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HomeMy WebLinkAbout222 BOARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehringer George Homing Ken Schneider Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTItOLD Tel. (631) 765-1809 ° Fax (631) 765-9064 AUG $ 0 Group for the East End c/o McCall Vineyard 22600 Main Road Cutchogue, NY 11935 Attn: Eleanor Roper Re: Event Permit//222 for September 29, 2012 - Farm to Table Dinner Dear Ms. Roper: Enclosed is the Special Permit for the winery event planned for September 29, 2012. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use ora tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. S incere-157',,I Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector Building Dept. Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Soathold. Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it mast be catered and prepared off-site by food vendors who bald a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection UniL For Office use: Date rec'd Resubmission date Appl. Complete Appl. Incomplete (,ce a~ letter)RICEIVED APPLICATION FOR A PERMIT TO HOLD AN OUTDOOR SPECIAL EVENT AT A WINERY Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed Winery Event Permit# [X}P~-~ ~) Date of Submission r~O - ~ ~ . !'2~ Name of Winery ~ a. ~ LL...- SCTM #'s 1000-Section ,lO -~ Block- ,~ / .Lot(s) Dates of Each Even~~ <~/,~ ~::~//.2...- Nature of Event: ~//.,.5~9, ,~LgS, (Please attach a detailed description to this application) Time Period (Hours) ofEvent: From .~lt:> to ,~O-~p~,.l Maximum Number of Persons Attending At One Time: ~_ Number of cars expected ,~_ ~ Is a Tent or other temporary structure being used? [ ] Yes [/No If yes provide size(s) Will food be served? [~ Yes [ ] No If yes provide number and name(s) of food vendor(s) Suffolk County permi~ (s)_ Will other vendors be on the premises during the event? [ ] Yes ~ No If yes how many? type of vendor(s) Describe Winery Contact Person and Contact Tel. # r ] ' ~ . ~ q Winery Styeet-Hamlet Address:.~/~OtOt~ ~)'Ja.~t.~ ~d Mail~g Address to Send Ev~t Pe~it to: ~ Suffo~ Count. [~ Yes [ ] No If yes to eider or both, also Mdicate on the aaached pl~ the boundaries of the area upon which the event will take place outside of the reserved area(s). YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page) IF THE EXPECTED ATTE CE IS 300 OR MORE PEOPLE, YOU MUST ALSO ATTACHRECEIVED A TRAFFIC CONTROL PLAN AUG 2 8 ~Ol~ A Parking/Event Plan may be a survey~ site plan and/or aerial view (for example Goo;lie.Earth) of the subiect property. INDICATE ON THE PLAN ALL of the following information:I~UAR RD OF APPI=AL$ 1. The location(s) and width(s) of all ingress/egress to the winery property .,^ ~i~/ 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the square footages of oarkin~, areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. ft. per car includes room for 20 fl. wide aisles between rows &cars). NOTE: If you cannot accommodate the number of cars expected at the event on site. you must attach a written explanation of how the overflow parking will be handled, e.g. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The p~ed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that ~s will also require a permit from the Building Department) Traffic Control Plan Events for three handred 000) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Pnnt name of Winery Owner Print name of Authorized Person filling out application Signature of Authorizd/d Person filling out application PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: l. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with.the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full rome and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 3 6. This permit is valid only for ~, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 30 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities fi'om the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/eg~ress/access, tent(s) or temporary structure(s), or temporar~ sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to parking, in~'ess/egress/access, tent(s) or temporarg structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk Count,/Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove tim disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. RI::CF:IVl:::D I7. ADDITIONAL COND[TIONS: