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HomeMy WebLinkAboutRFP Hauling/Marketing RecyclesRESOLUTION 2013-270 ADOPTED DOC ID: 8687 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-270 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 26, 2013: RESOLVED that the Town Board of the Town of Southold hereby accepts the proposal of Crown Sanitation opened on March 14 in response to the Town's Request For Proposals to supply the town with hauling and marketing services for recycled mixed paper and cardboard collected at the Cutchogue Transfer Station, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road l~O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 28, 2013 Frank Rossaro Crown Recycling 865 Youngs Avenue Calve~onNY 11933 Dear MrRossaro: Congratulations. At the regular Town Board meeting held on March 26, 2013, the Town Board accepted the bid of Crown Sanitation for Hauling and Marketing services. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk BBS. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 28, 2013 Jim Licato Winters Paper Recycling 1198 Prospect Westbury, NY 11590 Dear Mr Licato: At the regular Town Board meeting held on March 26, 2013, the Town Board accepted the request for proposal of Crown Sanitation for Hauling and Marketing services. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 28, 2013 Patricia DiMatteo Jet Paper Stock Corp 214 Blydenburgh Road Islandia, NY 11749 Dear Ms DiMatteo: At the regular Town Board meeting held on March 26, 2013, the Town Board accepted the request for proposal of Crown Sanitation for Hauling and Marketing services. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Three (3) bids received RFP OPENING 2013 Hauling & Marketing Bid Opening 3/8/13 12:00 P.M. Crown Recycling 865 Youngs Avenue Calve~onNY 11933 Frank Rossaro Jet Paper Stock Corp 214 Blydenburgh Road lslandia, NY 11749 Patricia DiMatteo Winters Paper Recycling 1198 Prospect Westbury, NY 11590 Jim Licato Hauling Marketing OCC ONP OCC ONP $24,750.00 $13,750.00 $39,525.00 $21,675.00 $40,950.00 $22,500.00 $50,730.00 $44,660.00 $40,050.00 $28,420.00 $21,360.00 $24,360.00 Southold Co-mingled/OCC RFP February 2013 p. 4of6 Town of Southold Solid Waste Management District RFP For Reeyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: ~stimated #,Tdps (ba. sed on 2012 data): ~'.~ ~'o~/~o~) (. Pdce per trip (in words): ~e~ 6e~yl, ot't ~'ou¢./4u~orz~_O e F ~¢-TY Dolll~rtg, ~' e~x Price per trip (in numerals): IOCC HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): ~ o~ 0j O{~' 6 HAULING OF ONP Destination: Estimated # Trips.(bas. ed on 2012 CJ ~, ~ l'o~s! ~o ~,o3 ( gia,-t~,~ I ¥ Price per tdp (in words): Price per trip (in numerals): '~' ~c/~c-~L3 (TO IONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): '~ c~ South. old Co-mingled/OCC RFP February 2013 p. 5of6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Indicate Costs PER TON paid (charged) to Town OCC ONP Minimum (Floofl Price Current Price (January 2013) Index Used* 2012 Revenue** (if cost, show in parentheses) End Market/Processor *Indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage figures. Southold Co-miagled/OCC RFP February 2013 p. 6 of 6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: tlr-ti Date Southold Co-mingled/OCC RFP January 2013 p. 4of6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: '"~'~-./~ ~.Zl/~'~- .,,<~OC.V_ ~_~.~, Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): ~4~.~.~ OCC HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): 5q, HAULING OF ONP Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): ~'OLs. a_ tAv~lYu~:) Tv,.'e.~-{'~ ~-"1~/~: ~X:X.,L~ Price per trip (in numerals): ONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): ~1, {,,"~'~.'° Somhold Co-mingled/OCC RFP January 2013 p. 5 of 6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Indicate Costs PER TON paid (charged) to Town Minimum (Floor) Price Current Price (January 2013 ) Index Used* 2012 Revenue** (if cost, show in parentheses) End Market/Processor OCC 2.~5 ~ lC>~ '-' ' foul> '~ ~o, 050. TOTAL: &8. yTO. * indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage fig~es. Southold Co-mingled/OCC RFP January 2013 p. 6 of 6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: Bidder: Firm-Corporation By: Signature - Authorized Representative Print: Address ..W~l.~a,'O~,~ ,,~9' tl7~t~ Date Title NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name ~__4~TA~tO,~ "'~ ~-~¢~'717~ Corporate Title (if any) Mailing Address ~.'2~ ~pl~¥/:~,3i~RA~I4 iF.Z>. I~.Clql,~hqt /OH It'Tq~ Phone Number RPF ON Hauling & Marketing Southold Co-tningled/OCC RFP February 2013 p. 4 of 6 To~vn of Southold Solid Waste Management District RFP For Reeyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: Price per trip (in words): Price per trip (in numerals): Estimated # Trips (based on 2012 data): OCC HAULING ESTIMATED TOTAL COST I(Price per trip X # of Trips): HAULING OF ONP Destination: Estimated # Trips (based on 2012 data): Price per tdp (in words): Price per trip (in numerals): ONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): Southold Co*mingled/OCC RFP February 2013 p. 5 of 6 Town of Southold Solid Waste Management District RFP For Recyclablcs Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Indicate Costs PER TON paid (charged) to Town Minimum Current Price (Floor) Price (January 2013) Index Used* 2012 Revenue** (if cost, show in parentheses) End Market/Processor occ ONP ~ S~q~i TOTAL: *Indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage figures. Southold Co-mingled/OCC RFP February 2013 p. 6of6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: Bidder: Q--¥.~--~ /'L~. Fim~-Corporation By: Address o 3 - 7-/~ Date Title Southold Co-mingled/OCC RFP February 2013 p. I of 6 Announcement of a REQUEST FOR PROPOSALS l?or HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Objective and Scope ~Ihe Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyclables collected through the Town's municipal recycling program, such service to be performed for a minimum of two (2) years from the date of award ora contract, expected to be sometime in the Spring of 2013. Description of Work Specifically, the work consists of hauling the Town's stream of 1) old corrugated cardboard (OCC approx. 550 tons in 2012) and old newsprint (ONP approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, trucks, etc.) to a permitted facility of the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The ()CC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop off as well as commercial curbside collection of largely source-separated recyclabtes. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk lnail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quoted rebate price specifically based on the market value of the material. Since prices for recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an indepeodent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. Southold Co-mingled/OCC RFP February 2013 p. 2 of 6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis tbr the materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to the Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town for the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pre-determined intervals; or the manner in which thc Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cutchogue, NY. The Town seeks proposals fbr hauling and marketing ONLY of the recycled materials identified herein. Responders should have significant relevant experience trucking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll offtruck. The Town will, with adequate prior coordination, "live-load" contractor trailers upon arrival or, alternatively responders may propose sta~ng (leaving at the transfer station) empty trailers for the Town to fill as needed. Responders must indicate which procedure (live-load vs. staging) its pricing is based on, but the Town's preference will be for the lower-cost method. Responders must identify the transfer station(s) or materials recovery facility(s) it proposes to ship recyclables to for processing or transfer. Responders who are not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's mcyclables, up to and including the end useffprocessor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter into a binding, written contract with the Town of Southold for the procurement of the services sought herein by the.Town. Collection/Transport Data A table showing the an~ounts (in tons) of recyclables subject to this Pd:P handled by the Town in 2012, by month, is attached. All loads were removed in 100 cubic yard transfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of rccyclables to bc collected for shipment by and/or sale to the contractor. Submission of Proposa,! Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Announcement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town ttall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or before Thursday, March 7. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Southold Co-mingled/OCC RFP February 2013 p. 3 o1'6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHT/LOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailers. PPI PULP °APER February 5, 2013 PRICE WATCH: Recovered Paper- Domestic New England New York Buffalo {Chicago)~ Mixed(2)-OSM* 55,30 (+5) 60,35 (+5) 35~0 (+0) 45-50 (+0) 55-70 (+0) 55~0 (-5) 85-90 (+5) 80-85 (+10} 70-75 BROWN GRADES 55-60 (+0) 55-60 (+0) ~5-50 {+0) 60~c5 (+0) 55~O (+0) 60~5 (+0) 100-110 (+0} 100-110 (+0) 80-85 95-105 (+0) 95-105~, (+0) 95-105 (+9) 80-85 (+5} 105-110 (+g) 100-105 (+g) 120-130 (+5) 110-128 (+5) 95-105 (+0) 120.130 (+10)(Noc(heast) 110-120 (+10) 120-130 (+18) 120-130 (+18) 120-130 (+5) 120-130 1+5) 105-115 (+0) Boxb cutt (4) - OBM* OCC(11 - OBM' DLK {13)- OBM* GROUNDWOOD ONP (6) - OBM*~ ON~ is/- o6M' 20-25 [+0) 20-25 (+0) 25-38 (+0) 15-20 (+0) 25-30 (+0) 40-45 [+5) 95-100 (+0) 95-100 (+0) 70-75 (+0) 6065 (+9) 60~5 , (+0) 5560 (+0) 65-70 (+0) 70-75 (+0) 75~ (+5) 95-105 (+0) 95 105 (+0) 85-90 {+0) Northeast ....................................... OMG/iO) 80.85 (+0) 80-85 (+g) 9~-95 (+0) 85-90 (+0) 100-110 (+0) 95-100 CGS(44) 80.85 (+8) 85-90 (+0) 95-100 (+0) 90.95 (+0) 106-110 (+0) 100105 (+0) V~N(24) 215-220 (+g) 210-220 (+0) 220-230 (+0) 215-220 (+0) 215-225 (+0) 205215 HiGH GRAOEB SOP(37) 160-165 (+0) 135-140 (+5} 130.145 (+0} 145-155 (+5) 170180 (+0) 180-~70 {+10) CBS(43) 160-165 {+0) 135-140 (+5) 135-145 (~0) 150-155 (+I0) 165-175 (+0) 140-145 (+0) SBSheavyprint(45) 170-180 (+0) 140-150 (+0) 150-180 (+g) 185-195 (+0) SWL(40) 215~225 (+0) 190-200 (+0) 200.210 (+0) 215225 (+5) 230.240 (-5) 210-215 (+0) MVV_(41)z 215-225 (+0) 190-200 (+0) 200-210 (+0) 215-225 (+5) 239-240 (-5) 210-215 (+0) SSSlightprint(45) 215-225 (+0) 190-200 (+0) 205-215 (+0) 210-220 (+10) 215-225 (+g) PULP SUBS SSS unprinted (47) 270.280 (+0) 260-270 [+0) HWS (30) 280-290 (+10) 260-270 (+0) HWEC (31) 310-320 (+t0) 280-290 (+0) * OBM PRICES Prices for grades designated "OBM" are a continuation of the prices originally published in Offic~ al Board Markets ("OBM", "The Yellow Sheet") and are reported on the same basis as published hiatoricatly in OBM See www nsf com/RCPmethndatogy for a complete deschption of what has and has 270-280 (+0) 280-290 (+0) 265-375 (+0) 280-290 (+10) 290-300 (+0) 285-295 (+0) 300-310 (+0) 320-330 (+0) 305-315 (+9] 295-305 (+20) NOTES 1 Because of Iow mill buying volume, as of Jan 2013, the gNP(6) price is determined by a formuls based on gNP (8) prices See details at _ ~,,~ww,r!$~ comlROPmethopoloqy ONP(5) prices will be disContinued Dec 31 2013 8, Preconsumer. 3 The price o'1 tr'~ Iow end of the range is for the Bay Area and the price at the tog end of the range is for the Los Aogeles area 4 As of Oct 9012, these region names were changed fror~ a city to a region (e g "Chicago" to "Midwest") This is a change in title, not in methodolOgy All references to the new names (e g. "Midwest") as they apply to each price series above are ~nsistent with the legacy names (e g "Chicago") DISCLAIMER While the information contatned [n this repod has been obtained from sources believed to be reliable, RISI does not warrant o~ guarantee the accuracy and completeness of the information All prices are best estimates of prices and are composite prices as opposed to median or average prices . A. OI, Mail (132) Page 1 of 2 tri317 Today on AOL http://mail.aol.com/3751 O~ 111/aol-6/en-us/Suite.aspx 3/6/2013 JET PAPER STOCK CORP. 228 Blydenburgh Rd. Islandia, NY 11749 (631) 234-7100 (631) 234-4201 fax Town of Southold March 5, 2013 RE: Request for Proposals for Hauling and Marketing of Selected Municipal Recyclables Friday March 8, 2013 Jet Paper Stock has been in the secondary fiber, recycling business since 1967. Currently operating under NYS, DEC permit # 1-4728-00720/00001. Materials are ultimately sold through our broker; N&V International. Markets are both domestic and abroad, based on mill needs. Jet will use subcontracting services of Trinity Transportation Corp. (an ownership related company), to provide and haul 100 cu. yd. walking floor trailers for hauling. Jet can also accept materials from other Town directed vehicles. Jet has provided recycling services to multiple Townships, INCLUDING the Town of Southold. Jet possesses all necessary insurances and will provide proof of same, if selected. Jet will use the publication "PPI", (pULP & PAPER WEEK) as the