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Home My WebLink AboutDiesel Fuel OilELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road EO. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 11, 2012 John Russo Petro Commercial Services 30 Old Dock Road Yapank, NY 11980 Dear Mr Russo: At the regular Town Board meeting held on December 4, 2012, the Town Board accepted the bid of Burt's Reliable for supplying Diesel Fuel oil for the 2013 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 11, 2012 Martin Romanelli Burt's Reliable 1515 Youngs Avenue PO Box 696 Southold, NY 11971 Dear Mr Romanelli: Congratulations. At the regular Town Board meeting held on December 4, 2012, the Town Board accepted the bid of Burt's Reliable for supplying Diesel Fuel oil for the 2013 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 4, 2012 RESOLUTION 2012-882 ADOPTED Item # 5.28 DOC ID: 8340 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-882 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 4, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Burt's Reliable~ at a fixed differential price of $0.15 per gallon over the Northville Rack Priee~ for suplflvlne the Town of Southold with ultra Iow sulfur diesel fuel for the 2013 calendar year~ subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated December 5, 2012 Page 39 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2013 Diesel Fuel Bid Opening 11/29/12 10:00 A.M. Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 Burrs' Reliable PO Box 696 Southold, NY 11971 631/765-3767 Bio-Diesel Bu~s' Reliable PO Box 696 Southold, NY 11971 631/765-3767 $0.1600 Per Gallon over Northville Rack Price $0.I 500 per gallon over Northville Rack Price $0.1500 per gallon over Northville Rack Price P E T Iq 0 Commercial Services November 15, 2012 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal - Diesel Fuel "Opening 11/29/12 Petro would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2013 based off the Northville Rack prices dated 11/15/12 as follows: #16 CLEAR ULSD Northville rack price PETRO's - fixed differential Your delivered price today PRPERGALLON $ 3.4325 .1600 $ 3.5925 The price stated above will increase or decrease as the posted price increases or decreases, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Also be advised there are no prices that are published lbr the B20-fuel, therefore, we are unable to quote a price for this product. Should you have any questions, please lkel flee to call the undersigned at (800) 758-3835. Enclosures Main Office: 1820 CropseyAve., Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 516~86-1639 Web Site: www, petro.com Operations Locations: NewYork Massachusetts Connecticut Rhodelsland NewJersey Pennsylvania Maryland Virginia Washington, DC New Hampshire Products: Services: Kerosene #2 Oil ~4 Oil #6 Oil Biofuels Propane Burner/Boiler Installations Comprehensive Service Division Dyed and Clear Ultra Low Sulfur Diesel Gasoline Environmental Assessment Analysis Energy Evaluations Equipment Inspectors Natural Gas/Propane Heating Service Air Conditioning Plumbing & Electrical/lighting Upgrades LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 29, 2012, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 15, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Harris Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peeonic Lane, Peconie, New York & Southoid Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2013 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: · Standard DieseIFuel · B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that them may be two (2) winning bidders, one for standard diesel and one for B-20. Biddem are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN ~1, KES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: October 23, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print n~//~/Z~////4//~~/~ Corporate Title (if any) Company Name Mailing Address PETRO COMMERCIAL SERVICES P.O, BOX 140246 BROOKLYN, NY 11214-0246 Phone Number BID ON Diesel Fuel 2013 Page 1 of 1 Annette Jerro From: Kelly Cunningham Sent: Thursday, November 15, 2012 3:13 PM To: Jeannette Holmes; Annette Jerro; Carmen Davis; Ellen Horstman; Lisa Hannam; Cettina Pecoraro; John Russo; Lauren Perretto; Jo-Ann Romanowski; Donna Benincasa Subject: FW: Prices Effective November 15 2012 at 1800 From: Patty Mann Sent: Ti~ursday, November 15, 2012 3:13::[8 PM (UTC-05:00) Eastern qqme (US & Canada) Subject: Prices Effective November :[5 2012 at 1800 Northville Prices EffeCt !5;,,2Ot2 8:00 hrs (6pm) Northville (Holtsville) ~iD~,Motor Fuel.....: ................ $ 3.3825* ;; ~ 7~ ,l'bl~.'