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Home My WebLink AboutMPD-11/20/2012 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES NOVEMBER 20, 2012 Attendance Charles Zaloom, Acting Co-Chairperson Gerard Goehringer, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Acting Co-Chairperson C. Zaloom called the meeting to order at 7:02 p.m. Pled e of Alle iance TREASURER'S REPORT- ADDITIONAL Bll I ;; S. Maddaloni had additional bills to be approved since the meeting on 11/15/12. Otherwise, there was no Treasurer's Report necessary for this meeting. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to approve the additional bills and authorize the Treasurer to pay same. CLERK'S REPORT L. Tortora reported receipts as follows: $500 for the Lodge, $185 from Mattituck Soccer Club, and $85 from the Sag Harbor Soccer Club, making the total receipts for the month at $770. She referenced the year-to~date receipts at the bottom of her report. L. Tortora stated that there were fewer bookings due to Super-Storm Sandy and that bookings were starting to come in this week. She also noted that a birthday party was scheduled for the Community Room on Saturday, 11/24/12, and another birthday party was booked for the following week. She has a Communion booked for 2013 in May and a wedding reception on June 1~t, 2013. She said the Scouts are just starting to schedule for the Spring. L. Tortora told the Commissioners that Boy Scout Troop 39 will be installing another handicap parking space at the Lodge as a project. We only have one handicap parking space there now and are required to have two. L. Tortora further told the Commissioners that Irene Bradley was going to come to the meeting this evening to speak with them about another project for the Boy Scouts which is to install a sliding petition in the open window area to allow people that cannot go downstairs to be part of what is going on. The Commissioners would like L. Tortora to obtain a proposal from Irene Bradley for this project. L. Tortora spoke to the Commissioners about the glass area in the Community Room facing the water and the fact that it makes the room very cold and suggested that drapes be installed. L. Tortora will get prices from Blinds to Go for item options to install. The Commissioners reviewed all of the Clerk's applications and receipts for the November report period. D. Prokop noted that the applications audited were perfect. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to accept the Clerk's Report. -1- MAINTENANCE REPORT No Maintenance Report necessary for this meeting. Super-Storm Sandy Damages G. Goehringer reported that the day after Super-Storm Sandy he met with the Park District's insurance agent at Vets Beach. G. Goehringer was advised by the insurance agent to immediately close Vets Park. G. Goehringer, Russell Williamson and others installed a metal plastic fence along the bulkhead. G. Goehringer reported that the second concern was to have crushed concrete placed in the breach (which is the huge hole between the existing cement bulkhead and the easterly groin caused by the fierce wave action caused by the storm) on the easterly side and he called Raymond Nine and Laurel Stone for this material. G. Goehringer secured an emergency permit from the Trustees that included cleanup of Breakwater Beach. G. Goehringer further stated that he contacted several agencies to assist us in getting proper permits to rectify the mess at Vets Park. He met with Chuck Bowman of Land Use Ecological today and we are awaiting a proposal from Land Use in connection with securing permits for the bulkhead work at Vets Park. G. Goehringer stated that we received a proposal from Chris Dwyer of L.K. McLean Associates as well. G. Goehringer also spoke with Joe Fischetti for a proposal as well, however, he required a $2,500 retainer up front. G. Goehringer proposed that we bulkhead the entire area at Vets Beach (approximately 500') and suggested we consider going out to bond for some of the work that is required. This work will require DEC and Trustees permits. G. Goehringer reported that both groins held. C. Zaloom noted that Chris Dwyer offers alternatives to bulkheading that are attractive and much less costly, in particular, armor stone or rock on soft sections that would save money. G. Goehringer said he discussed this with Joe Fischetti who said to tie bulkhead together with treated lumber so the force of the storm that hits the bulkhead propels the water off of it. L. Tortora reminded the Commissioners that Maureen's Haven usually holds their Peconic Plunge event every year in February at Vets Beach. The Commissioners said that Vets Beach will not be available for this event in February of 2013. G. Goehringer stated that he attended a FEMA conference recently that was scheduled by the Suffolk County Executive and completed a packet