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HomeMy WebLinkAboutMPD-01/10/2013MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JANUARY 10, 2013 Attendance Gerard Goehringer, Chairperson Russell Williamson, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Chairperson G. Goehringer called the meeting to order at 6:31 p.m. Pledge of Allegiance APPROVAL_____OF MINUTES Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the December 13, 2012 Board of Commissioners meeting submitted via email. TREASURER'S REPORT S. Maddaloni reported that she received the first check today for tax revenues in the sum of approximately $114,000 which is not included in today's Treasurer's Report. She further stated that bills totaled $14,639.13 (including Fischetti retainer in the sum of $2,250, Ehlers in the sum of $900 from Pike Street survey, legal bill for $2,140 for litigation), liabilities totaled $947.26, assets totaled $569,710.74, fund balance is $568,763.48 and that liabilities plus the fund balance totaled $569,710.74. She referred the Commissioners to the budget sheet and noted that we received $1,275 this month so far for The Lodge fees due. S. Maddaloni brought a bill to the Commissioners' attention from L.K. McLean Associates in the sum of $1,108.25 in connection with the Vets Park parking lot permitting and bid package preparation, which represents partial payment. The Commissioners asked L. Krauza to contact Chris Dwyer re: completion of work and said invoice and to report back to them. S. Maddaloni also informed the Commissioners that L. Tortora has submitted an invoice for comp time from September 2012 to January 6, 2013 as well as an invoice for mileage reimbursement for the Commissioners' approval. N. Deegan questioned the comp time invoice and L. Tortora reminded him of the Park District Policy regarding same. N. Deegan said he will look into the matter for future reference so that he can educate himself. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Treasurer's Report. -1- CLERK'S REPORT L. Tortora provided the Board with two reports: one summarizes the total receipts for 2012 and the second reflects the receipts to date for January which total $1,275 for The Lodge. L. Tortora further stated that she has received calls in the last couple of days from people interested in booking the Community Room on Saturdays and Sundays. G. Goehringer asked L. Tortora to remind people that we will be under significant construction over the next few months. L. Tortora stated that they will utilize the picnic area for parking for events taking place during the construction. L. Tortora gave all receipts and deposit slips to D. Prokop for review by the Commissioners. D. Prokop audited all receipts and deposits from the Clerk's Report and stated that everything was in order. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Clerk's Report. MAINTENANCE REPORT G. Goehringer read the list of Winter Projects as follows: spackle/paint Janitor's closet at Vets Park, work on picnic tables and garbage bins at all parks, trim back undergrowth at Wolf Pit, trim bushes/trees at all parks, service equipment, paint guard rails, make benches for Aldrich Lane fields, make up lifeguard floats, finish leaf pickup, put floor in office at Aldrich, install door in kitchen/hall at The Lodge, redo portable bar top, repair walkway ramp Love Lane, install window well at The Lodge, paint inside storage at Breakwater, install hatch in deck for water shutoff, paint folder holder for L. Tortora, paint bench gazebo at Vets, and purchase two flags. R. Williamson stated that the door to be installed at The Lodge between the kitchen and hall must be a fireproof door. G. Goehringer stated that this is a 42" door and that several people have requested that a door be installed. G. Goehringer further stated that we need to purchase two flags at a cost of approximately $35.00 each. G. Goehringer stated that he received a complaint recently from a local Veteran about the condition of our flags. G. Goehringer stated that we are having benches made for the Aldrich Lane soccer fields for people who have trouble walking. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to accept the Maintenance Report. RFPs BREAKWATER BEACH L. Tortora reported that the RFP for Breakwater Beach was issued on 12/6/12 and due back by 12/21/12. She further stated that 4 contractors received the RFP and only 2 provided proposals. She further stated that we asked for prices with the tipping fees and without the tipping fees. L. Tortora reported that the lowest responsible bidder was Kem Site Development LLC at a total cost of $17,780 with tipping fees and $11,480 without tipping fees. At this time the Commissioners reviewed the proposal from Kern Site. G. Goehringer reported that we need to have the beaches restored after cleanup work is completed by york raking the beaches. D. Prokop stated that this language was not included in our proposal and suggested that we obtain -2- a letter from the Iow bidders requesting that they restore the beaches upon completion of the cleanup work by york raking the beaches. D. Prokop will draft language to include this for L. Tortora to provide to the lowest bidders for signoff. Kem Site Development LLC's proposal will be accepted this evening under Resolution 2013-26. RFPs VETS PARK BEACH L. Tortora reported that the RFP for Vets Park beach was issued on 12/20/12 and due back by 1/7/13. She further stated that 5 contractors received the RFP and only 4 provided proposals. L. Tortora reported that the lowest responsible bidder was Terra Tech Site Development at a total cost of $6,949 with the tipping fees and $6,449 without tipping fees. At this time the Commissioners reviewed the proposal from Terra Tech. Terra Tech's proposal will be accepted this evening under Resolution 2013-27. COMPUTER WORK AND WEBSITE HOSTING N. Deegan asked about Taylor Goodman's background. S. Maddaloni reported that Mr. Goodman hosts the website at her husband's workplace for the past two years and they have never had any issues with him and he has been a pleasure to work with. S. Maddaloni stated that Mr. Goodman will also assist with any re-design of the website and they have been completely satisfied with his performance. G. Goehringer reported that Doris McGreevy would like to continue providing photos for our website and that she be advised as to the person she should send photos to. G. Goehringer reminded L. Tortora, S. Maddaloni and L. Krauza to ensure that budget and election votes get posted on our website in the future. L. Tortora stated that John Sepenoski told her that we should have a bulletin page for this purpose and which could also include meeting dates. John Sepenoski will be meeting with L. Tortora and S. Maddaloni on 1/21/12 to begin work on the computers. S. Maddaloni reported that she received an invoice from the company that currently hosts our website, icvmgroup. The Commissioners authorized S. Maddaloni to contact this firm to discontinue their services. The Commissioners authorized payment to them for the months of November and December 2012 and January 2013 in the total amount of $90.00. S. Maddaloni inquired about passwords and L. Tortora told her that Doris McGreevy would have this information and not C. Zaloom. D. Prokop stated that we should have a resolution for this action and Resolution 2013-31 will be drafted for this matter. L. Krauza will draft the resolution and forward same to D. Prokop for approval. N. Deegan stated that C. Zaloom circulated an email that stated that John Sepenoski's hourly rate would be $25.00. L. Krauza stated that she never saw that email. L. Tortora stated that John