HomeMy WebLinkAboutMPD-09/10/2012 MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS MEETING MINUTES
SEPTEMBER 10, 2012
Attendance
Gerard Goehringer, Acting Chairperson
Charles Zaloom, Commissioner
David Prokop, Legal Counsel
Lydia Tortora, Clerk
Lynne Krauza, Secretary
CALL TO ORDER
Acting Chairperson G. Goehrin§er called the meeting to order at 7:02 p.m.
G. Goehringer welcomed everyone to the meeting, as we had 10 people in the audience.
Pledge of Allegiance
APPROVAL OF MINUTES
Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to approve the
Minutes from the August :16, 20:12 Board of Commissioners meeting submitted via email.
TREASURER'S REPORT
G. Goehringer announced that Treasurer, Shelley Maddaloni, was excused this evening. G. Goehringer
reported that liabilities totaled $:10,279.56 and liabilities plus equity totaled $682,601.48. L. Tortora
gave the Commissioners the add-on bills for review and approval. D. Prokop asked L. Tortora for all
Treasurer deposit slips for review by the Commissioners.
Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to accept the
Treasurer's Report.
CLERK'S REPORT
L. Tortora reported that Beach Permit receipts for the 2012 Summer Season totaled approximately $700
more than 2011. She further indicated that the Beach Attendants did very well and great work and that
she is really proud of them all She sent thank you notes to each Beach Attendant. L Tortora then read
all total receipts year-to-date as follows: Lodge $8,845; Picnic Area $1,900; Community Room $5,800. L.
Tortora did not have time to prepare the second half of her report re: events. She will prepare a 3-year
beach and ramp permit analysis as well. D. Prokop asked L. Tortora to give the Commissioners two bills
to review (Crom & Sacred Heart). D. Prokop inquired about the security deposit being returned to Crom
and L Tortora indicated that it will be returned this week. L. Tortora also pointed out to the
Commissioners that line item A.2771 of the Treasurer's Report should always equal the total other
revenues in the Clerk's Report.
Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to accept the Clerk's
Report.
MAINTENANCE REPORT
G. Goehringer indicated that we do not have a Maintenance Report for this meeting because our
meeting was earlier than normal and we will have it for the next meeting. He also reported that the
lifeguard stands are in the process of being removed from the beaches. He further indicated that he
advised E. Grohoski to have the initial servicing done by the supplier for the new Scag mower.
Commissioner Vacancy
G. Goehringer is willing to appoint someone to fill the vacancy temporarily, however, he and C. Zaloom
don't agree on whom to appoint.
PROJECTS
Mattituck Yacht Club -G. Goehringer reported that the electrical specifications have been revised once
again and will be sent to contractors for bids.
Aldrich Lane Fields
Purchase of Soccer Goals
L Tortora received two of three quotes for new soccer goals. One quote came in at $4,950 for one pair
of 8' x 24' goals and $2,750 for one pair of 7' x 21' goals, plus $550 in shipping fees. The 2"d quote came
in at $5,015 for one pair of 8' x 24' goals and $2,709 for one pair of 7' x 21' goals, with no shipping fees.
Resolution 20:12-50 will be revised authorizing the purchase of two soccer goals at a cost not to exceed
$7,724. L Krauza will draft resolution and forward same to D. Prokop for review and approval.
Strioine of Fields
G. Goehringer indicated that the Park District is not able to stripe the fields. L. Tortora thanked the
Mattituck Soccer club for striping some of the fields. Mattituck Soccer Club representatives in the
audience, Ed Gatto and Cliff Batuello, stated that the Club could stripe the remaining fields and they will
submit a proposal to the Park District for consideration. There are companies that can provide this
service (East End Lines is one), however, it can get costly.
Field Use & Schedules
L. Tortora reported that there are 2 conflicts with the schedule as follows: on Wednesdays at Field #2
and on Fridays at Field #3. The conflicts were worked out during the meeting wherein representatives
from the Mattituck Soccer Club and Center Moriches Soccer Club were present.
Building Plan
G. Goehringer reported that he has spoken to the architect and the architect will have estimated figures
to us by the end of the week. G. Goehringer said that the proposed building plan is to add 3 bays to the
East side of the building and two ADA bathrooms. G. Goehdnger reminded everyone that past quotes
ranged between $135,000 to $212,O00. G. Goehringer further stated that the Park District may not be
able to continue 0% increases like they did the past two years.
RESOLUTIONS
Resolution No. 2012-50 authorizing the purchase of two soccer goals will be revised by Legal Counsel
upon review of all three quotes.
