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01/07/2013 Town Clerk Annual Report Page January 01, 2012 - December 31, 20'12 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth ^. Neville, Town Clerk, Town of Southold during the pedod stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. Account~ Account Description Fee Description Qty Local Share 6 30.00 Sub-Total: $30.00 22 182.38 Sub-Total: $182.38 8 80.00 10 250.00 16 400.00 Sub-Total: $730.00 1 11.25 97 35,273.00 Sub-Total: $35,284.25 12 44.15 A.2544.10 Room & Board AGENCY & TRUST T1 BID A.2620.00 FISW SS2.2130.00 INTEREST PART PT-HiGHWAY SR.2650.10 SVVMD Interest NOW Account B.1255.00 B.1255.10 B~1560.00 B.1601.10 B.1601.20 B.2110.10 B.2110.20 B.2590.10 B.2590.30 B.2590.40 Sale Of Used Equipment DB.2590.00 Cancel Permit SR.2130.40 SR.2590.10 Room & Board Tree Book - Retail 2012 Highway Roof Demolition Greenport Drainage Project - 2012 Hook-up Fee Sewer District Interest NOW Account Sub-Total: $44.'15 Yard Sale Permits 591 8,865,00 Study Cd 1 1.84 Building Permit Fees 124 462,192.61 Birth Trans. 13 120.00 Birth Trans. - Genealogical 5 55.00 Death Trans. 1378 13,460.00 Death Trans.- Genealogical 5 55.00 Public Events 12 750.00 ZBA Application Fees 98 73,100.00 Petition I 1,000.00 Sign Reimbursement I 50.00 House Trailer Permit 43 4,300.00 Permit - Year 3 600.00 Event Fee 4 400.00 Fireworks 7 700.00 Used Equipment - Part Town 1 777.77 Excavation Permits Fee not collected unknown Cancel Permit Bags - Retail - Large Bags - Retail - Medium Bags - Retail - Mini Bags - Retail - Small Bags - Vending Machine 2 year - 2011 Add'l 2012 - 2 year 2012 - Add'l 2 year Sub-Total: $566,427.22 68 12,322.17 Sub-Total: $12,322.17 1 -45.00 1 -15.00 Sub-Totah -$60.00 1 0.00 1340 2,983.50 1977 2,965.50 5 2.00 736 552.00 4 159.75 24 360.00 6014 180,240.00 1165 17,445.00 01/07/2013 Town Clerk Annual Report Page 2 January 0'1, 2012 - December 31, 2012 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law, Account~ Account Description Fee Description Qty Local Share WHOLE SR.2590.20 A.1255.10 A.1255.20 A.1255.30 A.1289.10 A.1289.20 A.1670.4.600.400 A.2116.10 A.2116.20 2013 1 year 2013 add'l Disposal Permit - Guest Disposal Permit - Lessee Disposal Permit - Non Resident Disposal Permit - Replace Disposal Permit-VOIDED 2010-11 Additional Permit 2011-12 Add'l Permit 2012 Carter 2012 Carter Additional 2012-14 1st Permit 2012-14 Add'l Permit Disposal Permit - Agricultural 38 570.00 13 97.50 89 2,225.00 60 1,500.00 4 200,00 473 0.00 55 0.00 1 30.00 4 120.00 4 480.00 14 840.00 296 35,520,00 153 9,090.00 2 240.00 Sub-Totah $255,620.25 Dog license issued 1 11,00 Dog license issued twice 1 -11.00 Fee not collected 1 -6.00 Payment not received 1 -30.00 unknown 1 -6.00 Marriage License 119 2,062,50 Marriage Trans. 111 1,080.00 Marriage Trans. - Genealogical 1 11.00 CD copy 9 15.72 Photocopies 2495 4,053.20 Check Charge 13 260.00 "Houses" Hard - VVholesale 1 9.00 "Houses" Hard Cover- Retail 15 137.73 "Houses" Soft Cover - Retail 24 110.28 "1 Love Southold" Sticker 23 26.41 3501h Video 2 9.20 Landmark Register 7 45.04 Liber D 1 10.13 Plaque 4 18.31 Posters 24 55.16 Application Fee - Non-Refund 2 200.00 Beach Permits 6 60.00 Daily Filming Permit 1 100.00 Postage 7 13.82 2009 Renewals 5 50.00 Initial 127 3,175.00 Renewals 2008 1 10.00 Renewals 2010 22 220.00 Renewals 2011 86 860.00 Renewals 2012 1401 13,970.00 Renewals 2013 20 200.00 2008 Fines 1 100.00 01/07/2013 Town Clerk Annual Report Page 3 January 01, 2012 - December 31, 2012 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby cer~if7 that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which