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HomeMy WebLinkAbout216 BOARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehringer George Homing Ken Schneider http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 · Fax (631) 765-9064 June Sd,, 2012 Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 Dorset Farms Inc. d/b/a Lenz Winery 38355 Main Road (Route 25) P. O, Box 28 Pe¢onic, NY 11985 Attn: Dorothy-Dean Thomas Re: Event Permit #WP216 for Bastille Day Celebration for July 14, 2012 Dear Ms. Thomas: Enclosed is the Special Permit for the winery event planned for July 14, 2012. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use ora tent will require an application and approvals at least three days before the event, from the Building Depart~nent. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Chairperson Encls. Copies of Event Permit to: Town Building Depattment Town Police Department Fire Inspector, Building Dept. Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold. Activities associated with outdoor public events 'may only take place on land preserved through the sale of development rights to the county of Suffolll with a permit issued by the Suffolk County Farmland Committee. lf food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. For Office use: Date rec'd Appl. Complete Appl. Incomplete .(see att. letter) / Resubmission date APPLICATION FOR n PERMIT TO HOLD AN OUTDOOR SPECIAL EVENT AT A WINERY JUN 2 0 20 2 Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Winery Event Permit #/~fO2,/~ BOARD OF APPEALS Date of Submission ~ ~ t~ Name of Wine~ '~. SCTM~'sl000-Section ~ Block- ~ i -I Dates of Each Event: NatureofEvent: ~ ~ ~~lease attach a detailed description to this application) Time Period (Hours) ofEvent: From ~ to ~'~ Maximum Number of Persons A~ending At One Time: lsaTentorothertempora~stmcturebeingused?[ ]Yes[ lNo Ifyesprovidesize(s) Will food be se~ed? ~] Yes [ ] No lf~es provide ~mber a~d name(s) of food vendor(s) W other vendors be on the premises during the event? [ ] Yes ~] No If yes how many? Describe type of vendor(s) Winery Contact Person and Contact TeL # Winery Street-Hamlet Address: Mailing Address to Send Event Permit to: fO YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE~ YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) 2 A Parking/Event Plan may be a survey~ site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the square footages of parking areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. ft. per car includes room for 20 ft. wide aisles between rows of cars). NOTE: If you cannot accommodate the number of cars expected at the event on site, you must attach a written explanation of how the overflow parking will be handled, e.g. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) Traffic Control Plan Events for three hundred (300) or more people also require submission and appmval ora traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, cimulation, parking, and exiting of cam on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners' development rights been sold to the Town of Southold [ ] Yes [~Q No and/or Suffolk County? [~ Yes [ ] No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules the activities under this event. Print name of Winery Owner Print name of Authorized Person filling out application PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One MilIion ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain io full force and effect during this enti~Lil~'~IVE~, h~0 ~lt 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before plgc~ment on the property and must meet all fire and safety codes. ,JUN~ Z0~ BOARD OF APPE3ALS 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 30 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 houm after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. I I. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: Updated March 2011 RECEIVED JUN 2 0 BOARD OF APPEALS PROVED, -~A~Chairpemon' ZBA Town of Southold Office Location: 54375 Main Road (Capitol One 1" floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 4 LENZ NORTH FORK LONG ISLAND 18 June 2012 RE: Late Submission of Lenz Bastille Day Celebration Application To whom it may concern: This application was mailed on the 18th and not the 14~h due to the discovery that our first choice caterer did not have an off-premise catering license. He has since applied for a temporary permit from the Suffolk County Dept of Health Services for this event. In the event that he is not successful in securing this permit, we have since