Resolution No. 2012-51 was approved by the Commissioners appointing Charles Zaloom and Gerard
Goehringer as Co-Chairpersons effective immediately.
PUBLIC COMMENT
Kathy Ryan and Charlie Nicholson asked about the Mattituck Yacht Club field and what the status was.
G. Goehringer reported that the Park District has had major issues bringing irrigation to the fields. The
Commissioners indicated that they have not made any decisions about the skinning of the fields.
Skinned fields require more maintenance and require portable mounds. C. Zaloom would like to poll
constituents to see what they want. C. Zaloom suggested that Ms. Ryan and Mr. Nicholson put their
recommendations in writing. C. Zaloom further indicated that the Commissioners would be addressing
the issues with the field over the next few weeks.
Amy Prager stated that the Center Moriches Soccer Club will need goals for U8 teams, sizes 4' x 8' or 6' x
12'.
Cliff 8atuello from Mattituck Soccer Club stated that the Club has goals they will donate to the Park
District. D. Prokop indicated that the sooner the Club can donate goals the better.
G. Goehringer indicated that he felt that the Park District may want to consider purchasing security
cameras for the Aldrich Lane fields to prevent equipment belonging to the Park District from walking.
Amy Prager asked about lights for the Aldrich Lane fields. The Park District charges $15.00 per hour for
the overhead lights and $15 per hour for portable lights. The Park District has one portable light. Ed
Gatto indicated that the Mattituck Soccer club has two portable lights. G. Goehringer suggested hiring a
security guard, part-time, that could be used for enforcement and for insuring that the lights are turned
on and off when needed. The lights should be set to turn off at 9:15 p.m.G. Goehringer will speak with
Ed Grohoski in the morning regarding the status of our portable light and the availability.
Ms. Ryan and Mr. Nicholson inquired about the Bay Avenue field backstop and indicated that it was a
safety issue. They said there is a large hole in the backstop.
Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to go into Executive
Session at 8:30 p.m. to discuss two personnel issues and a lawsuit.
Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to come out of
Executive Session at 8:50 p.m.
There being no further business to come before the meeting, motion by C. Zaloom, seconded by G.
Goehringer, all in favor and motion carried to adjourn the meeting at 8:50 p.m.
RESOLUTION NO. 2012-50
ADOPTED 9/10112
RESOLUTION TO AUTHORIZE PURCHASE OF TWO SOCCER GOALS
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby authorize Co-Chairpersons, Charles Zaloom and Gerard Goehringer, to
execute any and all documents in connection with the purchase of 1 pair of 7' x
21' and 1 pair of 8' x 24' soccer goals for the Aldrich Lane Fields, at a cost not to
exceed $7,724.00, subject to the approval of the terms and conditions of each
quote by legal counsel.
RESOLUTION NO. 2012-51
ADOPTED 9/10112
RESOLUTION AUTHORIZING CO-CHAIRPERSONS
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby authorize Commissioners Charles Zaloom and Gerard Goehringer to act
as Co-Chairpersons effective immediately.