at said conference outlining all of the Park District's damages from the storm (Vets Park, Breakwater Beach, and Mattituck Yacht Club). FEMA representatives will be coming to Long Island from 11/25/12 through 11/29/12. G. Goehringer informed everyone that any very costly repairs could take years to receive any reimbursement from FEMA. G. Goehringer also said that the FEMA representatives may ask us for temporary office space. The Community Room was suggested for this purpose. G. Goehringer stated that he and Ed Grohoski went to Home Depot prior to the storm for materials to board up the Community Room prior to the storm. G. Goehringer provided D. Prokop with draft specifications regarding Breakwater Beach cleanup. D. Prokop will finalize the Request for Proposal for this work and forward to the Commissioners for obtaining bids. -2- Total Poll votes cast Absentee Ballots Affidavit Ballots Russell Williamson for Commissioner, three-year term George Lomaga for Commissioner, three-year term Nicholas Deegan for Commissioner, one-year term Michael Ryan for Commissioner, one-year term Shelley Maddaloni for Treasurer, two-year term ELECTION RESULTS Election Inspectors Diane Cotugno, Theresa Kuhn, Beverly Vlcek and Walia LaFrance, were sworn in at 3:45 p.m. by Election Coordinator Lydia Tortora. The inspectors unlocked the Ballot Box, which was confirmed to be empty, and relocked. The polls were declared open at 4:00 p.m. The polls were declared closed at 8:00 p.m. and the Election Inspectors proceeded to canvas the ballots. At ~.0::~5 p.m., the Election Coordinator announced the unofficial election results as follows: 328 166 143 164 141 236 The election results will be certified after the Suffolk County Board of Elections has reviewed the Affidavit ballots and those determined valid have been tallied. RESOLUTIONS Resolution Nos. 2012-67 was approved by the Commissioners approving the additional bills and authorizing payment of same. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to adopt Resolution 2012-67. PUBLIC COMMENT Michael Burke of Mattituck, a former Park District Commissioner, inquired as to why the Park District's website didn't contain any information that there was an election today, and further indicated that the Treasurer listed on the website is incorrect. The Commissioners reported that no one maintains the website at this time. C. Zaloom previously installed google aps at no cost to the District. It was noted that L. Krauza would speak with John Sepenoski and ask John to contact C. Zaloom on his cell to discuss enhancing our current website. There being no further business to come before the meeting, motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 7:46 p.m. -3- RESOLUTION 2012-67 ADOPTED 11120112 RESOLUTION APPROVING ADDITIONAL BILLS AND AUTHORIZING PAYMENT OF SAID BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 20, 2012 meeting and further authorize payment of said bills. November 2012 Clerk's Report of Receipts Period Covering October 2, 2012 - November 11, 2012 Deposit Other Revenue Picnic Corem I Total Beach ! Ramp [ Sale of Concession Date Group/Payee Description Dates Booked Lodge Area Room : Other i Other Rev. Permits Permits Donations Scrap Rental ! Jar~uary Report ! !February Report I , ~ ~ 500.00- - ] March Report ~ 1,250.00 i ~ 250.00 . 770.00 2,270.00 325.00 700.00 830.00 1,855.00 Apdl Report __ May Report 775.00 200.00 350.00 137.50 1,462.50 5oo oo June Report 1,61000 450.00 350.00 345.00 2,755.00 4,49500 15000 July Report 770.00 800.00 2,200.00. 615.00_ 4,385.00 7,350.00 120.00 5,400.00 August Report 1,400.00 300.00 1,250.00 620.00 ~ 3,570.00 4,98500 20.00 September Report . .. 150.00 350.00 ' 650.00_ 1,150.00 3,49000 6000 _ . 250.00 October Report 1325.00 $ 100.00 $ 700.00 $ $ 2,125.00 Totals previously reported 10,170.00 2,00000 6,500.00 3,982.75 22,652.75 20,32000 350.00 5,90000 5o000 250.00 NOVEMBER REPORT 10/4/2012 Donna McCauley. Girl Scout Service Unit 154 Usage Fee 10/5, 6 &7 $ 500.00 Mattituck Soccer Club Usage fee Fall Season 185.00 10/15/2012 Robert Oigregorio, Sag Harbor Soccer Club Usage fee Fall Season 85.00. NOVEMBER RECEIPTS $ 500.00 $ $ 270.00 $ 770.00 $ $ $ $- $ YEAR TO DATE 10,670.00 2,ooo oo 6,500.00 4,252.75 23,422.75 20,32000 350.00 5,90000 5o000 250.00 November 2012 Period Covering October 2, 2012 - November 11,2012 Events Booked this Period LODGE Canceled Storm Sandy !!/2, 3 & -!, 11/6 !!/9, !0&!! 11/30, 12/1 &2 2013 4/26, 27 & 28 5/1 'J/13 Cub Scout Pack 39, Dinner prep fundraiser Tom Mcnamee, BST 197 rescheduled Deborah Soehl, S.C. Girl Scout Troop 1434 Elizabeth Pirano, Communion COMMUNITY ROOM Sat., 12/1 Sat., 12/8 2013 5/11/13 Norma Kuhlman, Birthday Party Tricia Perino, Birthday Party, Rescheduled from November 10th Sue McKenna, Communion COMMUNITY ROOM & Picnic Area Sat., 6/1 Denis Corridan, Wedding Reception Page 1 of 1