received confirmation that Chef Lia Fallon will step in and cater the event. Her permit number is 27429. RECEIVED JUN :~ 0 20~ BOARD OF APPEALS PO BOX 28 PECONIC, NY 11958 631.734.6010 LENZ NORTH FORK LONG ISLAND RECEIVED BOARD OF APPEALS EVENT DESCRIPTION Lenz Bastille Da,/Celebration Taking the traditional French liberation celebration and putting an American twist on it by offering a casual buffet style wine dinner featuring Caiun (New Orleans) food and Lenz wines. Local band Southold Slim to provide Blues music. Event to run from 5:30pm - 8:00pm. Tables to be set up for dinner on the Lenz Terrace on the Eastern side of the courtyard. PO BOX 28 PECONIC, NY 11958 631.734.6010 Goog]c earth feet n~ters® BOAf~.i/~) OF A~:~?EALs o<> Je earth G g meters 1000 > CERTIFICATE OF LIABILITY INSURANCE I THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND~ EX, TEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CON?RACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTAN?: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must b~ endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such sndo~sement{sI, CONTACT P/ReDUCER NAME: Farm Family Casualty InsumnDe Company ~AJc.PHONE...em= 63%727-7707 I ~=~CC, Nol: 631-727-7941 104 Edwards Ave. Suite #2 ADpRE~:_EAMAIL Ed c,.Kirk~Fa rm Family.corn_ _ _ Calverton, NY 11933 msu~E~(sI AFFORDING COVERAGE NAIC # INSUR£RA: Farm Family Casualty Insurance Company 13803 Dorset Farms IRC, DBA Lenz Winery ~NSU~R C: PO Box 28 ~NSUR~R O: _ Peconic NY I i 958 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CER'nFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, II'iR ~DDLsuer POLICY EFF POLICY EXP LTR TYPEOFINSURANCE r~S~~v~ I~OUCYNUMBSR IMM/OD~ IMM/I~) LIMITS A GENERAL LIABILITY X 3152L6216 EACH OCCURRENCE $ 1,000,000 X COMMERCL~. GENERAL LIABILITY 9/9/2011 9/9/2012 PREMISES (Es occur~e~cel $ 50,000 I CLAIMS-MADE [] OCCUR MEO EXP (Any ~e p~'$on)$ 5,000 PERSONAL S ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2.000,000 AUTOMOBILE LIABILrlrY COMBINE[3 SINGLE L~M~T ANY AUTO BODILY INJURY (Per person) [ $ ALL OWNED ~ SCHEDULED BODILYINJURY (Per accloe~I $ AUTOS AUTOS NON-OWNED P~ROPERTY DAMAGE A X~ UMBRSLLALIAB ~j OCCUR 3152E2127 _~_Oq~CU_R.~NC_~_ ~. 5,00(3,000 eXCESS UAe~ I CLA~S-~C.~DE 9/9/2011 9/9/2012 AC~,~.EGAT~ $ 5,00(3,000 A Liquor Liability 3152L6635 $500,000/$1,000,000 9/9/201i 9/9/2012 Bastille Day Celebration - July 14 2012 Dinner in the Vines - August 25, 2012 (rain date) Sept 29, 2012 CERTIFICATE HOLDER Otto Kiel Florist Inc 38145 Main Road Peconic, NY 11958 ACORD 25 {2010105) RECEIVED ,JUN g 0 20!; BOARD OF APP CANCELLATION BHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WiLL BE DELIVERED IN ACCORDANCE WiTH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE :'A Ll~rk Associates LTD © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo ars registered marks of ACORD A¢ORZ CERTIFICATE OF LIABILITY INSURANCE ~I 6/1512012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSllTUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder ~s an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms end conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not corder rights to the certificate holder In lieu of such endorsement(s). Farm Family Casualty Insurance Corn pany '~-/~M~LN°' Exs:PHONE 63%727-7767 ] [N~, ~o/: ~772~-741 104 Edwards Ave, Suite #2 ADDRESS: Eric_Kirk~FarmFan~i_ly,com Calverton, NY 11933 ~NSURER ^: Farm Family Casualty Insurance Company 13803 Domet Fanms Inc, DBA Lenz Wine~/ INSURER C: PO Box 28 IN~URER D: Paconic NY 11958 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO"P/VITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAiD CLAIMS. GE.E.~. L~Lrrr X 13152L6216 E~C. OCCUR~HO; ~ 1,000,000 A X COMMERCIAL GENERAL LV. BILJTY I 9/9/2011 9/9/2012 PREMISES ~EeO~CUrrencel $ 50.000 -- ' I CLAiMS-MADE ~ OCCUR _MEDEXP(A,yonepmsor~) $ 5.000 -- PERSONAL & ADV INJURY $ 1,000,000~ GBNERAL AGGREGATE $ 2.000.000 r GEN'L AGGREGATE LJMFT APPUES PER: P Re DUCTS * COMp/C)P AX] G $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT A ~X UYBRELLALIAe ~1 OCCUR 3152E2127 EACHOCCURREN~_E~. ....... $ 5.000.000 EXCESSUAB~ CL~US-~WDE 9/9/2011 9/9/2012 ^C~RBC~TE $ 5,0Q9!{~00 A Liquor Liability 3152L6635 $500,000/$1,000,000 9/9/2011 91912012 I Bastille Day Celebration - July 14 2012 RECEIVED Dinner in the Vines - August 25, 2012 (rain date) Sept 29, 2012 ~.