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HomeMy WebLinkAbout2013ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 20, 2013 Carol Scott Joan Tyrer Southold Village Merchants PO Box 1356 Southold, NY 11971 Dear Ms. Scott & Ms. Tyrer: The Southold Town Board, at its regular meeting held on March 12, 2013, granted permission to the Southold Village Merchants to hold its Fourth of July parade on July 4, 2013. A certified copy of this resolution is enclosed with provisions for the event listed that must followed. Please file an insurance policy naming the Town of Southold as additionally insured before the event. Please contact Captain Kruszeski at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765~ 1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc · Southold Town Board - Letter Board Meeting of March 12,2013 RESOLUTION 2013-205 ADOPTED Item # 5.12 DOC ID: 8621 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-205 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 12, 2013: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants to march from Boisseau Avenue to Tuckers Lane along Route 25 for its 16th Annual 4th of July Parade in Southold~ on Thursday~ July 4~ 2013~ be?.innin? at 12:00 noon, provided they closely adhere to the following five (5) conditions: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution with Captain Kruszeski 3. No objects of any kind shall be thrown to event spectators 4. No permanent markings be placed on town, county or state roads or property for the event; 5. Any temporary non-permanent road markings or signs for the event must be removed within twenty-four (24) hours of the completion of the event. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees associated with this event have been waived. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell Generated March 12, 2013 Page 24 R,-C:~V~-D ~AA~ 1- 2013 SOUTHOLD VILLAGE MERCHANTS P.O. Box 1356 Southold, NY 11971 Southold Town Clerk March 1, 2013 Mr. Scott Russell, Supervisor Town of Southold P.O. Box 1179 Southold, NY 11971 Dear Scott: Our group is sponsoring our SIXTEENTH Annual Fourth of July Parade on Thursday, July 4th on the Main Road in the village of Southold from 12:00 to 1:00pm.. We request permission from the Town Board to hold this Parade. We are in the process of securing insurance through the North Fork Chamber of Commerce and will send you a copy when it is received. We ask that Route 25-Main Road be blocked off from Boisseau Avenue to Tuckers Lane for the time of the Parade. We invite you and the Town Board and other officials to march in the Parade. We would be proud to have you join us. Yours truly, Carol Scott Joan Tyrer Rudder, Lynda From: Sent: To: Subject: Attachments: Flatley, Martin Monday, March 04, 2013 11:49 AM Rudder, Lynda RE: July 4th parade request Southold July 4 parade Cost Analys.xls Southold July 4 parade Cost An... Lyn, I have no objections to this parade taking place, attached is my cost analysis Martin Flatley Chief of Police Southold Town Police Department 41405 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 ..... Original Message ..... From: Rudder, Lynda Sent: Monday, March 04, 2013 8:16 AM To: Flatley, Martin; Blasko, Regina; Kruszeski, Frank Subject: July 4th parade request Attach find the Southold Village Merchants request, please approve/disapprove and provide cost analysis. Town of Southold Police Department Special Event Cost Analysis Event: Date(s): ~July 4th, 2013 Location: ,Southold Village =~lro~ ~o~i~ f~r Event Reg Hours OT Hrs PO Conlan 2 ~Southold Village Merchants July 4th Parade Hrly Wage Total Comments $56.98 $113.96 PO Brewer _Reg Hours OT Hrs Hrly Wage Total Comments 2 $60.47 $120.94 K-9 Unit Highway P~ml PO Onufrak 2 $58.52 Units $117.24 TC Officer TC Officer TC Officer ~Reg Hours OT Hrs HrlyWage Total 2 $16.46 $32.92 