Sepenoski told her his hourly rate is $40.00 and not $25.00. At D. Prokop's suggestion, the Commissioners agreed to revise Resolution 2012-13 to authorize John Sepenoski's retention at an hourly rate between $25 and $40, not to exceed $40. EASTER EGG HUNT FOR 2013 G. Goehringer stated that our Easter Egg Hunt will be held on Sunday, March 24, 2013, beginning at 1:30 p.m. at the Aldrich Lane Fields. Ed Gatto was our only audience member and stated that he will schedule soccer games for that day accordingly. -3- N. Deegan stated that we should get the Mattituck Chamber of Commerce involved for donations. L. Krauza will prepare a letter to the Mattituck Chamber requesting a $500 donation for this event. VETS PARK BEACH SAND BID L. Tortora and D. Prokop will work on the bid specifications for the purchase of 1,800 cubic yards of beach sand for backfilling at Vets Park beach. RESOLUTIONS Resolution 2013-12 authorizing the Clerk to distribute the 2012 lighting bills Resolution 2013-14 authorizing retention of Taylor Goodman to re-design and host the Park District's website at a cost of $35/month Resolution 2013-15 authorizing payment to Louis J. Santora, Architect, in the sum of $750.00 in connection with services regarding sand replenishment at Veterans Park beach requested by FEMA Resolution 2013-19 appointing Nicholas Deegan as Chairperson of the Easter Egg Hunt for 2013 Resolution 2013-22 authorizing the Commissioners to purchase 10 cubic yards of infield material for the Bay Avenue and Mattituck Yacht Club baseball fields from East Coast Mines, materials not to exceed the sum of $350.00, plus trucking costs, if necessary Resolution 2013-24 authorizing the Clerk to advertise for bids for construction of the new bulkhead at Veterans Park beach Resolution 2013-25 authorizing the Clerk to advertise for bids for 1,800 cubic yards of beach sand for backfilling at Veterans Park beach Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution Nos. 2013-12, 2013-14, 2013-15, 2013-19, 2013-22, 2013-24 and 2013-25. Resolution 2013-13 authorizing the retention of John Sepenoski for computer work at the Park District office at an hourly rate of $40 on an as-needed basis. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution 2013-13 as revised. Resolution 2013-16 authorizing payment to Joseph Fischetti, P.E. in the sum of $2,250.00, representing the retainer fee required in connection with his retention regarding professional engineering services for the design and permitting of a new bulkhead and various repairs at Veterans Park beach stemming from Hurricane Sandy on 10/29/12. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to I to adopt Resolution 2013-16. Resolution 2013-17 approving the change of hours of operation at Vets Park from 7:30 a.m. to sunset effective immediately. -4- N. Deegan questioned why we would close the Park that early and further stated that a later closing had been in place for a long time and that he feels the residents want the Park open later. G. Goehringer stated that for public safety reasons and with the construction that will be taking place at Vets Park shortly, as well as the damage along the beach, this is necessary at this time. G. Goehringer said this can be revisited at a later time. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to I to adopt Resolution 2013-17. Resolution 2013-18 authorizing the Commissioners to close Vets Park on a daily or nightly basis for emergency purposes at the discretion of the majority of the Commissioners. N. Deegan stated that he feels that this is extreme and overreaching. G. Goehringer stated that once all equipment and materials are at the jobsite, this may be necessary at times for public safety. