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HomeMy WebLinkAboutCleaning Uniforms - PDPos~ge IEnd~rsement F or PO BOX NO. L USE · Complete items 1, 2, and 3. Also sompiete item 4 if Restricted Delivery Is desired. · Pdnt your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: --%0 D. Isdeliveryaddressdiffemntfromiteml? [] Yes If YES, enter delivery address below: 3. SewIce Type J~ Certified Mall [] Expmes Mall [] Registered [] Retum Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restflcted Delivery? (Extra Fee) [] yes 2. Afficle Number i PS Form 3811, February 2004 7009 0820 0001 7820 8761 ~ Return Receipt Fee I/~/ '~'S~ ~ ~:~. \ Postmark ,Endorsement .equired) ~) ~i Here (End°rsement Requimd} ~ .~'' Total Postage & Fees ~ · Complete items 1, 2, and 3. Also complete item 4 if Reslficted Deliver,/Is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addmssed to: - $ 2. Aracle Number (Transfer from se/v/ce labe0 PS Form 3811, February 2004 [] Addressee If YES, enter delivery address below: [] No [] Retum Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restricted D~llvel'/? (Ex~a Fee) [] Yes 700~ 0820 000[ 7820 8778 Southold Town Board - Letter Board Meeting of December 18, 2012 RESOLUTION 2012-923 ADOPTED Item # 5.35 DOC ID: 8401 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-923 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 18~ 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppy's Cleaners to clean Southold Town Police Uniformn for calendar year 2013 in the amounts indicated on the bid submitted, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert Krupski Jr., Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated December 18,2012 Page 48 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Thursday, December 6, 2012, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2013. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the mount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23,2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 22, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Chief Cochran Burrelle's Information Services Town Board Members Town Attomey Dodge Reports Browns Letters Town Clerk's Bulletin Board Chief Cochran ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. sout holdtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 2012 Ms. Fern Simpson Hoppy's Cleaners Inc 329 Front Street Greenport, NY 11944 Dear Ms. Simpson: Congratulations. At the regular Town Board meeting held on December 18, 2012, the Town Board accepted the bid of Hoppy's Cleaners Inc for cleaning the Police Department uniforms for the 2013 calendar year. A certified copy of the resolution is enclosed. You bid check is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road PO. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtown ny. gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 2012 Min Soo Lee Deluxe Cleaners PO Box 1568 Mattituck, NY 11952 Dear Ms. Lee: At the regular Town Board meeting held on December 18,2012, the Town Board accepted the bid of Hoppy's Cleaners Inc for cleaning the Police Department uniforms for the 2013 calendar year. A certified copy of the resolution is enclosed. You bid check is being retumed to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ells. BID PROPOSAL Business Name submits herewith the following unit prices for the cleaning of the uniforms of the members of the Southold Town Police Department for the period from January 1, 2013 through December 31, 2013: Uniform Trousers Tactical Uniform Pants Tactical Cargo Pocket Uniform Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) . Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shirts (Light Blue) Uniform Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Hats Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. ' The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: 3f:~ ~ joQd,~.,~_t.~_rr.r~ Printname ~'o--t'rt 1.. ,~',mPS'o,'7 Corporate Title (if any) Company Name Mailing Address Phone Number ~/ Z'/'~7 //lO NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Printname I~'~Rr) 2.., ~mPSor~ Corporate Title (if any) Company Name H t5 IDp$/'S Mailing Address Phone Number &.