AUG 2 8 2012 BOARD OF APPEALS ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. C~~ Date Issued: ~//~ ~////,2---- APPROVED, ZI~A Chairperson [Jpdated March 2011 ZBA Town of Southold Office Loeation: 54375 Main Road (Capitol One 1't floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 RECEIVED AUG 2 $ 2012 BOARD OF APPEALS SUFFOLK COUNTY DEPARTMENT OF HEALTH SERVICES ORGANIZER'S APPLICATION AND PERMIT FOR TEMPORARY EVENT Permit Fee: $185 'Late Fee: $60 II No Application Fee for Non-Profit (with copy of Tax Exempt Form Attached) * Late Fee Applies Regardless of Tax Status II REC~ Date Rece ved Fee Paid: Late Fee Paid: Il IlPermit Issued Denie~ Sanitarian ~ Il To the Commissioner of Health: BOARD O F APPEALS Application for a temporary permit for the selling up and operation ufa temporary event or fundraiser at which food is served is hereby made, concerning which the following information is submitted: Note: If additional space is needed for your answers, attach additional explanatory material to this form. Organization /~l'.~D/~,3/~ '~,O~ "~',g~ ~T ~ ContactPerson~~. ~ Phone~ 0~]-~7 D~ DetailcdLocation(Su'eet. nearestcrossstrcets)~OO ~7~1~ ~ [~/ e C~ {~. ~.~',i~dO Opening Date ?/~ Q//, Closingl)ate~/~?~ OpcratingHoursofEvent e~ Estimated Attendance (per day) ~ ' of Trailers and Fonts Used ,bt Sleeping N a , of Persons Sleeping on-si,e N~ SumDor FlusB I'<,ilots ~it, W~rm Running Water Itandwashing Sinks for Food Handlers {~: ~1 ~ . Source of Water Supply (Ifa Well, Attach Water Analysis. If public water, supply proof of sum'ce) ~ Will a fire hydrant be used lbr pntable water? Yes ~ No ~ If yes, provide a recent water sample. Reduced Pressure Zone valve must be connected to hydrant to prevent backflow Proposed Water Storage and Distribution ma~ooP~ ~t tQk~ t~ -.~ ! ~, ~ 9 Location of 3 Basin Sink ~br Utensil Washing (required lbr multiple day events and vendors doing on site preparation) Source of Hot Water Supply ~ ~ Location of On-site Mechanical Refrigeration [{~L~ Source of Continuous Electric Power lbr the Event/"~ ~ ~l{ ~ft4~ ~ OU~- c4 ~, Number of Garbage Collection Facilities Name of Garbage Disposal Service Number of Public Toilets Provided /~ ~ Number of }landsinks "?~'~ Number of Handicap Accessible Toilets Name of Contracted Wastewater Pumpout Service Name, Address, and Phone # of Person Responsible lbr Final Cleanup of Event Site Wi the Event Feature a Peuing Zoo'~ Yes/~ Nc) [] If yes, provide name, address, perm number, and phone number. Names, Addresses, and Phone Numbers of Food Vendors, Food Samplers, or Caterers: (Attach additional pages(s) if necessary) The undersigned applicant hereby stales that he is the responsible owner or manager of the said operation; that he has oNai.ed authm'ization lbr use of the proposed location and securcd licenses and permits as locally required; that he is familiar with and prepared to comply with the various pertinent regulations of the Suflblk (:ount? Sanitary Code. and that he accepts responsibility lbr any and all violations of the said Code caused or committed by any of his employees. Notes: A separate and specific application must be submitted to the Suflblk County Department of Health at [east 21 days bclbre thc proposed opening date lbr each location. Late applications may bc denied. Events cannot exceed 14 days duration and must he continuous within the allowed 14 da? permit period. Permits cannot be renewed at the same location. Applications will not be approved unless legible, accompanied by a site plan drawn to scale showing sewage disposal, water and electric lines, proposed locations of lb.~stablishments, toilets, and utility washrooms, and all questions are answered. Si nature ~'~'~,~~''' ~ ~//.~/;" X -- ' ' Title (Print) / ~%-~,~)2 ,/),~ iii / Public Health BUREAU OF PUBLIC HEALTH PROTECTION FOOD PROTECTION UNIT 360 Yaphank Avenue, Suite 2A, Yaphank NY 11980 (631) 852-5999 / 852-5873 FAX (631) 852-5871 AUG Z 8 ZO12 BOARD OF APPEALS SITE PLAN RECEIVED AUG 2 8 2012 BOARD OF APPEALS 08/25/2012 11:§9 FA~ 631 283 $713 CUNNINGHAM INSUR~-NCE ~002 ~ GROUP-1 DP ID: LO CERTIFICATE OF LIABILITY INSURANCE IMPORTANT: ~ ~ ce~ a~ ho~der ~ an ADDI~0~L ~H~U~ED, ~ ~'~cy(~) m~t ~ ~ndo~. ff ~UBROGA~N p~oouc;~ 63%283-2~G ~T~ PO E;~x ~792 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTL~y THAT TIrE POLJCiE$ OF INSURANCE LISTED BELOW HAVE SEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOI'~ITHSTANEING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W~TH RESPECT TO WHICN THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN ID SUBJECT TO ALL THE TERMS, ~ w~. ~,~~u~.c~ -~-~.