am cthervvise provided for by law. Account~ Account Description Fee Description Qty Local Share WWDD 2011 Fines 52 5,225.00 2012 Fines 169 16,700.00 A.2540.10 Bingo Proceeds 43 273.46 A.2540.20 Games Of Chance License 1 10.00 A.2544.10 Exempt Dogs 5 0.00 Female, Spayed 354 3,540.00 Female, Unspayed 20 300.00 Ma]e, Neutered 330 3,300.00 Male, Unneutered 42 630.00 Purebred Licenses 1 25.00 Replacement Tags 7 21.00 A.2544.20 Dog Adoptions 29 290.00 Dog Redemption- 1st 42 455.00 Dog Redemption - 2nd 1 20.00 Dog Redemptions - 3+ 5 165.00 A.2590.10 Commercial 82 4,100.00 Free - NomCommer. 840 0.00 Non-resident 61 3,050.00 Replacement 11 0.00 Resid. - Non-Comm. 1177 5,875.00 Voided 46 0.00 A.259020 Beach Affendant/lifeguards 22 0.00 Beach Daily 674 16,850.00 Guest 805 24,150.00 Lessee 344 10,320.00 Motel 258 5,160.00 Non-Resident Seasonal 107 16,050.00 Replacement Sticker 303 0.00 Resident 9338 56,016.00 Sticker Missing 8 0.00 Voided Sticker 85 0.00 A.2590.30 A.2590.30 127 689.29 A.2590.50 Fishers Island Mooring Permits 4 9,585.00 A.2590.60 Landowner Fees 118 118.00 Southold Deer Management 87 820.00 A.2590.70 Remuneration Fee 2 612.00 A.2650 Used Equipment - Whole Town 6 5,356.30 A.2770.10 Application For Appeal 1 250.00 B.2655.00 Zoning Map - Large 3 120.00 Bell Jar License Bell Jar License 1 10.00 Bingo License Bingo Licenses 48 360.00 Domestic Termination Domestic Termination 3 30.00 Euthanasia Euthanasia 1 0100 Landowner Void 1 0.00 SS1.2130.00 Septic Permit - Construct - Resid. Septic Permit - Construct. Non-resid. Sub-Total: $217,296.55 66 660.00 3 75.00 01/07/2013 Town Clerk Annual Report Page January 01, 2012 - December 31, 2012 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby cer[ify that the foregoing is a fail and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. 4 Account~ Account Description Fee Description Qty Local Share Septic Permit - Operation - Resid. 18 Septic Permit - Operation Non-Resid. 2 180.00 50.00 Sub-Total: $965.00 Amount paid to: Amount paid to: Amount paid to: Amount paid to: Amount paid to: Amount paid to: Amount paid to: Total Local Shares Remitted: NYS Ag. & Markets for spay/neuter program ....................................................... 871.00 NYS Environmental Conservation ............................................................ 14,163.71 NYS Health Dept. For Marriage License ................................................................................ 2,677.50 State Share Of Bell Jar License ................................................................................................ 15.00 State Share Of Bingo Licenses ............................................................................................ 540.00 State Share Of Games Of Chance License .......................................................................... 15.00 T1 - Sales Tax ................................................................................................... 63.99 $1,088,841.97 Total State, County & Local Revenues: $1,107,188.17 Total Non-Local Revenues: $18,346.20 Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received by her during the month stated above, excepting only such fees and applications and payments of which are otherwise provided for by law. S~hold Town .~upervisor Date ///Southold Town Clerk / Da/te Adjustments 654,~8.74 452,219.43 01/07/2013 Cash Category Shellfish Solid Waste Management District Adoption Agency & Trust Alarm Fees Town of Southold Summary Daily Cash Report January 01,2012 - December 31,2012 Sub-Category Account # SR.2650.10 Account # SR.265Q 10 Account # WHOLE Account # WHOLE Account # WHOLE Account # WHOLE Account # WHOLE Page: I Qty Description 382 Free- Non-Commer. 