HomeMy WebLinkAbout10/2012Bank Balance as of the 1st of the Month
Prior month's deposits
Included in prior month total
of Town Clerk Deposits per
report, but not on bank
statement until current month
Items to be adiusted
credit card
returned check
Adjustment
Credit Memo
Overpayment
Bldg Dept CC prior month
Unknown
Debit memo
Foreign Exchange
Check Fees
Prior months check
Prior months check
Prior months check
DECALS DEC monthly charge
Subtotal
Balance in General Ledger as on last day of Month
Deposits in Transit
Included in current month total of Town Clerk
Deposits per report, but not on bank
statement until next month
Balance of General Ledger minus Deposits in Transit
Ending Bank Balance per Statement
Difference Between Bank & General Ledger
201;
01/31/12 02/28/12 03/31/12 04/30/12 05/31/12
250,915.55
58.40
827.00
166.35
398.80
463.95
721.20
1,276.44
4,197.10
4,641.60
634.84
169,646.15
5,226.77
339.00
85,361.39
2,836.75
312.00
91,566.26 99,163.43
1,823.50 8,451.15
609.00 240.00
318.00
2,398.00
30.00
(6.00)
(255,892.47)
(51.00)
(878.71)
7,503.05
167,708.87
(5,226.77)
(132.00)
(207.00)
(166,769.67)
(135.00)
(88,0o)
(225.00)
(556.45)
7,437.80
81,072.34
(2,836.75)
(180.o0)
(96.00)
(36.00)
(80,712.76) (77.00) (100,304.07)
(91.00) (202.50) (47.00)
(90.00) (85,951.71) (135.00)
(178.58) (329.75) (248.71)
7,437.80 7,437.80 9,835.80
86,560.96 100,734.78 121,688.24
(1,823.50) (8,451.15) (3,558.72)
(315.00) (240.00) (118.25)
(294.00) (318.00) (100.50)
(0.10)
169,646.15 85,361.39 91,566.26 99,163.43 127,746.47
169,646.15 85,361.39 91,566.26 99,163.43 127,746.47
0.00 0.00 0.00 0.00 0.00
RECONCILIATION BY MONTH
06/30/12 07/31/12 08/31/12 09/30/12 10/31/12
127,746.47 99,735.85 118,422.20 104,368.79 65,063.46
3,558.72 100.00 3,800.35 163.50 363.00
218.75 1,300.25 173.00 5,976.30 1,195.00
3,610.25 451.40
115.20
11/30/12
12/30/12
5.00
(45.00)
(5.o0)
(45.00)
(121,324.57) (96,616.01) (114,392.34) (101,141.54) (53,870.44)
(157.50) (86.00) (10.00) (405.00) (270~00)
(55.00) (382.50) (292.50) (103.00) (75.00)
(67.00)
(151.17) (119.04) (151.16)1 (1,421.19)1 (4,968.16)1
9,840.70 7,492.80 7,437.55 7,437.86 8,004.46
97,203.55 114,902.75 103,070.79 59,183.60 60,004.29
(3,610.25) (3,800.35) (5,976.30) (1,195.00) (607.00)
(423.25) (42.00) (57.50) (155.00)
(877.00) (131.00) (106.00) (208.00)
(2,398.00)
I
0.00 0.00
99,735.75 118,422.20 104,368.54 65,063.46 67,401.75
99,735.85 118,422.20 104,368.79 65,063.46 67,401.75
(0.10) 0.00 (0.25) 0.00 0.00
0.00 0.00
0.00 0.00
1787
~UTHOLD TOWN CLERK 'mE BRIOGE~PTON NATIONAL BANK
54970 MAIN ROAD
53095 MAiN ROAD, TOWN HALL SOUTHOLD, NY 11971
PO BOX 1179 50-666/214
SOUTHOLDi NY 11971 I l/5/2012
PAY TO THE superVisor Scott A. Russell
ORDER OF
*'56,281.43
File-Six Thousand Two Hundred Eighty-One and *************************************************************************
DOLLARS
October 2012 receipts
,'DO ~, ?P, ?ii'
~:0 81, hO E g E ?,-'
05000
I 1/5/2012
PAY TO THE ~$ Agri~u!ture & Markets
ORDER OF I $ **66.00
$ixt~-s X ~ 00/!00 DOLLARS
MEMO
October 2012 dogs
."OD
O SO00 ~ SNEr=,'
1971
1t15/2012
P/[Y TO ~E NYS Departmant of Health
ORDER OF
I ~ *'315.00
Three HundreO Fifteen and *********************************************************************************************
DOLLARS
MEMO
October 2012 Marriage
"'OD i, ?P. q,'
· 61¢~14 c~ *~, READYTO REORDER? CALL 1-800-433-8810 OR VISIT US AT www. intuitmarket, com/orderchecks Re,.,. ~ ~
INTEREST BREAKDOWN
WHOLE TOWN BREAKDOWN 7,114.65
53% DOG LICENSE 0.00
WHOLE TOWN
PART TOWN
HIGHWAY
WHOLE
PART
HIGHVVAY
7,114,65 FI SEWER
44,688.80 SWMD
1,700.00 WASTE WATER
FI SEWER 0.00
SWMD 2,557.25
WASTE WATER 110.00
TOTAL OF DISTRICTS 66,170.70
0.219
0.052
0.000
0.079
0.003
TOTAL 1.730
NON LOCAL REVENUES & MISC.