Account
A.200
A.201
A.210
Mattituck Park District
Balance Sheet
9/10/2012
Assets
Account Name
Cash
Cash in Time
Petty Cash
Total Assets
Balance
11,959.46
637,027.49
50.00
649~036.95
Account
A.021
A.022
A.023
A.026
A.909
Liabilities & Fund Balance
Account Name
NYS Tax Payable
Federal Tax Payable
Income Executions
FICA Tax Payable
Total Liabilities
Fund Balance
Total Liabilities plus Fund Balance
Balance
365.39
1,158.70
1.64
1,915.25
3,440.98
645,595.97
649,036.95
Check No. Payee
23220 BP
23207 C.F.Van Duzer
23226 CAN Surety (bond)
23223 Diane Cotugno (budget)
23212 East End Sporting Goods
23224 Theresa Kuhn (budget)
23204 Liberty Data Systems
23221 Lindsay Irrigation
23218 LIPA
23213 L.K. McLean Assoc.
23208 Marjam
23216 Matt. Sanitation
23206 Northeastern Eq.
23217 Orlowski Hardware
23210 Oxford
23219 David Prokop
23209 Schwing Electric
23215 Sprint
23214 Staples
23211 Suffolk Cty Board of Elections
23225 Town of Southold (permit)
23205 Verizon
23222 Bev Vlcek (notary)
TOTAL
add-on's
Bill Register
September 2012
Date
9/6/2012
9/6/2012
9~6~2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
9/6/2012
91612012
9/6/2012
9/6/2012
9/6/2012
9~6~2012
9~6~2012
23230 Mattituck Sanitation 9/21/2012
23231 Madam 9/21/2012
23232 Cablevision 9/21/2012
23233 Twin Fork Tire 9/21/2012
23234 Cutchogue Hardware 9/21/2012
23235 SCWA 9/21/2012
23236 SCWA 9/21/2012
23237 Schwing 9/21/2012
23238 David Prokop 9/21/2012
Amount
$794.70
$165.33
$115.00
$44.00
$329.99
$44.00
$36.99
$866.50
$702.02
$2,193.75
$44.00
$387.34
$539.89
$167.02
$1,560.95
$772.50
$118.37
$157.06
$524.55
$12.90
$120.00
$38.63
$33.00
voided pd 2x
voided, inc. amt.
pd 2x-credit
$9,768.49
$99.79
$30.19
$84.90
$355.61
$2.45
$34.57
$70.09
$118.37
$772.50 pd October
$1,568.47
Date: 09/10/2012
'Rme: 9:21 AM
Mattituck Park District
P,O. Box 1413
Mattituck~ New York 11952
Cu~ent Budg Month TO Date Year To Date Remaining Buclg
A.1001 Real PmpeRy Taxes
A.1090 Interest-Real Prop, Tax
A.2401 Interest & Earnings
A.2440 Concession Rental
A.2590 Beach Permits
A.2620 Forfeited 8id Deposits
A.2650 Sale of Excess Materials
A.2655 Ramp Keys
A.2701 Refunds Prior Year Exp.
A.2705 Gilts & Dona'dons
A.2771 Other Revenues
A.599 Al~oropriated Fund Balance
Total Revenues
Expenditures
Parking Attendants
A.5650.12 Parking Attend., Hourly
Total Parking Attendants
Parks
A.7110.12 ParKs, Part-nme Hourly
A.7111,12 Parks, Full-time Houdy
A.7112.12 Parks, Office
Total ParKs Personnel
Capital OuUay
A.7110.242 Site Improvements
A.7110.243 Equi~ment
Total Capital Outlay
Contractual Expenses
A.1980 MTA Payroll Tax
A.7110,411 Supplies & Hatadals
A,7110.410 Prompt Payment Discounts
A.7110.412 Office Ststion~ry
A.7110.421 Telephone
A.7110,422 Electric
A.7110.423 WatEr
A.7110.424 Natural Gas
A.7110.431 Insurance
A.7110.442 Site Maint/Facility Rprs
A.7110.443 Equipment Repairs
A.7110.451 Legal Coundl
A.7110,452 Secretary
A.7110.453 Treasurer
A.7110.454 ~'lection Tellers
A,7110,455 Auditing Services
A.7110,461 Postage
A.7110.462 Permits
Total Contractual Expense
Beaches
A.7180.11 Beach Manager
A.7180.12 Beaches, Hourly
Total Beaches
Employee Beaef~ts
A.9030.8 FICA, Employee Benefits
A.9050.8 Unemployment Insurance
A.9060.8 FledlCal Insuranoe
Total Employee Benefits
Total Exper~ditures
404,860.00 0.00 404,860.00 0.00
0.00 0.00 0.00 0.00
3,000.00 15g.59 1,647.38 1,352.62
500.00 0.00 250.00 250.00
9,000.00 835.00 20,320.00 -11,320.00
0.00 0.00 0.00 0.00
0.00 0.00 500.00 -500.00
1,000.00 0.00 350.00 650.00
