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HomeMy WebLinkAbout215 BOARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehfinger George Homing Ken Schneider Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 ° Fax (631) 765-9064 Peconic Bay Winery 31320 Main Road Cutchogue, NY 11935 Attn: Cynthia Caprice or Jim Silver Re: Event Permit #215 for July 8, 2012 Lion's Club Car Show Dear Ms. Caprice: Enclosed is the Special Permit for the winery event planned for July 8, 2012. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold. Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. lf food is to be served, it.must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Uni~ ResubmissionF°r Office use: Date rec'ddate Appl. Complete__ Appl. Incomplete /)t~/17~ (see att. letter)1 APPLICATION FOR A PERMIT TO HOLD AN Winery Event Permit Date of Submission ~ ¢0//o~ SCTM #'s 1000-Section OUTDOOR SPECIAL EVENT AT A WlNERY MAY 4. 2012 Please provide ALL of the information requested below. Incomplete applications WILL NOT be rev~ewen. BOARD OF APPEALS NameofWinery /O,~-~..O P/'l~--- ~4y Block- DatesofEachEveot: '7/¢/! a NatureofEvent: O_.~.0...~ ~5'/40 W Time Period (Hours) of Event: From ~ ~ (Please attach a detailed description to this application} MaximumNumberofPersonsAttendingAtOneTime: /~0~ Numberofcarsexpected /7'~'"' lsaTentorothertempomrystmcturebeingused?[ ~/Yes[ ]No lfyesprovidesize(s) Will foodbe served? [ v,]"Yes [ ]No ify.esprovide number and name(s) of food vendor(s),-...-~/~ bill b Will other vendors be on the premises during the event? [ /Yes [~/~No Ifyes how many? q Describe typeofvendor(s) 5~l[ f oq ~' Winery Contact Person and Contact Tel. Winery Street-Hamlet Address: Mailing Address to Send Event Permit to: 100 ~,~ 0 .,~ ~ I ~ YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE~ YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN ~see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subiect property. INDICATE ON THE PLAN ALL of the following information: 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the square footages of parking areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. fi~ per car includes room for 20 fi. wide aisles between rows of cars). NOTE: If you cannot accommodate the number of cars expected at the event on site, you must attach a written explanation of how the overflow parking will be handled, e.g. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that tents will also requke a permit from the Building Department) Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners'development rights been sold to the Town of Southold [ ] Yes [ ~o and/or Suffolk County? [ ]Yes [~No Ifyestoeitherorboth, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this evenL Print name of Winery Owner Print name of Authorized Person filling out application Signature of Winery Owner PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 30 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit~ Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS I~ISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: ~/~ .~.~ ~ Updated March 2011 ZBA Town of Southold Office Location: 54375 Main Road (Capitol One 1*t floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 4 0§/16/2012 WED 16:08 FAX 631734§~67 Pe¢ont¢ Bay Winery ~002/003 ,,Cynthia Caprlse Fronl~ Sent: TO: Subject: Cynthia Caprlse Wednesday, May 16, 2012 4:01 PM 'vlckl.toth@southold.town.ny,us' Classic Car Show Hi Vlckl: As per your request here Is a description of the activities that will occur of the Cutchogue Lion's Club's Classic Car Show. AS yOU know they have been doing this show for several years, This is the first time that Peconlc Bay Winery will be hosting this event, Approximately 175 classic cars will be attending the event, The club members have told me that they arrive throughout the