AGENCY & TRUST, SALES TAX
BID SPECIFICATION FEES
INTEREST ACCOUNT
COUNTY TREASURER
NYS AG & MARKETS SPAY/NEUTER
NYS ENVIRONMENTAL
NYS HEALTH DEPT MARRIAGE
STATE - BELL JAR/GMS OF CHANCE
STATE - BINGO
0.00 TOTAL OF DISTS 56,170.70
175.00
1.73
0.00 TOTAL NON-LOCAL
REVENUES 3,833.59
3,341.86
315.00 60,004.29
0.00
0.00
31833.59
11/05/2012 Town Clerk Monthly Report Page 1
October 01,2012 - October 31, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of al~ fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account~ Account Description Fee Description Qty Local Share
BID A.2620.00 Demolition Greenport 7 175.00
Sub-Total: $175.00
INTEREST Interest Now Account Interest NOW Account 1 1.73
Sub-Total: $1.73
PART B. 1255.00 Yard Sale Permits 53 795.00
B.1560.00 Building Permit Fees 8 36,193.80
B.1601.10 Birth Trans. 3 30.00
B. 1601.20 Death Trans. 142 1,420.00
B.2110.10 ZBA Application Fees 10 5,750.00
B.2590.10 House Trailer Permit 5 500.00
PT-HIGHWAY DB.2590.00
SVVMD SR.2130.40
WHOLE
SR.2590.10
SR.2590.20
A.1255.10
A.1255.20
A.1255.30
A.2116.10
A.2116.20
A.2540.10
A.2544.10
A.2544.20
A.2590.10
Excavation Permits
Sub-Total: $44,688.80
10 1,700.00
Sub-Total: $2,557.25
Marriage License 14 245.00
Marriage Trans. 10 100.00
Photocopies 49 629.70
Check Charge 2 40.00
2009 Renewals 1 10.00
Initial 25 625.00
Renewals 2010 3 30.00
Renewals 2011 7 70.00
Renewals 2012 154 1,520.00
2008 Fines 1 100.00
2012 Fines 20 2,000.00
Bingo Proceeds 3 15.81
Exempt Dogs 2 0.00
Female, Spayed 33 330.00
Male, Neutered 21 210.00
Male, Unneutered 4 60.00
Dog Adoptions 3 30.00
Dog Redemption - 1st 5 60.00
Dog Redemption - 2nd 1 20.00
Dog Redemptions - 3+ 1 30.00
Commercial 2 100.00
Free - Non-Commer. 2 0.00
Sub-Total: $1,700.00
Bags - Retail - Large 6 13.50
Bags - Retail - Medium 80 120.00
Bags - Retail - Small 65 48.75
2012 - 2 year 30 900.00~/
2012 - Add'l 2 year 11 165.00
Disposal Permit - Guest 2 50.00/
Disposal Permit- Replace 26 0.00
Disposal Permit-VOIDED 1 0.00
2012-14 1st Permit 9 1,080.00`/
2012-14 Add'l Permit 3 180.00`/
11/05/2012 Town Clerk Monthly Report Page 2
October 01,2012 - October 31, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account~ Account Description Fee Description Qt¥ Local Share
Replacement 1 0.00
Resid. - Non-Comm. 5 25.00
A.2590.20 Non-Resident Seasonal 2 300.00
Replacement Sticker 9 0.00
Resident 9 54.00
A.2590.30 A.2590.30 18 129.14
A.2590.60 Southold Deer Management 31 280.00
Room & Board Room & Board 5 25.00
WWDD SS1.2130.00
Septic Permit - Construct - Resid.