61 Non-resident 11 Replacement 1177 Resid. - Non-Comm 46 Voided Amount 0.00 3,050.00 0.00 5,875.00 0,00 1677 Category Sub-Total... 24 2 year- 2011Add'l I 2010-11 Additional Permit 4 2011-12 Add'l Permit 6014 2012 -2 year 1165 2012 - Add'l 2 year 4 2012 Ca~er 14 2012 Cader Additional 296 2012-14 1~ Permit 153 2012-14Add'l Permit 38 2013 1 year 13 2013 add'l 171 Bags- Retail-La~e $8,926.00 360.00 30.00 120.00 180,240.00 17,445.00 480.00 840.00 35,520.00 9,090.00 570.00 97.50 384.75 7897 Category Sub-Total... I Fee not collected 1 unknown $246,177.26 ~.5.00 -15.00 Category Sub-Total... Dog license issued Dog license issued twice Fee not collected Payment not received unknown -$60.00 11~00 -11.00 -6.00 -30.00 -6.00 6 Category Sub-Total... -$42.00 29 Dog Adoptions 290.00 29 Category Sub-Total... $290.00 22 Tree Book - Retail 198.00 22 Category Sub-Total... 1 2008 Fines 5 2009 Renewals $198.00 100.00 50.00 01/07/2013 Cash Cate.qory Beach Permits Bid Specifications & Fees Building Permit Fees Certification, Birth Certification, Death Certification, Marriage Town of Southold Summary Daily Cash Report January 01,2012 - December 31, 2012 Sub-Category Page: 2 Qty Description Amount 52 2011 Fines 5,225.00 169 2012 Fines 16,700.00 127 Initial 3,175.00 1 Renewals 2008 10.00 22 Renewals 2010 220.00 86 Renewals 2011 860.00 1401 Renewals 2012 13,97Q00 20 Renewals 2013 200.00 1884 Category Sub-Total... $40,510.00 22 Beach Attendant/lifeguards 0,00 674 Beach Daily 16,850.00 805 Guest 24,150,00 344 Lessee 10,320,00 258 Motel 5,160.00 107 Non-Resident Seasonal 16,050.00 303 Replacement Sticker 0.00 9338 Resident 56,016.00 8 Sticker Missing 0.00 85 Voided Sticker 0.00 11944 Category Sub-Total... $128,646.00 8 2012 Highway Roof 80.00 10 Demolition Greenpor[ 250.00 16 Drainage Project-2012 400.00 34 Category Sub-Total... $730.00 124 Building Permit Fees 462,192.61 124 Category Sub-Total... $462,192.61 13 Birth Trans. 120.00 5 Birth Trans. - Genealogical 55.00 18 Category Sub-Total... $175.00 1378 Death Trans. 13,460.00 5 Death Trans. - Genealogical 55.00 1383 Category Sub-Total... $13,515.00 111 Marriage Trans. 1,080,00 1 Marriage Trans. - Genealogical 11.00 01/07/2013 Page: 3 Cash Category Certification, Termination Change Of Zone Coastal Erosion Appeal Conservation (DECALS) Dog Licenses Euthanasia Filming Fishers Island Mooring Permits Town of Southold Summary Daily Cash Report January 01, 2012 - December 31,2012 Sub-Category Original Original Original Original Original PB Renewal Renewal Renewal Renewal Renewa~ Rep Tags Qty Description Amount 112 Category Sub-Total... $t,091.00 3 Domestic Termination 30.00 3 Category Sub-Total... $30.00 1 Petition 1,000.00 1 Sign Reimbursement 50,00 2 Category Sub-Total... $1,050.00 1 Application For Appeal 250.00 I Category Sub-Total... $250.00 127 Conservation (DECALS) 14,853.00 t27 Category Sub-Total... $14,853.00 I Exempt Dogs GOO 83 Female, Spayed 913.00 11 Female, Unspayed 198.00 69 Male, Neutered 759.00 13 Male, Unneutered 234.00 177 Category Sub-Total... $2,104.00 I Purebred Licenses 26.00 '1 Category Sub-Total... $26.00 4 Exempt Dogs 0.00 271 Female, Spayed 2,981.00 9 Female, Unspayed 162.00 261 Male, Neutered 2,871.00 29 Male, Unneutered 522.00 574 Category Sub-Total.. $6,536.00 7 Replacement Tags 21.00 7 Category Sub-Total.. $21.00 1 Euthanasia 0.00 1 Category Sub-Total.. $0.00 2 Application Fee - Non-Refund 200.00 6 Beach Permits 60.00 1 Daily Filming Permit 100.00 9 Category Sub-Total.. $360.00 4 Fishers Island Mooring Permits 9,585.00 4 Category Sub-Total... $9,585.00 