Loading...
HomeMy WebLinkAboutMPD-11/15/2012 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES NOVEMBER 15, 2012 Attendance Charles Zaloom, Acting Co-Chairperson Gerard Goehringer, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lynne Krauza, Secretary CALL TO ORDER Acting Co-Chairperson C. Zaloom called the meeting to order at 7:27 p.m. Pledee of Allegiance APPROVAL OF MINUTES Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to approve the Minutes from the October 3, 2012 Board of Commissioners meeting submitted via email. TREASURER'S REPORT S. Maddaloni reported that she did the payroll manually due to no power after Super-Storm Sandy. S. Maddaloni further reported that assets totaled 5589,815.98, liabilities totaled 52,239.64 and the current fund balance is 5587,576.34. S. Maddaloni noted that there are additional bills this month other than the normal bills due to Super-Storm Sandy and the Deegan litigation, such as North Fork Fence in the sum of 51,500, Raymond Nine Sand & Gravel in the sum of 5520.00, Laurel Stone in the sum of 5164.40, and D. Prokop in connection with the Deegan litigation in the sum of 51,940.00. C. Zaloom noted that there are funds available for emergency repairs stemming from Super-Storm Sandy. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to accept the Treasurer's Report. CLERK'S REPORT Tabled for the meeting to be held on November 20, 2012 due to L. Tortora's absence from this meeting. MAINTENANCE REPORT G. Goehringer reported that the docks were removed before Super-Storm Sandy. G. Goehringer further noted that additional items contained in said report, other than the normal monthly maintenance items, were from the storm. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to accept the Maintenance Report. -1- PR~E~S Aldrich Lane - Building Plan Mark Schwartz, architect, submitted a Proposal dated November 13, 2012 in the sum of $8,750.00 for providing plans and specifications for additions and alterations to the existing storage building. C. Zaloom and G. Goehringer agreed to hold off on this project until after all Super-Storm Sandy issues were addressed. L. Krauza to notify Mark Schwartz that the project is on hold. Breakwater Beach Clean-up G. Goehringer noted the extensive amount of debris along the beach from the storm. G. Goehringer would like to obtain quotes from three vendors regarding cleanup. G. Goehringer further noted that 30 yard dumpsters would be needed for said cleanup and the dumpsters alone could cost up to $1,000 each. C. Zaloom suggested bringing items to the Town's landfill in an effort to save money on the cleanup and possibly not have to pay for dumpsters. L. Krauza to advise how long the Town will waive fees for the Landfill for storm debris. G. Goehringer did not feel that this would be feasible due to the amount of large timbers on the beach. This matter will be further discussed at the meeting on November 20, 2012. RESOLUTIONS L. Krauza stated that Resolution 2012-66 would be added this evening for Laurel Stone Supply Plus Inc. in the sum of $164.40 for 6 yards of RCA crushed concrete for Vets Park Facility. Resolution Nos. 2012-58 through 2012-63 and 2012-66 were approved by the Commissioners pertaining to Super-Storm Sandy and the election on November 20, 2012. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to adopt Resolutions 2012-58 through 2012-63 and 2012-66 and to withdraw Resolution 2012-64. PUBLIC COMMENT Russell Williamson from Mattituck spoke about the architect's fee for the plans and specifications for Aldrich Lane building plan and stated that he felt the fee should be at least half of what was proposed. Mr. Williamson further suggested that we obtain bids from contractors for cutting up the timber at Breakwater Beach in connection with the cleanup. There was no need to go into Executive Session. There being no further