morning and not oll of one time. The classic cars will be viewed by spectators. We estimate that the maximum attendance af any one time will be less than 400 people, including classic car owners, vendors, spectators, club members, security personnel and Peconlc Bay staff. The spectator car parking will be In the rear of the property os outlined on the mop, There is approximately 4.5 acres for parking with an overflow available at 2.5 acres. Please refer to the submitted traffic plan and security control documents. We will have two food vendors, one Ice cream truck who does not require o SC Department of Health permit because all of the products are prepackaged off-site. The olher vendor is John Dldlo/Frank & LIz Sausage & Braciole, licensed in 2002, SC D of H permit# 1452074. I hove a copy of the permit should you require it. We will have approximately 4 - 6 vendors selling car-related memorabilia (model cars, clothing Items, stickers, etc.) If I con be of further assistance please do not hesitate to contact me. Cynthia Coprise Comptroller Peconic Bay Winery 31320 Main Road PO Box 818 Cutchogue, NY 11935 www,Deconicbgywinery.com 631-734-7361 extension 109 (f) 631-734-5867 Jc) 631-433-8091 Traffic Control Plan Addendum Platinum Executive Security, Inc. a duly licensed Watch, Guard or Patrol a§ency in the State of New York (Licence # 11000:14:1500) under article 7 of the General Business Law, and is duly insured by the Mechanic Group, Inc. have been contracted by Lav-Cor Agricultural dba Peconic Bay Winery of 3:1320 Main Road Box 818 Cutchogue, NY 11935, telephone 631-734-7361, to conduct security and parking and traffic duties on July 8TM, 2012 from the hours of 9am to 6pm at Peconic Bay Winery, located on Main Road, Cutchogue, NY, 1:1935 for the Cutchogue Lions Club Classic Car Show. The event anticipates approximately 1500 people in attendance, with approximately 400 maximum at any one time. Further, approximately two outside food vendors (hot dogs, etc.) will be present, and wine/beer concession will be handled by the winery solely. Platinum Executive Security, Inc. will provide (:1) one supervisor and (3) three security/parking personnel. PES will insure that traffic from the street is not impeded in any way and that cars are moved into the parking areas quickly and safely. PES will insure that no outside alcoholic beverages enter the premises in keeping with the SLA regulations. PES will monitor the event and the parking areas. A clear fire exit lane will be established at the entrance/exit to the parking lot, with a free run to the event tenting area. In the event of an emergency, Security Personnel will telephone the proper authorities and conduct patrons to first aid stations. Ingress of Traffic: Enter at Farmstand (60 feet wide). Signage "Event Parking". Cars directed to the west side of the farmstand, follow posted signs for parking. Cars directed to East Field Parking in Rear of property, row on row parking. Overflow parking to West Field Parking area. No access, no ingress, no egress to private road and/or Stillwater Avenue. Egress via three drives, not to include main entrance in front of King Kullen. Easternmost exit is right-turn only. OPERATIONS CENTER, MEET-UP, AND EMERGENCY CENTER IS THE FARMSTAND. WAYNE SAILOR - 631-300-8745 CELL JIM SILVER-917-657-1833 CELL PECONIC BAY WINERY May 3, 2012 Town of Southold Zoning Board of Appeals PO Box 1179 Southold, NY 11971 Enclosed please find an insurance binder provided by the Cutchogue Lion's Club naming the Town of Southold as additionally insured. Peconic Bay Winery will be able to provide an insurance binder prior to the event. Our current liability policy expires on June 28, 2012 so we are unable to provide you with an insurance binder at this time, because the event is July 8TM . ,As soon as we obtain our new policy I will provide