he Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non- collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10~0 AM. Thamiay, December 6, ~ at which time they will be opened and rcud aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid thould it be'deemed in the I~st interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes piahzly marked "Bid on G~- Imgn By", and submitted to thc Office of the Town Clerk. ~l~e bid price shall not include any tax, federal, state, or lo- cal, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 10.~52-1T 11/29 CHRISTINA VOLINSKI NOTARY PUBLIC-STATS OF NEW YORK No, 01VO610S050 Qualified in Suffolk County Page 1 of l Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Wednesday, November 21, 2012 9:39 AM To: Rudder, Lynda Subject: RE: bids 3 bids..Got them!!! © From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] ~ent: Wednesday, November 21, 2012 9:36 AN To: Candice Schott Subject: bids Importance: High let's try this again 11/21/2012 21/11 '12 WED 09:67 FAX 631 765 6145 SOUTHOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 2399 [* 50] [* 51118005243329 [* 52]18882329941 [* 53]18002562984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with thc provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed. for lee Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Deparmaent yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold. at the Southold To,Ma Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A,M., Thursday, December 6, 2012, at which time they will be opened and read aloud in public. The Town Board of thc Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southo]d is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTIIOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 29, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Conies to the following: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2013. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 6, 2012 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 29, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suftblk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2013 - 14 PLASTIC GARBAGE BAGS Town of Southold Garbage Bag Bid Specifications p. 2of 7 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: JANUARY 1, 2013 - DECEMBER 31, 2014 NOTE: The quantity figures below are estimates onlF, based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Small 175,000 25" x 37" Medium 350,000 33" x 45" Large 275,000 38" x 52" Capacity/Strength 16 gallons/1.00 mil 36 gallons/1.25 mil 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT: · Text for Town Garbage Bag Rules: see Attachment #1 to this spec. ("Town Logo" to be supplied by Town) At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR "LARGE", on one line, to be followed by # of gallons (e.g., "16 GALLONS", or "36 GALLONS", or "56 GALLONS") on the same line. 'WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four (4) flaps or "ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a "handle" by which the bag may be held. Flaps shall be not less than 4" tall and 3" wide. UPC 'BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: Town of Southold Garbage Bag Bid Specifications p. 3of 7 · Style and Counts Bags shall be packaged in 'sleeves' and 'cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 100 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. Insert and UPC Code Sleeves shall contain a paper insert no larger than 3" x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation (e.g., "Small 16 Gallon" or "Medium 36 Gallon" or "Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down - RECYCLE!" ORDERS Orders for bags will be placed as needed, however, the Town expects to need 3-4 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A M1NIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS - OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion of the order shipped later. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price Town of Southold Garbage Bag Bid Specifications p. 4of 7 PRICE ADJUSTMENTS/INCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACTAWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 5of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE 'TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2013 - December 31, 2014 Item Price Per Bag 1) "Small" Bags x 1,000 2) "Medium" Bags x 1,000 = 3) "Large" Bags x 1,000 = Price Extended PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company By (Name) Position Address Telephone No. Fax No. Town of Southold Garbage Bag Bid Specifications p. 6of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone # Contract Amount SoutholdTownGarbageBagSpecifications ATTACHMENT1 TOWN OFSOUTHOLD "TOWN GARBAGEBAG'RULES Town Logo (9" diameter) THIS BAG IS INTENDED FOR ALL HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A "HANDLE" TO LIFT BAG. "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled" by residents to the Cutchogue Transfer Station (operating hours 7:00 am 5:00 pm, 7 days a week, except holidays). Vehicles bringing garbage to the Transfer Station must display valid permit (available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLDRECYCLES! BUY FEWER TRASH BAGS - AND SAVE MONEY - BY RECYCLING. RECYCLABLES DO NOT GO 1N THESE TRASH BAGS. You can also reduce your waste handling costs by: Composting food waste Re-using or giving away used but useable items Buying goods with recyclable packaging Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtownny.gov, place cursor over "Government", click on "Departments" and go to "Waste Management" (or call (631) 734-7685). STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the Iq, day of~, 2012, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Yellow Bags 2013 /~lizab~th A~Neville '-Southold Town Clerk Sworn before me this 1~ day of ~_~t.galr~, 2012. 'Notary Public LYNDAM RUDDER I~lotary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8, 20J~ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Yellow Bags 2013 Southold Town Board - Letter Board Meeting of October 23, 2012 RESOLUTION 2012-789 ADOPTED Item # 5.16 DOC ID: 8214 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-789 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2013: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Yellow Bags Propane for the Transfer Station Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Kmpski Jr., Evans, Russell Generated October 24, 2012 Page 27 Page I of 1 Rudder, Lynda From: Sent: To: Subject: Bunchuck, Jim Tuesday, November 20, 2012 1:07 PM Rudder, Lynda RE: bid specs Attachments: 2013-14 Plastic Garbage Bags specifications jb2.doc Ooops! Forget to put in our new website at end of last page. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 63 1-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. From: Rudder, Lynda Sent: Monday, November 05, 2012 11:15 AM To: Bunchuck, Jim Subject: bid specs Please review and make any changes necessary and email back to me so I can advertise, thanks. 11/21/2012