pricing guide for re- imbursement to the Town for recyclable products. A copy, (items highlighted) is included in this submission. Payments to the Town will be calculated at the "PPI" respective commodity price index, New York, first week of each month, LESS $30.00 per ton Floor price for each commodity is submitted as $25 00/ton. Patricia DiMatteo Southold Co-mingled/OCC RFP January 2013 p. 3 of 6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHT/LOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailem. Southold Co-mingled/OCC KFP January 2013 p. 2 of 6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis for the materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to the Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town for the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pre-determined intervals; or the manner in which the Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cntchogue, NY. The Town seeks proposals for hauling and marketing ONLY of the recycled materials identified herein. Responders should have significant relevant experience trucking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll off truck. The Town will, with adequate prior coordination, "live-load" contractor trailers upon arrival or, alternatively reSponders may propose staging (leaving at the transfer station) empty trailers for the Town to fill as needed. Responders must indicate which procedure (live-load vs. staging) its pricing is based on, but the Town's preference will be for the lower-cost method. Responders must identify the transfer station(s) or materials recovery facility(s) it proposes to ship recyclables to for processing or transfer. Responders who are not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's recyclables, up to and including the end user/processor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter into a binding, written contract with the Town of Southold for the procurement of the services sought herein by the Town. Collection/Transport Data A table showing the amounts (in tons) of recyclables subject to this RFP handled by the Town in 2012, by month, is attached. All loads were removed in 100 cubic yard transfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of recyclables to be collected for shipment by and/or sale to the contractor. Submission of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Announcement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or before Thursday, March 7. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Southold Co-mingled/OCC RFP January 2013 p. lof6 Announcement of a REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Objective and Scope The Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyclables collected through the Town's municipal recycling program, such service to be performed for a minimum of two (2) years from the date of award of a contract, expected to be sometime in the Spring of 2013. Description of Work Specifically, the work consists of hauling the Town's stream of 1) old corrugated cardboard (OCC - approx. 550 tons in 2012) and old newsprint (ONP - approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, tracks, etc.) to a permitted facility of the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The OCC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop off as well as commercial curbside collection of largely source-separated recyclables. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk mail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quoted rebate price specifically based on the market value of the material. Since prices for recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an independent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that REQUEST FOR PROPOSALS For HAUL1NG AND MARKETiNG OF SELECTED MUNICIPAL RECYCLABLES, Town of Southold Solid Waste Management District by the Town of Southold for one year. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check.in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 7, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 12, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON FEBRUARY 28, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck Page 1 of 1 Ff=n~ (516)937-0900 Origin ID: RMEA PROGRESSIVE WASTE SOLUTIONS OF LI 1198 PflOSPECT AVE WESTBURY, NY 11590 SHIP TO: (5t6) 937-~900 Town Clerk Town of Southold 53095 Main Road $OUTHOLD, NY 11971 HILL SENDER Ship Date: 0SMARt3 ActWg~ 1.0 LB CAD: 5165267ANET3370 Oellve~/Address ~a~ Code Ref# MmylJ'rnmy Invoice # PO# Dept # THU - 07 MAR 12:00P PRIORITY OVERNIGHT 7949 0685 5839 11971 ZM WSHA JFK /temp~ates~~~m~~nents~d~tc~m-~abel-c~ntents~F~~d~nstr~en/F~~ding-instructi~ns~htm~ loading... ~temp~ates~c~mp~nents/d~tc~m-~abe~-c~ntents~Warnings~rigina~Labe~~en~F~~ding-warning-htm~ loading... Itemplateslcomponentsldotcom_label_contentslTnCDomluslenlTC_dom.html loading... https://www.fedcx.com/shipping/html/¢n//PrintIFrame.html 3/6/2013 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that REQUEST FOR PROPOSALS For HAUI,ING AND MARKETiNG OF SELECTED MUNICIPAL RECYCLABLES, Town ol~ Southold Solid Waste Management District by the Town of Southold for one yem'. Specifications and bid proposal lbrm may be obtained at the Office of the Town Clerk, Town of Southold, Town llall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 7, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in thc best interest of the Town of Southold to do so. Ail bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 12, 2013 ELIZABETH A. NEVILLE SOUTttOLD TOWN CLERK PLEASE PUBLISH ON FEBRUARY 28, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK~ TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck Southold Co~min~ed/OCC RFP February 2013 p. Iof6 Announcement of a REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Obiective and Scope The Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyctables collected through the Town's municipal recycling program, such service to be performed for a minimum of two {2) years t'rom the date of award of a contract, expected to be sometime in the Spring of2013. Description of Work Specifically, the work consists of hauling the Town's stream of I) old corrugated cardboard (OCC approx. 550 tons in 2012) and old newsprint (ONP approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, trucks, etc.) to a permitled facility or' the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The ()CC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop offas well as commercial curbside collection o1' largely source-separated rccyclabtes. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk mail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quotcd rebate price specifically based on the market value of the material. Since prices tbr recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an independent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. Southold Co-mingled/OCC RFP February 2013 p. 2of6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis t:br thc materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to thc Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town fbr the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pm-determined intervals; or the manner in which the Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cutchogue, NY. The Town seeks proposals fbr hauling and marketing ONI,Y of the recycled materials identified herein. Responders should have significant relevant experience trucking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll off truck. The Town will, with adequate prior coordination, "live-load" contractor trailers upon arrival or, alternatively responders may propose staging (leaving at the transfer station) empty trailers for the Town to fill as needed. Responders must indicate which procedure (live-load vs. staging) its pricing is based on, but the Town's preference will be for the lower-cost method. Responders must identify the transfer station(s) or materials recovery fhcility(s) it proposes to ship recyclables to for processing or transfer. Responders who ax-e not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's recyclables, up to and including the end user/processor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter imo a binding, written contract with the Town of Southold for the procurement of the services sought herein by the Town. Collection/Transport Data A table showing the amounts (in tons) of recyclables subject to this RFP handled by the Town in 2012, by month, is attached. All loads were removed in 100 cubic yard traosfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of recyclables to be collected for shipment by and/or sale to the contractor. Submission of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Announcement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or befbre Thursday, March 7. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Southold Co~m[ngled/OCC RFP February 2013 p. 3of6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHTILOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailers. #11089 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 28th day of February 2013, Principal Clerk Sworn to before me this ~ '1~ ~I~REBy GIVEN, 'in with ~e ~ns of ~ ~ ~ M~p~ ~w, ~.~ ~R ~O~SA~ ~O ~ ~G ~ ~ of ~o1~ ~fid ~*~t ~ by the To~ ~ ~ ~ ~ Clerk,~ ~ ~, New Y~ ~ ~d~ ~er ~ n Non- CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO, 01VO6105050 Qualified in Suffolk County My Commission Expires February 28, 2016 05/03 '13 TUE 15:35 FAX 631 765 6145 SOt~HOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR MULTI TX/RX REPORT 2533 [* 501 [* 51118005243329 [* 52118882329941 [* 53]18002582984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE iS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that REQUEST FOP. PROPOSALS For IIAULING AND MARKETING OF SELECTED MUNICiPAL RECYCLABLES, Town of Southold Solid Waste Managcment District by the Tewn of Southold for one year. Specifications and bid proposal form may be obtainer[ at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check.in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 7, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all inlbrmalities in any bid should it be deemed inthe best interest of the Tovm of Southold to do so. Ali bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services% and submitted to the Office of thc Town Clerk. The bid price shall not include any tax, federal, state, or local, from whiclx the Town of Southold is exempt. Dated: February 12, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK !8, 2013 AND FORWARD ONE (1) I~I T7 Alla2TIiI ~'~XrTT .i ~' Tt~lafN t'l Page 1 of 1 Rudder, Lynda From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:06 PM To: 'michael@nws-ny.com' Cc: Rudder, Lynda Subject: New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:16 PM 'johnw@ttcli.com' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:06 PM 'michael@nws-ny.com' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON James Bunchuck, Solid Waste Coordinator Town of Somhold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) Please consider the need before printing this e-mail. 3/5/20 l 3 Page 1 of I Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:07 PM 'James Licato' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been m-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:09 PM To: 'mpino@graceindustriesllc,com'; 'mconklin@graceind ustriesllc.com' Cc: Rudder, Lynda Subject: New Date for Southold Bid Opening Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subjeot: Bunchuck, Jim Tuesday, March 05, 2013 3:16 PM 'johnw@ttcli.com' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:14 PM To: 'jvetrano@intercountypaving.com' Cc: Rudder, Lynda Subject: New Date for Southold Bid Opening Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:12 PM 'dcinquemani@tullyenvironmental.com' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:10 PM 'prossano@crown recycling facility, net' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page ! of 1 Rudder, Lynda From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:11 PM To: Rudder, Lynda Subject: RE: New Date for Southold Bid Opening Hey great, thanks...definitely no blond today! From: Rudder, Lynda Sent: Tuesday, March 05, 2013 3:09 PM To: Bunchuck, Jim Subject: RE: New Date for 5outhold Bid Opening I have also had Lloyd change it on the website and ti) the "bidders Publications" From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:06 PM To: 'michael@nws-ny.com' Cc: Rudder, Lynda Subject: New Date for Southold Bid Opening Tmportance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of I Rudder, Lynda From: Bunchuck, Jim Sent: Tuesday, March 05, 2013 3:09 PM To: 'mpino@graceindustriesllc,com'; 'mconklin@graceindustriesllc.com' Cc: Rudder, Lynda Subject: New Date for Southold Bid Opening Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Bunchuck, Jim Tuesday, March 05, 2013 3:07 PM 'James Licato' Rudder, Lynda New Date for Southold Bid Opening Importance: High Due to the expected winter storm the opening of the Materials Hauling Bid and Recyclables RFP issued by the Town of Southold which you inquired about and/or received has been re-scheduled for Friday, March 8 at 12:00 NOON. James Bunchuck, Solid Waste Coordinator Town of Southold DSW P.O. Box 962 Cutchogue, NY 11935 631-734-7685 631-734-7976 (fax) 631-478-7344 (cell) Please consider the need before printing this e-mail. 3/5/2013 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES, Town of Southold Solid Waste Management District by the Town of Southold for one year. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 7, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the [own of Southold is exempt. Dated: February 12, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON FEBRUARY 28, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suflblk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board Town Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the cQI day of ~-~[~v-oa.v-~, ,2013, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. RFP Hauling & Marketing Services Sworn before me this El day of~, 2013. ~No y~Public~~ Southold Co-mingled/OCC RFP January 2013 p. 1 of 6 Announcement of a REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Obiective and Scope The Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyclables collected through the Town's municipal recycling program, such service to be performed for a minimum of two {2) years from the date of award of a contract, expected to be sometime in the Spring of 2013. Description of Work Specifically, the work consists of hauling the Town's stream of 1) old corrugated cardboard (OCC - approx. 550 tons in 2012) and old newsprint (ONP - approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, trucks, etc.) to a permitted facility of the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The OCC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop off as well as commercial curbside collection of largely source-separated recyclables. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk mail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quoted rebate price specifically based on the market value of the material. Since prices for recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an independent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. Southold Co-mingled/OCC RFP January 2013 p. 2 of 6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis for the materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to the Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town for the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pre-determined intervals; or the manner in which the Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cutchogue, NY. The Town seeks proposals for hauling and marketing ONLY of the recycled materials identified herein. Responders should have significant relevant experience trucking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll offtruck. The Town will, with adequate prior coordination, "live-load" contractor trailers upon arrival or, alternatively responders may propose staging (leaving at the transfer station) empty trailers for the Town to fill as needed. Responders must indicate which procedure (live-load vs. staging) its pricing is based on, but the Town's preference will be for the lower-cost method. Responders must identify the transfer station(s) or materials recovery facility(s) it proposes to ship recyclables to for processing or transfer. Responders who are not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's recyclables, up to and including the end user/processor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter into a binding, written contract with the Town of Southold for the procurement of the services sought herein by the Town. Collection/Transport Data A table showing the amounts (in tons) of recyclables subject to this RFP handled by the Town in 2012, by month, is attached. All loads were removed in 100 cubic yard transfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of recyclables to be collected for shipment by and/or sale to the contractor. Submission of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Announcement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or before Thursday, March 7. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Southold Co-mingled/OCC RFP January 2013 p. 3 of 6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHT/LOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailers. Southold Co-mingled/OCC RFP January 2013 p. 4of6 Town of Southold Solid Waste Management District RFP For Reeyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): OCC HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): HAULING OF ONP Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): IONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): Southold Co-mingled/OCC RFP January 2013 p. 5of6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Indicate Costs PER TON paid (charged) to Town Minimum (Floor) Price Current Price (January 2013) Index Used* 2012 Revenue** (if cost, show in parentheses) End MarkeffProcessor OCC ONP TOTAL: * Indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage figures. Southold Co-mingled/OCC RFP January 2013 p. 6 of 6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: Bidder: Firm-Corporation Address Date Title By: Signature - Authorized Representative Print: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number RPF ON Hauling & Marketing Page 1 of 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Thursday, February 21, 2013 12:07 PM To: Rudder, Lynda Subject: Re: for publication Hi Lynda, I have received the notice and we are good to go for next week. Thanks and have a great afternoon!@ Candice From: <Rudder>, Lynda <lynda.rudder~)town.southold.ny.us> Date: Thursday, February 21, 2013 3_0:51 AM To: "Bunchuck, Jim" <jbunchuck~town.southold.ny.us>, "iim~iamesdinizio.com" <jim~jamesdinizio.com>, "Andaloro, Jennifer" <iennifer.andaloro@town.southold.ny.us>, "Cushman, John" <John.Cushman~town.southold.ny.us>, "Doherty, Jill" <iill.doherty~town.southold.n¥.us>, "Finnegan, Martin" <martin.finnegan(~town.southold.ny.us>, "Krauza, Lynne" <lynne.krauza~town.southold.ny.us>, Candice Schott <cschott(~timesreview.com>, "lpevansO6390@gmail.com" <lpevansO6390~gmail.com>, "Neville, Elizabeth" <E.Neville~town.southold.ny.us>, "Reisenber§, Lloyd" <Lloyd. Reisenberg(~town.southold.ny.us>, "Russell, Scott" <Scott. Russell~town.southold.ny.us>, "Standish, Lauren" <Lauren.Standish~town.southold.ny.us>, "Talbot, Christopher" <christopher.talbot~town.southold.ny.us>, "Tomaszewski, Michelle" <michellet~town.southold.ny.us>, William Ruland <rulandfarm~yahoo.com> Subject: for publication Please publish in the 2/28 edition of the Suffolk Times and on the website 2/21/2013 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 20, 2013 Patricia DiMatteo Jet Paper Stock Corp 214 Blydenburgh Road Islandia, NY 11749 Dear Ms. DiMatteo: At the regular Town Board meeting held on February 12,2013, the Town Board rejected all Requests for Proposals for Hauling & Marketing Selected Recyclables. A certified copy of the resolution is enclosed. New bed specifications will be available on February 27, 2013 at the Town Clerk's office. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of February 12, 2013 RESOLUTION 2013-146 ADOPTED Item # 5.24 DOC ID: 8568 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-146 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 12, 2013: RESOLVED that the Town Board of the Town of Southold hereby rejects bids opened on January 13, 2013 with respect to the hauling of C&D and recyclables from the Cutchogue Transfer Station, and authorizes and directs the Town Clerk to re-advertise for bids for same. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Talbot, Doherty, Evans, Russell Generated February 13, 2013 Page 38 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldt ownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD One (l) bid received RFP OPENING 2013 Hauling & Marketing Bid Opening 1/24/13 10:00 A.M. Jet Paper Stock Corp 214 Blydenburgh Road lslandia, NY 11749 Task 1 $35,600.00 Task 2 $19,600.00 JET, PAPER STOCK CORP: 228 BLYDENBURGH ROAD ISLANDIA, NY 11749 (631) 234-7100 (631) 234-4201 fax Town of Southold Southold Town Hall 53095 Main Road Southold, NY 11971 Janua~ 24,2013 RE: RFP, Hauling and Marketin,q of Selected Municipal Recyclables In response to this RFP, Jet Paper Stock Corp. and Trinity Transportation Corp., (as hauler) offer to the Town of Southold the following proposal; Trinity Transportation Corp. will provide 100 cu. yd. walking floor trailers to the Town, for the collection of both corrugated and residential newspaper to be transported to the Jet Paper Stock recycling facility at the pricing provided in the CONTACTOR COST PROPOSALS. Jet Paper Stock Corp. will accept the recyclable materials and reimburse the Town fair market value, as per formula; *** "PPI PULP&PAPER WEEK" (copy attached), "New York" pricing for respective commodity LESS $30.00 per ton. Using first issue of each month. Floor price of $25.00 per ton, (2000.lbs) is guaranteed for OCC and ONP. Jet Paper Stock has accepted recyclable materials from the Town of Southold in the past. Jet has 2 site scales for proper weighing of individual loads. Jet has been in the secondary fiber material recycling business since 1967, incorporated in the State of NY. Billing for transport services and payment for commodities will be done monthly by the respective companies. ,,let Paper Stock and Trinity Transportation share a common ownership thread - Patricia DiMatteo, as owner and executive of each company and makes this presentation to the Town of Southold. Southold Co-mingled/OCC RFP January 2013 p. lof6 Announcement of a REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Obiective and Scope The Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyclables collected through the Town's municipal recycling program, such service to be performed for a minimum of two (2) years from the date of award of a contract, expected to be sometime in the Winter of 2013. Description of Work Specifically, the work consists of hauling the Town's stream of I) old corrugated cardboard (OCC - approx. 550 tons in 2012) and old newsprint (ONP - approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, trucks, etc.) to a permitted facility of the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The OCC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop off as well as commercial curbside collection of largely source-separated recyclables. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk mail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quoted rebate price specifically based on the market value of the material. Since prices for recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an independent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. Southold Co-mingled/OCC RFP January 2013 p. 2of6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis for the materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to the Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town for the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pre-determined intervals; or the manner in which the Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cutchogue, NY. The Town seeks proposals for hauling and marketing ONLY of the recycled materials identified herein. Responders should have significant relevant experience tracking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll off truck. Responders who propose staging (leaving at the transfer station) empty trailers for the Town to fill will be strongly preferred. Responders must identify the transfer station(s) or materials recovery facility(s) it proposes to ship recyclables to for processing or transfer. Responders who are not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's recyclables, up to and including the end user/processor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter into a binding, written contract with the Town of Southold for the procurement of the services sought herein by the Town. Collection/Transport Data A table showing the amounts (in tons) of recyclables subject to this RFP handled by the Town in 2012, by month, is attached. Ali loads were removed in 100 cubic yard transfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of recyclables to be collected for shipment by and/or sale to the contractor. Submission of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Almouncement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or before Thursday, January 24. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631 ) 734-7685. Southold Co-mingled/OCC RFP January 2013 p. 3 of 6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHT/LOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailers. Southold Co-mingled/OCC RFP January 2013 p. 4 of 6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): F"ou~ ~o~lt:~J~b oo~t.p, lZ.~ .., ~/~,~o - - Price per trip (in numerals): IOCC HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): '~. HAULING OF ONP Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): ONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips):briO, Southold Co-mingled]OCC RFP January 2013 p. 5 of 6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Minimum (Floor) Price Indicate Costs PER TON paid (charged) to Town Current Price Index Used* 2012 Revenue** (if cost, show in parentheses) End Market/Processor occ 2 5.'-' 105:-' ' l~o ~ ~P[i[ 4to. o-~o. '~ TOTAL: &,~l,q'/~.~ au. ~,,'m.~.t~ ~'r ta~.e. ~.