~"51 - t4 7'1 -- I i ID BID ON Cleaning Uniforms 2013 BID PROPOSAL Business Name submits herewith the following unit prices for the cleaning of the uniforms of the members of the Southold Town Police Department for the period from January 1, 2013 through December 31, 2013: .,4/' ;3 5 Hats Uniform Trousers Tactical Uniform Pants Tactical Cargo Pocket Unifcrm Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shins (Light Blue) Uniform Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. · The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Print name Corporate Title (if any) Company Name / Phone Number NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Si~fll~d: Print name /~,//~ ~r',~ 6' ~ ~ ~ Corporate Title (if any) Company Name p~/~)(~ Mailing Address Phone Number t~/, ~ BID ON Cleaning Uniforms 2013 Page 1 of 2 Rudder, Lynda From: Flatley, Martin Sent: Thursday, December 13, 2012 4:33 PM To: Rudder, Lynda Subject: RE: bids That's probably not a bad idea because Hoppys doesn't bid half of the items because he knows they are usually no submitted by the officers (ex. Winter jackets cannot be dry cleaned anymore) but the other items that we constantly get cleaned such as shirts and pants are still for the most part half the price. Let me look at again and get back to you. From: Rudder, Lynda Sent: Thursday, December 13, 2012 4:14 PM To: Flatley, Martin Subject: RE: bids May I suggest we reject all dry cleaning bids, rework the specs and bid them again. It is difficult to insert stipulations after the bid is awarded. This will given the other dry cleaner another chance to bid as they have a copy of what Hoppy's bid and we can go through the items as to what is actually dry cleaned and what should be removed From: Flatley, Martin Sent: Thu 12/13/2012 3:28 PM To: Rudder, Lynda Cc: Blasko, Regina Subject: RE: bids Hi Lyn, We finally had a chance to sit down and compare the bids and the samples and came up with the following: The uniform bid should be awarded to Greenblatts as their prices were cheaper on just about every item systemically down the list and their products were comparable on the most frequently-ordered items. Reluctantly, the cleaning bid should go to Hoppy's Cleaners because their prices are almost half of the other bidder's. However, there are some stipulations I would like to put into the bid that they abide by and they are as follows: 1. No officers are to pick up dry cleaning at Hoppys- they must all come to Headquarters to pick up clean laundry. 2. When Hoppys drops off the dry cleaning at Hqs they must also leave an itemized billing sheet with an account of what they are dropping off at Headquarters with either a supervisor or one of the Public Safety Dispatchers in the Dispatch Room.(ex. 20 shirts, 40 pants, 3 winter jackets, etc..) This comes from a failure to account for what actually is being cleaned by Hoppys. This separate billing sheet would enable us to compare the number of items cleaned against our quarterly billing statements. Any questions, let me know, thanks, 12/17/2012 Page 2 of 2 Martin Flatley Chief of Police Southold Town Police Department 41405 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 From: Rudder, Lynda Sent: Tuesday, December 11, 2012 10:43 AM To: Bunchuck, Jim; FlaUey, Martin; Sinramm, Joan Subject: bids Please let me know if you would like to award bids at the 12/18 meeting. This is the last meeting of 2012. YEAH!!!!!!!!!! 12/17/2012 Page I of 2 Rudder, Lynda From: Flatley, Martin Sent: Friday, December 14, 2012 8:34 AM To: Rudder, Lynda Subject: RE: bids Hi Lyn, I think we will just go with Hoppys again because they will still be cheaper and all of those items are on the list to be cleaned, even though it is not often. The major items (pants and shirts) are still cheaper. We will work out the process of verifying their bills in-house as I don't think they will resist the restrictions. Thanks anyway, Martin Flatley Chief of Police Southold Town Police Department 41405 State Rt. 25 Peconict N.Y. 11958 631-765-3115 From: Rudder, Lynda Sent: Thursday, December 13, 2012 4:14 PM To: FlaUey, Martin Subject: RE: bids May I suggest we reject all dry cleaning bids, rework the specs and bid them again. It is difficult to insert stipulations after the bid is awarded This will given the other dry cleaner another chance to bid as they have a copy of what Hoppy's bid and we can go through the items as to what is actually dry cleaned and what should be removed From: Flatley, Martin Sent: Thu 12/13/2012 3:28 PM To: Rudder, Lynda Cc: Blasko, Regina Subject-' RE: bids Hi Lyn, We finally had a chance to sit down and compare the bids and the samples and came up with the following: The uniform bid should be awarded to Greenblatts as their prices were cheaper on just about every item systemically down the list and their products were comparable on the most frequently-ordered items. Reluctantly, the cleaning bid should go to Hoppy's Cleaners because their prices are almost half of the 12/17/2012 Page 2 of 2 other bidder's. However, there are some stipulations I would like to put into the bid that they abide by and they are as follows: 1. No officers are to pick up dry cleaning at Hoppys~ they must all come to Headquarters to pick up clean laundry. 2. When Hoppys drops off the dry cleaning at Hqs they must also leave an itemized billing sheet with an account of what they are dropping off at Headquarters with either a supervisor or one of the Public Safety Dispatchers in the Dispatch Room.