~w~ ,,;u=, ~~..E. ;.~mm ~.~'~.~m',~ .... PERSONAL & AOV INJURY S i RECEIVED BOARD OF APPEALS CERTIFICATE HC [.DER CANCELLATION Towr of South. Id 53091; Main Ro.d SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ~ 1988-2010 ACORD CORPORATION. All righte reserved. ACORD 25 (2010/,)9) The ACORD name and logo ere registered marks of ACORD 05,'25/2012 11:59 FAX 831 283 5713 CUNNINGRAM INSURANCE ~001 Cunningham Insurance Serving Our Clients for Over 60 Years 88 Main Street, Southampton 11968 Phone: 631-283-2220 Fax: 631-283~5713 FAX COVER SHEET Date: August 28, 2012 To: Town of Southold Fax #: 765-9[~64 From: Lori }[los # of Pages (Including .~over Sheet): 2 Re: Group ];'or The East End, Policy. #: PHPK796532 Message: Following please fmd a Certificate of Liability Insurance for the event to be held on September 29, 2012 at McCall Vineyards. If you have m~y questions, please do not hesitate to contact me. Regards, Loft ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 2/3o/12 ZBA # NAME CHECK # AMOUNT TC DATE STAMP Group for the East End WP222 Event at McCall 33852 $50.00 Vineyard 33852 GROUP FOR THE EAST END, INC. 54895 MAIN ROAD P.O. BOX 1792 SOUTHOLD, NY 11971 ~ ~ ~,., 50-5~/214 DATE PAY To,..o,.E. o, --TT'cZ,'J~ -or' %'o~--lkot ol ~ $ ~o ~ $50.00 By vt Thank you. Town of Sol. Id Annex 54375 Main Road Southold, New York 11971 8/30/2012 Reference: Receipt # WP222 App. Number: (invalid) Permit Number: Legal Address: Date 8/30/20 l 2 Fee Check Number WINERY, PUBLIC ENTERTAINMENT AND SPECIAL EVENT PERMIT 33852 Amount $50.00 For applications for public entertainment and special events permits Total: $50.00 This is a receipt for payment of fees. This is not a building permit. Date Printed: 8/30/2012 Page 1 of l Toth, Vicki From: Flatley, Martin Sent: Tuesday, August 28, 2012 2:27 PM To: Toth, Vicki Subject: RE: Special Event application I have no objections to this event being held based on the expected number of attendees. Chief of Police Southold Town Police Department 41404 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 From: Toth, Vicki Sent: Tuesday, August 28, 2012 1:07 PM To: Scott, Robert (Bob. Scott@town.southold.ny.us); Glew, Claire (Claire. Glew@town.southold.ny.us); Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); FlaUey, Martin (mflaUey@town.southold.ny.us); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event application Dear All - McCall Vineyard applied for a special event permit. Please review, under My Computer, shared on Southold "S", Special event permit applications, 2012, McCall, and send comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext. 5011 Fax - 631-765-9064 email - vicki.toth(D, town.southoldny.us '~4 pessimist sees the dtJficulty in every opportum~y: an oplimt~! sees the opportuniO, in e~'ery dtfficul~ '~ 8/28/2012 Page Iofl Toth, Vicki From: Lanza, Heather Sent: Tuesday, August 28. 2012 3:41 PM To: Toth, Vicki Subject: RE: Special Event application Vicki, No issues from Planning. From: Toth, Vicki Sent: Tuesday, August 28, 2012 1:07 PH To: Scott, Robert (Bob. Scott@town.southold.ny.us); Glew, Claire (Claire. Glew@town.southold.ny.us); Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); Flatley, Martin (mflatley@town.southold.ny.us); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event application Dear All - McCall Vineyard applied for a special event permit. Please review, under My Computer, shared on Southold "S", Special event permit applications, 2012, McCall, and send comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext.5011 Fax - 631-765-9064 email - vicki.toth(~,town.southold.ny, us 8/28/2012 Page Iofl Toth, Vicki From: Fisher, Robert Sent: Wednesday, August 29, 2012 10:01 AM To: Toth, Vicki 6c: Fisher, Robert Subject: RE: Special Event application Vicki I have no objections to this Special Event Bob Robert Fisher Fire Inspector robe rt.fisher~town.southold.ny.us (631) 765-1802 From: Toth, Vicki Sent: Tuesday, August 28, 2012 1:07 PM To: Scott, Robert (Bob. Scott@town.southold.ny.us); Glew, Claire (Claire.Glew@town.southold.ny.us); Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); Flatley, Hartin (mflatley@town.southold.ny.us); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event application Dear All - McCall Vineyard applied for a special event permit. Please review, under My Computer, shared on Southold "S", Special event permit applications, 2012, McCall, and send comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext. 5011 Fax - 631-765-9064 email - vicki.tothC,,town.southold.ny.us 8/29/2012 Town of Southold P.O Box 1179 Southold, NY 11971 Date: 08/31/12 * * * RECEIPT * * * ReceiptS: 141811 Transaction(s): 1 Public Events Reference WP222 Subtotal $50.00 Check#: 33852 Total Paid: $50.00 Name: Group, For The East End P O Box 1792 Southold, NY 11971 Clerk ID: CAROLH Internal ID: WP222 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: /¢ /12 ZBA # NAME CHECK # AMOUNT TC DATE STAMP RECEIV_ED Group for the East End WP222 Event at McCall 33852 $50.00 ~,U6 3 Vineyard South01d Town Clerk $50.00 By vt Thank you. Page 1 of 2 Toth, Vicki From: Magee, Kathryn [Kathryn. Magee@suffolkcountyny.gov] Sent: Thursday, September 06, 2012 10:14 AM To: Toth, Vicki Cc: Fischer, Lauretta Subject: RE: Application McCall Vineyards Dear Vicki, The County does not hold the development rights on parcel 1000-109.00-01.00-040.000 (subject parcel of the event application to the Town), however, the adjacent parcel to the east (1000-116.00-01.00- 003.004) is a joint County/Peconic Land Trust PDR property, and the adjacent parcel to the south (1000- 116.00-01.00~002.002) is a County PDR property. One of the forks of the driveway associated with McCall Vineyards is located on the western portion of the joint County/Peconic Land Trust PDR property, therefore, if that portion of the driveway may possibly be utilized for the event, the applicant must also submit an application to the Suffolk County Farmland Committee for a special event permit. If a SC Farmland Committee special even permit is not obtained, no portion of the adjacent PDR parcel(s) may be utilized in association with this event, and the County would request that the event organizers make sure that event attendees do not use that portion of the driveway for ingress or egress. I saw that a SC Farmland permit for any activities on County PDR properties is already required by Condition No, 10 of the Southold Town Event Permit, however, perhaps the ZBA could ask Group for the East End to clarify that the driveway will not be used. Should Group for the East End need to apply for a County Farmland Committee permit, the next meeting being held before the date of the event will be on September 25th, All applications to be considered at that meeting need to be submitted by September l0th. If the applicant or landowner have any questions about the Farmland Committee permit process, feel free to pass along my contact information. Thanks, Katie Magee Katho~n Environme,hd Phmner Sufli)lk Counly Division of Planning and Environment tt l.ee I)ennison Building, 4th FI. 100 Veterans Memorial ttighway. PO Box 6100 Hauppauge, NY 11788 Phone 631.853.5201 Fax 631.853.4044 Confidential lnterK3ffice/lntra-Agency Communication Not Subject to FOII, disclosure From: Fischer, Lauretta Sent: Tuesday, August 28, 2012 3:04 PM To: Toth, Vicki; Amakawa, Andrew; Bob. Scott@town.southold.ny.us; Leslie Weisman Cc: Magee, Kath~n 9/6/2012 Page 2 of 2 Subject: RE: Application McCall Vineyards Hi Vicki-As per our conversation, please email these requests for our review and comments to Katie (Kathryn) Magee in our division and cc me. She will be the point person reviewing these in the future, Thar~k yOLL Lauretta R. Fischer Principal Environmental Analyst Department of Economic Development and Planning Division of Planning and Environment H, Lee Dennison Bldg.- 4th Floor 100 Veterans Memorial Highway Hauppauge, New York 11788-0099 (631)853-6044 (631) 853-4044 fax From: Toth, Vicki rmailto:vicki.toth@town.southold.ny.us] Sent: Tuesday, August 28, 20~2 12:57 To: Amakawa, Andrew; Bob. Scott@town.southold.ny.us; Fischer, Lauretta; Leslie Weisman Subject: Application McCall Vineyards Please review the attached application for a special event at McCall Vineyards. Send comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext.5011 Fax - 631-765-9064 email - vicki.toth(D,,town.southold.ny, us "A pessimist sees the d~ff~culty in every opporfunity: an opt¢rnist sees the opporfunity in every d¢ff~culty'! 9/6/2012