~t~. l,p,tm~ niP *Indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage figures. Southo[d Co-mingled'OCC RFP J anuau/2013 p. 6 of 6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: Firm-Corporation S g ed Representative Date Print: Title PULP&PAPER WEEK PRICE WATCH: Recovered Paper - OBM prices Price series formerly published in Official Board Markets (OBM) under the heading "Transacted Paper Stock Prices" USS per shot[ ton for open market purchases by mills, FOB seller's dOck (Further specifications below) X = price to be discontinued as of January 1 2013 (see Rationalization note below~ 0lllClal B0al'd Mal'kels December 5, 2012 (for December delivery) New New York Buffalo North* Midwest South- South- LA SF Pacific England east (Chlcago~ east west NW MIXED PAPER Mixed (2) 50-55 55-60 35-40 45-50 70-75 60-65 80-85 70-75 85 90 (+0) (+0) (+0) (+10) (+t0) (+5) (-5) (-5) (+0) BROWN GRADES Boxb curt (4) 55-60 55-60 45-50 55-60 55-60 60-65 100-110 100-110 110-120 (+0) (+o) (+o) (+0) (+0) (+o) (-15) 6t5) (+o) CCC (11) 95-105 95 105 95-105 75-80 105-110 95-100 115 125 105-115 105 115 (+5) (+5) (+5) (+5) (+15) (+20) (-10) (-t0) (+0) DLK (13) 105-115 85-90 105-110 100-105 110-120 110-120 115-125 (+5) (+5) (+15) (+20) 610) (-10) (+0) GBOUNDWOOD ONP (6)~ 20-25 20-25 20-25 15-20 25-30 25~30 90-100 90-100 70-75 (+0) (+0) (+0) (+0) (+o) (+0) (-10) (-lO) (+0) ONP (8) 60-65 60-65 55~0 85-70 70-75 55-60 95 105 95-105 85-90 (+10) (+10) (+t0) (+10) (+10) (+t5) (-5) (-Si (+0) (-10) (+0) (+0) (+0) (+0) (+0) I+O) (+O) (+5) x SWL (40) 210-220 210-220 210-~.0 200-210 210-220 230-240 225 235 2~0-220 220 23; (+o) (+0) (+O) (+0) (+0) (+0) (+0) (+0) Cid SVV~ (28) 225 235 245 255 235 245 245 255 215225 215 225 235 245 (+0) (+0) (+0) (+0) (-20) (-20) PULP SUBS X S~3S unprJnfed 305-315 295-305 285-295 295 305 270-280 270 280 290 300 (47) (+0) (+0) (+0) (+0) (-20) (-20) × HWS (30} 305 315 295-305 315-325 330 340 280290 280 290 99 (+O) (+0) (+0) (+O) (-10) (-10) x I ,.v~C 350 360 315-325 345-355 355-365 3'95 305 295.305 3 ~!5 (+0) (+O) (+0) (+0) (-10) (-10) RATIONALIZATION OF PPW AND OBM PRICES PPr Pulp & Paper Week (PPW) and Officia{ Board Markets (OBM) were two separate publications that have been combined as of October 3., 2012. PPW end OBM reported prices for many of the same grades. U ntt{ December 33., 2012, the combined PPW will publish the full set of legacy PPW pr{cos a nd {egacy OBM prices, each reported in such a way to maintain continuity with historical prices. AS of January t, 2013, prices for the grades marked "X" w{{{ be discontinued. From that point onward PPW will publish a single price series for each grade/region Thereafter, for prices such as CCC where OBM is the legacy source of the ongoing price series, the price series will be designated as an 'OBM" price series, ie. "CCC (3.3.) - OBM ", to clarify that the price series is a continuation of the prices originally published in OBM.* DISCLAIMER (for both PPW and OBM prices) Whi{e the information contained in this report has been obtained from sources believed to be reliable, RI$I does not warrant or §ua ra nfee the accuracy and completeness of the information. All prices are best estimates of prices, a nd are eom posite prices as opposed to median or average prices. #11008 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the 10th day of January, 2013. Principal Clerk Sworn to before me this day of 2013. that REQUF.~T FOR ~ OF SELECTED MUNICIPAL RE- CYCI~a~BLES, Town of Southold Solid Waste Management District by the Town of Sout~old for one year. Specifications and hid prOlmaal form may be obtained at the ~Offi~ of the Town Clerk, Town of Southuld, Town Hall, PO Box 1179, 53095 Main Road, Southuld, New York 11~/1. ~ ~aled bid, together with a Non- C~llmi~ Bid Certificate and hank raft or ~ check in thc amount of $300.00, ~ be received by thc Town Clerk, at th~ $oathold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, ~ at which time they wi]] be opened a~l read aloud in public, l~e Town Board of thc Town of Southold reserves th~ ~ght to reject any and all bids and waive an}, and all informalities in any bid should it be deemed in the best interest of the Town of Southuld to do ~o. AIl bids must be sigaed and ~ealed in envclopea pla~ marked "RFP ~t Re- and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or lo~ul, from which the Town of Southuld ia exempt. Dated: ~nuary 2, 2013 ELIZABETH A. NEVILLE 11.0~-1~ 1/10 NOTARY PUBLIC-STATE OF NEW YORK NO. 01V06105050 Qualified In Suffolk County My Commission I~xplres February 28, 2016 10/01 '13 THU 09:05 FAX 631 765 6145 SOETHOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 2462 [* 501 [* 51118005243329 [* 52]18882329941 [* 53]18002562984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of thc General Municipal Law, that REQUES~I FOR PROPOSALS For IIAUI,1NG AND MAF, KETING OF SELECTED MUNICIPAL RECYCLABLES, Town of Southold Solid Waste Management District by the Town of Southold for one year. Specifications and bid proposal fon~ may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in thc mount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 24, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Somhold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in thc best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, t¥om which the Town of Southold is exempt. Dated: January 2, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLE1LK PLEASE PUBLISH ON JANUARY 10, 2013 AND FORWARD ONE (1) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES, Town of Southold Solid Waste Management District by the Town of Southold for one year. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, January 24, 2013 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all intbrmalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "RFP on Recycling Hauling & Marketing Services", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 2, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 10, 2013 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: 'Fhe Suffolk Times Town Attorney Brown's Letters Town Clerk's Bulletin Board l'ox*n Board Members Dodge Reports Burrelle's Information Services Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~1 day of ~3'-~,rW~r~ ,2013, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. RFP for Recyclables 1/24/13 Sworn before me this day of '~u va~-,t ,2013. ~qotary Public LYNDA M. RUDDER ~ laub~tc, State of New NO. 0'1RU6020932 ~iuIl~ed ia Suffolk Southold Co-mingled/OCC RFP January 2013 p. I of 6 Announcement of a REQUEST FOR PROPOSALS For HAULING AND MARKETING OF SELECTED MUNICIPAL RECYCLABLES Town of Southold Solid Waste Management District Obiective and Scope The Town of Southold seeks to engage a responsible and qualified (i.e., experienced) contractor(s)/vendor(s) to remove and market selected recyclables collected through the Town's municipal recycling program, such service to be performed for a minimum of two (2) years from the date of award of a contract, expected to be sometime in the Spring of 2012. Description of Work Specifically, the work consists of hauling the Town's stream of 1) old corrugated cardboard (OCC - approx. 