you with the binder. If you have any questions please do not hesitate to contact me at cynthia@peconicbaywinery.com or 734-7361, X109. Thank you. Sincerely, Cynthia Caprise Comptroller CERTIFICATE OF LIABILITY INSURANCE I THIS CER~FICATE IS ;SSUED AS A ~ER OF INFORMATION ONLY AND CONFERS NO RIGH~ UPON THE CE~IF~ATE HOLDER. ~lS CErTiFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVE~GE AFFORDED BY THE POLICIES BELOW. THIS CERT~FICATE OF INSURANCE DOES NOT CON~T~TE A COflTEACT BETWEEN THE ISSUING INS~EE~(S), AUTHOR~ED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. tMPORTA~: If ~e ce~ifica~ holder i5 an ADDIYiONA~ INSURED, the pollcy(ies) mu~ be endorsed. If SUBROGATION IS WAIVED subj~t to the ter~ and co~d~mns of the policy, ce~ain p~icies may require an endorse~nL A s~lement on this con.cate does n~ co~fer rights to the ce~tflca~ holde; in Neu of such endorsement(s~. Willis of Illinois, Inc. 425 N. Martingale Road, Suite 1100 ACE Ame~can Insurance Company 22667' $chaumburg. IL 60173 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: ~ ~Per Nam~ I~llmd ~ : I ~ i CERTIFICATE HOLDER CANCELLA~ON ACORD 25 (2010105) ~: 1988-2010 ACORO CORPORA?ION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORO CERTIFICATE OF LIABILITY o 7 o12 THIS CERTIFICATE IS ISSUED AS A MATrER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BE~¥EEN THE I~UING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder le an ADDITIONAL INSURED, the policy(We) must be endorsed. If SUBROGATION IS WAIVED, eubject to the terme end conditions of the policy, certeln policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of auch endomement(s). CONTACT IA/C, No): BARSON ASSOCIATES INC 'l~C. 207 HALLOCK ROAD GTE 1 I STONY BROOK, NY 11790 INSU~J;~(s) AFFORDING COVERAGE NAIC # I INSURER A: NATIONWIDE AGRIBUSINESS INSURANCE _ LAV-COR AGRICULTURAL INC PECONIC BAY WINERY 31320 MAIN RD CUTCHOGUE, NY 11935 ~SUNi~ E: CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREO NAMED ABOVE FOR THE POLICY PERIOD INDrCATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I C~,MS-M~DE [] OCCU. ~- ue~ex~'~^r~,.} $ 5,000 I : FPKN6605621410 06/28/2012 06/28/2013 PERSCNAL&ADVINJURY 1,000,000 GENERAL AGGREGATE $ 2,000,000_ I POI. ICY [-~ J;CT r~ LOC ~ __ COMBINED SINGLE LIMIT ~ HIRED AUTOS AUTOS I $ CERTIFICATE HOLDER IS ADDITIONAL INSURED, EVENT JULY 8, CUTCHOGUE LIONS CLUB CAR SHOW ~.~ ~J~ ~ REC'EJ JUN CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD, NY 11971 SHOULD ANY OF THE ABOVE DL~F~L~ Jl~::~ BEFORE THE EXP,. T,O. THEREOF, .OT.CE .E O .EO ,. ACCORDANCE WiTH THE POLI~Y PROVISIONS. ~ 1988-2010 ACORD CORPORATION. All rights reeerved. ACORD 25 (20101011) The ACORD name and logo ere reglatered merka of ACORD Owner: Address: Code: Agent Info Lav-Cor Agricultural Inc 31320 Route 25 06L Lav-Cor Agricultural Inc Attn: Davidoff & Malito LLP 605 Third Ave NewYork, NY 10158 Phone: 734-7361 Fax: 734-5867 Email: File #: WP 215 Town of Southol~-~ex 54375 Main Road Southold, New York 11971 6/29/2012 File Number: Owner Name: Location: Status: Description: Notes: Zoning Application Information WP215 Master Parcel: 103.-1-19.12 Assignment Code: 06L Lav-Cor Agricultural Inc 31320 Route 25 Cutchogue GRANTED AS APPLIED Lion's Club Car Show approx. 400 attending with 175 cars to be held 7/8/12 9 am - 6 pm. Selling auto related items with two food vendors (dba Frank & Liz Sausage & Braciole and lce cream truck); also CTM 103.