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HomeMy WebLinkAbout2013 O~~SUFFO(~f'cO ELIZABETH A. NEVILLE, MMC Gy Town Hall, 53095 Main Road TOWN CLERK p ~ P.O. Box 1179 y 2 Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p ~ ~ Fax (631) 765-6145 MARRIAGE OFFICER d,~01 Telephone (631) 765-1800 RECORDS OF MANAGEMENT OFFICER ~ southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SPECIAL PERMIT A Special Permit is hereby granted, in accordance with Chapter 205 of the Code of the Town of Southold, to the Mattituck Chamber of Commerce, to hold its Annual Mattituck Street Fair, on Saturday, July 13, 2013, from 8:00 A.M. to 5:00 P.M., on Love Lane and Pike Street, east and west of Love Lane, Mattituck, provided they file with the Town Clerk a One Million Dollar Certificate of Liability Insurance naming the Town of Southold as an additional insured, contact Captain Kruszeski at the Southold Town Police Department to coordinate traffic control, and follow all the provisions stated in Resolution No. 2013-204, adopted by the Southold Town Board on March 12, 2013. Dated: March 13, 2013 Elizabeth A. Neville Southold Town Clerk cc: Supt. of Highways Chief of Police Building Department *Notice - If a tent is to be erected, you must obtain a permit from the Southold Town Buildi~ Department. March 13, 2013 Janet Stewart, Street Fair Chairperson Mattituck Chamber of Commerce P O Box 1056 Mattituck NY 11952 Dear Ms. Stewart: The Special Permit and adopted resolution for the Mattituck Chamber of Commerce street fair is enclosed. This office is awaiting the CertiScate of Insurance. Be sure to follow all of the provisions listed in the resolution. Good luck with your event. Very truly yours, Linda J. Cooper Deputy Town Clerk Enc. M~4 ®8 RESOLUTION 2013-204 ADOPTED DOC [D: 8620 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION N0.2013-204 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 12, 2013: RESOLVED that the Town Board of the Town of Southold hereby erants aermission to the Mattituck Chamber of Commerce to hold its Annual Mattituck Street Fair and to close down Love Lane and Pike Street east and west of Love Lane Mattituck on Saturday Julv 13, 2013 from 8:00 AM to 4:30 PM provided: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured 2. Contact Capt. Kruszeski upon receipt of the approval of this resolution to coordinate traffic control 3. No permanent markings be placed on town, county or state roads or property for the event i. 4. Any road markings or signs for the event be removed within twenty-four (24) hours of ~ the completion of the event. All fees shall be waived. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. ~P,Q.' Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice i. SECONDER: Christopher Talbot, Councilman AYES: Dinizio Jr, Ruland, Doherty, Talbot, Evans, Russell ~ i I r i. i Page 1 of 1 Cooper, Linda 3 From: Flatley, Martin Sent: Sunday, March 03, 2013 3:18 PM To: Cooper, Linda Subject: RE: Mattituck CC Street fair_20130227163545.pdf Attachments: Matt Street Fair Cost Analysis.xls I have no objection to this event taking place, attached is the Cost Analysis Report. Martin Flatley Chief of Police Southold Town Police Department 41405 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 From: Cooper, Linda Sent: Friday, March Ol, 2013 10:04 AM To: Flatley, Martin Cc: Kruszeski, Frank; Blasko, Regina Subject: Mattituck CC Street fair_20130227163545.pdf Chief Flatley: Transmitted herewith is a request by