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to 1 to adopt Resolution 2013-18. Resolution 2013-20 authorizing reimbursement to Denise Gels or a family member, not to exceed $500, for the purchase of Easter eggs for the Easter Egg Hunt on 3/24/13, provided the Mattituck Chamber of Commerce does not make a $500 contribution to the Park District for this event. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to I to adopt Resolution 2013-20. Resolution 2013-21 authorizing payment to Country Time Cycle, not to exceed $450.00, for partial reimbursement of the costs for the four (4) bicycles provided by Country Time Cycle to be given out as prizes during the Easter Egg Hunt The Commissioners agreed to table this resolution pending the outcome of any donations that the Park District may receive for this event. Resolution 2013-23 authorizing the retention of John Ehlers, L.S. for the purpose of including elevations on the 2009 survey for the proposed bulkheading at Veterans Park. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution 2013-23 as revised to include "at a cost not to exceed $400". Resolution 2013-26 accepting the Proposal from Kern Site Development LLC in connection with the cleanup at Breakwater Beach, at a cost not to exceed $11,480 without Landfill tipping fees or $17,780 with Landfill tipping fees, subject to receipt of a letter that proposal includes york raking of beach after cleanup work is completed. Motion by G. Goehringer, seconded by R, Williamson, all in favor and motion carried to adopt Resolution 2013-26 as revised. Resolution 2013-27 accepting the Proposal from Terra Tech Site Developoment in connection with the cleanup at Veterans Park beach, at a cost not to exceed $6,449 without Landfill tipping -5- fees or $6,949 with Landfill tipping fees, subject to receipt of a letter that proposal includes york raking of beach after cleanup work is completed. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution 2013-26 as revised. Resolution 2013-28 setting the 2013 per annum salaries for the following appointed officials effective January 7, 2013: Park District Attorney, David Prokop $9,870.00; Treasurer, Shelley Maddaloni $7,280.00; and Secretary, Lynne Krauza $6,250.00. Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to I to adopt Resolution 2013-28. Resolution 2013-29 setting the 2013 hourly salary rates for the following employees effective January 7, 2013: Laborer, Edward Grohoski @ an hourly rate of $25.20; Laborer, David Reeve @ an hourly rate of $15.43; Laborer, David Zazeski @ an hourly rate of $15.43; and Sr. Clerk Typist, Lydia Tortora @ an hourly rate of $21.00 Motion by G. Goehringer, seconded by R. Williamson, motion carried 2 to i to adopt Resolution 2013-29. Resolution 2013-30 approving Bill Register and authorizing payment of the current bills Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution 2013-30. Resolution 2013-31 authorizing payment to icvmgroup, the current firm that hosts the Park District's website, for the months of November and December, 2012, and January, 2013, in the sum of $90.00 ($30.00/mo.) and further authorizes Treasurer, Shelley Maddaloni, to contact icvmgroup for the purpose of discontinuing their services. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adopt Resolution 2013-31, subject to the approval of Park District counsel. PUBLIC COMMENT Ed Gatto from Mattituck was in the audience and did not have any comments or questions. He said he was just there to listen. There being no further business to come before the meeting, motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adjourn the meeting at 7:55 p.m. -6- RESOLUTION 2013-12 RESOLUTION AUTHORIZING THE CLERK TO DISTRIBUTE 2012 LIGHTING BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to distribute the 2012 lighting bills to the various teams, etc. for payment. RESULT: ADOPTED t/10/13 (UNANIMOUS) RESOLUTION 2013-13 RESOLUTION AUTHORIZING RETENTION OF JOHN SEPENOSKI FOR