~N~y Di~tsel M~tor~ F Ue!, ............. .; $3,4325' Dyed 15ppm Non-Hwy Diesel Motor Fuel .......... $ 3.4425 Clear Wntr 15ppm Hwy Diesel Motor Fuel ........ $ 3.4525 Dyed Wntr 15ppm Non-Hwy Diesel Motor Fuel...$ 3.4625 Dyed Kerosene (Bottom Load only) ........$ 3.7135 Vehicle Refueling MV Diesel ................ $ 4.1500 (ee~o,~ taxes 341082) Ethan'o[ ~ular Gas ........ Ethanol Premium Gas ...... $ 3.3025 ':~:,~grade Gas ...... $ 3.11~75 E-85 (74%) ..................... $ 2.9500 inland Terminals (Carl Patty Ann at 631-753-4227 to link terminal, then set up EZ-Access at www.northville.com.) NOTE: Each terminal requires a certificate of insurance from your company ~:rank Bros. (Bay Shore) General Term of W. Islip Romanelli (Lindenhurst) 631-665-3300 631-422-5746 63~-956-~201 Romanelli open Saturdays 7am to 12pm Oswego (Hempstead) 516-485-3900 Prices do not include taxes # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ n/a # 2 Non-Hwy Diesel Motor Fuel- $ n/a - Tom Magno *until further notice, heating oil lifted at the Holtsville terminal will exceed 15ppm (as permitted by Governor Cuomo's Executive Order 59) and will NOT contain certifiable volumes of biodiesel. 11/19/2012 BURTPS RELIABLE We'll Take Care of It.TM HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels BID FOR DIESEL FUEL FOR SOUTHOLD TOWN HIGHWAY DEPARTMENT PERIOD OF JANUARY 1, 2013 - DECEMBER 31, 2013 Elizabeth Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 November 21, 2012 Burt's Reliable, Inc. will supply Diesel Fuel and Bio -diesel for the period of January 1, 2013 to December 31, 2013 at a fixed of.15 cents per gallon (fifteen cents) over the Northville 15ppm Diesel Motor Fuel Rack Price on the date of delivery. Sincerely, Martin Romanelli President Burt's Reliable, Inc. 1515 Youngs Avenue, P.O. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the mount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 29, 2012, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 15, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Harris Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2013 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: · Standard Diesel Fuel · B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN ~'!, ~A:S NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries am to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Ama on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. ~' ~ The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FIJEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: October 23, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Mailing Address Phone Number (:23 [- 7(~,~- 37(-2 BID ON Diesel Fuel 2013 #10933 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the 15th day of November1 2012. Principal Clerk Sworn to before me this day of 2012. LEGAL NOTICE NOTIC~ TO BIDDERS NO1~CE IS HEREBY GIVeN, in ac- cordanc~ with the provisions of Section 103 of the General Mubidpai Law, that sealed bids are sought and requested for ~be pu~hase ~ 4~e0 ~s, m~ et less as may be need~ d 1)ie~l Fnel merit ami Collecliml/Dtsp~d Area foe Specificafiom for such bids may be oW mined at the Office of the Southold Tayto Cl~k, Town Hall, PO Box 1179, $~09~ Main Road, Soulhold, New York 11971. Sealed bids, together with a Non-Col- lusive Bid ~rfifieate, and bank draft or ~a~fified che~ in the amount of $100.00, will be received by tbe Town Clerk at tbe ~ A~L, Thmsday, November 29, ~ at which time they w~l be opened md read aloud hi public. The Town the right to rej~t any and all bids and waive any and allinformalities in any bid ahoulfi it be deemed in the best interest of the Town at Southold to do so. AIl bids must be signed a~d scaled in onvelop~ plainly marked "Bid aa Clerk. The bid price shall not include any tax, federal, ~thte, or hical, from which the Town of Southold is exempt. Dated: October 23, 2012 ~OOI'HOLD TOWN CLERK CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO. 01V06105050 Qualified In Suffolk County My Commission Expires F®brua~y 28, 2016 Page 1 of 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Friday, November 09, 2012 12:18 PM To: Rudder, Lynda Subject: RE: For publication 11/15 Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Email: IIoyd. reisenber.q~.town.southold, ny, us Office: 631-765.1891 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s) Unauthorized intemeption, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Friday, November 09, 2012 11:57 AM To: alkrupskitown@yahoo.com; Andaloro, 3ennifer; Cushman, John; Doherty, .]ill; Finnegan, Hartin; Krauza, Lynne; Legals (cschott@timesreview.com); Louisa Evans (Ipevans06390@gmail.com); Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: For publication 11/15 Please publish