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HomeMy WebLinkAboutBulk Sand· Complete items 1,2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: [] Agent B. ReceiVed by ( Printed Name)~ C. Date of Detivery D. Is delivew address diffe~l~om item 1 ~ [] Yes If YES, enter delivery~5'ress~"~ below: [] No 3. Service Type ~' Oorfifiod Mail [] Express Mail [] Registered [] Return Receipt for Merchandise [] Insured Mail [] C.O.D. 4. Restricted DeliveW? (Extra Fee) [] Yes 2. Article Number (~ransfer from service label) 7009 0820 0001 7820 8730 : PS Form 3811, February 2004 Domestic Return Receipt 102595 02 M 1540 · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: I o B. Received by ( Printed Name) D. Is delivery address different from item 1 ? I~ Yes If YES, enter delivery address below: [] No i Sec'ice Type [] Certified Mail [] Express Mall [] Registered r-I Return Receipt for Merchandise [] Insured Mail [] C.O.D. Restricted Delivery? (Extra Fee) r-I Yes 2. Article Number (Transfer from sen/ice label) 7009 0820 0001 7820 8747 PS Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southotd, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 21, 2012 Mr. Anthony Giaquinto Westhampton Properties Inc 928 Long Island Avenue Deer Park NY 11729 Dear Mr Giaquinto: At the regular Town Board meeting held on December 18, 2012, the Town Board accepted the bid of East Coast Mines for supplying Sand for ice control for the 2013 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being retumed to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 www. southoldtownny, gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 21, 2012 Mr. John Tintle East Coast Mines Rte. 2, Lewis Road East Quogue, NY 11942 Dear Mr. Tintle: Congratulations. At the regular Town Board meeting held on December 18, 2012, the Town Board accepted the bid of East Coast Mines for supplying Sand for ice control for the 2013 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 18, 2012 RESOLUTION 2012-925 ADOPTED Item # 5.37 DOC ID: 8403 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-925 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 18, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of East Coast Mines, in the amount of $14.24 per cubic yard, for supplying Bulk Screened Sand for Ice Control and Highway Maintenance to the Highway Department for the 2013 calendar year, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Jill Doherty, Councilwoman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated December 18, 2012 Page 50 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2013 Bulk Ice Control Sand Bid Opening 12/6/12 10:00 A.M. Two (2) bids received East Coast Mines Rte. 2, Lewis Road East Quogue, NY 11942 John Tintle 631/653-5445 Westhampton Properties Inc 928 Long Island Avenue Deer Park NY 11729 Anthony Giaquinto 631/242-3595 $14.24/c.y $16.35/c.y. [,~.' PROPOSAL FORrM Telephone: r~)-- t~/o[ TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undemigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: October 23, 2012, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Screened Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Pecunic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Screened Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above refere~nced activities will be completed for th%s~ipulated per Cubic Yard price of: ' gib. >-- (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of rceeiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Telephone Number: Date: STATEMENT OF NON-COLLUSION (To be complete~l I~y each Bidder) In accordance with Section 103-4:1 General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of uny bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief.' (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjmy, aWn'ms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolvedthat~trt~0~j,/ ~ ~t/~LO ofthe ~}eS'~ ~/~,zp']O,~'~fO~I~'e~ be anthorized to sign and submit the bid (Name of gignatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Screened Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for uny inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. PROPOSAL FORM Date: BIDDER: SOUTHOLD TOWN BOA~ TOWN ~LL - ~095 MAIN ROAD SOUTHOLD, NEW YORK 11971 Telephone: TO: MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only pemons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance oftbe con~'act, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: October 23, 2012, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he my have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Screened Sand Highway Dept. Peennic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and Delivery of Screened Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fall to give the required security within the ten (10) days after notice oftbe acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature ~._.._~ ~ of Bidder: Address: Nmber:Teleph°ne Date: STATEMENT OF NON-COLLUSION In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the peaalties of perjury, afl'ms the troth thereof, such penalties being applicable to the bidder, as well as thc person signing in its behalf. That attached hereto (ifa corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. ResoLved that ff~,t~,a '7~n ~[~ (Name of signatory) RESOLUTION oftbe ~',t~'/~,a'½P/j,s~,.