business to come before the meeting, motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 7:47 p.m. -2- RESOLUTION NO. 2012-58 ADOPTED 11/15/12 RESOLUTION AUTHORIZING PAYMENT TO NORTH FORK FENCE FOR VETS PARK DUE TO SUPER-STORM SANDY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment in the sum of $1,500.00 to North Fork Fence, LLC for purchase and installation of 230 feet of temporary fencing at Vets Park Facility to prevent pedestrian access to damaged beach-front parking lot area and beach area, stemming from Super-Storm Sandy on 10/29/12, in accordance with the recommendation of the Park District's insurance agency. RESOLUTION NO. 2012-59 ADOPTED 11/15112 RESOLUTION AUTHORIZING PAYMENT TO RAYMOND NINE SAND AND GRAVEL FOR VETS PARK DUE TO SUPER-STORM SANDY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment in the sum of $520.00 to Raymond Nine Sand and Gravel for purchase of 6 yard loads of RCA at Vets Park Facility to stop erosion on the East side of the cement bulkhead, adjacent to the jetty, stemming from damage due to Super-Storm Sandy on 10/29/12. RESOLUTION 2012-60 ADOPTED 11115/12 RESOLUTION AUTHORIZING PAYMENT TO THE HOME DEPOT FOR VETS PARK DUE TO SUPER-STORM SANDY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment in the sum of $149.76 to The Home Depot for purchase of lumber used to board up Community Room at Vets Park Facility in preparation due to Super-Storm Sandy on 10/29/12. RESOLUTION 2012-61 ADOPTED 11/15112 RESOLUTION AUTHORIZING RFPs FOR DEBRIS CLEANUP AT BREAKWATER BEACH DUE TO SUPER-STORM SANDY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to obtain RFPs for debris cleanup at Breakwater Beach stemming from Super-Storm Sandy on 10/29/12. RESOLUTION 2012-62 ADOPTED 11 I15112 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE NOVEMBER 20, 2012 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 20th day of November, 2012, from 4:00 p.m. to 8:00 p.m. for the purpose of electing two Commissioners and a Treasurer; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Diane Cotugno, Theresa Kuhn, Walia LaFrance, and Beverly Vlcek as Election Inspectors for the November 20, 2012 election to work from 3:30 p.m. until the votes have been tallied at a pay rate of $11.00 per hour. RESOLUTION 2012-63 ADOPTED 11/15112 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE 11/20112 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 20th day of November, 2012, from 4:00 p.m. to 8:00 p.m. for the purpose of electing two Commissioners and a Treasurer; and WHEREAS, an Erection Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortora as Election Coordinator for the November 20, 2012 election to work from 3:30 p.m. until the votes have been tallied. RESOLUTION 2012-64 WITHDRAWN 11115112 RESOLUTION RETAINING MARK SCHWARTZ, ARCHITECT, TO PREPARE RENOVATION PLANS FOR ALDRICH LANE FACILITY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Co-Chairpersons, Charles Zaloom and Gerard Goehringer, to retain Mark K. Schwartz, Architect, of Mark Schwartz & Associates, to prepare plans in connection with building renovations at Aldrich Lane Facility, all in accordance with his Proposal dated November 13, 2012, at a cost not to exceed $8,750.00. RESOLUTION 2012-65 ADOPTED 11115112 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 13, 2012 meeting and further authorize payment of the current bills. RESOLUTION 2012-66 ADOPTED 11115112 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment in the sum of $164.40 to Laurel Stone Supply Plus Inc. for purchase of 6 yards of RCA crushed concrete at Vets Park Facility to stop storm damage, stemming from Super-Storm Sandy on 10/29/12. Mattituck Park District Balance Sheet 11/13/2012 Account A.200 A.201 A.205 A.210 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 10,738.49 579,027.49 0.00 50.00 589,815.98 Account A.021 A.022 A.023 A.026 