Septic Permit - Construct. Non-resid.
Septic Permit - Operation - Resid.
Sub-Total: $7,038.65
6 60.00
2 50.00
1 10.00
Sub-Total: $120.00
Total Local Shares Remitted: $56,261.43
~Amount paid to: NYS Ag. & Markets for spay/neuter 66.00
program
mount paid to: NYS Environmental Conservation 3,341.86
Amount paid to: NYS Health Dept. For Marriage License 315.00
Total State, County & Local Revenues: $60,004.29 Total Non-Local Revenues: $3,722.86
Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received
by her during the month stated above, excepting only such fees and applications and payments of which are otherwise provided for by law.
Southold Town Supervisor Date Southold Town Clerk Date
I 1/05/2012 Page: 1
Cash Category
Adoption
Alarm Fees
Beach Permits
Bid Specifications & Fees
Building Permit Fees
Certification, Birth
Certification, Death
Oertifloation, Marriage
Conservation (DECALS)
Dog Licenses
Town of Southold
Summary Daily Cash Report
October 01,2012 - October 30, 2012
Sub-Category
Original
Original
Original
Renewal
Renewal
Renewal
Renewal
Qty Description Amount
3 Dog Adoptions 3000
3 Category Sub-Total... $30,00
1 2008 Fines 100.00
I 2009 Renewals 10.00
20 2012 Fines 2,000.00
25 Initial 625.00
3 Renewals 2010 30.00
7 Renewals 2011 70.00
150 Renewals 2012 1,480.00
207 Category Sub-Total... $4,318.00
2 Non-Resident Seasonal 300.00
9 Replacement Sticker 0.00
8 Resident 48.00
19 Category Sub-Total... $348.00
7 Demolition Greenport 175.00
7 Category Sub-Total... $175.00
8 Building Permit Fees 36,193.80
8 Category Sub-Total... $36,193.80
3 Birth Trans. 30.00
3 Category Sub-Total.. $30.00
109 Death Trans. 1,090.00
109 Category Sub-Total., $1,090.00
10 Marriage Trans. 100.00
10 Category Sub-Total.. $100.00
18 Conservation (DECALS) 3,471.00
18 Category Sub-Total.. $3,471.00
I Exempt Dogs 0.00
8 Female, Spayed 88.00
2 Male, Neutered 22.00
11 Category Sub-Total..
1 Exempt Dogs
24 Female, Spayed
19 Male, Neutered
4 Male, Unneutered
$110.00
0.00
264,00
209,00
7200
11/05/2012
Cash Cate,qory
Highway Excavation
House Trailer Permits
Interest Now Account
Landowner
Misc. Cash
Racing And Wagering
Redemptions
Returned
Room & Board
Shellfish
Solid Waste Management
District
Town of Southold
Summary Daily Cash Report
October 01,2012 - October 30, 2012
Sub-Category
Bingo
Page: 2
Qty Description Amount
48 Category Sub-Total... $545.00
10 Excavation Permits 1,700.00
10 Category Sub-Total... $1,700.00
5 House Trailer Permit 500.00
5 Category Sub-Total... $500.00
1 Interest NOWAccount 1.73
1 Category Sub-Total... $1.73
30 Southold Deer Management 270.00
30 Category Sub-Total... $270.00
49 Photocopies 629.70
49 Category Sub-Total... $629.70
3 Bingo Proceeds 15.81
3 Category Sub-Total... $15.81
5 Dog Redemption - 1st 60.00
1 Dog Redemption - 2nd 20.00
1 Dog Redemptions- 3+ 30.00
7 Category Sub-Total... $110.00
I Check Charge 20.00
1 Category Sub-Total... $20.00
5 Room & Board 25.00
6 Category Sub-Total...
2 Commercial
2 Free - Non-Commer.
1 Replacement
5 Resid. - Non-Comm.
$26.00
100.00
0.00
0.00
25.00
10 Category Sub-Total...
26 2012 - 2 year
10 2012 - Add'l 2 year
9 2012-14 1st Permit
3 2012-14 Add'l Permit
6 Bags - Retail - Large
70 Bags - Retail - Medium
05 Bags - Retail - Small
2 Disposal Permit- Guest
$125.00
780.00
150.00
1,080.00
180.00
13.50
105.00
48.75
50.00
11/05/2012
Cash Category
Vital Statistics
Wastewater Disposal District
