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HomeMy WebLinkAboutMPD-01/02/2013 MA'I-rlTUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES ORGANIZATIONAL MEETING HELD ON JANUARY 2, 2013 Attendance Gerard Goehringer, Commissioner Russell Williamson, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER G. Goehringer called the meeting to order at 6:05 p.m. and noted that all Commissioners, the Attorney, Treasurer and Clerk were all present. Pledl~e of Allegiance RESOLUTIONS G. Goehringer stated that Resolution Nos. 2013-5 and 2013-6 will be tabled for discussion by the Commissioners in Executive Session. Motion by Russell Williamson, seconded by G. Goehringer, to appoint G. Goehringer as Chairperson for 2013; approved by G. Goehringer and R. Williamson; N. Deegan indicated he would approve if he were made Vice Chairperson; motion carried 2 to 1 to adopt Resolution 2013-1. Motion by G. Goehringer, seconded by R. Williamson, to appoint Russell Williamson as Vice Chairperson for 2013; all in favor and motion carried to adopt Resolution 2013-2. Motion by G. Goehringer, seconded by R. Williamson, to appoint David Prokop, Esq. as Park District Attorney for 2013; all in favor and motion carried to adopt Resolution 2013-3. Motion by G. Goehringer, seconded by R. Williamson, to appoint Lynne Krauza as Park District Secretary for 2013; all in favor and motion carried to adopt Resolution 2013-4. Motion by G. Goehringer, seconded by R. Williamson, to designate Chairperson Gerard Goehringer and Commissioner Russell Williamson to oversee the Park District's maintenance crew for 2013; all in favor and motion carried to adopt Resolution 2013-7. Motion by G. Goehringer, seconded by R. Williamson, to authorize mileage reimbursement for travel expenses related to the Park District by elected or appointed officials for 2013 at a rate of $0.565; N. Deegan felt the amount was high and that mileage reimbursement should only be provided to the Clerk. It was unanimously agreed by all Commissioners that the amount remains the same and to revise the resolution to authorize travel reimbursement to the Clerk and to add language indicating that all other travel reimbursement compensation for elected or appointed officials of the Park District will be -1- reviewed by the Commissioners on a case-by-case basis. All in favor and motion carried to adopt Resolution 2013-8 with the required revisions. At this time, G. Goehringer asked S. Maddaloni if there were any issues with Capital One Bank. D. Prokop stated that he researched the Collateral Agreement w/BNY Mellon. S. Maddaloni indicated that the Collateral Agreement does not need to be renewed annually and that it was established until we no longer require same. She further indicated that we are receiving the highest interest rate that Capital One Bank offers. The Collateral Agreement is necessary for funds over $250,000. N. Deegan suggested we look into CDs for 6 months to 1 year to obtain a higher interest rate. G. Goehringer stated that we will be encumbering a lot of the funds in this year's budget for storm damage projects and that we should hold offon CDs until we have a better idea on these costs. G. Goehringer stated that he spoke with the FEMA representative and was told that FEMA will reimburse us within 4 to 6 months for all cleanup work from the storm and that he has completed the FEMA paperwork in this regard for the Park District. The FEMA representative advised G. Goehringer to have all cleanup work done first for reimbursement. Motion by G. Goehringer, seconded by R. Williamson, to designate Capital One Bank as the depository of funds for the Park District and to authorize the Chairperson to execute any necessary Collateral Agreements required for 2013; all in favor and motion carried to adopt Resolution 2013-9. Motion byG. Goehringer, seconded by R. Williamson, to designate The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for 2013; all in favor and motion carried to adopt Resolution 2013-10. A discussion ensued at this time regarding the retention of Joseph Fischetti, P.E., in connection with professional engineering services regarding design and permitting of new bulkhead and various repairs at Vets Park beach stemming from Hurricane Sandy. G. Goehringer indicated the need to place this resolution on at this time for a vote in an effort to get things moving quickly so that we can hopefully have the Vets Park beach open for the 2013 Summer Season. N. Deegan indicated that this work falls under our General Permit and he feels there is no need for an expediter. G. Goehringer stated that we need engineering specifications to go out to bid for this project and to secure proper permits. G. Goehringer indicated that they received a quote from Bowman in the sum of $6,900. N. Deegan stated that the permit issued by DEC allows the Park District to replace in-kind and G. Goehringer indicated that there is nothing being replaced in-kind. N. Deegan inquired about a quote from L.K. McLean Associates and G. Goehringer indicated that their initial quote was $2,500 but did not include permitting. N. Deegan wanted to see McLean Associates quote and asked that the Fischetti resolution be tabled so that he can compare Fischetti's quote to McLean's quote. G. Goehringer indicated that the time frame to obtain permits from the Trustees is running 45-60+ days and further stated that McLean Associates offered other alternatives to bulkheading. G. Goehringer