the Mattituck Chamber of Commerce to hold its annual Street Fair. Please review this request and send me your recommendation. Thank you. Icoop 3/4/2013 Town of Southold Police Department Special Event Cost Analysis Event: Mattituck Chamber of Commerce Street Fair Dateisg 'July 13, 2013 Location: Mattituck Village Business District Patfl Allocation for Event 'Reg Hours OT Hrs ~Hrly Wage Total ~ Comments Police'fiNflcere t Special Patrol ',Reg Hour: OT Hrs Hrly Wage Total Comments CRU Bicgcle Patrol K-S Unk Highway Patrol i Marine Unike TrafRc Gorrtrol Reg Hours OT Hrs Hrly Wage Total C_omment_s_ TC-1 10 $16.46 $164.60 TC-2 10 $16.46 $164.60 Equipment Costs Total Department Cost for Event = $ $329.20 Prepared by Capt.M. Flatley 3/4/2013 Page 1 Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Friday, March 01, 2013 10:04 AM To: Flatley, Martin Cc: Kruszeski, Frank; Blasko, Regina Subject: Mattituck CC Street fair_20130227163545.pdf Attachments: Mattituck CC Street fair_20130227163545.pdf Chief Flatley: Transmitted herewith is a request by the Mattituck Chamber of Commerce to hold its annual Street Fair. Please review this request and send me your recommendation. Thank you. ]coop 3/1/2013 i~ O~~Of SO~jyo/- ELIZABETH A. NEVILLE, RMC, CMC h ~ Town Hall, b3096 Main Road TOWN CLERK l~ l~ P.O. Box 1179 REGISTRAR OF VITAL 6TATISTICS G ale Southold, New York 11971 MARRIAGE OFFICER ~j, • y0 Fax (631) 766-6145 RECORDS MANAGEMENT OFN7CER (l Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER yCO~~,~ southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION for a SPECIAL EVENTS PERMIT Organization's Name: _M/j ~T ~ YZI. GlL- R-F/ 6 ~R.. O ~ ~-Omm~~ C',~ Mailing Address: --POO, Bo /05(0 , MAT7-i771cJ: ,V !/~c5 a Contact's Name: J/I,J~ S?t~a1,~ 2t-- Contact's Phone Number: G 3/- 0'l9 ~ - g ~y D Email Address: [ua)a1 Ma~I-r'FCtcIC-C-{~am6~oRG- Type of Event: STR a L T GA ~ 2 Date(s) of Event: SdTu2uav J a ! 3~ d a i 3 Time of Event: 9 QM i-v 5' PMn~~APPor~.Ma~ly~ Location of Event: MAinl iQo,4~ P~KL cSTR~LT (Use additional paper if necessary) Anticipated number ofattendees/participants: 3~a o r Is this a I~'ct-fcr-Profit )?vent? ~r No IfNot-for-Profit, identify the Recipient of Proceeds: 5clolansh. P -Yin tri rrccJL ~Ilrl+vBa~E ~ IBeaa fz~:cc.}tm v~ 7nt 6/.+-w cl~, ~lri , 6 h ~ 'TiuaS Are any special requirements needed for this event? (i.e. Marine police, r ad closur ,etc) If so please attach an explanation to this application. Have you read the copy of the Town's regulations concerning Special Permits attached to this application? Sig a Date MATTITUCK CHAMBER OF COMMERCE PO BOX 1056 MA'1"fITOCK, LONG ISLAND, N.Y- 11952 RECEIVED February 6, 2013 - Elizabeth Neville, Town Clerk Southold Town Clerk Southold Town Hall 53095 Route 25 P.O. BGX 1179 Southold, New York 11971 Re: Annual Mattituck Chamber of Commerce Street Fair Dear Betty, I am writing on behalf of the Mattituck Chamber of Commerce to request permission to close Love Lane and Pike Street, East and West of Love Lane, on Saturday July 13, 2013 from 8:OOAM to 4:30PM for the Annual Mattituck Street Fair. (Rain or Shine). I would also request at this time a special license/permit to hold the fair. Roy Reeve Agency is sending you a certificate of insurance naming the Town as Certificate Holder and Additional Insured. Thank you and if you require any additional information, please do not hesitate to contact me at "The Suffolk County National Bank(telephone 298-9400). Very truly yours, net Stewart Street Fair Chairperson o~~gUFFO(,(~~o ELIZABETH A. NEVILLE, MMC l/y Town Hall, 53095 Main Road TOWN CLERK o= ~ P.O. Box 1179 H Z Southold, New York 11971 REGISTRAR OF VITAL STATISTICS p ~ .