Yard Sale Permits
ZBA Application Fees
8ub-Cateqory
Marriage
Payment Method Received Thru
CASH $41,778.7§ COUNTER $42,378.79
CHECK $16,561.5C MAIL $2,021.00
CREDIT CARD $1,057.00 OFFICE $14,997.50
Town of Southold
Summary Daily Cash Report
October 01,2012 - October 30, 2012
Qty Description
24 Disposal Permit- Replace
1 Disposal Permit-VOIDED
216 Category Sub-Total...
13 Marriage License
13 Category Sub-Total...
6 Septic Permit - Construct - Resid.
2 Septic Permit- Construct.
Non-resid.
1 Septic Permit- Operation - Resid.
9 Category Sub-Total...
53 Yard Sale Permits
53 Category Sub-Total...
10 ZBAApplication Fees
10 Category Sub-Total...
Grand Total .........................
Page: 3
Amount
0.00
0.00
$2,407.25
520.00
$520.00
60.00
50.00
10.00
$120.00
795.00
$795.00
5,750.00
$5,750.00
$59,397.29
Bridgehampton National Bank Page 1 of 1
Transfer Confirmation
Completed: 11/0512012 10:48:00 AM EST
Transfer From
Number Account Transfer Amount New Balance
*****5465 TOWN CLERK 3,341.86 65644.39
Transfer To Deposits |
Number Account Transfer Amount New Balance Confirmation Number
..... 7685 TOWN CLERK - CONS LICENSES 3,341.86 3,341.86 400063371
0KI
https://ns.bankbyweb.net/PBI_PBI1961/Pbi1961.Asp?WCI=ExpressXfr&WCE=PFConfir... 11/5/2012
11/05/2012
Town of Southold
DECALS Import Transaction Report
October 01,2012 - October 31, 2012
Page:
Date
10/01/2012
10/03/2012
10/04/2012
10/05/2012
10/09/2012
10/10/2012
10/11/2012
10/12/2012
10/15/2012
10/16/2012
10/17/2012
10/18/2012
10/19/2012
10/22/2012
10/23/2012
10/24/2012
10/25/2012
10/26/2012
Aqent Total Sales
1,279.00
331,00
344.00
146.00
26.00
99.00
79.00
31.00
116.00
221,00
161.00
116.00
83.00
290.00
76.00
10.00
29.00
34.00
Less Commission
36.72
12.07
18,97
804
1.43
5,46
4.36
1.71
6.40
12.20
2.70
2.65
4.58
3.63
4.19
0.55
1.60
1.88
Net Due toEncon
1,242.28
318.93
325.03
137.96
24.57
93.54
74.64
29.29
109.60
208.80
158.30
113.35
78.42
286.37
71.81
9,45
27.40
32.12
UserlD
LYNDAR
CAROLH
CAROLH
LYNDAR
CAROLH
CAROLH
BONNIED
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
BONNIED
CAROLH
Report Totals: $3,471.00 $129.14 $3,341.86
11/05/2012
Town of Southold
Proceeds Report
For: All License Types
Date Range: 10/01/2012 to 10131/2012
Page: 1
License Type
2011-Bingo
2012-Bingo
2012-Bingo
2012-Bingo
2012-Bingo
License #
4013
4014
4014
4014
4014
Organization Name
American, Legion Post 803
American, Legion Post 803
American, Legion Post 803
American, Legion Post 803
American, Legion Post 803
Receipt Date Occasion Receipts Expenses Profits Cash
10/09/2012 10/09/2012 $1,038.00 $1,087.16 -$49.16 $0.00
10/02/2012 10/02/2012 $1,218,00 $873.75 $333~92 $10.33
10/09/2012 10/09/2012 $1,038.00 $1,087~16 -$49.16 $0.00
10/16/2012 10/16/2012 $953,00 $823.75 $125,37 $3.88
10/24/2012 10/23/2012 $877.00 $82375 $51.65 $1.60
Totals: $5,124.00 $4,69557 $412.62 $1581
From: 10/1/2012 To: 10/31/2012 DOG LICENSE MONTHLY REPORT 11/05/2012
Suffolk 47 Send Copy TO: Animal Population Control Elizabeth A. Neville
Town of Southold 10 Southold Town Clerk
LICENSE TYPES
1. Spay/Neuter 54 54
2. Unspay/Unneuter 4 4 4
Exemption 2 2
4. Purebred (1-10) 0 0 0
5. Purebred (11-25) 0 0 0
6. Purebred (26+) 0 0 0
7. TOTALS 60 60 4
Unspayed Spayed
Statutory Fee Statutory Fee Local Fee (D)
(B) (c)
NO FEE 0.00
@ 0.00 0.001
NO FEE
0,00 0.00
0.00 !@ 0.00
0.00 ® 100.00
@ 0.00
@ 0.00
100.00
0.00
NO FEE
NO FEE
0.00
0.00
0.00
@ 10.00
@ 15.00