~/~2/~ CERTIFICATE HOLDER CANCELLATION FEAL$ Town of Southold Southold Town HalI-ZBA PO Box 1179 Southold, NY 11971 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY FROVrSIONS. Kirk Associates LTD © 19B8-2010 ACORD CORPORATION. All tights reserved, ACORD 25 {20'~0105) The ACORD name and logo ars registered marks of ACORD Page I of 1 Toth, Vicki From: Flatley, Martin Sent: Wednesday, June 20, 2012 2:28 PM To: Toth, Vicki Subject: RE: Special Event Appl from Lenz Vineyard I have no objections to this event being held, they have adequate parldng on-site for the number of attendees and have a good track record of controlling their events and crowds. Chief of Police Southold Town Police Department 4:1.404 State Rt. 25 Peconic, N.Y. ~.3.958 631-765-3115 From: Toth, Vicki Sent: Wednesday, June 20, 2012 12:12 PM 1o: Heather Lanza (heather.lanza@town.southold.ny.us) (heather. lanza); Flatley, Martin (mflatley@town.southold.ny.us); Melissa Spiro (Melissa. Spiro@town.southold.ny.us) (Melissa. Spiro); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event Appl from Lenz Vineyard I received a special event application from Lenz Vineyard. The event is scheduled for 7/14/12. I placed a copy of it under- "My Computer", "shared on Southold" (s), special event application 2012. Please review and send comments/concerns to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext. 5011 Fax - 631-765-9064 email - vickLtoth~,townsouthold.ny.us 6/20/2012 Page 1 of 1 Toth, Vicki From: Spiro, Melissa Sent: Wednesday, June 20, 2012 1:20 PM To: Toth, Vicki; Lanza, Heather; Flatley, Martin; Fisher, Robert Subject: RE: Special Event Appl from Lenz Vineyard This event does not appear to be on preserved land. Therefore, I am not reviewing or commenting on this application. Melissa From: Toth, Vicki Sent: Wednesday, June 20, 2012 12:12 PM To: Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); Flatley, Martin (mflatley@town.southold.ny.us); Melissa Spiro (Melissa.Spiro@town.southold.ny.us) (Melissa.Spiro); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event Appl from Lenz Vineyard I received a special event application from Lenz Vineyard. The event is scheduled for 7/14/12. I placed a copy of it under - "My Computer", "shared on Southold" (s), special event application 2012. Please review and send comments/concerns to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext. 5011 Fax - 631-765-9064 email - vicki.toth~town.southold.ny.us "A pes~'itni~ sees ~he difficulty in every oppornmlty: 6/20/2012 Page 1 of 1 Toth, Vicki From: Lanza, Heather Sent: Thursday, June 21, 2012 2:12 PM To: Toth, Vicki; Flatley, Martin; Spiro, Melissa; Fisher, Robert Subject: RE: Special Event Appl from Lenz Vineyard No issues from Planning From: Toth, Vicki Sent: Wednesday, June 20, 2012 12:12 PH To: Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); FlaUey, Martin (mflaUey@town.southold.ny.us); Melissa Sp[ro (Melissa.Spiro@town.southold.ny.us) (Melissa.Spiro); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event App[ from Lenz Vineyard I received a special event application from Lenz Vineyard. The event is scheduled for 7/14/12. I placed a copy of it under - "My Computer", "shared on Southold" (s), special event application 2012, Please review and send comments/concerns to me, Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext.5011 Fax - 631-765-9064 email - vicki,tothC, town,southold,ny.us "A pessimist sees the dtfficul~ in every opportunity an optimist sees the oppa'tunity in every dtfficulty" 6/21/2012 Owner: ' Dorset Farms Inc Address: 38535 Route 25 Code: 06L Agent Info File #: Dorothy-Dean Thomas cio Lenz Winery 38535 Route 25 PO BOX 28 Peconic, NY 11958 Phone: 734-6010 Fax: Email: WP216 Town of Southold Annex 54375 Main Road Southold, New York 11971 6/26/2012 File Number: Owner Name: Location: Status: Description: Zoning Application Information WP216 Master Parcel: 85.-2-17.1 Assignment Code: 06L Dorset Farms Inc 38535 Route 25 Peconic GRANTED AS APPLIED Winery related event-Bastille Day Celebration 7/14/12 for approximately 80 people from 5:30 pm to 8:00 pm; main parking on SCTM 85.-2-16 (rights in tact) Notes: DATES Sent to Town Clerk: 6/26/2012 Sand W: Decision Date: CoPL: PB: Sent to LF: LWRP: Trustees/DEC: Page l of 1 OTown of Southold P.O Box 1179 Southold, NY 11971 Date: 06/27/12 * * * RECEIPT * * * Receipt~: 136782 Transaction(s): 1 1 ZBA Application Fees Reference WP216 Subtotal $50.00 Check#: 3069 Total Paid: $50.00 Name: ClerklD: Dorset, Farms D/b/a Lenz Vineyard P.o. Box 28 Peconic, NY 11958 CAROLH InternallD:WP216 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/26/12 ZBA # NAME CHECK # AMOUNT TC DATE STAMP RECEIVED Dorset Farms Inc., d/b/a 3069 $50.00 JUN 2 7 ~f~ WP 216 Lenz Winery Southold Town Clerk $50.00 By lc__ Thank you.