~r,g/n./~,~;~ be authorized to sign and submit the bid (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Screened Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true andcorrect copy ofthe resolution adopted by ~"4,r~ffo~r,~ t'q'tr~¢.s'- ~'p/'a. [¢~'je2/.c _corporation at a meeting of the Board of Directors, held on the oc~'t'4'' day of~, 20 /~__. (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. #10954 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Matt!tuck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Matt!tuck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 29th day of November, 2012. Principal Clerk Sworn to before me this 2012. I~GAL NOTICE IS It~REBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that ~.mled hlds ~e ~ughl nmi requ~. ed for ~e p~r~sse ~1 delivery of ~,000 c~bi¢ yards of sa~eened s~md, more~ or less, as my be needed, for Ice Control way Department; Sand must be dali¥cred to thc H~.hb way Department yard, Pccoalc L~ne, co~ New York, between the hours of 7~0A.M. and 3:30 P.M.,Monday tl~ough Friday, ~g huliday% with prior no* ~ to thc l*~ghway Department (631-734-521 ! or 631-76~-3!40). The sealed bids, together with a Not--nitre Bid Certificate and bank draft o~ c~fl~fied check in the amount o~ $100.00, will be received by the Town ~ o~ the Town rd Southold, at thc Soo~mM Town Hall, PCs Box H79,$3095 Main Road, Southold, New York. until 14Id0 A.WL, Tbersday, December 6, 20L% at which time they w~U be opened and read aloud in public. 3~fl¢ Town Board of the Town of $outhcld reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southuld t~ do so. .All bids must be signed and scaled in envulop~ plainly marked "Bid on ~ Sand*', and submitted to the Office of the Town Clerk. 3~fle bid price shall not include any tax, fedora!, state, or local, f~om which the Town of Southold is exempt. Dated: October 23, ELIZABETH A. NEVILLI~ SOLrTI~OLD TOWN C~ERK 10.9~4-iT 22/29 Page I of 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Wednesday, November 21, 2012 9:39 AM To: Rudder, Lynda Subject: RE: bids 3 bids..Got them!!! © From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Wednesday, November 21, 2012 9:36 AM To: Candice Schott Subject: bids Importance: High let's try this again l 1/21/2012 Zl/ll 12 WED 09:57 FAX 631 765 6145 SOI~HOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT 2399 [* 50] [* 51118005243329 [* 52]18882329941 [* 53]18002582984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with thc provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be dalivercd to the Highway DepaL~ment yard, PeconJc Lane, Peconi¢, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Dcpartment (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or eertiiied check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold. at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold~ New York, until 10:00 A,M., Thursday, December 6, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest &the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southo]d is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTIIOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 29, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Conies to the foHowine: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions o£ Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 6, 2012, at which time they will be opened and mad aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 29, 2012, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Super of Highways Brown's Letters Town Board Members Data Construction Burrelle's Info Services Town Attomey Dodge Reports Town Clerk's Bulletin Board PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: October 23, 2012, including bidding requirements, contract, general and special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Screened Sand Highway Dept. Peconic Lane, Peconic, New York 11958 and all other work in connection therewith, in accordance with the contract documents, if any, prepared by Peter Harris, Superintendent of Highways Southold Town Highway Dept, Peconic Lane, Peconic, New York, 11958, and shall comply with all the stipulations contained therein and will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # I: Purchase and Delivery of Screened Sand The purchase of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements &the Town and shall fail to give the required security within the ten (10) days after notice &the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within lbrty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: STATEMENT OF NON-COLLUSION (rl'o be completed Dy each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief.' (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ofthe (Name of signatory) (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following Project: Purchase and Delivery o£ Screened Sand Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (I03-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by meeting of the Board of Directors, held on the day of ,20 corporation at a (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September I, 1965. Signature STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the ,~O dayof ~oo-w,,-*,~,'~ ,2012, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Sand 2013 Sworn before me this ~ day of tx.,ho~o~_a~r/, 2012. ~Notary Public LYNDA M. RUDDER Notary Public, State of New York No. 01RU6020932 Qualified in Suffolk County Commission Expires March 8, 20 I._._~ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Bulk Sand 2013 Southold Town Board ~ Letter Board Meeting of October 23, 2012 RESOLUTION 2012-789 ADOPTED Item # 5.16 DOC ID: 8214 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-789 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2013: Milk for the Human Resource Center Pumhase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Yellow Bags Propane for the Transfer Station Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated October 24, 2012 Page 27