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Home My WebLink AboutHeating Fuel Oil Cerlified Fee Return Receipt Fee (Endorsement Required) Restricted Delivery Fee (Endorsement Required) Tota~ Postage & Fee8 · Complaee Items 1, 2, and 3. Also complete Item 4 ff Reet~,cted Deilve~ Is desired. · Pflnt your name and address on the reverse ~o ff~at we can return the card to you. · Attach this ¢~rd to the beck of the mailpiece, ] D. Isdelbe~y~dllf~m~tfrcmllteml? DYes ff YES, enter delivery addm~ below, r-INo [] Ragletemd [] Return Rec~pt for Merchandise 4. Rest f,~l Dellvay/~a r~e) DYes ~,~a~=. 7009 0820 0001 7820 8709 PS Form 3811, F-e~um7 2004 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P,O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldWwnny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 22, 2013' Martin Romanelli Burt's Reliable PO Box 696 Southold, NY 11971 Dear Mr. Romanelli: Congratulations. At the regular Town Board meeting held on January 15, 2013, the Town Board accepted the bid of Burt's Reliable for supplying various Town locations with Heating Oil and service. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. En$. Very truly yours,/~ Lynda M Rudder Deputy Town Clerk Southold Town Board - Letter Board Meeting of January 15, 2013 RESOLUTION 2013-68 ADOPTED Item # 5.5 DOC ID: 8436 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2013-68 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 15, 2013: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Burt's Reliable~ 1515 Young's Avenue~ Southold~ NY to supply the town with heating fuel oil for 2013 at $0.25 per gallon over the Northville Rack Price. subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert Kmpski Jr., Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated January 18, 2013 Page 12 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2013 Heating Fuel Oil Bid Opening 12/20/12 10:00 A.M. Burts' Reliable PO Box 696 Southold, NY 11971 631/765-3767 $0.2500 per gallon over Northville Rack Price BURTPS RELIABLE We'll Take Care HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels BID FOR HEATING OIL FOR SOUTHOLD TOWN PERIOD OF JANUARY 1, 2013 - DECEMBER 31, 2013 Elizabeth Neville Southold Town Clerk POBox 1179 Southold, NY 11971 December 5, 2012 Burt's Reliable, Inc. will supply Heating oil for the period of January 1, 2013 to December 31, 2013 at a fixed of .25 cents per gallon (twenty-five cents) over the Northville #2 Fuel Rack Price on the date of delivery. This bid includes service to all town owned heating systems. Sincerely, Martin Romanelli President Burt's Reliable, Inc. 1515 Youngs Avenue, P.O. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com #10979 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the 13th day of December, 2012. Principal Clerk Sworn to before me this 2012. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in ac- cordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and re- pair service on Towu of Southold owned heating systems for Calendar Year ~013. Specifications for such bids may be ob- tained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non*Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.00, ~11 be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01VO6105050 Qualified In Suffolk County My Commission Gxplre$ February 28, 2016 Postage Certil[ed ~ ( ( Street, Apt, NO.; or PO Box No. Postmark Here · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Pflnt your name and address on the reverse so that we can return the card tx) you. · Attach this card to the back of the mailpisce, or on the front if space permits. 1. Article Addressed to: 2. Article Number (transfer frem sem~:e/abe~ 7009 0820 0001 7820 8716 PS Form 3811, Febraary 2004 Domesfl~ Return Receipt 102595-02-M-1540 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS ~ MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 $outholdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 5, 2012 John Russo Manager Petro 30 Old Dock Road Yaphank NY 11980 Dear Mr Russo: At the regular Town Board meeting held on December 4, 2012, the Town Board rejected all bids for Heating Fuel Oil. A certified copy of the resolution is enclosed. Please submit a new bid according to all the specifications supplied. The new bid opening will be December 20, 2012. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 4, 2012 RESOLUTION 2012-881 ADOPTED Item # 5.27 DOC ID: 8338 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-881 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 4, 2012: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids for supplying the Town of Southold with Heating Oil for the 2013 calendar year and be it further RESOLVED that the Town Board authorizes the Town Clerk to re-bid this item. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated December 5, 2012 Page 38 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 7, 2013 John Russo Petro 20 Old Dock Road Yaphank, NY 11980 Dear Mr Russo: Enclosed find your bid deposit for the Heating Oil bid you submitted. Thank you for your bid. Very truly yours, _ Lynda M Rudder Deputy Town Clerk BBS. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2013 Heating Fuel Oil Bid Opening 11/29/12 10:00 A.M. Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1800 Per Gallon over Northville Rack Price Repair is T & M, labor is $125/hr week days $150/hr weekends/holidays Burts' Reliable PO Box 696 Southold, NY 11971 631/765-3767 $0.2000 per gallon over Northville Rack Price Certified Fee (Endorsement Roquired) (Endorsement Required) · Complete Items 1,2, and 3. Also complete item 4 if Restricted Dellve~ Is desired. · Pdnt your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 2. A~icle Number {'rrans~r from scm'ce/abe/) PS Form 3811, February 2004 [] Agent [] Addressee C. Date of Delivery ~ Celitt~d Mall r'l~ 4. R~tT~=~d Dalive¢ ~ F~) [] y~ 7009 0820 0001 7820 8815 D · Complete Items 1, 2, and 3. Also complete item 4 If Restricted Delivery Is desired. · Pri~ur name and address on the reverse so that we can return the card to you. · Att~l~ this card to the back of the maJiplece, or~'~the front if space permits 1. Art~ Addressed to: [] Agont [] Addressee B. Rece{ved by (Pr/ntedName) C. Dateof Delh~y D. Isdelivetyaddre~dlff~n~t ft~mltem 17 I-lyes If YES, entar deliver/addres~ below~ [] No 2. A~lcle Number I ~m~m~O 7009 0820 0001 7820 8822 [ PS Form 3811, February 2004 Domestic Return Receipt BURTPS RELIABLE We ?l Take Care ont.'" HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels BID FOR HEATING OIL FOR SOUTHOLD TOWN PERIOD OF JANUARY 1, 2013 - DECEMBER 31, 2013 Elizabeth Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 November 21, 2012 Burt's Reliable, Inc. will supply Heating oil for the period of January 1, 2013 to December 31, 2013 at a fixed of .20 cents per gallon (twenty cents) over the Northville #2 Fuel Rack Price on the date of delivery. Sincerely, Martin Romanelli President Burt's Reliable, Inc. 1515 Youngs Avenue, P.O. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the mount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 15, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 15, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing ali of the necessary No. "2" heating fuel oil for the calendar year 2013. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked ' i: z '~ :~ ~. ~2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: October 23, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~~~' Print name ~-~l t Corporate Title ?~ t° \c~ ¢ ,_~ (if any) c~ Company Name gx.~_~-~t k % {~)~ ~. ~ Mailing Address Phone Number 6'-] i- 7~g -'~7 (="7 BID ON Fuel Oil 2013 SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2013. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: December 4, 2012 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 4, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the No.'2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southoid, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2013. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: December 4, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Heating Oil 2013 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond fumished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Heating Oil 2013 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 4, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 4, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 20, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: December 4, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON December 13, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Repons Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters Commercial Services November 15, 2012 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATEN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal -#2 Fuel Oil" Opening 11/29/2012 Petro would like to propose a bid fbr the furnishing of your fuel requirements for the fiscal year 2013 based off the Northville Rack prices dated 11/15/12 follows: #2 HEATING OIL Northville rack price PETRO's - fixed differential Your delivered price today PRPERGALLON $ 3.3825 .1800 $ 3.5625 Repair service will be on a Time & Material basis; labor rates during workweek Monday thru Friday arc $125.00 per hour, $150.00 per hour weekends and Holidays. The price stated above will increase or decrease as the posted price increases or decreases, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call thc undersigned at (800) 758-3835. Enclosures Main Office: 1820 CropseyAve., Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 51(~686-1639 Web Site:www. petro.com Operations Locations: NcwYork Massachusetts Connecticut Rhodelsland NewJersey Pennsylvania Maryland Virginia Washington, DC New Hampshire Products: Services: Kerosene #2 Oil #4 Oil #6 Oil Biofucls Propane Burner/Boiler Installations Comprehensive Service Division Dyed and (;lear Ultra Low Sulfur Diesel Gasoline Environmental Assessment Analysis Energy Evaluations Equipment Inspectors Natural C~as/Propane Heating Service Air Conditioning Plumbh~g & Electrical/Lighting Upgrades LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 15, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 15, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2' fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York {300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2013. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked · ,.~ ,t No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: October 23, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) / Company Name Mailing Address PETRO COMMERCIAL SERVICES P.O. BOX 140246 BROOKLYN, NY 11214-0246 Phone Number BID ON Fuel Oil 2013 Page I of 1 Annette Jerro From: Kelly Cunningham Sent: Thursday, November 15, 2012 3:13 PM To: Jeannette Holmes; Annette Jerro; Carmen Davis; Ellen Horstman; Lisa Hannam; Cettina Pecoram; John Russo; Lauren Perretto; Jo-Ann Romanowski; Donna Benincasa Subject: FW: Prices Effective November 15 2012 at 1800 From: Patty Mann Sent: Thursday, November 15, 2012 3:13:18 PH (UTC-05:00) Eastern Time (US & Canada) Subject: Prices Effective November 15 2012 at 1800 Northville Prices Effe filCl : , ; ;8:00 hrs (6pm) Northville (Holtsville) Dyed 15ppm Non*Hwy Diesel Motor Fuel .......... $ 3.4425 Clear Wntr 15ppm Hwy Diesel Motor Fuel ........ $ 3.4525 Dyed Wntr 15ppm Non-Hwy Diesel Motor Fuel...$ 3.4625 Dyed Kerosene (Bottom Load only) ........ $ 3.7135 Vehicle Refueling MV Diesel ................ $ 4.1500 (Beforetaxe$3.41082) Ethanol Premium Gas ...... $ 3.3025 E-85 (74%) ..................... $ 2.9500 inland Ternrfinals (Ca//Patty Ann at 631-753-4227 to fink terminal, then set up EZ-Access at www. northville.com) NOTE: Each termina/ requires a certificate of insurence from your company ~'rank Bros. (Bay Shore) General Term ofW. Islip Romanelli (Lindenhurst) Romanelli open Saturdays 7am to 12pm Oswego (Hempstead) 516-485-3900 Prices do not include taxes 631-665-3300 631-422-5746 631-956-1201 # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ rt/a -Tom Magno *until further notice, heating oil lit~ed at the Holtsville terminal will exceed 15ppm (as permitted by Governor Cuomo's Executive Order 59) and will NOT contain certifiable volumes of biodiesel. 11/19/2012 #10932 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 15th day of November, 2012. al Clerk Sworn to before me this ~/ dayof /~// 2012. thc l~md~se ~f H~ Fud O~ ~nd re- ~ ~m~ce e~ Towu o~ Southokl mmpi for such bids may be ob- CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01VO6105050 Quollfle~ In Suffolk County My Commllllofl Expires February 28, 2016 LEGAL NOTICE NOTICE TO BIDDERS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 29, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 15, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters Page 1 of 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Friday, November 09, 2012 12:18 PM To: Rudder, Lynda Subject: RE: For publication 11/15 Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Emaih IIoyd. reisenber.q~,town.southold, n~,.us Office: 631-765-1891 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Friday, November 09, 2012 11:57 AM To: alkrupskitown@yahoo.com; Andaloro, .lennifer; Cushman, .lohn; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (cschott@timesreview.com); Louisa Evans (Ipevans06390@gmail.com); Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Nlichelle; William Ruland Subject: For publication 11/15 Please publish in the November 15, edition of the Suffolk Times and on the town website. Please acknowledge receipt of this email 11/9/2012 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 2382 [* 50] [* 51118005243329 [* 52]18882329941 [* 531180025S2984 [, 54115009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS I-IEREBY GIVEN that the Town Board of the Town of Southold is offering for sale the following USED EQUIPMENT in .."tt~ is" condition: Polaroid Identification Data and Imaging: * Camera Serial # A7020B * Laminator Serial # H7070B Asset #2334 Contact department is Special Projects Coordinator office (631) 765-1889, ext 216. Eqttipment is to be sold in "as is" condition and may be viewed at the Special Projects Coordinators office, 53095 Main Road, Southold, NY. The bid must be accompanied by a Non-Collusive Bid Certificate, wlxicb may be obtained at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, N.Y. 11971 (631) 765-1800, and a ba.ak draft or certified check in the amount of $100.00. The sealed bid(s) will be received by the Southold Town Clerk, at the Southold Town Hall 53095 Main Road, PO Box 1179, Southold, New York 11971, until 10:00 A.M., Thursday, November 30, 2012 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so Al/bids must be signed and sealed in envelopes plainly mmked, "Bid on Used Equipment 11-2012", and submitted to the Office of the Town Clerk. Dated: November 7, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 15, 2012, AND FORWARD ONE (.1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, 53095 MAIN ROAD, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Comptroller Town Board Members Phillin Beltz Town Attorney LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 15, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 15, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board DPW Town Attorney Brown's Letters STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~) day of ~[~ff.,~_, 2012, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Fuel Oil 2013 ~slizabeth A. Neville outhold Town Clerk Sworn before me this ~ dayof ~.[oue. m[a~ ,2012. ~'~~m~c~ LYNDA M. RUDDER Not~fy Public, State of NewYork No. 01RU6020932 Qualified in Suffolk County Commission Expires March 8, 20...~_.~ Page I of I Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Thursday, November 08, 2012 10:40 AM To: Rudder, Lynda Subject: RE: bids Hi Lynda, I have received the notices and we are good to go for the 11/15 issue. Thanks and have a great day! Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, November 08, 2012 9:59 AM To: Bunchuck, Jim; McMahon, James; Harris, Peter; Foote, Nancy; Sinramm, Joan; alkrupskitown@yahoo.com; Andaloro, Jennifer; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Candice Schott; Ipevans06390@gmail.com; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: bids For publication in the 11/15/12 Suffolk Times and town website 11/8/2012 Page I of 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Thursday, November 08, 2012 10:37 AM To: Rudder, Lynda Subject: RE: bids Published Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Email: IIoyd. reisenber.q~,town.southold, n¥,us Office: 631-765-1891 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Thursday, November 08, 2012 9:59 AM To: Bunchuck, Jim; Flcl~lahon, James; Harris, Peter; Foote, Nancy; Sinramm, Joan; alkrupskitown@yahoo.com; Andaloro, Jennifer; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Legals (cschott@timesreview.com); Louisa Evans (IpevansO6390@gmail.com); Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Hichelle; William Ruland Subject: bids For publication in the 11/15/12 Suffolk Times and town website 11/8/2012 Southold Town Board - Letter Board Meeting of October 23, 2012 RESOLUTION 2012-789 ADOPTED Item # 5.16 DOC ID: 8214A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-789 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2013: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Yellow Bags Propane for the Transfer Station Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated October 24, 2012 Page 27