COMPUTER WORK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of John Sepenoski to perform computer services at the Park District Office at an hourly rate of between $25.00 and $40.00, not to exceed $40.00/hour, on an as-needed basis. RESULT: ADOPTED 1110113 (UNANIMOUS) RESOLUTION 20'13-14 RESOLUTION AUTHORIZING RETENTION OF TAYLOR GOODMAN TO HOST THE WEBSlTE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of Taylor Goodman to assist in the re-design and hosting of the Park District's website at a monthly rate of $35.00. RESULT: ADOPTED 1110113 (UNANIMOUS) RESOLUTION 2013-15 RESOLUTION AUTHORIZING PAYMENT TO LOUIS J. SANTORA, ARCHITECT, REGARDING SERVICES AT VETS PARK BEACH REQUESTED BY FEMA RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment to Louis J. Santora, Architect, for services rendered in the sum of $750.00 in connection with sand replenishment at Vets Park beach requested by FEMA. RESULT: ADOPTED 1/10/13 (UNANIMOUS) RESOLUTION 2013-16 RESOLUTION AUTHORIZING RETAINER FEE PAYMENT TO JOSEPH FlSCHETTI, P.E. FOR PROFESSIONAL ENGINEERING SERVICES AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment to Joseph Fischetti, P.E. in the sum of $2,250.00, representing the retainer fee required in connection with his retention for professional engineering services for the design and permitting of a new bulkhead and various repairs at Veterans Park beach stemming from Hurricane Sandy on 10/29/12. RESULT: AYES: NAYS: ADOPTED 1110/t3 (2 to 1) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-17 RESOLUTION APPROVING CHANGE OF HOURS OF OPERATION AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the change in hours of operation at Veterans Park Facility from 7:30 a.m. to sunset, effective immediately. RESULT: AYES: NAYS: ADOPTED 1/10/t3 (2 to t) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-18 RESOLUTION AUTHORIZING COMMISSIONERS TO CLOSE VETERANS PARK ON A DAILY OR NIGHTLY BASIS FOR EMERGENCY PURPOSES RESOLVED that the Board of Commissioners of the Mattituck Park District are hereby authorized to close Veterans Park on a daily or nightly basis for emergency purposes, at the discretion of a majority of the Commissioners. RESULT: AYES: NAYS: ADOPTED t/10113 (2 to 1) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-19 RESOLUTION APPOINTING NICHOLAS DEEGAN, CHAIRPERSON, OF THE 2013 EASTER EGG HUNT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Nicholas Deegan as Chairperson of the 2013 Easter Egg Hunt to be held on March 24, 2013, at the Aldrich Lane Fields, beginning at 1:30 p.m. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-20 RESOLUTION AUTHORIZING REIMBURSEMENT TO DENISE GElS OR A FAMILY MEMBER FOR PURCHASE OF EASTER EGGS FOR EASTER EGG HUNT ON 3/24/13 RESOLVED that the Board of Commissioners of the Mattituck Park District authorize reimbursement to Denise Geis or a family member, not to exceed $500.00, for the purchase of Easter eggs for the Easter Egg Hunt to be held on March 24, 2013, provided the Mattituck Chamber of Commerce does not make a $500 contribution to the Park District for this event. RESULT: AYES: ABSTAI N: ADOPTED tlt 0/13 (UNANIMOUS) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-21 RESOLUTION AUTHORIZING PAYMENT TO COUNTRY TIME CYCLE FOR BICYCLES TO BE GIVEN OUT AS PRIZES AT THE EASTER EGG HUNT ON 3/24/13 RESOLVED that the Board of Commissioners of the Mattituck Park District authorize payment to Country Time Cycle, not to exceed $450.00, for partial reimbursement of the costs for four (4) bicycles provided by Country Time Cycle to be given out as prizes during the Easter Egg Hunt on March 24, 2013. RESULT: TABLED TO 2/12/13 MEETING RESOLUTION 2013-22 RESOLUTION AUTHORIZING PURCHASE OF MATERIAL FROM EAST COAST MINES FOR BAY AVENUE & MATTITUCK YACHT CLUB BASEBALL FIELDS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the purchase of 10 cubic yards of infield material for the Bay Avenue and Mattituck Yacht Club baseball fields from East Coast Mines, materials not to exceed the sum of $350.00, plus trucking costs, if necessary. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-23 RESOLUTION AUTHORIZING RETENTION OF JOHN EHLERS, L.S., TO REVISE 2009 SURVEY TO INCLUDE ELEVATIONS FOR PROPOSED BULKHEADING AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain John Ehlers, L.S., to revise the 2009 survey for Veterans Park to include elevations for the proposed bulkheading, at a cost not to exceed $400. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-24 RESOLUTION AUTHORIZING THE CLERK TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF THE NEW BULKHEAD AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to advertise for bids for construction of the new bulkhead at Veterans Park beach. RESULT: ADOPTED 1110113 (UNANIMOUS) RESOLUTION 2013-25 RESOLUTION AUTHORIZING THE CLERK TO ADVERTISE FOR BIDS FOR 1,800 CUBIC YARDS OF BEACH SAND FOR BACKFILLING AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to advertise for bids for 1,800 cubic yards of beach sand for backfilling at Veterans Park beach. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-26 RESOLUTION ACCEPTING PROPOSAL IN CONNECTION WITH CLEANUP AT BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District accept the Proposal from Kern Site Development LLC in connection with the cleanup at Breakwater Beach, at a cost not to exceed $11,480.00 without Landfill tipping fees or $17,780.00 with Landfill tipping fees, stemming from Hurricane Sandy on 10/29/12. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-27 RESOLUTION ACCEPTING PROPOSAL IN CONNECTION WITH CLEANUP AT VETERANS PARK BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District accept the Proposal from Terra Tech Site Development in connection with the cleanup at Veterans Park beach, at a cost not to exceed $6,449.00 without Landfill tipping fees or $6,949.00 with Landfill tipping fees, stemming from Hurricane Sandy on 10/29/12. RESULT: ADOPTED 1/10/13 (UNANIMOUS) RESOLUTION 2013-28 RESOLUTION SETTING 2013 ANNUAL SALARIES FOR APPOINTED & ELECTED OFFICIALS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the 2013 per annum salaries for the following appointed and elected officials, effective January 7, 2013: Park District Attorney, David Prokop, Esq. - $9,870.00 Treasurer, Shelley Maddaloni - $7,280.00 Secretary, Lynne Krauza - $6,250.00 RESULT: ADOPTED 11t0113 (2 to 1) AYES: G. Goehringer and R. Williamson NAYS: N. Deegan RESOLUTION 2013-29 RESOLUTION SETTING 2013 HOURLY SALARY RATES FOR EMPLOYEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following 2013 hourly salary rates for the following employees, effective January 7, 2013: Sr. Clerk Typist, Lydia Tortora @ an hourly rote of $21.00 Laborer, Edward Grohoski @ an hourly rate of $25.20 Laborer, David Reeve @ an hourly rate of $15.43 Laborer, David Zazeski @ an hourly rate of $15.43 RESULT: AYES: NAYS: ADOPTED 1110/13 (2 to 1) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-30 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the January 10, 2013 meeting and further authorize payment of the current bills. RESULT: ADOPTED 1110/13 (UNANIMOUS) RESOLUTION 2013-31 RESOLUTION AUTHORIZING PAYMENT TO ICVMGROUP FOR THE MONTHS OF NOVEMBER & DECEMBER 2012 AND JANUARY 2013 AND TO FURTHER AUTHORIZE TREASURER TO CONTACT THEM TO DISCONTINUE SERVICES RESOLVED that the Board of Commissioners of the Mattituck Park District authorize payment to icvmgroup, the current firm that hosts the Park District's website, for the months of November and December, 2012, and January, 2013, in the sum of $90.00 ($30.00/mo.) and further authorizes Treasurer, Shelley Maddaloni, to contact icvmgroup for the purpose of discontinuing their