A.600 A.605 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Tax Payable Income Executions FICA Tax Payable Accounts Payable Retained Percentages Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 546.37 670.85 1.64 1,020.78 0.00 0.00 2,239.64 587,576.34 589,815.98 Bill Register November 2012 Check No. 23277 23278 23279 23280 23282 23281 23283 23284 23285 23286 23287 23288 23289 23290 23291 23292 23293 23294 23295 23296 23297 23298 23301 23299 23300 add-ons: 23305 23306 Payee BP BWP - Carquest C.F. Van Duzer Lacorte Equipment Lindsay Irrigation LIPA Lou's Service Station Madam Mattituck Plumbing & Heating Mattituck Sanitation NYSIF North Fork Fence Optimum Orlowski Oxford David Prokop Raymond Nine, Sand & Gravel Roy Reeve Ins. Russell Williamson Schwing Sounthold Town Dept Solid Waste Sprint Staples Suffolk Times Verizon David Prokop Laurel Stone Date 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 11/9/2012 Total: 11/9/2012 11/9/2012 Total: Amount 636.63 91.99 63.33 $19.08 $1,491.50 $1,479.39 $103.02 $879.04 $632.00 $387.34 $359.97 $1,500.00 $84.90 $134.65 $1,560.95 $772.50 $52O.OO $15.40 $102.77 $61.25 $188.00 $157.45 $2O.OO $54.64 $37.94 $11,353.74 $1,940.00 $164.40 $13~458.14 $ D~te': 11/07/2012 Time: 5:50 PM Account AccountName Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date A.1001 Real Property Taxes A.1090 ]nterest-Real Prop. Tax A.2401 Tnterest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2650 Sale of Excess Materials A.2655 Ramp Keys A.2701 Refunds Prior Year Exp. A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance A.5650.12 Total Revenues Expenditures Parking Attendants Parking Attend., Hourly Total Parking Attendants Parks A.7110.12 Parks, Part-Time Hourly A.7111.12 Parks, Full-time Hourly A.7112.12 Parks, Office 404,860.00 0.00 404,860.00 0.00 0.00 0.00 3,000.00 0.00 1,647.38 500.00 0.00 250.00 9,000.00 0.00 20,320.00 0.00 0.00 0.00 0.00 0.00 500.00 1,000.00 0.00 350.00 0.00 0.00 1,496.01 0.00 0.00 ~ 20,000.00 0.00 150,000.00 0.00 --0~0 Remaining Budg 588,360.00 0.00 458,796.14 16,640.00 0.00 14,333.76 2,306.24 16,640.00 0.00 14,333.76 2,306.24 33,500.00 2,384.56 28,399.38 5,100.62 52,000.00 3,886.80 43,457.80 8,542.20 25,220.00 1,384.60 18,106.70 7,113.30 110,720.00 7,655.96 89,963.88 20,756.12 205,000.00 1,561.25 15,394.20 189,605.80 26,000.00 0.00 48,935.85 22,935.85 231,000.00 1,561.25 64,330.05 166,669.95 0.00 0.00 1,352.62 250.00 -11,320.00 0.00 500.00 650.00 -1,496.01 -5,900.00 ~.~77 15o,ooo.oo 129,563.86 Page no. i Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies&Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office Stationary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.442 Site Maint/Facilib/Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Council A.7110.452 Secretary A.7110.453 Treasurer A.7110.454 Election Tellers A.7110.455 Auditing Services A.7110.461 Postage A.7110.462 Permits 600.00 0.00 78.01 521.99 50,000.00 1,033.92 27,678.57 22,321.43 -50.00 0.00 206.25 156.25 500.00 0.00 0.00 500.00 5,000.00 280.29 2,974.19 2,025.81 12,000.00 1,479.39 7,240.85 4,759.15 500.00 0.00 198.57 301.43 5,000.00 63.33 950.71 4,049.29 30,000.00 375.37 25,917.55 4,082.45 20,000.00 4,012.65 19,030.83 969.17 5,000.00 214.09 2,693.79 2,306.21 10,000.00 772.50 8,497.50 1,502.50 S,892.00 430.76 4,992.06 899.94 6,694.00 495.16 7,660.64 -966.64 300.00 0.00 88.00 212.00 15,000.00 0.00 0.00 15,000.00 500.00 0.00 431.05 68.95 60.00 0.00 480.00 -420.00 Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Hourly 166,996.00 9,157.46 108,706.07 58,289.93 5,304.00 0.00 6,240.00 -936.00 26,000.00 0.00 21,540.72 4,459.28 31,304.00 0.00 27,?80.72 3,523.28 13,700.00 656.51 11,071.75 2,628.25 0.00 0.00 0.00 0.00 18,000.00 1,354.95 11,611.88 6,388.12 31,700.00 2,011.46 22,683.63 9,016.37 588,360.00 20,386.13 327,798.11 260,561.89 Total Beaches Employee Benefits A.9030.8 FICA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee Benefits Total Expenditures October- 2012 Report Aldrich Field 1. Cutting, and weed whacking grass. 