550 tons in 2012) and old newsprint (ONP - approx. 825 tons in 2012), using the vendor's equipment (containers, trailers, trucks, etc.) to a permitted facility of the contractor's choosing. Town forces would load any containers provided by the vendor for this work. The OCC and ONP materials are collected through the Town's municipal recycling program, which involves both residential drop off as well as commercial curbside collection of largely source-separated recyclables. The OCC stream is predominantly corrugated boxes, with a small percentage of non-corrugated boxes and brown paper. The ONP stream is mostly newsprint, but also contains a substantial amount of mixed paper (i.e., magazines, catalogues, junk mail, office paper). The Town desires and expects the selected vendor to market at least some, if not all, of the materials at a positive price to be rebated to the Town. This must be reflected in the vendor's proposal as a separately quoted rebate price specifically based on the market value of the material. Since prices for recyclable commodities fluctuate regularly, the Town expects the vendor to quote any rebate to the Town to as a percentage of an independent index of market values. The vendor must state what index it intends to use, as well as the current index value of OCC/ONP (at the time its bid is prepared). Under a contract pursuant to an offer made in response to this RFP, the Town would commit to providing the vendor ALL of the designated materials collected in the Town's municipal recycling program. Southold Co-mingled/OCC RFP January 2013 p. 2of6 Responders To This RFP The Town seeks from responders quotes for payment (or cost) to the Town on a per ton basis for the materials collected. The Town is especially interested in hearing from responders who may offer a minimum or "floor" price to the Town that would be adjustable upward based on improved market conditions. Responders should propose any terms or circumstances that they feel would improve chances of ensuring a positive payment to the Town for the recyclables, including lengthening the term of an agreement beyond two (2) years; tying the price to a published commodity index, adjustable at pre-determined intervals; or the manner in which the Town receives and handles the recyclables. To that end, responders should familiarize themselves with the Town's recycling system, its current storage and transfer procedures, and the operation of its municipal solid waste (MSW) transfer station in Cutchogue, NY. The Town seeks proposals for hauling and marketing ONLY of the recycled materials identified herein. Responders should have significant relevant experience trucking and marketing recyclables on Long Island. They should be prepared to rely on the use of open top transfer trailers (not roll-off containers) for hauling, as the Town does not possess a roll off truck. Responders who propose staging (leaving at the transfer station) empty trailers for the Town to fill will be strongly preferred. Responders must identify the transfer station(s) or materials recovery facility(s) it proposes to ship recyclables to for processing or transfer. Responders who are not the end marketer must also indicate who the ultimate purchaser/user of the Town's recyclables will be or are expected to be. The Town will need evidence that all facilities that will handle the Town's recyclables, up to and including the end user/processor, contain valid current permits for all transport, handling, storage, processing, and use of the materials collected prior to executing any contract resulting from this RFP. Responders should be prepared to enter into a binding, written contract with the Town of Southold for the procurement of the services sought herein by the Town. Collection/Transport Data A table showing the amounts (in tons) of recyclables subject to this RFP handled by the Town in 2012, by month, is attached. All loads were removed in 100 cubic yard transfer trailers. The Town does not commit herein, nor will it do so under contract, to a guaranteed amount of recyclables to be collected for shipment by and/or sale to the contractor. Submission of Proposal Submissions in response to this solicitation should consist of completed CONTRACTOR COST PROPOSALS (pages 4 and 5 of this Announcement) and cover letter, to be mailed or hand- delivered to the Town Clerk of the Town of Southold, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, NY 11971 on or before Thursday, January 24. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Southold Co-mingled/OCC RFP January 2013 p. 3of6 SOUTHOLD TOWN TRANSFER STATION OCC AND ONP TONNAGES BY MONTH 2012 OCC ONP JAN 40 47 FEB 25 54 MAR 34 78 APR 39 56 MAY 47 60 JUN 53 94 JUL 58 63 AUG 59 72 SEP 40 68 OCT 41 68 NOV 45 53 DEC 53 99 TOTAL 534 812 AVG. WEIGHT/LOAD: 5.9 16.2 NOTE: All materials hauled in 100 cu. yd open top trailers. Southold Co-mingled/OCC RFP January 2013 p. 4of6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL Commodity Destination and Hauling Costs PER TRIP Charged to Town HAULING OF OCC Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): OCC HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): HAULING OF ONP Destination: Estimated # Trips (based on 2012 data): Price per trip (in words): Price per trip (in numerals): IONP HAULING ESTIMATED TOTAL COST (Price per trip X # of Trips): Southold Co-mingled/OCC RFP January 2013 p. 5 of 6 Town of Southold Solid Waste Management District RFP For Recyclables Hauling and Marketing CONTRACTOR COST PROPOSAL COMMODITY MARKET VALUE CALCULATION Indicate Costs PER TON paid (charged) to Town Minimum (Floor) Price Current Price (January 2013) Index Used* 2012 Revenue** (if cost, show in parentheses) End Market/Processor OCC ONP TOTAL: *Indicate which commodity or other index, including percentage thereof, that will be used to calculate payment/cost to the Town. **Indicate the revenue or cost the Town would have expected to see had an agreement based on these terms been in effect in 2012, using the attached tonnage figures. Southold Co-mingled/OCC RFP January 2013 p. 6of6 SIGNATURE PAGE The undersigned hereby submits the foregoing prices to furnish Materials Hauling And Marketing Services as described in this solicitation: Bidder: Firm-Corporation Address Date Title By: Signature - Authorized Representative Print: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Recyclables 1/24/13