services. RESULT: ADOPTED 1110/13 (UNANIMOUS) Account A.200 A.201 A.210 Mattituck Park District Balance Sheet 1/10/2013 Assets Account Name Cash Cash in Time Petty Cash Total Assets Balance 10,480.87 559,179.87 50.00 569,710.74 Account A.021 A.022 A.023 A.026 A.909 Liabilities Account Name NYS Tax Payable Federal Tax Payable Income Executions FICA Tax Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 120.86 299.67 0.00 526.73 947.26 568,763.48 569,710.74 Bill Register January 10, 2013 Check 23353 23354 23355 23356 23357 23358 23359 23360 23361 23362 23363 23364 23365 23366 23367 23368 23369 23370 23371 23372 23373 23374 23375 23376 23377 23378 23379 23380 No. Payee BP BWP C.F. Van Duzer Creative Forms Dave Prokop Dave Prokop Eckert Oil GNS Mermaid Harry Goldman Home Depot John C. Ehlers Joseph Fischetti LIPA Louis Santora Marjam Mattituck Plumbing Mattituck Plumbing Mattituck Sanitation NYSIF Optimum Orlowski Oxford Sprint Staples Twin Fork Verizon Wedel Sign Wickham, Bressler & Geasa Date 1/9/2013 1/9/2013 1/9/2013 1/9/2013 1/9/2013 11912013 11912013 1/9/2013 1/9/2013 1/9/2013 11912013 1/9/2013 1/9/2013 1/9/2013 1/9/2013 1/9/2013 1/9/2013 11912013 1/9/2013 1/9/2013 11912013 1/9/2013 1/9/2013 1/9/2013 11912013 119/2013 1/9/2013 1/9/2013 Amount $417.86 $30.67 $262.84 $33.57 $240.00 $772.50 $776.39 $33.95 $55.00 $35.94 $900.00 $2,250.00 $1,074.79 $750.00 $31.77 $130.00 $1,415.00 $387.34 $312.61 $84.90 $175.70 $1,560.95 $157.86 $182.45 $183.34 $33.70 $210.00 $2,140.00 Total: $14,639.'13 .Date: 0~/09/2013 Time: 3:43 PH Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A.1001 Real ProperLy Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2650 Sale of Excess Materials A2655 Ramp Keys A2701 Refunds Prior Year Exp. A2705 Gifts & Donations A2771 Other Revenues A599 Appropriated Fund Balance Total Revenues Expenditures Parking Attendants A 5650 12 Parking Attend., Hourly Total Parking Attendants Parks A.711012 Parks, Part-Time Hourly A.711112 Parks, Full-time Hourly A 7112.12 Parks, Office Total Parks Personnel Capital Outlay A 7110 242 Site Improvements A 7110.243 Equipment Total CapitaJ Outlay Contractual Expenses A1980 HTA Payroll Tax A7110.411 Supplies & Haterials A.7110.410 Prompt Payment Discounts A 7110.412 Office Stationary A 7110.421 Telephone A 7110 422 Electric A 7110 423 Water A.7110.424 Natural Gas A.7110 431 Insurance A7110442 Site Maint/FacJiity Rprs A 7110 443 Equipment Repairs A7110.451 Legal Council A 7110 452 Secretary A 7110 453 Treasurer A.7!10 454 Election Tellers A.7110455 Audi0ng Services A 7110 461 Postage A,7110 462 Permits A.9030 8 A.90S0 8 A.9060 8 Total Contractual Expense Beaches Beach Planager Beaches, Hourly Total Beaches Employee Benefits FICA, Employee Benefits Unemployment [nsura0ce Hedica] Insurance Total Employee Benefits Total Expenditures 404,860.00 0.00 0.00 404,860.00 0.00 0.00 0.00 0.00 3,000.00 0.00 0.00 3,000.00 500.00 0.00 0.00 500.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 1,275.00 1,275.00 18,725.00 150,000.00 0.00 0.00 150,000.00 588,360.00 1,275.00 1,275.00 587,085.00 16,640.00 0.00 0.00 16,640.00 16,640.00 0.00 0.00 16,640.00 33,500.00 83694 836.94 32,663.06 S2,000.00 1,96800 1,968.00 50,032.00 25,220.00 692.30 692.30 24,52770 110,720.00 3,497.24 3,497.24 107,222.76 205,000.00 000 0.00 205,000.00 26,000.00 000 0.00 26,000.00 231,000.00 0.00 0.00 231,000.00 600.00 0.00 0.00 600.00 50,000.00 6,775.97 6,775.97 43,224.03 -50.00 0.00 0.00 -50.00 500.00 0.00 0.00 500.00 5,000.00 276.46 276.46 4,723.54 12,000.00 1,074.79 1,074.79 10,925.21 500.00 0.00 0.00 500.00 5,000.00 262.84 262.84 4,737.16 30,000.00 312.61 312.61 29,687.39 20,000.00 1,192.34 1,192.34 18,807.66 5,000.00 30.67 30.67 4,969.33 10,000.00 3,152.50 3,152.50 6~847.50 5,892.00 215.38 215 38 5,676.62 6,694.00 247 58 247.58 6,446.42 300.00 0.00 0.00 300.00 15,000.00 0,00 0.00 15,000.00 500.00 0.00 0.00 500.00 60.00 0.00 0.00 60.00 166,996.00 13,541.14 13,541.14 153,454.86 5,304.00 0.00 0.00 5,304.00 26,000.00 0.00 0.00 26,000.00 31,304.00 000 000 31,304.00 13,700.00 302.96 302.96 13,397.04 0.00 0.00 0.00 0.00 18,000.00 1,457.95 1,457.95 16,54205 31,700.00 1,760.91 1,760.91 29,939.09 588,360.00 18,799.29 18,799.29 569,560.71 Page nc i Clerk's Report of Receipts - Fiscal Year 20:~2 Period Covering January :~, 2012 - December 31, 2012 April Report , , May Report I 775 00 200 00 350 00 137 50 ! 