in the November 15, edition of the Suffolk Times and on the town website. Please acknowledge receipt of this email 11/9/2012 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 2382 [, 50] [, 51115005243329 [, 52]15852329941 [, 53]lS002582984 [, 54]18009520544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that the Town Board of the Town of Southold is offering for sale the following USED EQUIPMENT in ,,"as is" condition: Polaroid Identification Data and imaging: * Camera Serial # A7020B · Laminator Serial # H7070B Asset #2334 Contact department is Special Projects Coordinator office (631) 765-1889, ext 216. Equipment is to be sold in "as '" . ' ' · Is condmon and may be viewed at the Special Projects Coordinators office, 53095 Main Road, Southold, NY. The bid must be accompanied by a Non-Collusive Bid Certificate, wl'fich may be obtained at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, Southold, N.Y. 11971 (631) 765-1800, and a bank draft or certified check in the amount of $100.00. The sealed bid(s) will be received by the Southold Town Clerk, at the Southold Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971, until 10:00 A,M., Thursday, November 30, 2012 at which O_me they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest &the Town of Southold to do so All bids must be signed and sealed in envelopes plainly mm-ked, "Bid on Used Equipment 11-2012", and submitted to the Office of the Town Clerk. Dated: November 7, 2012 I/LIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 15, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, $3095 MAIN ROAD, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Comptroller Town Board Members PbJllio Beltz Town Attorney LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2013. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 29, 2012, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2013 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 15, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Town Board Members Town Attorney Dodge Reports Brown's Letters Town Clerk's Bulletin Board Supt. of Highways Harris Solid Waste Coord. Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the cc:} day of~, 2012, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Diesel Fuel 2013 ~lizabeth A. Neville Southold Town Clerk Sworn before me this ~ day of /~le_nnloew ,2012. ' /Notary Public LYNDA M RUDDER N~t~ Public, State of NewYo~k No. 01RU§020932 Qualified in Suffolk County Commission Expires March 8, SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2013 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2013 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: · Standard Diesel Fuel · B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: October 23, 2012 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Diesel Fuel 2013 Page 1 of 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Thursday, November 08, 2012 10:40 AM To: Rudder. Lynda Subject: RE: bids Hi Lynda, I have received the notices and we are good to go for the 11/15 issue. Thanks and have a great day! Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, November 08, 2012 9:59 AM To: Bunchuck, Jim; McHahon, James; Harris, Peter; Foote, Nancy; Sinramm, Joan; alkrupskitown@yahoo.com; Andaloro, Jennifer; Cushman, John; Doherty, .Jill; Finnegan, Martin; Krauza, Lynne; Candice Schott; Ipevans06390@gmail.com; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: bids For publication in the 11/15/12 Suffolk Times and town website 11/8/2012 Page 1 of 1 Rudder, Lynda From: Reisenber9. Lloyd Sent: Thursday, November 08, 2012 10:37 AM To: Rudder, Lynda Subject: RE: bids Published Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Email: IIoyd. reisenber.q~.town.southold, ny. us Office: 631-765-1891 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda ~ent: Thursday, November 08, 2012 9:59 AM To: Bunchuck, Jim; McMahon, .]ames; Harris, Peter; Foote, Nancy; Sinramm, 3oan; alkrupskitown@yahoo.com; Andaloro, -]ennifer; Cushman, John; Doherty, .]ill; Finnegan, Martin; Kreuza, Lynne; Legals (cschott@timesreview.com); Louisa Evans (Ipevans06390@gmail.com); Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: bids For publication in the 11/15/12 Suffolk Times and town website 11/8/2012 Southold Town Board - Letter Board Meeting of October 23,2012 RESOLUTION 2012-789 ADOPTED Item # 5.16 DOC ID: 8214 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-789 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2013: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Yellow Bags Propane for the Transfer Station Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Kmpski Jr., Evans, Russell Generated October 24, 2012 Page 27