2 $16.46 $32.92 2 $16.46 $32.92 Comments Total Department Cost for Event = $ $450.90 Prepared by Capt. M. Flatley 3/4/2013 Page 1 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION for a SPECIAL EVENTS PERMIT Organization's Name: Mailing Address: ~ Contact's Name: Contact's Phone Number: Email Address: Type of Event: Date(s) of Event: Time of Event: Location of Event: Anticipated number of attendees/participants: ~2oQ~ Is this a Not-for-Profit Event Y~r No If Not-for-Profit, identify the Recipient of Proceeds: Are any special requirements needed tbr this event? (i.e. Marine police, road closures, etc) If please attach an explanation to this application. ~0c ~ f/~/~6' ~Q---~].~ Have you read the copy of the Town's regulations concerning Special Permits attached to this application? &CtA/~ ~['"~ /~D fl~t'J/t~/~/~i~-~9/~Date SOUTHOLD VILLA GE MERCHANTS P.O. Box 1356 Southold, NY l1971 March 25, 2013 Ms. Lynda Rudder Southold Town Deputy Clerk P.O. Box 1179 Southold, NY 11971 Dear Ms. Rudder: Enclosed please find Certificate of Liability Insurance issued through The North Fork Chamber of Commerce from the Hartford Insurance Company for 2013 coverage of our groups' Fourth of July Parade. The Town of $outhold is the Certificate Holder. I will contact Capt. KruszesM to coordinate traffic control. Yours truly, Joan Tyrer o .CERTIFICATE OF LIABILITY INSURANCE DATE MM,DD.YYY) 03/19/2013 TH~S CERTIFICATE IS .~SSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND~ EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THiS CERTIFICATE OF fNSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}. AUTHORIZED REPRESENTATIVE OR PRODUCER~ AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED. the policy(ies) must be endorsed. If SUBROGATION IS WAIVED. subject to the terms and conditions of the policy~ certain policies may require an endorsemenL A statement on this certificate does not confer rights to the certificate holder ~n lieu of such endorsement(s) CONTACT PRODUCER NAME: McMann Price Agency, Thc. PHONE 1[~,N0):631.477.8930 I~c, Bo, E~): 631. 477. 1680 828 Front Street E-MAIL ADDRESS: P.O. Box 2065 PRODUCER 00000572 CUSTOMER IO #: Greenport, NY 11944-0876 INSURER(S) AFFORDINGDOVERAGE NAIC# INSURED INSURERA; Hartford Fire Tns Co. 19682 The North Fork Chamber of Commerce INSURERB: INSURER C: PO BOX 1415 INEURERD; Southold, NY 11971-1415 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 3/19/12cd REVISION NUMBER: THiS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD iNDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ~,DDL SUBF POLICY EFF POLICY EXP LTR TYPE OF INSURANCE tNSR WVD POLICY NUMBER ~MM/DD/YYYYI (MMIDD/YYYY) LIMITS GENERALLIABILITY 1ZSBABH8373 "1tl25/20t2 11125/2013 EACHOCCURRENCE $ ~ DAMAGE TO RENTED X I COMMERCIAL GENERAL LIABILITY PREMISES lEa occurrencel $ 300 ~ 00( _~ I CLAIMS-MADE ~ OCCUR MEG EXP (Any one person) $ A PERSONAL & ADV INJURY $ Z, 000,00{ GENERAL AGGREGATE $ 4,000,00( GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/DP AGG $ 4 ~ 000 ~ 00( AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ~ (Ea accident) ~ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODtLY INJURY (Per accident'. $ SCHEDULED AUTOS PROPERS' DAMAGE ~ HIRED AUTOS (Per accident) $ NON-OWNED AUTOS $ i - UMBRELLALIAB ~ OCCUR I EACH OCCURRENCE $ i EXCESS LIAB CLAiMS_MADE i AGGREGATE $  DEDUCTIBLE $ ,~'ith re~pect to the Fourth of July parade being held on lhursday, July 4th, 201~. Parade route ~ll be fro~ Boi$seau Avenue to lucker~ Lane on Route ~5, Southold, NY from 1~:00 noon to 1:00 pm CERTIFICATE HOLDER CANCELLATION SOUTHOLD VILLAGE MERCHANTS PO BOX 1356 SOUTHOLD, NY 11971 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLIC PROVISIONS. IZED REPR IVE ~ -/! © 1988~009 ACC~D CORPORATIOfl. All rights reserved. e registered marks of ACORD ACORD 25 (2009109) The ACORD name and Iogo~'