(ex. 20 shirts, 40 pants, 3 winter jackets, etc..) This comes from a failure to account for what actually is being cleaned by Hoppys. This separate billing sheet would enable us to compare the number of items cleaned against our quarterly billing statements. Any questions, let me know, thanks, Martin Flatley Chief of Police Southold Town Police Department 4140S State Rt. 2S Peconic, N.Y. 11958 631-765-3115 From: Rudder, Lynda Sent: Tuesday, December 11, 2012 10:43 Ar4 To: Bunchuck, Jim; Flatley, Martin; Sinramm, loan Subject: bids Please let me know if you would like to award bids at the 12/18 meeting. This is the last meeting of 2012. YEAH!!!!!!!!!! 12/17/2012 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2013 Police Uniform Cleaning Bid Opening 12/6/12 10:00 A.M. two (2) bids received Hoppy's Cleaners Unitbrm Trousers Tactical Uniform Pants Tactical Cargo Pocket Uniform Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shirts (Light Blue) Unitbrm Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Unitbrm Sweaters Neckties Hats 2.20 2.20 2.20 1.25 1.25 1.20 1.20 1.25 Deluxe Cleaners 3.90 3.90 3.90 2.50 2.50 1.50 1.50 1.50 1.50 2.50 2.50 4.50 5.00 4.50 5.00 3.50 3.50 2.00 3.00 ISSUING REGION PAY ~0 THE F- CASHIER'S CHECK 7001727.5 ~RANCH ~',~ F~F'~ COST CENTER Drawer: Capital One, i~.A. II'?O0~m?~?5~m,~ll' m:~,&&&Oh,q,?~m: ?~, ~O"'O00& #10947 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 22nd day of November, 2012. i~~~.z.-~z~'/"~- Principal Clerk Sworn to before me this ~-'~ day of ~ 2012. LEGAL NOIICE NOTICE TO BtDD~RS NOTICE IS HEREBY GIVEN, in ac~ cordance w~,'th the provisions of Section 103 of the General Municipal Law, that s~led bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, PO Box 1179, 53095 Main Road, $outhold, New York 11972, until 10~0 A.M., ~amsd~, D~ e~ber 6, 2012, at which time they will he publicly opened and read aloud, for furnishing to the Town of $outhoid ~ ~ Dep~aueat U~orm CliniC_ for caiemfur year 201~. gpe~fications for the Police De- pertinent Uniform Clothing may he obtained at the Offio~ of the Southotd To~m Clerk. TI~ Town Board of the Town of Southold reserves the ~ight to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Soutbeld to do so. All bids must be submitted on the per item price list, and must he accompanied by a No~-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00.AI1 bids must he marked "~id oa polt~ Depemm~ Uniform C~m- ing", and must he signed and sealed in envelopes plainly addressed to the Town Clerk,Town of Southold,Town Hall, PO Box 11~9, 53095 Main Road, Southold, New York 1197L The bid price shall not include any tax, federal, state, or local, from which the Town of Southoid is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 10.947-1T 11/22 CHRISTINA VOLINSKI NOTARy PUBLIC-STATE OF NEW YORK NO. 01VO6t05050 Qualli'lecl In Suffolk County My Commission Expires February 28, 2016 15/11 '12 THU 09:05 FAX 631 765 6145 SOUTROLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 2393 [* 50] [* 51]18005243329 [* 52]18882329941 [* 53]18002582984 [, 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Itall, PO Box 1179, 53095 Main Road, Southold, New York 11972, until 10:00 A.M., Thursday, December 6, 2012, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 2013. Specifications for the Police Department Unitbnu Clotking may be obtained at the Office oftlie Southold Town Clerk. The Town Board of the Town of Southold reserves the fight to reject any and all bids and to waive any defect or infbrmality in any bid should it be deemed in thc best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the mount of $100.00. All bids must be marked "Bid on Police Department Uniform Clothing", and must be signed and sea[ed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTI[OLD TOWN CLERK PLEASE PUBLISH ON November 22, 2012 AND FORWARD ONE (1) AFFIDA IT ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 East End Dry Cleaners PO Box 286 Peconic, NY 11958 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Hoppy's Cleaners 329 Front Street Greenport, NY 11944 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Mattituck Village Dry Cleaners PO Box 409 Mattituck, NY 11952 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A~ NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.north fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Deluxe Cleaners PO Box 1568 Mattituck, NY 11952 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF ViTAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Village Dry Cleaners 208 Front Street Greenport, NY 11944 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.north fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Paul's Cleaners 857 Route 58 Riverhead, NY 11901 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before I0:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc ELIZABETH