@ 25.00
@ 50.00
@ 0.00
Late Penalty (E) Spayed Fee (F) Unspayed Fee (G)
540.00 0 @ 0.00 0.00 @ 1.00 54.00 NO FEE
60,00 0 ® 0.00 0.00 NO FEE
NO FEE NO FEE
0.00 @ 0.00 0.00
0.00 ® 0.00 0.00
0.00 ® 0.00 0.00
$0.00 $0.00 $600.00 $0.00
NO FEE
@ 1.00 0.00
@ 1.00 0.00
3.00 12.00
NO FEE
3.00 0.00
3.00 0.00
3.00 0.00
$54.00 $12.00
REPLACEMENT AND PUREBRED
Colu~ Column I (Local) Column J Statutory)
TAG ORDERS PROCESSED ~ Each Tag Fees Tag Fees
8. Replacement Tags 0 0.00 0.00
9. Purebred Tags 0 0.00 0.00
10. TOTALS 0 $0.00 $0.00
DISBURSEMENTS (to T.C.V.)
12. Local% of 7B + 7C $0.00
13. Local% of 7D + 7E + 10I $600.00
14. Total $600.00
(to County)
15. Stat% of 7B + 7C $0.00
16. Stat% of 10J $0.00
17. Total $0.00
(to Animal Population Control)
Amount paid to: County Treasurer for Dog Licenses ........................
Amount paid to: NYS Ag. & Markets for spay/neuter program ................
18. 100% of 7F + 7G $66.00
$0.00
$66.00
LICENSE SUMMARY
1. Number of Original Standard Dog Licenses:
2. Nuraber of Original Purebred Dog Licenses:
3. Number of Standard Renewals (including New Owner Licenses):
Number of Purebred License Renewals:
5. Total of Lines 1-3:
0
49
0
60
NEW YORK STATE DEPARTMENT OF HEALTH
Empire Stale Plaza - Coming Tower
Bureau of Accounts Management - Revenue Unit - Room 1258
Albany, New York 12237-0016
Monthly Report of
Marriage Licenses Issued
SEE INSTRUCTIONS AT BOTTOM OF PAGE
Report for the month of
October
City or Town of Southold
County of Suffolk
2012
DEP NO.
$
Check #
DO NOT WRITE IN ABOVE SPACE
Pursuant to the provisions of Section 15 of the Domestic Relations Law, as last amended by Chapter 62 o£the Laws of 2003, I herewith transmit
to the State Commissioner of Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered
by this reporl.
Licenses issued were numbered from 93 to
(If ONE license was issued place number in the first space only!)
106 inclusive.
(lfNO licenses were issued write "NONE" in the above space.)
Make remittance by CHECK or
I OpNEY ORDER payable to the State
artmant of Health
DO NOT SEND CASH
Amount of remittance with this report
$ 315.00
Name of City or Town Clerk (Please Print)
Elizabeth A. Neville
Signature of City or Town Clerk
Southold, NY 11971
Date
11/05/2012
E-mail Address
E.neville~town.southold.ny.us
Phone
(631) 765-1800
THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF
I~ALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued. If no licenses were issued,
icate NONE in the space provided for license numbers.
['he issuance of a marriage license makes you responsible for the remittance fee of $22.50, regardless of whether or not the marriage ceremony is
ever performed.
Marriage licenses must be numbered and reported consecutively throughout the year starting with number I at the beginning of EACH calendar
year
Pursuant to thc authority of Section 19 of the New York State Domestic Relations Law, the Commissioner of Health has directed that this report,
together with any fee must be transmitted to the State Department of Health by the 15th of the month following the month which the report covers.
New York State Domestic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any of the above
mentioned reporting or filing requirements, shall be deemed guilty ora misdemeanor and shall pay a fine not exceeding the sum of one hundred
dollars on conviction thereof.
DOH-963 (09/2004)