told McLean Associates that we were interested in bulkheading only and that this was the proper way to complete this project to avoid such damage in the future. N. Deegan stated he is not willing to go forward with Fischetti's quote until he sees the McLean quote. G. Goehringer further stated that McLean's representative told him that he did not feel that we could get the permits for the bulkheading in time to open for the Summer Season. G. Goehringer further stated that he was contacted by a former employee of one of the LI Sod Farms who said that the owner told him that he has about 12,000 yards of sand that he would consider selling to the Park District for between $10-$12 per yard. N. Deegan stated that the cost of sand will be offset by -2- moving the bulkhead back. G. Goehringer stated that the maximum that the bulkhead can be set back is 6' and that the concern is to make the bulkhead as strong as possible. Motion byG. Goehringer, seconded by R. Williamson, motion carried 2-1 to adopt Resolution 2013-1:1. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to go into Executive Session at 7:15 p.m. to discuss salaries and hourly rates for appointed officials and employees of the Park District. Motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to come out of Executive Session at 7:40 p.m. Resolution Nos. 2013-5 and 2013-6 were tabled for the 1/10/13 regular monthly meeting, as the Commissioners were not able to agree on salaries and hourly rates for 2013 appointed officials and employees of the Park District. There being no further business to come before the meeting, motion by G. Goehringer, seconded by R. Williamson, all in favor and motion carried to adjourn the meeting at 7:45 p.m. -3- RESOLUTION 2013-1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Gerard Goehringer as Chairperson of the Board of Commissioners for the term commencing on January 1, 2013 through December 31 2013. RESULT: AYES: NAYS: ADOPTED 1/2/t3 (2 TO 1) G. Goehringer and R. Williamson N. Deegan RESOLUTION 2013-2 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Russell Williamson as Vice Chairperson of the Board of Commissioners for the term commencing on January 1, 2013 through December 31 2013. RESULT: ADOPTED '1/2/13 (UNANIMOUS) RESOLUTION 2013-3 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints David Prokop to the position of Park District Attorney, effective January 1, 2013 through December 31,2013. RESULT: ADOPTED 112/13 (UNANIMOUS) RESOLUTION 2013-4 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lynne Krauza to the position of Secretary for the term commencing on January 1, 2013 through December 31, 2013. RESULT: ADOPTED 1/2/13 (UNANIMOUS) RESOLUTION 2013-5 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the 2013 per annum salaries for the following appointed officials: Park District Attorney David Prokop - $ Treasurer Shelley Maddaloni - SA Secretary Lynne Krauza - $ RESULT: TABLED TO t/t0113 MEETING RESOLUTION 2013-6 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following 2013 hourly salary rates for the following employees: Sr. Clerk Typist Lydia Tortora @ an hourly rate of $. Laborer Edward Grohoski @ an hourly rate of $. Laborer David Reeve @ an hourly rate of $ Laborer David Zazeski @ an hourly rate of $ RESULT: TABLED TO 1110/13 MEETING RESOLUTION 20t3-7 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Chairperson G. Goehringer and Russell Williamson to oversee the Park District maintenance crew effective January 1, 2013 through December 31, 2013. RESULT: ADOPTED 112113 (UNANIMOUS) RESOLUTION 2013-8 RESOLVED that the Park District Clerk when required to use her own personal automobile in the performance of her duties, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of her office, at a rate of $0.565 (fifty-six and one half cents) per mile; all other mileage reimbursement for elected and appointed officials shall be reviewed and approved by the Board of Commissioners on a case-by-case basis. RESULT: ADOPTED 112113 (UNANIMOUS) RESOLUTION 20t 3-9 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Capital One Bank (the "Bank") as the depository of the funds of the Mattituck Park District (the "Depositor"), with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomever made in whatever manner endorsed; and be it further RESOLVED that Capital One Bank is designated as depository in which the Treasurer or other officers or employees shall deposit monies coming into their hands by virtue of their position; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson Gerard Goehringer to execute any necessary Collateral Agreements between the Mattituck Park District and the Bank and their Third Party Custodial Institutions, subject to the approval of the Park District attorney. RESULT: ADOPTED 112/13 (UNANIMOUS) RESOLUTION 20'13-10 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for the publication of notices, resolutions and any other matter required to be published for 2013. RESULT: ADOPTED t/2/'13 (UNANIMOUS) RESOLUTION 2013-11 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Joseph Fischetti, P.E. in connection with professional engineering services regarding design and permitting of new bulkhead and various repairs at Vets Park beach stemming from Hurricane Sandy, all in accordance with his Proposal dated November 14, 2012, at a cost not to exceed $4,500.00. RESULT: AYES: NAYS: ADOPTED 112113 (2 TO t) G. Goehringer and R. Williamson N. Deegan