01/07/2013 Page: 4 Cash Category Fishers Island Sewer District Highway Excavation Historical Items House Trailer Permits Interest Now Account Landowner Misc. Cash O~inanceFees Peddling Postage Racing And Wagering Town of Southold Summary Daily Cash Report January 01, 2012 - December 31,2012 Sub-Category Qty Description Amount BellJar I Hook-up Fee 11.25 97 Sewer Distri~ 35,273.00 98 Category Sub-Total... $35,284.26 68 Excavation Permits 12,322.17 68 Category Sub-Total... $12,322.17 1 "Houses" Hard - Wholesale 9.00 15 "Houses" Hard Cover - Retail 150.00 24 "Houses" Soft Cover - Retail 120.00 23 "1 Love Southold" Sticker 28.75 2 350th Video 10.00 7 Landmark Register 49.00 1 Liber D 11.00 4 Plaque 20.00 24 Posters 60.00 101 Category Sub-Total... $467.75 43 House Trailer Permit 4,300.00 43 Category Sub-Total... $4,300.00 12 Interest NOWAccount 44.15 12 Category Sub-Total.., $44,15 118 Landowner Fees 118.00 87 Southold Deer Management 820.00 I Void 0.00 206 Category Sub-Total... $938.00 9 CD copy 17.09 2495 Photocopies 4,053.20 1 Study Cd 2.00 2505 Category Sub-Total... $4,072.29 3 Zoning Map - Large 130.35 3 Category Sub-Total... $130.35 3 Permit- Year 600.00 3 Category Sub-Total... $600.00 7 Postage 13.82 7 Category Sub-Total... $13.82 1 Bell Jar License 25.00 01/07/2013 Page: 5 Cash Category Redemptions Returned Room & Board Sale Of Used Equipment Shellfish Solid Waste Management District Town of Southold Summary Daily Cash Report January 01,2012 - December 31,2012 Sub-Cateflory Bingo Bingo Games Of Chance Qty Description Amount I Category Sub-Total... $25,00 48 Bingo Licenses 900.00 43 Bingo Proceeds 273.46 91 Category Sub-Total... $1,173.46 I GamesOfChance License 25.00 I Category Sub-Total... $25.00 42 Dog Redemption- 1st 455.00 1 Dog Redemption - 2nd 20.00 5 Dog Redemptions - 3+ 165.00 48 Category Sub-Total... $640.00 13 Check Charge 260.00 13 Category Sub-Total... $260.00 6 Room & Board 30.00 6 Category Sub-Total... $30.00 1 Used Equipment - Part Town 777.77 6 Used Equipment-Whole Town 5,356.30 7 Category Sub-Total... $6,134.07 82 Commercial 4,100.00 458 Frae- Non-Commer. 0.00 540 Category Sub-Total... $4,100.00 1169 Bags - Retail - Large 2,59875 1977 Bags-Retail-Medium 2,965.50 5 Bags - Retail - Mini 2.00 736 Bags- Retail - Small 552.00 4 Bags-Vending Machine 159.75 1 Cancel Permit 0.00 2 Disposal Permit- Agricultural 240.00 89 Disposal Permit- Guest 2,225.00 60 Disposal Permit- Lessee 1,500.00 4 Disposal Permit - Non Resident 200.00 473 Disposal Permit - Replace 0.00 55 Disposal Permit-VOIDED 0.00 4575 Category Sub-Total... $10,443.00 Special Events 4 Event Fee 400.00 01/07/2013 Page: 6 Cash Cateflory Vital Statistics Wastewater Disposal District Yard Sale Permits ZBA Application Fees Zoning Board Of Appeals Payment Method CASH $596,326.33 CHECK $506,618.09 CREDIT CARD $4,243.75 Town of Southold Summary Daily Cash Report January 01, 2012 - December 31,2012 Sub-Category Marriage Received Thru COUNTER MAIL $50,358.85 OFFICE $416,769.08 Qty Description Amount 7 Fireworks 700.00 2 Remuneration Fee 612.00 13 Category Sub-Total... $1,712.00 119 Marriage License 4,740.00 119 Category Sub-Total... $4,740.00 66 Septic Permit - Construct - Resid. 660.00 3 Septic Permit- Construct. 75.00 Non-resid. 18 Septic Permit - Operation - Resid. 180.00 2 Septic Permit - Operation 50.00 Non-Resid. 89 Category Sub-Total... $965.00 591 Yard Sale Permits 8,865.00 591 Category Sub-Total... $8,865.00 98 ZBAApplication Fees 73,100.00 98 Category Sub-Total... $73,100.00 12 Public Events 750.00 12 Category Sub-Total... $750.00 $1,107,188.17 Grand Total ......................... $640,060.24