-1-19.3 for parking DATES Sent to Town Clerk: 6/29/2012 Sand W: Decision Date: CoPL: PB: Sent to LF: LWRP: Trustees/DEC: Page I of l Page 1 of 1 Toth, Vicki From: Spiro, Melissa Sent: Thursday, May 17, 2012 9:04 AM To: Toth, Vicki; Lanza, Heather; Flatley, Martin; Fisher, Robert Subject: RE: Special Event Application Not preserved, Do not intend to review or comment. melissa From: Toth, Vicki Sent: Wednesday, May 16, 2012 10:37 AM To: Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); Flatley, Hartin (mflatley@town.southold.ny.us); Helissa Spiro (l'4elissa.Spiro@town.southold.ny.us) (Melissa. Spiro); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event Application Dear All - Under "My Computer", shared on Southold "S", special event application permits, 2012 applications, Peconic Bay Vineyard Jul8 12. Please review the special event permit application submitted by Peconic Bay Vineyard. The event is scheduled for July 8, 2012. Please forward all comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext.5011 Fax - 631-765-9064 email - vicki.toth~,town.southoldny.us 5/17/2012 Page 1 of 1 Toth, Vicki From: FisheL Robert Sent: Thursday, May 17, 2012 10:48 AM To: Toth, Vicki Cc: Fisher, Robert Subject: RE: Special Event Application I have no objections to this event or the planned operation. Robert Fisher Fire Inspector robert.fisher~town.southold.ny.us (631) 765-1802 From: Toth, Vicki Sent: Wednesday, May 16, 2012 10:37 AM To: Heather Lanza (heather.lanza@town.southold.ny.us) (heather.lanza); Flatley, Martin (mflaUey@town.southold.ny.us); Melissa Spiro (Melissa. Spiro@town.southold.ny.us) (Melissa.Spiro); Fisher, Robert (Robert. Fisher@town.southold.ny.us) Subject: Special Event Application Dear All - Under "My Computer", shared on Southold "S", special event application permits, 2012 applications, Peconic Bay Vineyard Jul8 12. Please review the special event permit application submitted by Peconic Bay Vineyard. The event is scheduled for July 8, 2012. Please forward all comments to me. Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext.5011 Fax - 631-765-9064 email - vicki.toth(D,,town, southold, ny. us 5/17/2012 Page 1 of l Toth, Vicki From: Corral, John [john,corrall@suffolkcountyny.gov1 Sent: Wednesday, May 23, 2012 12:04 PM To: Toth, Vicki Cc: Fischer, Lauretta Subject: RE: Special Event Application Southold Vicki, Suffolk County does not own the development rights for the parcels (identified by SC Tax Map # 1000- 103.00-01.00-019.012 & 1000-103.00-01.00-019.003) on which the described special event is proposed to take place. Therefore, the Suffolk County Division of Planning and Environment does not have any comments with respect to the special event taking place on these parcels. Thank you for coordinating with the Suffolk County Division of Planning and Environment. Please note that this review by the Division of Planning and Environment is limited to the administration of the Suffolk County Purchase of Development Rights Program. Please let me know if you have any questions or if you need any additional information. Sincerely, John Corral John Corral, Planner Suffolk County Division of Planning and Environment H L Dennison Building 4th Floor iohn.corrall ¢,suffolkcountyny.gov Phone: (631)-853-4022 From: Toth, Vicki [mailto:vicki.toth@town.southold.ny.us] Sent: Wednesday, May 16, 2012 10:29 AH To: Corral, John; tcaufield@peconiclandtrust.org Subject: Special Event Application Southold Please review the attached application and forward comments to me, Thank you, Vicki Toth Zoning Board of Appeals Town of Southold 631-765-1809 ext. 5011 Fax - 631-765-9064 email - vicki.toth~,town.southold.ny.us 5/23/2012 ~jl'own of Southold P.O Box 1179 Southold, NY 11971 Date: 07/05/12 Transaction(s): 1 1 Public Events * * * RECEIPT * * * Receipt"8: 137986 Reference Subtotal WP215 $50.00 Check#: 34494 Total Paid: $50.00 Name: Lav-Cor, Agricultural, Inc. P O Box 818 Cutchogue, NY 11935 Clerk ID: CAROLH Internal ID: WP215 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 6/29/12 ZBA # NAME CHECK # AMOUNT TC DATE STAMP RECEIVED WP 215 Peconic Bay Winery 34494 $50.00 JUL -5 t~ LAV-COR AGRICULTURAL, INC. DBA P~=CO~v~Yo~J ~!~f h old '/26/2012 34494 50.00 SCNB - Operating A $50.00 50.00 By lc__ Thank you.