0.00 0.00 -50.00 50.00
0.00 0.00 5,900.00 -5,900.00
20,000.00 2,745.00 22,377.75 -2,377.75
150,000.00 0.00 0.00 150,000.00
588,360.00 3,738.59 456,155.13 132,204.87
16,640.00 2,678.75 14,333.76 2,306.24
16,640.00 2,678.75 14,333.76 2,306.24
33,500.00 3,144.54 23,475.14 10,024.86
52,000.00 3,800.70 35,610.40 16,389.60
25,220.00 2,373.60 15,337.50 9,882.50
110,720.00 9,318.84 74,423.04 36,296.96
205,000.00 2,312.12 13,101.70 191,898.30
26,000.00 7,724.00 48,935.85 -22,935.85
231,000.00 10,036.12 62,037.55 168,962.45
600.00 0.00 78.01 521.99
50,000.00 3,258.63 25,269.49 24,730.51
-50.00 0.00 -206.25 156.25
500.00 0.00 0.00 500.00
5,000.00 280.59 2,414.11 2,585.89
12,000.00 702.02 4,166.44 7,833.56
500.00 104.66 198.57 301.43
5,000.00 165.33 887.38 4,112.62
30,000.00 115.00 2,579.93 27,420.07
20,000.00 966.29 15,267.34 4,732.66
5,000.00 0.00 2,306.02 2,693.98
10,000.00 1,545.00 7,725.00 2,275.00
5,892.00 430.76 4,130.54 1,761.46
6,694.00 495.16 6,670.32 23.68
300.00 88.00 88.00 212.00
15,000.00 0.00 0.00 15,000.00
500.00 0.00 231.05 268.95
60.00 120.00 180.00 -120.00
166,9cJ6.00 8,271.44 71,985.95 95,010.05
5,304.00 1,040.00 6,240.00 -936.00
26,000.00 4,836.66 21,540.72 4,459.28
31,304.00 5,876.66 27,780.72 3,523.28
13,700.00 1,438.20 9,741.23 3,958.77
0.00 0.00 0.00 0.00
18,000.00 1,354.95 8,901.98 9,098.02
31,700.00 2,793.15 18,643.21 13,056.79
588,360.00 38,974.96 269,204.23 319,155.77
Page no. 1
September 201 2 Clerk's Report of Receipts
Period Covering August 7, 2012 - September 7, 201
~ i , i Total Beach i Ramp i -
Deposit J Other Revenue· ..... , .... J Picnic Comm i ] , ~! Sale of JCo~ce~sion
Date]Group/Payee Description Dates Booked I Lod~e I Area Roomi Other j Other Rev. Permits Permits j Donations Scrap 1 Rental
January Report 1,00~J)0 350.00 j 15.25 1,365.25 - j - !
1,715.00 - ~)0 -- 2 - I
250.00 J 770.00 2,270.00 I 500.00 1
March Repod I --T -
775~0I 200.00 350,00 i 137.50 1,462,50 500.00
~ May Report I .....
June Report I 1,610.00 ___450.00 350.00 345.00 2,755.00 4,495.00 150.00
July Report ............. ~ 770.00 800.00 2,200.00 615.00 4.385.00 7,350.00 120.00 5.400.00 ~
^u~ust Relx:~ ....... ~ 1,400.00 300.00 1,250.00 020.00 3,570.00 4,085.00 20.00 ,
Totals previously reported !8,845.00 1,750.00 5,450.00 3,332.75 19,377.75 16,830.00 { 290.00 5,900.00 I 500.00
SEPTEMBER REPORT i I
8/8/12 270.00[
8/11112 180.00
8/12/12 ................ ~ .......... 395.00
~ ~100
8/13/12 __£ ............ 15.00 _ __
3/I Bli 2 [ 255.00 I
8117112 : ! ~0.00
8/20/12 .... [ :, ...... i : ' r -- -'
8/22/12 ........ 225.00 I
8/24/12 I [ ........ 100.0~
~/26/12 485.00
8/27/12 SafSap ice Cream Corp Contractual F~_ Summer 2012 __~ ....... Z50.00
Henry Sar~acroce (CMSC-Stars) Usage Fee-1 team Alddch Ln. Fall 55.00
8/28/12 Meredith Stevenot Usage Fee 9/2/12 50.00 15.00
Sacred Heart R.C. Churc~ Usage Fee 9/9/12 100.00
9/1/12 __ 320-00
9/2/12 310.00
9/3/12 205.00
9/4/12 Steve Crom & N. Bed(mann Usage Fee 9/8/12 _._ 350.00 __.
Mattituck Soccer Club Usage Fee-5 teams g~ldch Ln. Fall 310.00
9/4/12 Deirdre Fedun (EE Kic~kers) Usage Fee -1 team Alddch Ln. Fall 60.00
9/7/12 Josep~n Vasile-Cozzo Usage Fee-4 teams Aicldch Ln. Fall 170.00
-- Lynne Fritscher (Rockets)-- Usag_e Fee -I team AJddch Lnl F_ alii .~-- ....... 551 ~ .... ~ ~ --
SEPTE:~ER RECE'PTS ~I~ I[{00 [ [ 350 J00 [ 6S0 J ~ [ 1:150l~ 3:4~100 60100 J 2 [ l ~
YEARTODATE [ I 8,845.00 ] 11900.00 [ 5,800.00 3:982.75 20,527.75 20: 320 J 00 3501001 s,9oo.oo 500.001 25OLOO