1,462.50 ! 500.00 ~ June Report. _ 1,610.00I 450.00 350.00_ 345.00 .~2,755.00 4,4~_9.5.00 150.00! o.oo --i~temberRepo. ~ - 150.~] ~ 650.00 1,15~001 3,490.00 60.00~ 7 - ..... November Repo~ / 500.00 $ - I $ - $ 270.~ / $ 770.00 - De~mberRepo~ ; 450.00 $ - $ 700.00 $ - ' $1,150.00 . ' - - i -~1 218.00 To~ts previously re~ed i 11,120 ~ 2,000.~ 7,200.00 4,252.75 24 572.75 20,320.00 350.~= 5,900.00 500.~ 4~.0( ~ ' ' ~ .... ~ - -~ o.o( _ Re~ipts 12/10-12/31 il . ~ 675.00 1 Tota1111/12-12/31/12 11,795.00 2,000.~I 7,200.00~ 4,252.75 25,247.75 20,320.00 350.~ 5,900.00 500.~ 468.0( TOTAL RECEIPTS 2012- $ 52,785.75 Addendum to December Report: Receipts 12/10 - 12/31/12 12/20/_!2, _Boy Scouts of Am_ e_. T-6~r_ Usage Fe_e ~_6/14, 15 & 16 375.00 IScoutsTroop-1820 UsageFee! 2/2&2/3 $ 300.00 Total December 10- December 31, 2012 ! $ 675.00 January 2013 Clerk's Report of Receipts Period Covering January 1, 2013 -January 8, 2013 Date Group/P~y~e Descriptio~ -7 Dates Booked Lodge I Area ~ Room Other Other Rev. Permits ~erm,ts[ Donations i Rental J~nuary ~ep?ct , i,i ii~'7 . ,i I ' January Report: 1/7/13 Boy ScoutTroop 414 , Usage Fee . 2/15, 16 &17~ 700.00 } Manorville Boy Scout T-221 I Usage Fee 2/8, 9 & 10 I 575.00 I $~,275 oo $ $ , $ $ 4,275.00 JANUARY RECE' PTS i II I I Ii 1,275.00 I I YEAR TO DATE I 1 '275'00 i I I Mac JANUARY 2013 Period Covering December 10, 2012 - January 7, 2013 Events Booked this Period COMMUNITY ROOM Sun., March 3 Tim Hough, Christening LODGE 1/25, 26 & 27 4~5, 6 & 7 4/12, 13 & 14 6/14, 15 & 16 11/8, 9 & 10 S.C. Boy Scout Troop 25, Roy and Donna Ferrara Rocky Point Girl Scout Troop 3164, SU-54, Christine Anderson Boy Scout Troop 398, James Carlucci Boy Scouts of America Troop 64, ida Brownley SC, Boy Scout Troop 197, Tom McNamee December Report 2012 Aldrich 1. Worked on east security light on building, repaired. BayAvenue 1. Picking up storm debris, cleaning tennis courts. Found another tree down. 2. Checked shed lights, and lawn mower. Per commissioner Goehringer. Bailey's Beach Lodge 1. Removed outside hose. 2. Unknown persons took out chain post at the end of the driveway, repaired post. 3. Let in Goldman Water Testing for water test. 4. Let Mattimck Plumbing in to replace water tank,Work completed. 5. Removing tide wash up from driveway. 6. Replaced broken lock on driveway. Veteran's Park 1. Put picnic tables on concrete for winter storage. 2. Picking up leaves. 3. Installed Xmas wreath on building. 4. Opened, and cleaned building for rentals. Love Lane 1. Checking building. Yacht Club 1. Cut sod out of infield for 60 foot bases. Some sprinkler heads need to be moved. Talked to Lindsay Irrigation. He said to deal with it during start up. 2. Sill missing one phase of electric to shed. Misc. 1. Checked antifreeze levels in all vehicles. 2. Installed box on Dodge Dump track for leaf pickup. 3. Picked up two "Beach Closed signs. 4. Repaired garbage bins. 5. Called Suffolk County Health Department to update them on lodge repairs, Per Commissioner G. 6. Did maintenance on leaf vacuum. 7. Need to purchase more rectangular tables, Lodge has eight in service. 8. Called Light House Security about the repair estimate for Lodge. They will mail proposal to us. 9. Called Verizon Telephone Service, about no service at Lodge. 10. Write up monthly report, time sheets, and gas logs.