~C Fax (631) 765-6145 MARRIAGE OFFICER 'y~ ~Q`' Telephone (631) 765-1800 RECORDS OF MANAGEMENT OFFICER Ol ~ southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mazch 13, 2013 Janet Stewart, Street Fair Chairperson Mattituck Chamber o~ Commerce P O Box 1056 Mattituck NY 11952 Dear Ms. Stewart: The Special Permit and adopted resolution for the Mattituck Chamber of Commerce Street Fair is enclosed. This office is awaiting the Certificate of Insurance. Good luck with your event. Very truly yours, n,a' Linda J. Cooper Deputy Town Clerk Enc. 04/03/2013 15:28 FAS 631 298 5619 f~003 t• co oR CERTIFICATE OF LIABILITY INSURANCE °"'E IMM'°°"'"" 04I02I2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: 0 the certificate holtler Is an ADDITIONAL INSURED, tha policy(iea) must be entloroed. If SUBROGATION IS WAIVED, subject to the terms and contllUOna of the policy, cerlaln policies may require en entloroement A statement on this eertfflcate tloes not coMer rlphts to the certificate holder In Ileu of such entloroemenyc). APOOUCER Phana (a31J 2984)00 Fe¢: (631)295-3850 cosrpcr Roy H Reeve Agency, Inc. ROY H REEVE AGENCY, INC. ""orvE (831) 298-4700 (831) 298-3860 PO BOX 54 e.MAIL rhre ro reeve.com MATTITUCK NY 11952 ~ y INSURERI61 AFFORDING COVERAGE NAICa INBURERA : HaMord Flre Insurance Company 18882 WsuREo MATTITUCK CHAMBER OF COMMERCE INwRERe - PO BOX 1D56 INBUpEAC MATTITUCK NY 11952 INSURER O WwRER E WBUREg F COVERAGES CERTIFICATE NUMBER: 47608 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWRRSTANDING ANV REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMBS SHOWN MAY HAVE BE D ED 87 PAID CLAI Wsn TvpE OF INSURANCE AOO'L SUER pOUCY NUMBER reucY EFF roucY EXP DMITb A oeNeR.u upaSnY 12SBMBE5806 1V21112 11121H$ EACH OCCURRENCE S 2.000,000 X COMMERCIAL GENERAL LIABILITY I I pnew~BEa IeaaauR~verm s 300,000 CLAIMS-MADE ~ OCCUR MED. E%P (My one person) 3 '10,000 X HIREAMON~OWNED AVTO PERSONAL aADV INJURY E 2,000,000 GENERAL AGGREGATE E 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPgP AGG r 4,000,000 POLICY PRO- LOC I 3 AUTOMOBILE L61941TV ~ COMSMED SINGIE LIMB ANY ADTO (Ee eccbeM) E SoOILY INJURY (Perpwwn) f ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per aerJ3enq S HIRED AUTOS NON-0WNED PROP g AUTOS ( ectlae f uaeneLU use OCCUR EACH OCCVRRENCE S eXCesa LWa CLAIMS-MADE AGGREGATE 4 DEO RETENTION E I ~ g WORRERa COMPENIpTICN j ~A'C O AND EMpLOYER6' LWIMTY I I TORY LIMBS ER 3 ANV PNOPRIlTOPRARTNEMEXECUTNE ,Y-/N E.L. EPCH ACCIDENT S OFFICER/MEMBER FXCLUDEDI IMAMN°ry In NNI ~ NIA I E.L. OISEASEFA EMPLOYEE 3 n yB; afME! WMIr oESrnvTION.OF ORERATRN16blox E. L, DISEASE?OUCV LIMB 3 DESCRIPTION OF OPERATpNB /LOCATIONS / YENIGLES (Anech ACORO 151, AtltlitlonRl RemaMe Schetluls, 11 more specs Is raqurred) RE: Street Fair • July 13, 2013 Town of Southold Is Ilstetl aS Atltlltional Insured with respect to Generel Liability for the Street Falr. CERTIFICATE HOLDER CANCELLATION I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of SOUthOld ~ THE EXPIRATION GATE THEREOF, NOTCE WILL BE DELIVERED IN PO BOX 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southoltl NY 11971 AurNORIZEO REMESENTATNE _ Attention: ~ \~~///7 Thomas A. Dickerson ACORD 26 (2010/05) ©198 -2010 ACO CORPO ION. All Hghts reserved. The ACORD name and logo are registered marks of ACORD