A. NEVILLE, M-MC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (63 I) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 15, 2012 Vojvoda's Cleaners 712 East Main Street Riverhead, NY 11901 Dear Vendor: The Town of Southold is interested in obtaining bids for the cleaning of Police Department uniforms for the 2013 calendar year. Please take a moment, review the enclosed bid documents and decide if this is something your company would be interested in, if so submit a bid. The documents are due at the Town Clerk's office before 10:00 am on Thursday, December 6, 2012 at which time they will be opened and read aloud. Looking forward to receiving your bid. Sincerely, Lynda M Rudder Deputy Town Clerk enc LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 A.M., Thursday, December 6, 2012, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for calendar year 2013. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 22, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Chief Cochran Burrelle's Information Services Town Board Members Town Attorney Dodge Reports Browns Letters Town Clerk's Bulletin Board Chief Cochran STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the lc/ dayof b4o~t~lz~V-- ,2012, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Cleaning Uniforms 2013 (~lizabeth A. Neville Southold Town Clerk Sworn before me this 1~ day of blou~hv~' ,2012. Notary Public LYNDA M. RUDDER Notmry Publi~, State of New York No. 01RU6020932 Qualified in Suffolk County Commission Expires MafCI18, 201_~ Page 1 of 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Wednesday, November 14, 2012 12:53 PM To: Rudder, Lynda Subject: RE: notice Hi Lynda, I have received the two attached and we are good to go. © Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Wednesday, November 14, 2012 11:08 AM To: Flatley, Martin; Blasko, Regina; Sawicki, Bill; alkrupskitown@yahoo.com; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Krauza, Lynne; Candice Schott; Ipevans06390@gmail.com; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Hichelle; William Ruland Subject: notice for publication in the 11/22 edition and town website. 11/14/2012 Page I of I Rudder, Lynda From: Reisenberg, Lloyd Sent: Wednesday, November 14, 2012 12:00 PM To: Rudder, Lynda Subject: RE: notice Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Email: IIoyd. reisenberq~,town.southold, ny. us Office: 631-765-1891 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Wednesday, November 14, 2012 11:08 AM To: Flatley, rvlartin; Blasko, Regina; Sawicki, Bill; alkrupskitown@yahoo.com; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Hartin; Krauza, Lynne; Legals (cschott@timesreview.com); Louisa Evans (Ipevans06390@gmail.com); Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Flichelle; William Ruland Subject: notice for publication in the 11/22 edition and town website. 11/14/2012 BID PROPOSAL Business Name submits herewith the following unit prices for the cleaning of the uniforms of the members of the Southold Town Police Department for the period from January 1, 2013 through December 31, 2013: Uniform Trousers Tactical Uniform Pants Tactical Cargo Pocket Uniform Trousers Uniform Long Sleeve Shirts (Dark Blue) Uniform Shirt Sleeve Shirts (Dark Blue) Uniform Long Sleeve Shirts (Light Blue) Uniform Short Sleeve Shirts (Light Blue) Uniform Long Sleeve Shirts (White) Uniform Short Sleeve Shirts (White) Uniform Long Sleeve Shirts (Tan) Uniform Short Sleeve Shirts (Tan) Uniform Jackets Winter Jacket Light Weight Spring/Fall Jacket Outer Jackets Jacket Liners Uniform Sweaters Neckties Hats Vendor to pick up uniforms to be cleaned at the Southold Town Police Headquarters, Main Road, Peconic, New York, on Tuesday and Friday of each week. Delivery of cleaned uniforms, hung on wire hangers and covered with plastic, to be made no later than the same day of the week following pick up. Vendor must submit a detailed bill and signed Town voucher on a monthly basis. The Southold Town Board reserves the right to reject any and all proposals and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do so. The proposed unit prices shall not include any federal, state, or local tax, from which the Town of Southold is exempt. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond fumished herewith prior to the official opening of the bid, Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Cleaning Uniforms 2013 Southold Town Board - Letter Board Meeting of October 23, 2012 RESOLUTION 2012-789 ADOPTED Item # 5.16 DOC ID: 8214 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-789 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2013: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Yellow Bags Propane for the Transfer Station Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Kmpski Jr., Evans, Russell Generated October 24, 2012 Page 27