2. Put four new soccer goals together. 3. Tree limbs down, removed. Bay Avenue Ball field 1. Cutting, and weed whacking grass. 2. Lost some trees going to tennis courts. Road is blocked. North neighbor's wires down,and one tree fell across south fence. South neighbor lost one tree which fell on our property. Bailey's Beach Lodge 1. Cutting, and weed whacking grass. 2. Opening, and lighting stove for rentals. 3. Installed new door jam on east door, and new upper door sill on north east door. 4. Painted all white outside doors. 5. Received call from Lighthouse Security, fault reported on control panel. Let them into building to trouble shoot panel. Their report was given to Lydia. We need a new control board, and the one we have is to old to get. They will send us a proposal on how to fix our situation. 6. Had complaint about heat not coming on in main hall. Found heater off on lockout. Called Matfituck Plumbing to do yearly cleaning of both heating units,and to fix the broken one. Bad unit had a faulty spark transformer. Asked Service Technician about our water tank capacity, he agrees that it is way to small to handle the showers, toilets, and sinks. The one we have now is only 5 gallon capacity. Yacht Club 1. Cutting, and weed whacking grass. 2. Major storm damage to parking lot barricade, and large amount of sand in parking lot. 3. Lost two small trees, one large branch, and might lose one bush, by mad. 1. Wind flipped over one set of bleaches, and bent plank. Breakwaters Beach 1. Weed Whack along building, and fence. 2. Mattituck Plumbing has winterized bathrooms. 3. Large amount of debris washed up on beach. Veteran's Beach Park 1. Cutting, and weed whacking grass. 2. Pulled weeds from front of main building. 3. Drained, and blew out water lines to outside shower. 4. Installed cover on large garbage bin in picnic area. 5. Unknown persons moved guard shed again, put shed back. 6. Working on roof of Life Guard building. 7. Pulled offall ceiling light covers, washed and replaced. 8. Replaced all emergency exit light battery's. 9. Found north door unlocked the morning of Monday 10/15 we did have a rental Saturday 10/13. 10. Installed plywood over alt windows, and door on south side of main building. 1 I. Removed garbage bins from beach. 12. Lost one tree in picnic area. 13. Lost two major limbs offtrees, and butterfly bush in playground pulled out of ground. 14. Major damage to beach, and parking lot. 15. Replaced wheels on main gates. Love Lane 1. Cutting, and weed whacking grass. 2. Removed floating docks. 3. Installed cover on large garbage bin. 4. Mattituek Plumbing has winterized bathrooms. 5. Tree fell over, and took out power line to building. Unable to remove tree till LIPA removes wires. 6. Tree also damaged metal ramp that goes to floating docks. 7. Wood car stops moved, and wooden grass border washed out, repaired. Wolf Pit 1. Cutting, and weed whacking grass. 2. Tree down. Misc 1. Called in eleclrical readings, for Lodge. 2. Called Lindsay Irrigation to request blowout of sprinkler systems at all parks. 3. Called Mattituck Plumbing to request shut down of bathrooms at Breakwater Beach, and Love Lane Boat Ramp. 4. Replaced battery in 2007 gray Ford pickup truck. Original battery. 5. Removing, and repairing storm damage. 6. Called for prices on temporary fencing. 7. Dodge dump truck in for service to clean filters, and replace fluid on transmission. Odometer, and gas gauge are not working. Unable to log miles. Commission Goehringer was notified of problem. Odometer has to be repaired by a state certified repair center. Odometer has to be certificated for miles. Being its from 1989 they might not be able to get parts. 8. Gray Ford in for inspection, passed.